HomeMy WebLinkAboutSPAC 2023-02-01 AgendaCity of Maple Ridge
Social Policy Advisory Committee
AGENDA
Wednesday, February 1, 2023 at 6:00 pm
Held via Zoom Teleconference and hosted in
the Blaney Room, Maple Ridge City Hall
Meeting Access Information
Social Policy Advisory Committee (SPAC) meetings are held in a hybrid format. Members of the
SPAC and the public are asked to join the meeting in-person in the Blaney Room at Maple Ridge
City Hall or remotely using the following access information:
Join the meeting from your computer, tablet or smartphone
https://mapleridge-ca.zoom.us/j/84618522695?pwd=SnVEbjdBYTJaNzBGTTN5R0dFRmh1Zz09
Or join the meeting using your phone
Dial: 1-778-907-2071 Meeting ID: 846 1852 2695 Passcode: 671832
1.CALL TO ORDER
2.APPROVAL OF THE AGENDA
3.ADOPTION OF MINUTES – September 7, 2022
4.NEW AND UNFINISHED BUSINESS
4.1. Welcome/Member Introductions
4.2. Advisory Committee Overview
4.3. Chair and Vice Chair Selection
4.4. 2023 Meeting Schedule
4.5. 2023 SPAC Work Plan
5.DELEGATIONS
5.1. SD42 Student Charity Event - Emilio Alacanter
6.LIAISON UPDATES
6.1. Staff Liaison
6.2. Council Liaison
7.TASK FORCE UPDATES
7.1. 2023 SPAC Working Group
8.QUESTION PERIOD FOR THE PUBLIC
9.ROUNDTABLE
9.1. Youth Strategy
9.2. Community Action Team (CAT)
10.ADJOURNMENT
Next Meeting: April 5, 2023
Agenda Submission Deadline: March 22, 2023
QUESTION PERIOD
Question Period provides the public with the opportunity to ask questions or make comments on
subjects that are of concern to them. Each person will be given 2 minutes to speak.
Up to ten minutes in total is allotted for Question Period.
mapleridge.ca
Doc#2984682
City of Maple Ridge
Social Policy Advisory Committee
MEETING MINUTES
September 7, 2022 – Regular Meeting
The Minutes of the Regular Meeting of the Social Policy Advisory Committee (SPAC)
held via Zoom teleconference and at Maple Ridge City Hall on September 7, 2022 at 6:00 pm.
COMMITTEE MEMBERS PRESENT
Councillor Judy Dueck Alternate Council Liaison
Marissa Stalman Member at Large
Tarel Swansky Member at Large
Ana Sanchez Fraser Health
Annette Morgan Maple Ridge Pitt Meadows Katzie Seniors Network
Jenny Earley Maple Ridge Pitt Meadows Katzie Community Network
STAFF PRESENT
Tony Cotroneo Staff Liaison & Recreation Manager, Community Engagement
Arsh Dhillon Committee Clerk
COMMITTEE MEMBERS ABSENT
Sim Khurme Youth Member at Large
Kim Dumore School District No. 42 Board Trustee
Nicole Nouch Member at Large
1.CALL TO ORDER – 6:01 p.m.
2.APPROVAL OF THE AGENDA
R/2022-SPAC-011
It was moved and seconded
That the September 7, 2022 Social Policy Advisory Committee Meeting Agenda be approved
as circulated.
CARRIED UNANIMOUSLY
3.ADOPTION OF THE MINUTES
R/2022-SPAC-012
It was moved and seconded
That the minutes of the Social Policy Advisory Committee Meeting dated
June 1, 2022 be adopted.
CARRIED UNANIMOUSLY
4.DELEGATIONS – NIL
5.NEW AND UNFINISHED BUSINESS
5.1 Committee Membership Review – Arsh Dhillon, Committee Clerk
3.0
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Social Policy Advisory Committee Minutes
September 7, 2022 Regular Meeting
Page 2 of 3
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A.Dhillon, Committee Clerk, provided an update on the SPAC membership recruitment process
and progress.
5.2 SOAR Analysis – Tony Cotroneo, Staff Liaison & Recreation Manager, Community
Engagement
T. Cotroneo, Staff Liaison, facilitated the discussion for the 2023 Work Plan utiliz ing the
Strengths, Opportunities, Aspirations, and Results (SOAR) Analysis. Topics of discussion
included: community and societal trends or gaps, committee assets, future goals and
outcomes. T. Cotroneo will generate a draft 2023 Work Plan using the discussion points for
the SPAC to endorse at the next regular meeting.
6.LIAISON UPDATES
Note: Marissa Stalman left the meeting at 7:13 pm
6.1 Staff Liaison – Tony Cotroneo
The Staff Liaison provided an update on the following:
•The Youth Planning Table engaged over 1000 young people to discuss graduation walks,
rainbow trees, and the current formation of the rainbow sidewalk on 224th Street.
•City staff are working on the Access and Inclusiveness Framework and the PRC Master Plan.
•Many community parks and facilities opened over the summer, including Albion Community
Centre, Silver Valley Gathering Place, and Jordan Mclldoon Legacy Bike Park.
6.2 Council Liaison – Councillor Dueck
Councillor Dueck provided an update on the following:
•The Municipal Election taking place in October 2022.
7.TASK FORCE UPDATES
7.1 2022 SPAC Work Plan
T. Cotroneo, Staff Liaison, addressed the 2022 SPAC Work Plan during Item 5.2.
8.QUESTION PERIOD - NIL
9.ROUNDTABLE
Members provided verbal reports on relevant events, activities and social policy topics.
9.1 Youth Strategy
T. Cotroneo, Staff Liaison, provided an update on the Youth Strategy. The City of Maple Ridge
received $440,000 of annual funding for 4 years focused on gangs and guns. This funding will
support some of the priorities of the Youth Strategy Action Plan.
9.2 Community Action Team (CAT) - NIL
Social Policy Advisory Committee Minutes
September 7, 2022 Regular Meeting
Page 3 of 3
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10.ADJOURNMENT – 7:39 p.m.
The next regular meeting of the Social Policy Advisory Committee will be held on
Wednesday, November 2, 2022 at 6:00 p.m.
Jenny Early, Chair
ad/
Social Policy Advisory Committee (SPAC)
TO: Committee Members MEETING: February 1, 2023
FROM: Committee Clerk
SUBJECT: Chair and Vice Chair Selection
BACKGROUND:
The goal of the Chairperson is to ensure that the Commission functions properly, that there is full
participation during meetings, that all relevant matters are discussed, and that effective decisions are
made and carried out.
There are three main spheres that the Chairperson has to manage:
•Assisting with the planning of meetings
•Running the meetings
•Ensuring that the Committee is achieving its goals
The Committee Clerk will chair the meeting as the Acting Chair until a new Chair is appointed or for the
duration of the meeting. During the meeting, the floor will be opened for Committee members to
nominate fellow members for the position of Chair and Vice Chair. In order for their name to stand, an
individual must accept the nomination.
If there are multiple nominations and nominees willing to serve, voting will be done through ballots. If
a Committee member is participating virtually, voting will be done virtually via Zoom. The Committee
member will send a private Zoom chat message to the Committee Clerk with their vote. The Committee
Clerk will compile all the votes and provide the results to the Committee.
The Committee Clerk will then ask if any member would like to put forward a motion that the selected
individual be appointed as Chair or Vice Chair for 2023. Once the Chair and Vice Chair have been
appointed, the meeting can be turned over to the appointed Chair or the Committee Clerk can continue
as the Acting Chair for the remainder of the meeting with approval from the newly elected Chair.
RECOMMENDATION(S):
That be appointed as Chair of the Social Policy Advisory Committee for 2023.
That be appointed as Vice Chair of the Social Policy Advisory Committee for 2023.
4.3
mapleridge.ca
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Meeting:Meeting Time/ Location:
Social Policy Advisory Committee (SPAC)6:00 pm - Zoom OR Blaney Room, Maple Ridge City Hall
Dates:
Wednesday, February 1, 2023 at 6:00 PM
Wednesday, April 5, 2023 at 6:00 PM
Wednesday, June 7, 2023 at 6:00 PM
Wednesday, September 6, 2023 at 6:00 PM
Wednesday, November 1, 2023 at 6:00 PM
AB
August
E
23
E
30
B R E A
ER
16
30
A
K
30
April
29
May
B
MEMBERSHIP RECRUITMENT
CALL FOR VOLUNTEERS
B
29
B R E A K
4
20
14 15
21
5
E A K
October November December
K
A KR
K
B
B R
R E A
2023 SPAC Calendar
NOTE: Calendar subject to change.
January February March
E A KBR
16
R
September
K
July
June
4.4
Department Overview Division
The Social Policy Advisory Committee (SPAC) advises Council on matters
relating to social planning and the social needs, social well-being and social
development of the community. How we plan our cities and neighbourhoods
affects the health and well-being of individuals and community in the
following ways: Our ability to get around; Where and in what type of housing
we live; What food we have access to; Access to income; How much and
what kind of green space we can play and rest in; How safe, connected and
included we feel in our neighbourhoods; and Engagement and sense of
beloging.
Social Policy Advisory Committee
4.5
2022 Deliverables & Carry-Overs
#Action Item Update & Next Steps Status Completion %ETA Initiating
Year
SPAC3 Work with the City's Community Safety Team to update
service providers with a Community Safety Plan Presentations to SPAC and the Community Network are complete Complete 100%Q4 2021 2021
SPAC6
Support Family Education in delivering their report
concerning the Food Security Needs Assessment and the
Poverty Reduction Assessment to the Community Network
Completed draft Food security needs Assesment report and requirements of
Poverty reduction grant.Complete 100%Q1 2022 2022
SPAC7
Conduct a SWOT Analysis (Strengths, Weaknesses,
Opportunities, Threats) at a regular scheduled SPAC
meeting in 2022 to review and refresh the work of the
committee
Completed SOAR analysis wich formed SPAC's 2023 Worp Plan Complete 100%Q3 2022 2022
SPAC8 Support the Uplan in delivering a presentation regarding
their role in the Youth Strategy implementation process Supported UPLAN in delivering presentations to SPAC & MACAI Complete 100%Q3 2022 2022
2023 Deliverables
#Action Item Anticipated 2023
Meeting Date Why is this action important/valuable?ETA Initiating Year Lead (Position Title)
1 Deliver a SPAC awareness campaign to promte the SPAC's Mandate 2023 Manager of Community
Engagement
2 Best Practice Research 2023 Manager of Community
Engagement
3 Supprt the Community Network in the delivery of Mental Health
Awareness program/event 2023 Manager of Community
Engagement