HomeMy WebLinkAboutCHC 2023-01-26 agenda.pdf City of Maple Ridge
Community Heritage Commission
AGENDA – REGULAR MEETING
Thursday, January 26, 2023 at 7:00 pm
Held via Zoom Teleconference
Meeting Access Information
Community Heritage Commission (CHC) meetings are held in a hybrid format. Members of the CHC
and the public are asked to join the meeting in-person in the Blaney Room at Maple Ridge City Hall
or remotely using the following access information:
Join the meeting from your computer, tablet or smartphone
https://mapleridge-ca.zoom.us/j/82450156627?pwd=MCtVUlpWdWwxalp6MTJaczdPVlAydz09
Or join the meeting using your phone
Dial: 1-778-907-2071 Meeting ID: 824 5015 6627 Passcode: 128110
1.CALL TO ORDER
2.APPROVAL OF THE AGENDA
3.ADOPTION OF MINUTES – September 8, 2022
4.DELEGATIONS – NIL
5.NEW AND UNFINISHED BUSINESS
5.1. Welcome/Member Introductions
5.2. Advisory Committee Overview
5.3. Chair and Vice Chair Selection
5.4. 2023 Meeting Schedule
5.5. 2023 CHC Work Plan
5.6. Heritage Plan Update
5.7. Draft Heritage Financial Incentives Pilot Program Framework
5.8. Draft Municipally Owned Heritage Resources List
5.9. Heritage Awards Event Planning
6.LIAISON UPDATES
6.1. Maple Ridge Historical Society
6.2. Council Liaison
6.3. Staff Liaison
7.TASK FORCE UPDATES - NIL
8.QUESTION PERIOD FROM THE PUBLIC
9.ROUNDTABLE
10.RESOLTION TO EXCLUDE THE PUBLIC
Recommendation:
THAT, pursuant to section 90 of the Community Charter, this portion of the meeting be
closed to the public as the subject matter being considered relates to the following:
90(1)(a) – personal information about an identifiable individual who holds or is being
considered for a position as an officer, employee or agent of the municipality or another
position appointed by the municipality.
Community Heritage Commission
January 26, 2023
Page 2 of 2
11.ADJOURNMENT
Next Meeting: April 13, 2023
Agenda Items Submission Deadline: March 30, 2023
QUESTION PERIOD
Question Period provides the public with the opportunity to ask questions or make comments on subjects that are of
concern to them. Each person will be given 2 minutes to speak.
Up to ten minutes in total is allotted for Question Period.
City of Maple Ridge
Community Heritage Commission
MEETING MINUTES
September 8, 2022 Regular Meeting
The Minutes of the Regular Meeting of the Community Heritage Commission,
held via Zoom teleconference on Thursday, September 8, 2022 at 7:00 pm.
_______________________________________________________________________________________
COMMISSION MEMBERS PRESENT
Councillor Gordy Robson Council Liaison
Ross Dunning, Vice Chair Maple Ridge Historical Society Representative
Julie Koehn Maple Ridge Historical Society Representative
Romana Osborne Member at Large
STAFF PRESENT
Krista Gowan Staff Liaison, Planner 1
Arsh Dhillon Committee Clerk, Legal and Legislative Services
ABSENT
Jared Bissky, Chair Member at Large
Graham Strang Member at Large
_______________________________________________________________________________________
1.CALL TO ORDER – 7:03 p.m.
2.APPROVAL OF THE AGENDA
R/2022-CHC-013
It was moved and seconded
That the agenda for the September 8, 2022 Community Heritage Commission Regular Meeting
be approved as circulated.
CARRIED UNANIMOUSLY
3.ADOPTION OF MINUTES
R/2022-CHC-014
It was moved and seconded
That the minutes of the May 12, 2022 Community Heritage Commission Regular Meeting be
adopted.
CARRIED UNANIMOUSLY
4.DELEGATIONS – NIL
5.NEW AND UNFINISHED BUSINESS
5.1. BC Historical Federation Conference Summary
J. Koehn, Maple Ridge Historical Society Representative, provided an overview of the
conference. There is a trend to provide a holistic perspective in historical documents.
5.2. GETIfest Invitation September 17, 2022
K. Gowan, Staff Liaison, provided details and information regarding the event.
3.0
Community Heritage Commission Minutes
September 8, 2022 Regular Meeting
Page 2 of 3
5.3. Heritage Register Process Webpage
R. Dunning, Maple Ridge Historical Society Representative, provide an overview of results from
research conducted of other municipalities webpages and access to heritage or historical
webpages. K. Gowan, Staff Liaison, stated that the Community Heritage Commission can
review and recommend how to make the heritage information on the City of Maple Ridge
website more accessible.
5.4. Heritage Award Planning
K. Gowan, Staff Liaison, provided an overview of the Heritage Awards planning. Updates
included venue, dates, and methods of advertisement. The nomination deadline is October 31,
2022. The list of nominees will be provided to the Committee members at the next Community
heritage Commission meeting.
5.5. Municipally Owned Heritage Resources List
K. Gowan, Staff Liaison, provided the background of the Municipally Owned Heritage
Conservation Master Plan project. Committee members will provide K. Gowan, Staff Liaison,
their list of municipally owned properties in order of priority. The results will be discussed at the
next Community Heritage Commission regular meeting.
5.6. Committee Membership Review
K. Gowan, Staff Liaison, provided a brief overview of the Community Heritage Commission
membership and recruitment process.
5.7. 2023 Work Plan
K. Gowan, Staff Liaison, presented a draft 2023 Work Plan for the Community Heritage
Commission. Committee members provided their recommendations for the 2023 Work Plan. A
revised copy of the 2023 Work Plan will be provided at the next Community Heritage
Commission regular meeting.
R/2022-CHC-015
It was moved and seconded
That the 2023 Community Heritage Commission Work Plan be endorsed.
CARRIED UNANIMOUSLY
6.LIASION UPDATES
6.1. Council Liaison – NIL
6.2. Staff Liaison
The Staff Liaison provided an update on the following:
•12061 Laity Street HRA was given Final Reading on July 26, 2022
•Event at Memorial Park for Truth and Reconciliation Day on September 30, 2022
•Heritage Plan Draft being presented November 10, 2022
6.3. Maple Ridge Historical Society
Community Heritage Commission Minutes
September 8, 2022 Regular Meeting
Page 3 of 3
J.Koehn provided an update on the Maple Ridge Historical Society.
7.TASK FORCE UPDATES
7.1. Heritage Awards - NIL
7.2. Heritage Plan - NIL
8.QUESTION PERIOD FOR THE PUBLIC – NIL
9.ROUNDTABLE
Members discussed relevant community heritage events and initiatives.
10.ADJOURNMENT – 7:56 p.m.
The next regular meeting of the Community Heritage Commission will be held on Thursday,
November 10, 2022 at 7:00 p.m.
Ross Dunning, Vice-Chair
Community Heritage Commission (CHC)
TO: MEETING: January 26, 2023
FROM:
SUBJECT:
Commission Members
Committee Clerk
Chair and Vice Chair Selection
BACKGROUND:
The goal of the Chairperson is to ensure that the Commission functions properly, that there is full
participation during meetings, that all relevant matters are discussed, and that effective decisions are
made and carried out.
There are three main spheres that the Chairperson has to manage:
•Assisting with the planning of meetings
•Running the meetings
•Ensuring that the Committee is achieving its goals
The Committee Clerk will chair the meeting as the Acting Chair until a new Chair is appointed or for
the duration of the meeting. During the meeting, the floor will be opened for Committee members to
nominate fellow members for the position of Chair and Vice Chair. In order for their name to stand, an
individual must accept the nomination.
If there are multiple nominations and nominees willing to serve, voting will be done through ballots. If
a Committee member is participating virtually, voting will be done virtually via Zoom. The Committee
member will send a private Zoom chat message to the Committee Clerk with their vote. The
Committee Clerk will compile all the votes and provide the results to the Committee.
The Committee Clerk will then ask if any member would like to put forward a motion that the
selected individual be appointed as Chair or Vice Chair for 2023. Once the Chair and Vice Chair have
been appointed, the meeting can be turned over to the appointed Chair or the Committee Clerk can
continue as the Acting Chair for the remainder of the meeting with approval from the newly elected
Chair.
RECOMMENDATION(S):
That be appointed as Chair of the Community Heritage Commission for 2023.
That be appointed as Vice Chair of the Community Heritage Commission for 2023.
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Meeting:Meeting Time/ Location:
7:00 pm - Zoom OR Blaney Room, Maple Ridge City HallCommunity Heritage Commission (CHC)
Dates:
Thursday, January 26, 2023 at 7:00 PM
Thursday, April 13, 2023 at 7:00 PM
Thursday, June 8, 2023 at 7:00 PM
Thursday, September 14, 2023 at 7:00 PM
Thursday, November 9, 2023 at 7:00 PM
June
R
September
K
2023 CHC Calendar
NOTE: Calendar subject to change.
January February March
E A KBR
16
October November December
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K
B
B R
R E A
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30
April
29
May
B
MEMBERSHIP RECRUITMENT
CALL FOR VOLUNTEERS
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29
B R E A K
4
20
14 15
21
5
E A K
30
B R E A
ER
16
30
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AB
August
E
23
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July
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DRAFT
Community Heritage Commission (CHC)
TO: Commission Members MEETING DATE: January 26, 2023
FROM: Staff Liaison
SUBJECT: Draft Financial Heritage Incentives Pilot Program Framework
Background
In 2019, the Community Heritage Commission hired Don Luxton & Associates to undertake a Heritage
Incentives Review study to see how other municipalities are encouraging the conservation of heritage
resources.
The Heritage Incentives Review found that Maple Ridge has enabled many regulatory tools, but
suggested greater success of heritage conservation is achieved with programs that include both
regulations and financial incentives. The draft recommendation presented from this review was to
establish a Heritage Financial Incentive Program to assist private homeowners with conserving their
heritage property. The recommend funding amount of $80,000 per annum, which would be divided
among eligible conservation projects.
The Heritage Incentives Review can be found at https://www.mapleridge.ca/2303
Pilot Program Summary
The Heritage Financial Incentive Pilot Program is being proposed as a 5-year pilot program with
$80,000 available per year to incentivize private property owners of heritage buildings to protect and
maintain their heritage asset.
Who can apply?
The funding would be for private homeowners who have taken the steps to formally protect their
property (such as the Heritage Register or a Heritage Designation Bylaw) and are looking to conserve
the exterior heritage attributes of their property (e.g. wood siding, original windows and porch details)
or improve structural integrity of the building to enable the longevity (e.g. foundations).
What projects would be eligible?
Conservation projects that reinforce the building’s heritage value and integrity of the building as a
heritage structure would be eligible. The following guidelines are proposed:
a)All projects should follow the Standards and Guidelines of Conservation of Historic Places.
b)Repair or Restoration should, as much as possible, retain the original exterior features of the
building and when replacement of these features is necessary, new materials will replicate the
original in terms of design, colour, and texture
c)Heritage values of a property should be conserved by adopting an approach that calls for
minimal intervention
d)Where new finishes are proposed, the finishes should be chosen to reflect the time period and
style of the building
Funding
The program proposed is an annual stream of funding that has two tiers; Heritage Register and
Protected Heritage Properties. If a property is only on the Heritage Register, the amount of funding is
5.7
Page 2 of 2
DRAFT
much lower than a property that is protected by a Heritage Designation Bylaw and/or Heritage
Revitalization Agreement.
Funding Stream:
1.Heritage Register Only
a)For projects that are on the Heritage Register, up to 10% of project costs, to a
maximum of $5,000.
b)Funds are distributed based on number of eligible applications
2.Protected Heritage Properties
a)For projects that are Designated or have a Heritage Revitalization Agreement, up to
50% of project costs to a maximum of $25,000.
b)Funds are distributed based on number of eligible applications
Application Requirements
Property owners of heritage resources or their agent must submit a complete application along with:
•Photographs of the heritage property and existing conditions
•Details on conservation work being undertaken, such as materials and design
•Drawings as applicable
•Proposed timeline for completion of work
•Cost estimates from at least two contractors
Distribution of Funds
One application intake period is proposed. The Community Heritage Commission will review
applications, inform applicants of outcomes, report the successful applications to Council and
distribute funds after a project has been completed.
Page 1 of 1
Community Heritage Commission (CHC)
TO: Commission Members MEETING DATE: January 26, 2023
FROM: Staff Liaison
SUBJECT: Municipally Owned Heritage Resources Lifecycle Master Plan
Table 1 Draft Priority List for Municipally Owned Heritage Resources for Conservation Master Plan
Order Name Address
1 Managers House (Museum) 22520 116 Avenue
2 Haney House 11612 224 Street
3 Spencer Farm Milk House 23448 Jim Robson Way, (105 Avenue)
4 Port Haney Brick Company Office 22520 116 Avenue
5 Saint Andrews Presbyterian Church 22279 116 Avenue
6 Haney Post Office 22375 Callaghan Avenue
7 Ceed Centre/ Japanese Kindergarten 11739 223 Street
5.8