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HomeMy WebLinkAboutPASC 2013-02-20 AgendaDistrict of Maple Ridge MAPLE RIDGE PUBLIC ART STEERING COMMITTEE AGENDA Wednesday, February 20, 2013 3:00-5:00 p.m. Municipal Hall, Blaney Room 11995 Haney Place, Maple Ridge, BC 1.0 Call to Order 2.0 Approval of the Agenda 3.0 Adoption of the Minutes of November 21, 2012 4.0 Unfinished & New Business 4.1 Election of Chair and Vice Chair 4.2 Staff Vacancy Update 4.3 Project Updates: 4.3.1 Necklace Project Promotion 4.3.2 Balance Project Completion 4.3.3 Signage Tendance and Balance update 4.3.4 Artist in Residence Program Review Update 4.4 Pitt Meadows Public Art Steering Committee Invitation: Educational Session and Creative Cities Conference Presentation 4.5 PM Volunteers Project Management Workshop: March 15 & 16, 2013 4.6 Maple Ridge Public Art Inventory Update 4.7 Budget Update 4.8 Public Art – Research of other Municipal Approaches 5.0 Next Meeting and Adjournment 5.1 Establish Meeting Schedule for 2013 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 3 District of Maple Ridge MAPLE RIDGE PUBLIC ART STEERING COMMITTEE REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge Public Art Steering Committee (MRPASC), held in the Blaney Room, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Wednesday, November 21, 2012 at 4:00 pm. COMMITTEE PRESENT: Kristin Krimmel, Chair Artist Susan Hayes, Vice-Chair Artist Gabriella Morrison Community Member Barbara Duncan Curator, Maple Ridge Art Gallery Judy Dueck Councillor, District of Maple Ridge Liaison REGRETS: Craig Redmond Developer, Norond Group Wayne Bissky Architect, Bissky Architecture Inc. DISTRICT OF MAPLE RIDGE STAFF PRESENT: Sue Wheeler Director of Community Services Ingrid Kraus Executive Assistant Administration 1. Call to Order Ms. Kristin Krimmel called the meeting to order at 3:05 pm and welcomed the members to the meeting. Regrets were received from Messrs. Redmond and Bissky. 2. Adoption of the Agenda R12-024 It was moved and seconded That the Agenda for the November 21, 2012 Maple Ridge Public Art Steering Committee meeting be adopted as circulated. CARRIED 3. Minutes of the Maple Ridge Public Art Steering Committee R12-025 It was moved and seconded That the minutes of the September 19, 2012 meeting be approved as circulated. CARRIED 4 UNFINISHED & NEW BUSINESS 4.1 Manager of Community Connections Status Ms. Wheeler provided an update on the staff vacancy. Maple Ridge Public Art Steering Committee Regular Meeting Minutes – November 21, 2012 Draft Maple Ridge Public Art Steering Committee Minutes Page 2 of 3 4.2 Balance Project Completion The unveiling of the project went very well and all that remains i s the Transfer of Title to the District of Maple Ridge. The maintenance requirements will be captured in the inventory project. Barb Duncan brought forward an invoice from Art.Site in the amount of $1,057.33 which captured the additional costs based on unforeseen issues. Following a discussion, the committee agreed that this invoice would be paid. R12-26 It was moved and seconded That the Art.Site invoice in the amount of $1,057.33 for the Balance Project be paid out of the Public Art Steering Committee budget. CARRIED Further discussion focused on the complexity of this particular project and lessons learned. Moving forward, some additional areas to focus on will be the various agencies that would be involved, insurance, permits required, site locations and inspections and, what needs to be built into the budgets during the Call for Proposals. Action Item: Sue Wheeler will coordinate a meeting with representatives of all departments involved in the Balance project to debrief and develop guidelines for future projects. 4.3 Necklace Project Completion Sue Wheeler provided an update on discussions held at the BCPAN meeting. They identified there was little or no promotion attached to the Necklace project which is now complete. At that meeting, it was agreed that all ten communities involved will submit the details on their art pieces, which will be gathered together and used to promote the project, identify what the pieces are and where they are located. Barbara Duncan will assist in completing the form which is due by November 30. Action Item: Barbara Duncan to complete the BCPAN form for the Tendance project in Maple Ridge. 4.4 Signage Tendance and Balance Projects: Barbara Duncan indicated that the signs were approved and now with the sign maker. 4.5 Budget Sue Wheeler has obtained the latest financial information and is working through the detail. More information will be available for the next meeting. 4.6 Inventory Update Sue Wheeler advised that the initial work to gather the information has been completed. The next step will require the assistance of someone with more extensive expertise to help assess the condition of the pieces and develop a maintenance plan. Ms. Wheeler will bring what has been gathered to date, to the next meeting. Action Item: Sue Wheeler to bring Public Art Inventory binder to the next meeting. Maple Ridge Public Art Steering Committee Regular Meeting Minutes – November 21, 2012 Draft Maple Ridge Public Art Steering Committee Minutes Page 3 of 3 4.7 Creative Cities Conference Sue Wheeler attended the conference held in Victoria on October 21-23 along with members of the Pitt Meadows Public Art Steering Committee. It was an excellent learning opportunity and the information gathered will be put into a presentation which will be shared with both municipal public art committees. Other conference opportunities were identified for consideration. Sue Wheeler also provided an update on the Pitt Meadows Public Art Steering Committee and their policy was approved by Pitt Meadows Council on November 20, 2012. They are also attempting to coordinate a Public Art Management Workshop for early 2013 targeting participants from the Lower Mainland and Fraser Valley area. 4.8 Master Plan Discussion Sue Wheeler spoke to the importance of having a Master Plan. There are already many ideas and examples of how public art can be incorporated into the community. Sue Wheeler suggested that this be deferred until the Manager has been hired . 4.9 Artist in Residence Program Review Sue Wheeler met with Lindy Sisson of the Arts Council who indicated that the Parks and Leisure Services Commission had approved proceeding with a review of the program structure and criteria. The location will also have to change as the current house will no longer be available. The committee was asked for volunteers to sit on a task force to develop the new criteria for an Artist in Residence. Following a discussion Ms. Morrison volunteered. R12-27 It was moved and seconded That Ms. Gabriella Morrison represents the MRPASC on a Task Force to review the Artist in Residence program. CARRIED 4.10 Planning Department Link This matter was dealt with in 4.2 and is an action item for staff to follow up. 5.0 Adjournment R12-028 It was moved and seconded That the meeting be adjourned. CARRIED The meeting adjourned at 4:40 pm. The next meeting will be on Wednesday, February 20, 2013 in the Blaney Room, Maple Ridge City Hall. _________________________________ Chairperson /ik