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HomeMy WebLinkAboutCHC 2010-09-07 minutes.pdfCommunity Heritage Commission Regular Meeting Page 1 of 5 The Minutes of the Regular Meeting of the Community Heritage Commission,held in the Blaney Room,at Maple Ridge Municipal Hall,11995 Haney Place Road,Maple Ridge,British Columbia, on Tuesday, September 7, 2010 at 7:00 p.m. _____________________________________________________________________________ ________ COMMISSION MEMBERS PRESENT Jacqueline Mulcahy, Vice-Chair Community at Large Brenda Smith Maple Ridge Historical Society Jeremy Laity Community at Large Michael Cook Community at Large STAFF PRESENT Lisa Zosiak Staff Liaison, Planning Department Tracy Camire Committee Clerk REGRETS Lynnee Probyn, Chair Maple Ridge Historical Society Councillor Craig Speirs Council Liaison Sarah Hossack Community at Large _____________________________________________________________________________ ________ Please note that Jacqueline Mulcahy chaired this meeting. 1.Call to order 7:03 p.m. 2.Adoption of the Agenda R10-017 It was moved and seconded That the Agenda for September 7 , 2010 be ado pted with the following a mendment s; Add Item 5.6 Historical Street Maps Add Item 5.7 Albion Flats Concept Plan – September 8 th Add Item 5.8 Newspaper Ad Add Item 5.9 Legacies Now Project ~ "" MAPLE RIDGE C OMMUNITY H ERITAGE C OMMISSION Community Heritage Commission Regular Meeting Minutes – Tuesday, September 7, 2010 Community Heritage Commission Regular Meeting Page 2 of 5 Add Item 6.6 Digitization Project CARRIED 3.Minutes of June 23 , 2010 Regular Meeting be adopted R10-018 It was moved and seconded That the Minutes of the Regular Meeting of June 23 , 2010 be adopted as distributed. CARRIED 4.Delegations - None 5.New & Unfinished Business 5.1 2011 Business Planning Lisa Zosiak distributed the 2010-2014 Business Plan to the Committee and advised that an addendum will need to be completed this year. ACTION ITEM:Commission members to email the staff liaison with any changes including;highlights from 2010,accomplishments, work plan highlights for 2011. Lisa Zosiak asked the Commission members to think about a presentation to Council updating them on what we’re doing, introduce themselves. ACTION ITEM:Committee Clerk to add “Presentation to Council”to the October agenda. Lisa Zosiak reviewed the current budget with the Commission along with the cost of the Context Study and Strategic Plan.Ms.Zosiak noted that the delivery date for the third draft is September 30th, 2010. Lisa Zosiak reviewed what a strategic plan is. 5.2 Heritage Context Study – review of second Draft Lisa Zosiak provided an update on the Heritage Context Study.Ms.Zosiak noted that Berdine Jonker is most likely going to be the replacement for Bob Parliament at the BC Heritage Branch. ACTION ITEM:Staff to request that Berdine Jonker attend a future meeting to provide a review of the BC Heritage Branch. 5.3 BC Heritage Fairs Community Heritage Commission Regular Meeting Minutes – Tuesday, September 7, 2010 Community Heritage Commission Regular Meeting Page 3 of 5 Brenda Smith provided an update on the BC Heritage Fair proposal for Maple Ridge. ACTION ITEM:Brenda Smith will contact Katie Powell with MSA Museum in Abbotsford to come to the October meeting to review heritage fairs. 5.4 Cemetery Tour – Spring 2011 Michael Cook advised that Fort Langley will be hosting four sets of Cemetery Tours in October.Michael Cook will attend one of the cemetery tours and report back to the Commission. 5.5 Golden Harvest Event – motion Lisa Zosiak advised the Commission that on Friday,October 15th between 6:00 – 8:00 p.m.the Agricultural Advisory Committee along with the Haney Farmer’s Market will be hosting the Golden Harvest event to support local food production. Lisa Zosiak review the cost and asked the Commission if they would like to send those members who are available to this event. R10-019 It was moved and seconded That compensation of $15 per member is given to those commission members that wish to attend the Golden Harvest Event in support of local food production at The Act on Friday, October 15 th. CARRIED 5.6 Street Map Lisa Zosiak advised the Commission that David Tieu,Mapping and Graphics Technician has been working with Fred Braches to find out what the historical names are for all the streets in Maple Ridge.Ms.Zosiak provided two maps for the Commission members to view and informed the group that these are posted on the CHC webpage.One map is pre 1938 and the other is for 1938-1963.Lisa Zosiak will provide another update at the October meeting. 5.7 Albion Flats Concept Plan Lisa Zosiak advised the Commission that tomorrow,Wednesday,September 8th there is a planning session for the Albion Flats Concept Plan and noted that they are looking for 3 Commission members to attend.Jacqueline Mulcahy volunteered to attend. 5.8 Newspaper Ad The Commission discussed recent letter to the editor from Hammond residents. Some comments were made regarding the work of the CHC. Community Heritage Commission Regular Meeting Minutes – Tuesday, September 7, 2010 Community Heritage Commission Regular Meeting Page 4 of 5 The Commission agreed not to respond directly to the letters.The group decided to place a newspaper ad to communicate the role and activities of the CHC.The ad will include information such as;the public is welcome to attend meetings, looking for new members and advising that the Heritage Awards nomination deadlines is October 16th. ACTION ITEM:Committee Clerk to send ad template to Jacqueline who will prepare the ad details. 5.9 Legacies Now Project Lisa Zosiak informed the group that Parks and Leisure Services was awarded funding under the Legacies Now Project.The group asked the staff liaison to invited Kelly Siwft to the October CHC meeting to introduce herself as the new General Manager and also explain how the CHC will participate in the project. Lisa Zosiak provided an update o 6.Sub-Committee Reports 6.1 Newsletter 6.1.1 New template review – deferred Lisa Zosiak advised that we need a new newsletter coordinator. Jacqueline Mulcahy volunteered to be the new coordinator for the newsletter. Lisa Zosiak provided an update on the newsletter and the possibility of having an online newsletter and reviewed who the newsletter gets distributed to. ACTION ITEM:Committee Clerk to send the newspaper template to Jacqueline Mulcahy. 6.2 Heritage Awards Lisa Zosiak distributed the nomination forms to the Commission members. Michael Cook suggested that whoever wins the 2011 Heritage Fair could be a recipient for an award in 2012. 6.3 Heritage Plaque Program – review application The Committee Clerk distributed the draft Heritage Plaque Program Application package and asked for feedback from the Commission. 6.4 CHC Facebook Page Jeremy Laity agreed to be on the Facebook page sub-committee and be given administration privileges for updating the Commission’s information. Community Heritage Commission Regular Meeting Minutes – Tuesday, September 7, 2010 Community Heritage Commission Regular Meeting Page 5 of 5 6.5 Maple Ridge Historical Society update Brenda Smith provided an update from the Maple Ridge Historical Society and noted that our museum and archives have been turning out top notch professionals. Brenda Smith will provide a report to the Maple Ridge Historical Society next week on the Commission. Brenda Smith also noted that the Katzie will be donating artifacts that will be stored through the Maple Ridge Archives. 6.6 Digitization Project Lisa Zosiak provided an update on the digitization project and noted that the next step will be to have someone from the Archives Association of BC to come out and determine the cost and process for digitizing our documents.She informed the group that she sent an email to a contact at the AABC,but hasn’t heard back yet. 7.Correspondence 8.Next Meetin g: Tuesday, October 5, 2010 at 7:00 p.m. Agenda deadline : Monday, September 20, 2010 19.Adjournment -8:52 p.m. ___________________________ Chairperson /tc