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Home My WebLink AboutADP 2020-11-18 minutes.pdf City of Maple Ridge Advisory Design Panel MEETING MINUTES The Minutes of the Regular Meeting of the Maple Ridge Advisory Design Panel (ADP) held via Zoom teleconference on Wednesday, November 18, 2020 at 4:05 pm. PANEL MEMBERS PRESENT Stephen Heller, Chair Landscape Architect BCSLA Meredith Mitchell, Vice Chair Landscape Architect BCSLA Steven Bartok Architect AIBC Emily Kearns Architect AIBC Narjes Miri Architect AIBC STAFF MEMBERS PRESENT Wendy Cooper Staff Liaison, Planner Sabina Chand Committee Clerk 1.CALL TO ORDER 2.APPROVAL OF THE AGENDA R/2020-028 It was moved and seconded That the agenda for the November 18, 2020 Advisory Design Panel meeting be approved as circulated. CARRIED 3.ADOPTION OF MINUTES R/2020-029 It was moved and seconded That the minutes for the October 21, 2020 Advisory Design Panel meeting be adopted as circulated. CARRIED 4.QUESTION PERIOD -Nil 5.NEW AND UNFINISHED BUSINESS 5.1 COVID-19 Update Committee Clerk gave an update on the status of the COVID-19 pandemic response by the City and inquired for feedback on in-person and Zoom meetings. The ADP will continue with virtual meetings until the COVID situation improves and will discuss further in the New Year. mapleridge.ca Advisory Design Panel Minutes November 18, 2020 Page 2 of 5 The ADP reviewed the electronic PDF file packages and discussed the format of future plans must be flattened and include options to redline edits/add comments. ADP advised staff to review submission and presentation guidelines to ensure consistency and clarity for all set of plans. Note: Steven Bartok joined the meeting at 4:11 pm 6.PROJECTS 6.1.Development Permit No:2020-211-DP/11280 Pazarena Place 4:15 pm The Chair welcomed the project team to the meeting and introduced the members of the ADP. Staff Liaison provided an overview of the proposed Amenity Building (Clubhouse) application. The project team presented the development plans and answered questions from the Advisory Design Panel. The Panel commended the presenters for the quality of the proposal and their presentation. R/2020-030 It was moved and seconded That the Advisory Design Panel has reviewed application No. 2020-211-DP and supports the project as presented and recommends the applicant proceed to Council for approval. Comments from the Panel included: Architectural Comments:Nil Landscape Comments: ·Consider reviewing up light at trellis in pool area for dark skies compliance; ·Consider reducing the front walk way slope; ·Consider privacy conditions for pool enclosure area on all sides; additional tree planting may be beneficial; ·Consider reviewing edge conditions between the north side path and future parkade ramp to ensure safety and provide landscape buffer; ·Consider alternate location for dog wash; ·Consider gates and decorative paving for the guest suite and caretaker patios; ·Consider placing visitor parking closer to the guest suite; ·Consider extending fence materials such as boulders and stone columns around all sides of the pool deck CARRIED Stephen Heller and Meredith Mitchell OPPOSED Advisory Design Panel Minutes November 18, 2020 Page 3 of 5 6.2 Development Permit No: 2018-448-DP/12061 Laity Street 4:45 pm The Chair welcomed the project team to the meeting and introduced the members of the Advisory Design Panel. Staff Liaison provided an overview of the application for a Courtyard Housing project involving the conservation of the Gillespie Residence, a heritage residence being protected as part of the subject application and three additional detached units. The project team presented the development plans and answered questions from the Advisory Design Panel. R/2020-031 It was moved and seconded That the Advisory Design Panel has reviewed application No. 2018-448-DP and recommends the following concerns be addressed and digital versions of revised drawings & memo be submitted to Planning staff; and further that Planning staff forward this on to the Advisory Design Panel for information Architectural Comments: ·Consider reviewing the window proportion and placement on courtyard side on north and south elevations; ·Consider keeping materials consistent on the higher roofs; ·Revisit height of the garage doors; ·Please check turning radii and clearances to ensure vehicle accessibility into garage of unit B and surface stall between C and D; ·Consider reviewing the materiality of the elevations facing the courtyard to reduce the overall height Landscape Comments: ·Chair noted that the Landscape Plans were not received; ·Incorporate fruit trees to preserve character; ·Review and comply with recommendations from heritage report for landscape items; ·Further comments will be provided when the ADP receives landscape plans CARRIED Note: Following the meeting, the File Manager provided the Landscape plans via email to the Panel for comments: Landscape Comments continued: ·Consider connecting the entrance walkways from Unit A and B to the public sidewalk instead of the driveway. Provide separate vehicle and pedestrian surfacing to limit conflict and improve wayfinding. ·The unit paver soldier course edging in asphalt may loosen overtime. Consider containing the pavers in concrete or utilizing an alternate decorative paving material such as stamped asphalt in the central turnaround. ·Evaluate the bench located beside Unit B. Place bench in a location that enhances views of the courtyard and provides better separation from traffic. Advisory Design Panel Minutes November 18, 2020 Page 4 of 5 Note: Meredith Mitchell was called upon by the Chair to preside on Agenda items 6.3, 6.4 Note: Stephen Heller disclosed his conflict of interest on Agenda items 6.3, 6.4 and recused himself from comments/decision-making 6.3 Development Permit No: 2019-216-DP/24392 104 Ave 5:30 pm The Vice Chair welcomed the project team to the meeting and introduced the members of the Advisory Design Panel. Staff Liaison provided an overview of the construction of 21 townhouse units adjacent to Albion Park. The project team presented the development plans and answered questions from the Advisory Design Panel. R/2020-032 It was moved and seconded That the Advisory Design Panel has reviewed application No. 2019-216-RZ and supports the project and recommends the following concerns be addressed as the design develops and submitted to Planning staff for follow-up: Architectural Comments: ·Consider providing entry feature to celebrate the entry way ·Consider creating more pedestrian scale to elevate 104 Avenue, via further articulation and or lowered massing ·Consider moving block 1 closer to 104 Avenue and relocate the visitor stall to outdoor amenity location ·Consider softening the colour pallet Landscape Comments: ·Consider adding tree protection fencing; ·Consider Coordinating with civil engineer and architect to provide surface drainage to detention pond; ·Consider planting additional trees to the east of the central amenity area; ·Consider providing return to retaining wall in north east corner of block 2 to capture grade differential; ·Ensure adequate soil volumes for all trees on site; ·Review fencing plan and details per appropriate picket fencing in internal yards CARRIED Stephen Heller did not vote Break: 6:00−6:05 pm 6.4 Development Permit No: 2018-430-DP/23717 and 23689 Fern Crescent 6:00 pm The Vice Chair welcomed the project team to the meeting and introduced the members of the Advisory Design Panel. Staff Liaison provided an overview of the rezoning application for two properties located at 23717 and 23689 Fern Crescent, which proposes a 35 unit townhouse development. The project team presented the development plans and answered questions from the Advisory Design Panel. Advisory Design Panel Minutes November 18, 2020 Page 5 of 5 R/2020-033 It was moved and seconded That the Advisory Design Panel has reviewed application No. 2018-430-DP and supports the project and recommends the following concerns be addressed as the design develops and submitted to Planning staff for follow-up: Architectural Comments: ·Consider additional articulation on visible side elevations; Landscape Comments: ·Consider Coordinating with civil engineer and architect to provide surface drainage to rain garden; ·Consider adding trees to Blocks 5–9; ·Review parking stall at visitor platform to ensure stall does not overlap on pedestrian sidewalk; ·Cross section 2/L08 review rock retaining walls with project arborist and environmental consultant for fill within tree protection area; ·Coordinate pedestrian crosswalks with landscape architect and civil engineer; ·Consider safety of intersection at large amenity area pedestrian walkway, parking stalls and entry to trail system; ·Review proposed tree species with project Arborist and environmental consultant in regarding invasive species. CARRIED Stephen Heller did not vote Note: Stephen Heller left at 7:06 pm 7.CORRESPONDENCE – Nil 8.ADJOURNMENT There being no further business, the meeting adjourned at 7:35 p.m. The next regular meeting of the Advisory Design Panel will be held on Wednesday, January 20, 2021. Stephen Heller, Chair /sc