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Home My WebLink AboutCHC 2024-03-07 agenda.pdfCity of Maple Ridge Community Heritage Commission AGENDA – REGULAR MEETING Thursday, March 7, 2024 at 7:00 pm Meeting Access Information Community Heritage Commission (CHC) meetings are held in a hybrid format. Members of the CHC and the public are asked to join the meeting in-person in the Blaney Room at Maple Ridge City Hall or remotely using the following access information: Join the meeting from your computer, tablet or smartphone https://mapleridge-ca.zoom.us/j/84203615895 Or join the meeting using your phone Dial: 1-778-907-2071 Meeting ID: 842 0361 5895 1.CALL TO ORDER 2.APPROVAL OF THE AGENDA 3.ADOPTION OF MINUTES – January 25, 2024 4.DELEGATIONS 5.NEW AND UNFINISHED BUSINESS 5.1.Heritage Awards Debrief 5.2.2024 Work Plan Prioritization 5.3.Heritage Grant Pilot Program 6.LIAISON UPDATES 6.1.Maple Ridge Historical Society 6.2.Council Liaison 6.3.Staff Liaison 7.TASK FORCE UPDATES 8.QUESTION PERIOD FROM THE PUBLIC 9.ROUNDTABLE 10.ADJOURNMENT Next Meeting: May 9, 2024 Agenda Items Submission Deadline: April 25, 2024 QUESTION PERIOD Question Period provides the public with the opportunity to ask questions or make comments on subjects that are of concern to them. Each person will be given 2 minutes to speak. Up to ten minutes in total is allotted for Question Period. City of Maple Ridge Community Heritage Commission Meeting Minutes January 25, 2024 The Minutes of the Regular Community Heritage Commission Meeting held via Zoom teleconference and hosted in the Blaney Room at Maple Ridge City Hall on January 25, 2024 at 7:00 pm. _______________________________________________________________________________________ COMMISSION MEMBERS PRESENT Councillor Judy Dueck (Virtual) Council Liaison Jared Bissky Member at Large Neha Arora Member at Large Julie Koehn Maple Ridge Historical Society Representative Ross Dunning Maple Ridge Historical Society Representative Gladys Hewson Member at Large Michael Cook Member at Large STAFF PRESENT Jeff White Staff Liaison, Planner 1 Emily Davies Committee Clerk _______________________________________________________________________________________ 1.CALL TO ORDER – 7:02 pm 2.APPROVAL OF THE AGENDA J.Koehn requested an amendment to include Item 5.7 - Heritage BC Week and BCHistorical Federation. R/2024-CHC-001 It was moved and seconded That the agenda for the January 25, 2024, Community Heritage Commission Regular Meeting be approved as amended to include Item 5.7 - Heritage BC Week and BC Historical Federation. CARRIED UNANIMOUSLY 3.ADOPTION OF MINUTES R/2024-CHC-002 It was moved and seconded That the minutes for the November 9, 2023, Community Heritage Commission Regular Meeting be adopted as circulated. CARRIED UNANIMOUSLY 4.DELEGATIONS - NIL 5.NEW AND UNFINISHED BUSINESS 3.0 Community Heritage Commission Minutes January 25, 2024 Regular Meeting Page 2 of 4 5.1. Welcome/ Member Introductions New and returning members introduced themselves to the group. 5.2. Committee Orientation E.Davies provided a general overview of the Commissions proceedings and functions. J.White described the mandate and ongoing work of the Community Heritage Commission (CHC). 5.3. Chair and Vice Chair Selection The commission appointed Jared Bissky as Chair and Ross Dunning as Vice Chair of the Community Heritage Commission for 2024. R/2024-CHC-003 It was moved and seconded That Jared Bissky be appointed as Chair of the Community Heritage Commission for 2024 CARRIED UNANIMOUSLY R/2024-CHC-004 It was moved and seconded That Ross Dunning be appointed as Vice Chair of the Community Heritage Commission for 2024 CARRIED UNANIMOUSLY 5.4. 2024 Meeting Schedule The Commission adopted the 2024 meeting schedule. R/2024-CHC-005 It was moved and seconded That the Commission adopt the 2024 Community Heritage Commission meeting schedule as circulated. CARRIED UNANIMOUSLY 5.5. 2024 CHC Work Plan J.White provided an overview of the draft 2024 CHC Work Plan identifying topics of interest that the Commission may want to pursue. Staff also provided members with a copy of the Community Heritage Commission Minutes January 25, 2024 Regular Meeting Page 3 of 4 Heritage Strategic Plan, a 10-year work plan to be used as a guiding document. 5.6. Heritage Awards Event Planning The Commission discussed vendors for catering, entertainment, advertising, and decorations for the 2024 Heritage Awards. Staff provided updates on multiple actions ahead of the event: several groups have agreed to participate and set up a booth for the event; Staff is working with the communications team to develop a marketing campaign to share on social media; invitations will go out to Mayor and Council, as well as to other advisory committees; staff will be collecting prizes including flowers, books of interest, and gift cards to local businesses. Staff asked for volunteers to help set up and take down the event – J. Koehn and R. Dunning both agreed to participate. 5.7 2024 Heritage BC Week and BC Historical Federation J. Koehn provided information about two upcoming Heritage week conferences across BC.Heritage BC will be hosting an event May 1st – 3rd in Nelson, and the BC HistoricalFederation will be hosting a conference, including a bus tour, on May 4th in Chilliwack. R/ 2024-CHC-006 It was moved and seconded That the Community Heritage Commission (CHC) allocate $225 for three (3) members of the CHC to attend the BC Historical Federation Conference in Chilliwack on May 4, 2024 CARRIED UNANIMOUSLY 6.LIASION UPDATES 6.1. Maple Ridge Historical Society J. Koehn provided an update on the Maple Ridge Historical Society campaigns and eventsincluding the CP Holiday train in December 2023, and the updates needed for the Cabooseat the Maple Ridge Museum. 6.2. Council Liaison Councillor Dueck provided an update on the City’s budget survey and encouraged members to provide their feedback. The Council Liaison also provided an update on the proposed Hammond Recreation Facility. Community Heritage Commission Minutes January 25, 2024 Regular Meeting Page 4 of 4 6.3. Staff Liaison J. White provided further information about the upcoming 2024 Heritage Awards.Commission members asked questions and engaged in discussion. 7.TASK FORCE UPDATES – NIL 8.QUESTION PERIOD FOR THE PUBLIC – NIL 9.ROUNDTABLECommunity Heritage Commission members provided updates and reports on issues andactivities relating to community heritage. 10.ADJOURNMENT − 8:10 pm The next regular meeting of the Community Heritage Commission March 7, 2024 Jared Bissky, Chair /ed Page 1 of 1 Community Heritage Commission (CHC) TO: Commission Members MEETING DATE: March 7, 2024 FROM: Staff Liaison SUBJECT: 2024 Work Plan Prioritization Background The following chart was prepared to guide initial discussions on potential CHC Work Plan items for 2024, in line with the Maple Ridge Heritage Strategic Plan 2024-2034 and 2023-2026 Council Strategic Plan. The CHC Work Plan for 2024 will be finalized at a future CHC meeting and forwarded to Council for approval. Deliverable Type Work Plan Item Carry-Over Heritage Grant Pilot Program Carry-Over Research and develop heritage plaque/sign guidelines New Host 2024 Annual Heritage Awards event New Beginning planning 2025 Annual Heritage Awards event New Hold Heritage Grant Pilot Program launch event New Hold Guest Speaker event as part of 150+ Events New Create Guide to Promote Heritage Revitalization Agreements New Assess and repair Fraser River Heritage Walk Signs New Support the creation of the Municipally Owned Heritage Properties Maser Conservation Plan New Support the Museum Needs Assessment Ongoing Advise Council on various planning and development applications that may impact recognized or potential heritage resources (i.e., heritage bylaws) Ongoing Update publicly accessible documentation such as the Heritage Register and Heritage Inventory Ongoing Replace damaged or weathered plaques or heritage signs previously installed by the CHC Ongoing Maintain and promote Heritage Marker Inventory database (with Parks, Recreation and Culture Department) Ongoing Participate and/or attend cultural events, festivals, workshops, and conferences Ongoing Raise awareness and provide education to the public on how to conserve heritage resources Ongoing Liaises with the following heritage organizations: BC Historical Federation, BC Museums Association, Heritage BC, Maple Ridge Historical Society, Maple Ridge Family History Group 5.2