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Home My WebLink AboutCHC 2011-01-04 minutes.pdfCommunity Heritage Commission Regular Meeting Page 1 of 5 The Minutes of the Regular Meeting of the Community Heritage Commission,held in the Blaney Room,at Maple Ridge Municipal Hall,11995 Haney Place Road,Maple Ridge,British Columbia, on Tuesday, January 4, 2011 at 7:00 p.m. _____________________________________________________________________________ ________ COMMISSION MEMBERS PRESENT Lynne Probyn Maple Ridge Historical Society Brenda Smith Maple Ridge Historical Society Jeremy Laity Community at Large Councillor Mike Morden Council Liaison STAFF PRESENT Lisa Zosiak Staff Liaison, Planning Department Tracy Camire Committee Clerk REGRETS Jacqueline Mulcahy Community at Large Michael Cook Community at Large _____________________________________________________________________________ ________ Please note that Lynne Probyn chaired this meeting. 1.Call to order 7:02 p.m. p.m. 1.1 Chair and Vice-Chair Appointments - deferred 1.2 Council Appointed Advisory Committee Orientation Manual The Council Appointed Advisory Committee Orientation Manual was distributed to Commission members who were asked to review this prior to the next meeting. 2.Adoption of the Agenda R11-001 It was moved and seconded That the Agenda for January 4, 2011 be ado pted with the following a mendment s; Add Item 1.1 Chair and Vice-Chair Appointments Add Item 1.2 Council Appointed Advisory Committee Orientation Manual Add Item 5.9 Maple Ridge Museum (proposed) ~ "" MAPLE RIDGE C OMMUNITY H ERITAGE C OMMISSION Community Heritage Commission Regular Meeting Minutes – Tuesday, January 4, 2011 Community Heritage Commission Regular Meeting Page 2 of 6 CARRIED 3.Minutes of December 7 , 2010 Regular Meeting be adopted R11-002 It was moved and seconded That the Minutes of the Regular Meeting of December 7,2010 be adopted as distributed. CARRIED 4.Delegations 5.New & Unfinished Business 5.1 Heritage Context Study – update from Lynne Probyn & Lisa Zosiak Lisa Zosiak provided an update on the Heritage Context Study.The Historical Society has been invited to provide comments on the 3rd draft and these are due on January 31st.Lisa Zosiak has asked the Historical Society to consolidate their comments into one document and check and amend conflicting comments from various people. Staff will provide another update at the February meeting. 5.2 Cemetery Tour - deferred 5.3 Map Project Update The Commission discussed printing options for the Map Project and due to limited municipal resources if there are more than 20 orders per year,the Commission should consider an outside printing company.Lisa Zosiak advised that these maps may be made available for the Heritage Awards.A sub- committee of Brenda Smith,Jeremy Laity and Lynne Probyn was formed to determine the production, distribution and costs for the map project. 5.4 CHC Information pamphlet – deferred 5.5 Wharfinger’s Office Lisa Zosiak provided an update on the Wharfinger’s Office. 5.6 Digitizing Project Lisa Zosiak advised the Commission that she is waiting to hear back from Rosaleen Hill regarding a two-page report on recommendations on how to proceed with the Digitization project.Brenda Smith noted that it would be a good idea to start writing out what this project would look like. 5.7 Plaque for Merkley Park Community Heritage Commission Regular Meeting Minutes – Tuesday, January 4, 2011 Community Heritage Commission Regular Meeting Page 3 of 6 The Commission discussed which year would be best to incorporate this item into the CHC Work Plan.Lisa Zosiak advised that the plaque should be for Don and Grace Merkley. ACTION ITEM:Add “Plaque for Merkley Park” on future agendas. 5.8 2011 CHC Work Plan Lisa Zosiak distributed and reviewed the draft budget with the Commission members. The Commission discussed the idea of publishing an updated copy of the Heritage Plaque Program Tenth Anniversary (2002)book that captured all the plaques that have been distributed to date. The Commission discussed advertising options for 2011. ACTION ITEM:Staff to send out a revised copy of the budget. Commission members to review the proposed budget and be prepared to discuss,as part of the work plan discussion,at the February 2011 meeting. Add “update Tenth Anniversary Plaque book”to a future agenda. Add “Advertising for the Heritage Awards”to the February agenda. 5.9 Maple Ridge Museum The group discussed the fundraising model that was used prior to construction of The Act facility and considered whether this might work to fundraise for a new museum. Brenda Smith shared her knowledge of how museums operate in other municipalities and considerations that need to be designed into the building to ensure archive items are protected from fire, flood, earthquake, etc. Councillor Morden suggested that it makes economic sense to ensure that the building has more than one use. It was confirmed that at present,Val Patenaude,Executive Director of the Maple Ridge Museum, is the project manager for a new museum. ACTION ITEM:Museum Field Trips: Committee Clerk to find out the cost of the youth bus, how many seats, and if we need to pay for gas. Commission members are to consider educational field trips for May. Community Heritage Commission Regular Meeting Minutes – Tuesday, January 4, 2011 Community Heritage Commission Regular Meeting Page 4 of 6 6.Sub-Committee Reports 6.1 Newsletter - deferred 6.1.1 New template review – deferred 6.2 Heritage Awards 2011 Lynne Probyn reviewed the list of items that still need to be completed for the Heritage Awards event. Lisa Zosiak confirmed that Fred Braches will design the posters.Ms.Zosiak advised that she will take care of the invitations.The Commission discussed different entertainment options for this event. Lisa Zosiak reviewed the budget for the Heritage Awards event with the Commission. R11-003 It was moved and seconded That $375 is budgeted for Lava Lights as the entertainment for the Heritage Awards. CARRIED Councillor Morden inquired whether any sponsorship has been put in place for this event.The Commission agreed to talk about sponsorship for the 2012 Heritage Awards event. The sub-committee,which consists of Brenda Smith,Jacqueline Mulcahy, Jeremy laity, and Lynne Probyn will work together on the details of the event. 6.3 Heritage Plaque Program Lisa Zosiak distributed a list of locations that have heritage plaques in Maple Ridge,and asked the Commission members to review it to ensure its accuracy and notify her of new locations not yet captured. Ms.Zosiak also advised that among other possible work priorities,the Heritage Strategic Plan process will consider expanding the current Heritage Inventory. 6.4 BC Heritage Fairs Brenda Smith provided an update on the BC Heritage Fairs and noted that the History Club is scheduled for five Wednesdays,from January 19 to March 16th, during which time the children will prepare their heritage projects.The Heritage Fair event will take place on April 20th. Brenda Smith noted that she would like to have someone come and talk about history in Maple Ridge for ½hour prior to the kids working on their projects and Community Heritage Commission Regular Meeting Minutes – Tuesday, January 4, 2011 Community Heritage Commission Regular Meeting Page 5 of 6 reviewed a list of potential speakers.Ms.Smith asked the Commission members to think of potential judges for the Heritage Fair. 6.5 CHC Facebook Page Jeremy Laity provided an update on the Facebook page which now has 37 members. 6.6 Maple Ridge Historical Society update Lynne Probyn advised that she will attend the Society’s January 2011 meeting and provide an update at the Community Heritage Commission February meeting. 7.Correspondence - Nil 8.Next Meetin g: Tuesday, February 1, 2011 at 7:00 p.m. Agenda deadline : Monday, January 17, 2011 9.Adjournment -8:32 p.m. ___________________________ Chairperson /tc