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Home My WebLink AboutPASC 2024-02-01 Agenda City of Maple Ridge PUBLIC ART STEERING COMMITTEE AGENDA – REGULAR MEETING Thursday, February 1, 2023, at 4:00 pm Meeting Access Information Public Art Steering Committee (PASC) meetings are held in a hybrid format. Members of the PASC and the public are asked to join the meeting in-person in the Blaney Room at Maple Ridge City Hall or remotely using the following access information: Join the meeting from your computer, tablet or smartphone https://mapleridge-ca.zoom.us/j/81834951491 Or join the meeting using your phone Dial: 1 778 907 2071 Meeting ID: 818 3495 1491 1. CALL TO ORDER 1.1. Land Acknowledgement 2. APPROVAL OF AGENDA 3. ADOPTION OF MINUTES 3.1. November 2, 2023 3.2. January 11, 2024 (Special Meeting) 4. DELEGATIONS 5. NEW AND UNFINISHED BUSINESS 5.1. Welcome/Member Introductions 5.2. Advisory Committee Overview 5.3. Chair and Vice Chair Selection 5.4. 2024 Meeting Schedule 6. LIAISON UPDATES 6.1. Staff Liaison 6.2. Council Liaison 7. TASK FORCE UPDATES 7.1. MR150 7.2. Albion Community Centre 7.3. Culture Map 7.4. Raymond House Artist in Residence ~ Maple Ridee - 8. QUESTION PERIOD FOR THE PUBLIC 9. ROUNDTABLE 10. ADJOURNMENT Next Meeting: April 4, 2024 Agenda Submission Deadline: March 20, 2024 QUESTION PERIOD Question Period provides the public with the opportunity to ask questions or make comments on subjects that are of concern to them. Each person will be given 2 minutes to speak. Up to ten minutes in total is allotted for Question Period. City of Maple Ridge Public Art Steering Committee Meeting Minutes November 2, 2023 The Minutes of the Regular Public Art Steering Committee Meeting held via Zoom teleconference and hosted in the Blaney Room at Maple Ridge City Hall on November 2, 2023 at 4:00 pm. COMMITTEE MEMBERS PRESENT Councillor Korleen Carreras Council Liaison Gina Rubin Leblanc, Vice Chair Artist Dana Bates Artist Courtney Miller Arts Council Representative Leanne Koehn Member at Large Wayne Bissky, Chair Architect STAFF MEMBERS PRESENT Russ Brummer Manager of Art, Culture and Events Emily Davies Committee Clerk Corinn Howes Acting Deputy Corporate Officer ABSENT 1.CALL TO ORDER – 4:02 pm 1.1. Land Acknowledgement W. Bissky, Chair, called the meeting to order and provided the land acknowledgement. Note: L. Koehn entered the meeting at 4:03 pm. 2.APPROVAL OF THE AGENDA R/2023-PASC-018 It was moved and seconded That the November 2, 2023, Public Art Steering Committee agenda be approved as circulated. CARRIED UNANIMOUSLY 3.ADOPTION OF THE MINUTES R/2023-PASC-019 It was moved and seconded That the minutes of the Public Art Steering Committee meeting dated September 7, 2023, be adopted. CARRIED UNANIMOUSLY 4.DELEGATIONS – NIL 5.NEW AND UNFINISHED BUSINESS 3.1 • Maple Ridee - Public Art Steering Committee Minutes November 2, 2023 Page 2 of 3 5.1. Public Art Policy & Handbook Update R. Brummer, provided an update on the Public Art Policy and Handbook. Committee members engaged in discussion about next steps and decided further input from the City is needed prior to policy endorsement. R/2023-PASC-020 It was moved and seconded That the Public Art Policy and Handbook be sent back to staff for further review and comment CARRIED UNANIMOUSLY 5.2. Albion Community Centre Window Mural Project – Task Force R. Brummer gave an update about the Albion Community Centre mural project, including discussion around a submitted artist proposal. Committee members discussed the formation of a taskforce, lead in part by C. Miller and G. Rubin Leblanc. Committee members asked questions, engaged in discussion, and provided feedback. R/2023-PASC-021 It was moved and seconded That a taskforce be formed to oversee the appointment of an artist for the Albion Community Centre CARRIED UNANIMOUSLY 5.3. Artist in Residence – Recruitment Panel R. Brummer, Staff Liaison, provided an update about the Artist in Residence homes, including the decommissioning of the Port Haney House location. Committee members discussed possible future artist in residence locations, possible archival projects, and began preliminary discussions about a future artist in residence selection panel. Committee members also discussed the Artist in Residence Recruitment Panel, lead by L. Koehn, D. Bates, C. Miller, as well as a representative from the Historical Society. 5.4 Maple Ridge 150 R. Brummer provided update on preliminary plans for public art projects to take place during the 2024 Maple Ridge 150 celebrations. Committee members discussed the formation of a taskforce, lead in part by L. Koehn and D. Bates. Committee members stressed the importance of input from Katzie and Kwantlen community members and held discussions about potential public art projects. R/2023-PASC-022 It was moved and seconded That the staff liaison seek clarification on the process regarding input on the Maple Ridge 150 public art projects. CARRIED UNANIMOUSLY 6.LIAISON UPDATES 6.1. Staff Liaison Public Art Steering Committee Minutes November 2, 2023 Page 3 of 3 R. Brummer provided an update on the following: •Celebrate the Night, which took place on October 22nd •Future projects including the upcoming Remembrance Day memorial, the Santa Claus Parade, and the Holiday Train. 6.2. Council Liaison Councillor Carreras discussed the upcoming business planning and 2024 budget discussions 7.TASK FORCES 7.1. Culture Map R.Brumer, Staff Liaison, provided a brief update on the culture mapping taskforce. Staff will coordinate with the communications team to update the City of Maple Ridge website, further develop an accordion-style pamphlet to distribute to the public, and work with Tourism Board. 8.QUESTION PERIOD FOR THE PUBLIC – NIL 9.ROUNDTABLE Committee members provided updates and reports on relevant events and activities related to public art in the community. 10.ADJOURNMENT – 5:23 pm Wayne Bissky, Chair /ed City of Maple Ridge Public Art Steering Committee Special Meeting Minutes January 11, 2024 The Minutes of the Regular Public Art Steering Committee Special Meeting held via Zoom teleconference on January 11, 2024 at 4:00 pm. COMMITTEE MEMBERS PRESENT Councillor Korleen Carreras Council Liaison Gina Rubin Leblanc Artist Courtney Miller Arts Council Representative Leanne Koehn Member at Large STAFF MEMBERS PRESENT Russ Brummer Manager of Art, Culture and Events Emily Davies Committee Clerk Cidalia Martin Director of Recreation Services Corinn Howes Acting Deputy Corporate Officer ABSENT Dana Bates Artist Wayne Bissky Architect 1.CALL TO ORDER – 4:03 pm 1.1. Land Acknowledgement G. Rubin LeBlanc, Acting Chair, called the meeting to order and provided the land acknowledgement. 2.APPROVAL OF THE AGENDA R/2024-PASC-001 It was moved and seconded That the January 11, 2024, Public Art Steering Committee special meeting agenda be approved as circulated. CARRIED UNANIMOUSLY 3.ADOPTION OF THE MINUTES - NIL 4.DELEGATIONS – NIL 5.NEW AND UNFINISHED BUSINESS 5.1. Review Project Proposals R. Brummer, provided a review of the four (4) public art project proposals recommended by the Maple Ridge 150 Public Art Task Force. These projects include: 1. Portable Historic “Postcard” Painted Mural 3.2 • Maple Ridee - Public Art Steering Committee Minutes January 11, 2024 Page 2 of 2 2. Neighbourhood Identity Murals located in 3 Maple Ridge neighbourhoods (West Maple Ridge, North Maple Ridge, East Maple Ridge) 3. Performance Art Events 4. Legacy “Frames” highlighting iconic views in Maple Ridge 5.2. Endorse Projects & Budget R/2024-PASC-002 It was moved and seconded THAT the Public Art Steering Committee endorse the following MR150 projects: a. Portable Historic “Postcard” Painter Mural; b. Neighbourhood Identity/Placemaking & Connecting Murals; c. Performing Art Placemaking; and d. Legacy “Frames” Highlighting Iconic Views in Maple Ridge CARRIED UNANIMOUSLY R/2024-PASC-003 It was moved and seconded THAT the Public Art Steering Committee authorize the expenditure of up to $100,000 from the Public Art Steering Committee funds for the MR150 projects CARRIED UNANIMOUSLY 6.LIAISON UPDATES – NIL 7.QUESTION PERIOD FOR THE PUBLIC – NIL 8.ADJOURNMENT – 4:22 pm Gina Rubin Leblanc, Acting Chair /ed Public Art Steering Committee (PASC) TO: Committee Members MEETING: February 1, 2024 FROM: Committee Clerk SUBJECT: Chair and Vice Chair Selection BACKGROUND: The goal of the Chairperson is to ensure that the Committee functions properly, that there is full participation during meetings, that all relevant matters are discussed, and that effective decisions are made and carried out. There are three main spheres that the Chairperson has to manage: •Assisting with the planning of meetings •Running the meetings •Ensuring that the Committee is achieving its goals The Committee Clerk will chair the meeting as the Acting Chair until a new Chair is appointed or for the duration of the meeting. During the meeting, the floor will be opened for Committee members to nominate fellow members for the position of Chair and Vice Chair. In order for their name to stand, an individual must accept the nomination. If there are multiple nominations and nominees willing to serve, voting will be done through ballots. If a Committee member is participating virtually, voting will be done virtually via Zoom. The Committee members will send a private Zoom chat message to the Committee Clerk with their vote. The Committee Clerk will compile all the votes and provide the results to the Committee. The Committee Clerk will then ask if any member would like to put forward a motion that the selected individual be appointed as Chair or Vice Chair for 2024. Once the Chair and Vice Chair have been appointed, the meeting can be turned over to the appointed Chair or the Committee Clerk can continue as the Acting Chair for the remainder of the meeting with approval from the newly elected Chair. RECOMMENDATION(S): That be appointed as Chair of the Public Art Steering Committee for 2024 That be appointed as Vice Chair of the Public Art Steering Committee for 2024 5.3 • Maple Ridee - Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 1 2 stat PASC 7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9 14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 21 22 23 24 25 26 27 18 19 20 21 22 23 24 17 18 19 20 21 22 23 stat 28 29 30 31 25 26 27 28 29 24/31 25 26 27 28 29 30 stat Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 4 1 stat SPAC PASC 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 PASC 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 stat 28 29 30 26 27 28 29 30 31 23/30 24 25 26 27 28 29 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7 stat stat PASC 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21 21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 28 29 30 31 25 26 27 28 29 30 31 29 30 stat Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 1 2 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 PASC 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 stat 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 Meeting:Meeting Time/ Location: Public Art (PASC) K April May June 2024 Public Art Steering Committee Calendar NOTE: Calendar subject to change. January February March B R E A July August September B R E A K B R E A K B R E A K B R E A K October November December B R E A K B R E A K R E A K 4:00 pm - Blaney/Zoom B 5.4 Proposed Meeting Dates: Thursday February 1, 2024 at 4pm Thursday April 4, 2024 at 4pm Thursday June 6, 2024 at 4pm Thursday September 5, 2024 at 4pm Thursday November 7, 2024 at 4pm ~ Maple Ridee ~ D