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Home My WebLink AboutCHC 2023-04-13 agenda.pdf City of Maple Ridge COMMUNITY HERITAGE COMMISSION AGENDA – REGULAR MEETING Thursday, April 13, 2023 at 7:00 pm Meeting Access Information Community Heritage Commission (CHC) meetings are held in a hybrid format. Members of the CHC and the public are asked to join the meeting in-person in the Blaney Room at Maple Ridge City Hall or remotely using the following access information: Join the meeting from your computer, tablet or smartphone https://mapleridge-ca.zoom.us/j/87285141818 Or join the meeting using your phone Dial: 1-778-907-2071 Meeting ID: 872 8514 1818 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA 3. ADOPTION OF MINUTES – January 26, 2023 4. DELEGATIONS – NIL 5. NEW AND UNFINISHED BUSINESS 5.1. Vice Chair Selection 5.2. Heritage Awards Event Debrief 5.3. Heritage Conservation Grant Pilot Program 5.4. Maple Ridge’s 150th Anniversary Brainstorm 5.5. Heritage Plaque and Sign Guidelines Update 5.6. Heritage BC Industrial Heritage Inventory Map Submission • For information visit: https://heritagebc.ca/cultural-maps/industrial-heritage/ 5.7. Council’s Strategic Plan 6. LIAISON UPDATES 6.1. Maple Ridge Historical Society 6.2. Council Liaison 6.3. Staff Liaison 7. TASK FORCE UPDATES 8. QUESTION PERIOD FROM THE PUBLIC 9. ROUNDTABLE 10. ADJOURNMENT Next Meeting: June 8, 2023 Agenda Items Submission Deadline: May 25, 2023 QUESTION PERIOD Question Period provides the public with the opportunity to ask questions or make comments on subjects that are of concern to them. Each person will be given 2 minutes to speak. Up to ten minutes in total is allotted for Question Period. GMAIPl!E IRIDGE ' munity. Heritag. e ,c,ommission Doc#2974296 City of Maple Ridge Community Heritage Commission Meeting Minutes January 26, 2023 The Minutes of the Regular Community Heritage Commission Meeting held via Zoom teleconference and hosted in the Blaney Room at Maple Ridge City Hall on January 26, 2023 at 7:00 pm. _______________________________________________________________________________________ COMMISSION MEMBERS PRESENT Councillor Judy Dueck Council Liaison Jared Bissky, Chair Member at Large Gladys Hewson Member at Large Michael Cook Member at Large Julie Koehn Maple Ridge Historical Society Representative STAFF PRESENT Krista Gowan Staff Liaison, Planner 2 Arsh Dhillon Committee Clerk, Legal and Legislative Services ABSENT Graham Strang Member at Large Ross Dunning Maple Ridge Historical Society Representative _______________________________________________________________________________________ 1.CALL TO ORDER – 6:57 p.m. 2.APPROVAL OF THE AGENDA R/2023-CHC-001 It was moved and seconded That the agenda for the January 26, 2023 Community Heritage Commission Regular Meeting be approved as circulated. CARRIED UNANIMOUSLY 3.ADOPTION OF MINUTES R/2023-CHC-002 It was moved and seconded That the minutes of the September 8, 2022 Community Heritage Commission Regular Meeting be adopted. CARRIED UNANIMOUSLY 4.DELEGATIONS – NIL 5.NEW AND UNFINISHED BUSINESS 5.1. Welcome/Member Introductions New and returning members introduced themselves to the group. 3.0 GMAPLE RIDGE mmunity Heritage Commission Community Heritage Commission Minutes January 26, 2023 Regular Meeting Page 2 of 4 Doc#2921064 5.2. Advisory Committee Overiew K. Gowan, Staff Liaison, provided an overview of Committee proceedings, described the mandate and ongoing work of the Community Heritage Commission (CHC). 5.3. Chair and Vice Chair Selection The Commission appointed Jared Bissky as Chair of the Community Heritage Commission for 2023. The Commission will select the Vice-Chair at the next regular meeting. R/2023-CHC-003 It was moved and seconded That Jared Bissky be appointed as Chair of the Community Heritage Commission for 2023. CARRIED UNANIMOUSLY 5.4. 2023 Meeting Schedule The Commission adopted a 2023 meeting schedule. R/2023-CHC-004 It was moved and seconded That the Commission approve the 2023 Community Heritage Commission meeting schedule as circulated. CARRIED UNANIMOUSLY 5.5. 2023 CHC Work Plan The Commission approved the 2023 Community Heritage Commission Work Plan and forwarded the recommendations to Council for approval. R/2023-CHC-005 It was moved and seconded That the Commission approve the 2023 Community Heritage Commission Work Plan as discussed at the September 8, 2022 Community Heritage Commission meeting and be forwarded to Council for approval. CARRIED UNANIMOUSLY 5.6. Heritage Plan Update K. Gowan, Staff Liaison, provided an update on the Heritage Plan. 5.7. Draft Heritage Financial Incentives Pilot Program Framework K. Gowan, Staff Liaison, provided an overview of the Draft Heritage Financial Incentives Pilot Program Framework. The Commission members engaged in discussion on process, procedure and requirements. Community Heritage Commission Minutes January 26, 2023 Regular Meeting Page 3 of 4 Doc#2921064 R/2023-CHC-006 It was moved and seconded That the Draft Heritage Financial Incentives Pilot Program Framework be presented at a future Council meeting. CARRIED UNANIMOUSLY 5.8. Draft Municipally Owned Heritage Resources List K. Gowan, Staff Liaison, provided an overview of the Draft Municipally Owned Heritage Resources List. The Commission engaged in discussion and provided feedback on priority items. K. Gowan will forward the information to the Parks, Recreation and Culture Advisory Committee. 5.9. Heritage Awards Event Planning The Commission approved vendors for catering, entertainment, advertising and decorations for the 2023 Heritage Awards. R/2023-CHC-007 It was moved and seconded That the Community Heritage Commission allocate a budget of $1500 for the 2023 Heritage Awards. CARRIED UNANIMOUSLY 6. LIASION UPDATES 6.1. Maple Ridge Historical Society J. Koehn provided an update on the Maple Ridge Historical Society events and campaigns. 6.2. Council Liaison Councillor Dueck provided an update on Council strategic planning and mandate. 6.3. Staff Liaison K. Gowan provided an update on the Robertson Cemetery and land acquisition. 7. TASK FORCE UPDATES – NIL 8. QUESTION PERIOD FOR THE PUBLIC – NIL 9. ROUNDTABLE Members discussed relevant community events and initiatives related to community heritage. 10. RESOLUTION TO EXCLUDE THE PUBLIC Community Heritage Commission Minutes January 26, 2023 Regular Meeting Page 4 of 4 Doc#2921064 R/2023-CHC-008 It was moved and seconded That pursuant to section 90 of the Community Charter, this portion of the meeting be closed to the public as the subject matter being considered relates to the following: 90(1)(a) – personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality. CARRIED UNANIMOUSLY 11. ADJOURNMENT − 8:55 p.m. The next regular meeting of the Community Heritage Commission will be held on Thursday, April 13, 2023 at 7:00 p.m. Arsh Dhillon, Acting Chair Jared Bissky, Chair /ad Page 1 of 2 DRAFT Community Heritage Commission (CHC) TO: Commission Members MEETING DATE: April 13, 2023 FROM: Staff Liaison SUBJECT: Draft Heritage Conservation Grant Pilot Program Framework Background In 2019, the Community Heritage Commission hired Don Luxton & Associates to undertake a Heritage Incentives Review study to see how other municipalities are encouraging the conservation of heritage resources. The Heritage Incentives Review found that Maple Ridge has enabled many regulatory tools, but suggested greater success of heritage conservation is achieved with programs that include both regulations and financial incentives. The draft recommendation presented from this review was to establish a Heritage Financial Incentive Program to assist private homeowners with conserving their heritage property. The recommend funding amount of $80,000 per annum, which would be divided among eligible conservation projects. The Heritage Incentives Review can be found at https://www.mapleridge.ca/2303 At the January 26, 2023, CHC meeting, the CHC finalized the eligibility requirements and delivery model approach for built heritage conservation projects. At the February 28, 2023, Council Workshop, the draft eligibility requirements and delivery model approach were presented to Council. At the meeting, Council referred the back to the CHC. The February 28, 2023, staff report can be found at: https://mapleridge.primegov.com/public/portal The February 28, 2023, Council Workshop meeting can be watched at (starts around 3:03:10): https://www.youtube.com/watch?v=xJJkm90_3Mc Pilot Program Summary The Heritage Financial Incentive Pilot Program is being proposed as a 5-year pilot program with $80,000 available per year to incentivize private property owners of heritage buildings to protect and maintain their heritage asset. Definitions Built Heritage: means all the heritage places and features that survive as buildings, earthworks or structures above or below ground and are visible and/or visit-able. Intangible Heritage: consists of nonphysical intellectual wealth, such as folklore, customs, beliefs, traditions, knowledge, and language. Moveable Heritage: consists of physical artifacts that are movable, such as historic documents, artifacts, art, and sculptures. 5.3 _ __...~·--- mapleridge.ca Page 2 of 2 DRAFT Draft Funding Structure The program proposed is an annual stream of funding that has two tiers; Built Heritage and Intangible/Movable Heritage. Funding Stream: 1. Built Heritage a) Heritage Register Only i. For projects that are on the Heritage Register, up to 50% of project costs, to a maximum of $5,000. ii. Funds are distributed based on number of eligible applications b) Funds are distributed based on number of eligible applications Protected Heritage Properties i. For projects that are Designated or have a Heritage Revitalization Agreement, up to 50% of project costs to a maximum of $25,000. ii. Funds are distributed based on number of eligible applications *projects that are retrofitting to increase energy efficiencies may be awards up to an additional $5000 in funding. 2. Intangible and Movable Heritage a) For projects that conserve intangible or movable heritage, up to 50% of project costs, to a maximum of $10,000.