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HomeMy WebLinkAboutCHC 2010-01-05 minutes.pdfCommunity Heritage Commission Regular Meeting Page 1 of 5 The Minutes of the Regular Meeting of the Community Heritage Commission,held in the Blaney Room,at Maple Ridge Municipal Hall,11995 Haney Place Road,Maple Ridge,British Columbia, on Tuesday, January 5, 2010 at 7:00 p.m. _____________________________________________________________________ _______ COMMISSION MEMBERS PRESENT Lynne Probyn, Chair Maple Ridge Historical Society Jacqueline Mulcahy, Vice-Chair Community at Large Sarah Hossack Community at Large Michael Cook Community at Large Helmi Braches Community at Large Brenda Smith Maple Ridge Historical Society Nicole Read Community at Large GUESTS Val Patenaude Director, Maple Ridge Museum & Archives STAFF PRESENT Lisa Zosiak Staff Liaison, Planning Department Tracy Camire Committee Clerk REGRETS Councillor Craig Speirs Council Liaison 1.Call to order 7:04 p.m. 2.New and Unfinished Business 2.1 Chair and Vice-Chair Appointments Helmi Braches nominated Lynn Probyn as the Chair who accepted the nomination.Jacqueline Mulcahy nominated Helmi Braches who declined the nomination.Helmi Braches nominated Jacqueline Mulcahy for the Vice-Chair role and Nicole Read seconded the nomination.Lynn Probyn nominated Brenda Smith as Vice-Chair who declined the nomination. 0J "" MAPLE RIDGE C OMMUNITY H ERITAGE C OMMISSION Community Heritage Commission Regular Meeting Minutes – Tuesday, January 5, 2010 Community Heritage Commission Regular Meeting Page 2 of 5 R10-001 It was moved and seconded That Lynn Probyn assume the role as Chair and Jacqueline Mulcahy assume the role as Vice-Chair for the 2010 term of the Community Heritage Commission. CARRIED Please note that Items 3, 4 and 5 were dealt with prior to 2.2 through 2.4. 2.2 2010 Workplan and Budget Lisa Zosiak reviewed the budget with the Commission and noted she will provide the Commission with another update once all receipts for 2009 have been accounted for. Helmi Braches noted that if there is a surplus in the 2009 budget that any monies left over should be put towards the Inventory Research Project. Nicole Read advised that it would be a good idea to have a fundraising meeting to discuss how the Commission could raise funds for “to do” projects. The Commission discussed different fundraising events along with ideas for getting the community involved in partaking in these events. Have a booth at the Home Show. Partner more with the Maple Ridge Historical Society. Invite representatives from the building and development community as a Delegation to discuss how they are contributing to historic Maple Ridge. Find out what people are donating to the Maple Ridge Museum and why these items are special to them. Lisa Zosiak will organize an extra meeting to discuss fundraising and bringing community awareness to heritage for Wednesday,January 27th,2010 at 6:00 p.m. 2.2.1 2010 Meeting Schedule Lisa Zosiak advised that she needs to change the June 2010meeting date. R10-002 It was moved and seconded That the Community Heritage Commission June 2010 meeting will be held on Wednesday,June 23,2010 in the Blaney Room,Maple Ridge Municipal Hall. CARRIED Community Heritage Commission Regular Meeting Minutes – Tuesday, January 5, 2010 Community Heritage Commission Regular Meeting Page 3 of 5 2.3 Heritage Revitalization Agreements - Lisa Zosiak Lisa Zosiak provided an update on the Miller House (located in Ruskin) Heritage Revitalization Agreement and noted that she is expecting it to be reviewed at the January 11,2010 Committee of the Whole meeting and then 1st reading will be on Tuesday, January 12th, 2010 at Regular Council. Lisa Zosiak updated the Commission on the Beaton House Heritage Revitalization Agreement in which there is a covenant that everyone has to sign to discharge it.The covenant is between the Daykin’s and every property owner who bought a sub-divided piece of property. 2.4 Facebook Tutorial This item was deferred to the January 27, 2010 meeting. 3.Adoption of the Agenda R10-003 It was moved and seconded That the Agenda for January 5, 2010 be adopte d with the following amendment Item 4.1 should be titled 5.1 Item 6.7 should read Newspaper Article Add 2.2.1 2010 Committee Schedule CARRIED 4.Minutes of December 1, 2009 Regular Meeting s be adopted R10-004 It was moved and seconded That the Minutes of the Regular Meeting of December 1, 2009 be adopt ed. Page 4, Item 6.7 should be titled “Newspaper Article” CARRIED 5.Delegations 5.1 Proposal for CHC Heritage Home Inventory - Val Patenaude Val Patenaude distributed “Proposal for CHC Heritage Home Inventory”and explained that she would like to have an inventory of all existing building stock that is 50 years old and identify the original names to them.Link historical information and buildings;work together to get a list compiled and perhaps use in real estate people as a resource;then a grant proposal for a researcher to Community Heritage Commission Regular Meeting Minutes – Tuesday, January 5, 2010 Community Heritage Commission Regular Meeting Page 4 of 5 work with volunteers to attach names to addresses or names to lot designations to addresses.Ms.Patenaude reviewed two types of archives that were recently brought to the Museum. Val Patenaude would like to see this information in an Access Database. Nicole Read confirmed that there are databases available that look like Access but have better storage capabilities.Ms Read suggested that she would be able to provide a practicum student to pull land titles for these buildings. Lisa Zosiak also noted that Val Billesberger would be able to assist in this process and Val Patenaude noted that she also has some resources that would be able to assist.She also thought that the database should connect to GIS and will bring in a staff person to assist with this. The Commission discussed the process further and talked about what the database would look like. Lisa Zosiak will set up a meeting with Val Patenaude,Val Billesberger,Nicole Read,Tresa Muir,Brenda Smith,Lynne Probyn,Jacqueline Mulcahy,and Sarah Hossack. Lisa Zosiak asked if the Commission would be willing to pay Val Billesberger if she would be taking on part of this project;the Commission agreed that Val Billesberger should be paid, but want to review the 2010 Budget and Workplan. Val Patenaude left the meeting at 7:55 p.m. 6.Sub-Committee Reports 6.1 Newsletter Helmi Braches provided a draft of the newsletter for the Commission members and requested that the members help in identifying people that attended the Networking Conference.Ms.Braches noted the winter issue of the Heritage Commission Newsletter will be out after the Heritage Awards Event in February . 6.2 Heritage Awards - Potential Lynne Probyn provided an update on the Heritage Awards.Lisa Zosiak noted that she will mail out the invitations shortly and two bouquets of flowers will be raffled off at the event.Ms.Zosiak also noted that she will ask Jim Connor to MC the awards. 6.3 Heritage Context Study, update No update at this time. Community Heritage Commission Regular Meeting Minutes – Tuesday, January 5, 2010 Community Heritage Commission Regular Meeting Page 5 of 5 6.4 CHC Networking Conference, review of event No update at this time. 6.5 Heritage Plaque Program Lynne provided an update on the plaque program. 6.6 CHC Facebook Page Sarah Hossack provided an update on the Facebook page and confirmed that she has been updating the page as events take place.The Commission decided to drop off CHC Facebook brochures at various community locations. 6.7 Newspaper Articles Jacqueline Mulcahy agreed to take on this project in Jim Connor’s absence and will provide an update at the next Community Heritage Commission meeting in February. 6.8 Street Naming This item was deferred until further notice. 7.Correspondence 7.1 Response letter to Jim Connor RE: Time Allocated by Lisa Zosiak to the Maple Ridge Heritage Commission Lisa Zosiak advised that this would be something discussed during the Business Planning cycle which takes place in September of every year. ACTION ITEM:Committee Clerk to add “Business Planning discussion” to the May agenda. 7.2 2010 Committee and Commission Council Appointments 8.Next Meetin g: Tuesday, February 2, 2010 at 7:00 p.m. Agenda deadline : Monday, January 18, 2010 19.Adjournment -9:12 p.m. Community Heritage Commission Regular Meeting Minutes – Tuesday, January 5, 2010 Community Heritage Commission Regular Meeting Page 6 of 5 ___________________________ Chairperson /tc