HomeMy WebLinkAboutSPAC 2022-02-02 Agenda
City of Maple Ridge
Social Policy Advisory Committee
AGENDA
Wednesday, February 2, 2022 at 6:00 pm
Held via Zoom Teleconference
Meeting Access Information
To practice social distancing during the COVID-19 pandemic we will be holding the
Social Policy Advisory Committee (SPAC) meeting via Zoom teleconference. Members of SPAC and
the public are asked to join the meeting from home using the following access information:
Join the meeting from your computer, tablet or smartphone
https://mapleridge-ca.zoom.us/j/82424200717?pwd=RFpjcitlQVZOVEhRbGFERG5FdWsydz09
Or join the meeting using your phone
Dial: 1-778-907-2071 Meeting ID: 824 2420 0717 Passcode: 517922
1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
3. ADOPTION OF MINUTES – November 3, 2021
4. DELEGATIONS
4.1 Lougheed Transit Corridor Area Plan
5. NEW AND UNFINISHED BUSINESS
5.1 Welcome/Member Introductions
5.2 Committee Orientation
5.3 2022 Meeting Schedule
5.4 Chair and Vice Chair Selection
5.5 Strengthening Resilience Webinar: https://youtu.be/-ycTynGK2TE
6. LIAISON UPDATES
6.1 Staff Liaison
6.2 Council Liaison
7. TASK FORCE UPDATES
7.1. 2022 SPAC Work Plan
8. QUESTION PERIOD FOR THE PUBLIC
9. ROUNDTABLE
9.1. Youth Strategy
9.2. Community Action Team (CAT)
10. ADJOURNMENT
Next Meeting: April 6, 2022
Agenda Submission Deadline: March 23, 2022
QUESTION PERIOD
Question Period provides the public with the opportunity to ask questions or make comments on
subjects that are of concern to them. Each person will be given 2 minutes to speak.
Up to ten minutes in total is allotted for Question Period.
mapleridge.ca
Doc#2908350
City of Maple Ridge
Social Policy Advisory Committee
MEETING MINUTES
November 3, 2021 – Regular Meeting
The Minutes of the Regular Meeting of the Social Policy Advisory Committee (SPAC)
held via Zoom teleconference on November 3, 2021 at 6:00 pm.
COMMITTEE MEMBERS PRESENT
Councillor Ryan Svendsen, Vice Chair Council Liaison
Blaire Mikoda, Chair Member at Large
Eileen Dwillies Maple Ridge Pitt Meadows Katzie Seniors Network
Jenny Earley Maple Ridge Pitt Meadows Katzie Community Network
Marissa Stalman Member at Large
Tarel Swansky Member at Large
Kim Dumore School District No. 42 Board Trustee
Brenna Ayliffe Fraser Health
STAFF PRESENT
Tony Cotroneo Staff Liaison/Manager of Community Engagement
Chad Cowles Community Safety Officer
Mark Halpin Manager of Transportation
Mike McLean Committee Clerk
COMMITTEE MEMBERS ABSENT
Sim Khurme Youth Member at Large
1. CALL TO ORDER – 6:02 p.m.
2. APPROVAL OF THE AGENDA
R/2021-015
It was moved and seconded
That the November 3, 2021 Social Policy Advisory Committee Regular Meeting agenda be
approved as circulated.
CARRIED UNANIMOUSLY
3. ADOPTION OF MINUTES
R/2021-016
It was moved and seconded
That the minutes of the Social Policy Advisory Committee Regular Meeting dated
May 5, 2021 be adopted.
CARRIED UNANIMOUSLY
4. DELEGATIONS
4.1 Community Safety Plan Update
Chad Cowles, Community Safety Officer, provided an update on the Community Safety Action
Plan and ongoing initiatives, including the Integrated Safety Ambassador (ISAT) and Social
Service Inventory Mapping.
mapleridge.ca
Social Policy Advisory Committee Minutes
November 3, 2021
Page 2 of 3
Doc#2908350
Note: Chad Cowles left at 6:33 p.m.
4.1 Strategic Transportation Plan Overview
Mark Halpin, Manager of Transportation, provided an update on the Strategic Transportation
Plan, including results of public engagement initiatives and the draft vision statement.
Note: Mark Halpin left the meeting at 6:58 p.m.
5. NEW AND UNFINISHED BUSINESS
5.1 SPAC Membership Update
The Staff Liaison noted the contributions of outgoing members Chair Blaire Mikoda and Brenna
Ayliffe and welcomed Ana Sanchez as the Fraser Health Representative.
5.2 Strengthening Resiliency Webinar
The Committee discussed the Strengthening Resiliency Webinar and added an agenda item
for the next meeting to discuss the video once members have had the opportunity to view it.
R/2021-017
It was moved and seconded
That an agenda item be added to the next Committee meeting to discuss the Strengthening
Resiliency webinar.
CARRIED UNANIMOUSLY
5.3 COVID-19 Safety Plan Update
The Staff Liaison provided an update about Covid-19 public health regulations, including
current requirements at recreation facilities.
6. LIAISON UPDATES
6.1 Staff Liaison
The Staff Liaison discussed the Celebrate the Night event and the impact of Covid-19 public
safety measures.
6.2 Council Liaison
The Council Liaison provided an update on pedestrian safety initiatives and the neighbourhood
traffic calming program.
7. TASK FORCE UPDATES
7.1 2022 SPAC Work Plan
The Staff Liaison provided an update on the 2022 SPAC Work Plan.
Social Policy Advisory Committee Minutes
November 3, 2021
Page 3 of 3
Doc#2908350
R/2021-018
It was moved and seconded
That the Committee endorse the 2022 Social Policy Advisory Committee Work Plan as
presented.
CARRIED UNANIMOUSLY
8. QUESTION PERIOD - NIL
9. ROUNDTABLE
Members discussed relevant events, activities and social policy topics.
Note: Eileen Dwillies left the meeting at 7:01 p.m.
9.1 Youth Strategy – NIL
9.2 Community Action Team (CAT)
Kim Dumore discussed the upcoming presentation of poverty reduction initiatives.
10. ADJOURNMENT – 7:39 p.m.
The next regular meeting of the Social Policy Advisory Committee will be held on
Wednesday, February 2, 2022 at 6:00 p.m.
Blaire Mikoda, Chair
Social Policy Advisory Committee Terms of Reference
Mandate
The Social Policy Advisory Committee (SPAC) will advise Council on the enhancement of the
social well-being of present and future citizens of Maple Ridge.
The Committee will:
1. advise Council on the planning and development of municipal strategies and policies
related to the social need, social well-being, and social development of a healthy and
socially sustainable community;
2. monitor and identify opportunities to recommend for Council to advocate for policy change
and service enhancement to meet the social needs of the community based on research,
community engagement, and monitoring of social indicators of a healthy community;
3. provide leadership that encourages partnerships and networks by promoting a
collaborative framework that encourages community response to current and emerging
social needs; and
4. be fully aware of the regional context of social issues and advise Council accordingly.
Social Policy Engagement Workshops, designed to encourage broad input and participation, will
be held to gather input or feedback on priority topics related to the approved work of the
Committee, or regarding emerging issues, for recommendation to the Committee as follows:
twice per year a workshop will be held that has decision makers from Provincial
Ministries in attendance to discuss social service delivery, opportunities for integration of
services at the local level, and potential for addressing emerging issues; and
twice per year a networking workshop with Community Network partners will be hosted
on specific topics aligned with the Committee priorities.
Membership Composition
The Committee will be comprised of the following 9 voting members:
One Council Liaison (or alternate)
One School District No. 42 Board Trustee (or alternate)
One member representing Fraser Health (or alternate)
One member representing Maple Ridge Pitt Meadows Katzie Community Network (or
alternate)
One member representing Maple Ridge Pitt Meadows Katzie Seniors Network (or
alternate)
Four Members at Large appointed by Council, with the goal of representation from
youth, senior, and business communities and interest and/or expertise in social policy
matters
Standing Invitation Members (non-voting)
One member representing the Ridge Meadows RCMP
Two additional members representing Fraser Health, representing different streams of
the organization
Quorum
Majority of voting members (5)
Meetings
First Wednesday of every second month at 7:00 pm in the Blaney Room, City Hall,
11995 Haney Place
Meetings are typically held in: January, March, May, September and November
Subcommittees
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2022 Social Policy Advisory Committee (SPAC)
Calendar
January February March
E A KBR
Tentative Meeting Dates - 6:00 pm via Zoom (subject to change)
Wednesday, February 2, 2022
Wednesday, June 1, 2022
Wednesday, September 7, 2022
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Wednesday, April 6, 2022 Wednesday, November 2, 2022
May June
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Doc#2957437
Social Policy Advisory Committee (AAC)
TO: Committee Members MEETING: February 2, 2022
FROM: Committee Clerk
SUBJECT: Chair and Vice Chair Selection
BACKGROUND:
The goal of the Chairperson is to ensure that the Committee functions properly, that there is full
participation during meetings, that all relevant matters are discussed, and that effective decisions are
made and carried out.
There are three main spheres that the Chairperson has to manage:
• Assisting with the planning of meetings
• Running the meetings
• Ensuring that the Committee is achieving its goals
The previous Chair or Council Liaison will chair the meeting as the Acting Chair until a new Chair is
appointed or for the duration of the meeting. During the meeting, the floor will be opened for
Committee members to nominate fellow members for the position of Chair and Vice Chair. In order for
their name to stand, an individual must accept the nomination.
If there are multiple nominations (and nominees are willing to serve), voting will be done virtually via
Zoom. Each member will send a private Zoom chat message to the Committee Clerk with their vote.
The Committee Clerk will compile all the votes and submit the results to the Acting Chair.
The Acting Chair will then ask if any member would like to put forward a motion that the selected
individual be appointed as Chair or Vice Chair for 2022. Once the Chair and Vice Chair have been
appointed, the meeting can be turned over or the previous Chair or Council Liaison can continue as
the Acting Chair for the remainder of the meeting with approval from the newly elected Chair.
RECOMMENDATION(S):
That ____________ be appointed as Chair of the Social Policy Advisory Committee for 2022.
That ____________ be appointed as Vice Chair of the Social Policy Advisory Committee for 2022.
ATTACHMENT H
2022 Social Policy Advisory Committee Work Plan
Committee Overview
The Social Policy Advisory Committee (SPAC) advises Council on matters relating to social planning and the social needs,
social well-being and social development of the community. How we plan our cities and neighbourhoods affects the
health and well-being of individuals and community in the following ways: Our ability to get around; Where and in what
type of housing we live; What food we have access to; Access to income; How much and what kind of green space we
can play and rest in; How safe, connected and included we feel in our neighbourhoods; and Engagement and sense of
beloging.
Progress Report
Action Item
Support the community
engagement process for the Food
Security Needs Assessment Project
Update & Next Steps
The community engagement process was completed
in Q3 2021.
Partner with the Youth Planning The City's partnership with the Foundry BC resulted in
Table and the Senior's Network to three events that were delivered in 2021:
deliver community based initiatives 1) Training session with PRC Youth staff to
related to social connections, recognize, support and refer youth as they return to
mental wellness and resilience of activity.
priority groups 2) A Virtual Art Gallery recognizing youth's work
during the pandemic.
Work with the City's Community
Safety Team to update service
providers with a Community Safety
Plan
Supported Family Education's 2020
Poverty Reduction Planning &
Assessment application to the
Union of British Columbia
Municipalities (UBCM)
New 2022 Workplan Deliverables
Action Item
3) Sponsored three 'Movie Night's at the Greg Moore
Youth Centre for youth.
The update and presentation are anticipated to occur
at the next SPAC meeting in Q4 2021. In partnership
with the Maple Ridge Community Action Team, the
Strengthen Resilience Workshop was delivered in Q2
2021.
Phase 1 of the application process was submitted in
Q2 2020, and the application for Phase 2 was
submitted in Q2 2021.
Support Family Education in delivering their report concerning the Food Security Needs
Assessment and the Poverty Reduction Assessment to the Community Network
Conduct a SWOT Analysis (Strengths, Weaknesses, Opportunities, Threats) at a regular
scheduled SPAC meeting in 2022 to review and refresh the work of the committee
Support the Uplan in delivering a presentation regarding their role in the Youth Strategy
implementation process
Social Polley Advisory Committee
Page 1 of 1
Planning Tier
Priority
Business Plan
Deliverable
Safety
Business Plan
Deliverable
Safety
Business Plan
Deliverable
Safety
Business Plan
Deliverable
Safety
Priority
Safety
Re lati ons
Status
Complete
100%
Q3 2021
Complete
100%
Q4 2021
In Progress
90%
Q4 2021
Complete
100%
Q2 2021
ETA
Q12022
Q2 2022
Q4 2022