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Home My WebLink AboutCHC 2013-03-05 minutes.pdf~ -\ '~~/ \.,- MAPLE RIDGE OiVUVl UNITY HERITAGE COMlVlJSSlON \ ) The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Maple Ridge Municipal Hall, 11995 Haney Place Road, Maple Ridge, British Columbia, on Tuesday, March 5, 2013 at 7:00 p.m . COMMISSION MEMBERS PRESENT Craig Speirs Faye Isaac Wayne Beck Councillor Bob Masse Brenda Smith Cyndy Johnson-McCormick GUESTS STAFF PRESENT Lisa Zosiak Christina Stewart REGRETS Coun cillor Mike Morden Michael Cook Community at Large Maple Ridge Historical Society Community at Large Council Liaison (Alternate) Maple Ridge ,Historical Society Community at Large Staff Liaison, Planning Department Committee Clerk Council Liaison Community at Large Please note that Craig Speirs assumed the role of Chair for this meeting. 1. Call to order Craig Speirs called the Meeting to order at 7:05 pm. 1.1 Election of the Chair and Vice-Chair Lisa Zosiak reviewed the process for electing a Chair and Vice-Chair. Craig Speirs volunteered to be the Chair. Craig Speirs nominated by Faye Isaac for the role of Chair and Cyndy Johnson-McCormick seconded the nomination. Craig Speirs accepted the nomination. Craig Speirs nominated Brenda Smith for the role of Vice-Chair and Faye Isaac seconded the nomination. Brenda Smith accepted the nomination. Community Heritage Commission Regular Meeting Page 1 of6 Community Heritage Commission Regular Meeting Minutes -Tuesday, March 5, 2013 -Regular R12-005 2. R13-006 3. R13-007 It was moved and seconded That Craig Speirs be appointed as the Chair and Brenda Smith be appointed as the Vice-Chair for the 2013 term. Adoption of the Agenda It was moved and seconded That the Agenda for March 5, 2013 be adopted with the following addition; • Item 5.10 Provincial Heritage Awards Minutes of January 29, 2013 Regular Meeting be adopted. It was moved and seconded CARRIED CARRIED That the Minutes of the Regular Meeting of January 29, 2013 be amended to correct the spelling in item 5.1 of "Princes George" to "Prince George" and that the minutes as amended be adopted . CARRIED 4. Delegations -Nil 5. New & Unfinished Business 5.1 Heritage Procedures Bylaw Update Lisa Zosiak advised that the Heritage Procedures Bylaw went to the February 18, 2013 Committee of the Whole meeting and the February 26, 2013 Council meeting for first three readings. Ms. Zosiak noted the Heritage Procedures Bylaw will go to Council on March 12, 2013 for the final reading. 5.2 Cemetery Tour -deferred 5.3 Heritage Revitalization Agreements Update Lisa Zosiak provided updates on the Miller Residence Heritage Alteration Permit application, the Whitehead Residence and the Turnock Residence. 5.4 Port Hammond 130th Birthday -CHG Contribution Craig Speirs informed the Committee that three new "Port Hammond' signs will be constructed and displayed in various locations as part of the Port Hammond 130th Community Heritage Commission Regular Meeting Page 2 of6 Community Heritage Commission Regular Meeting Minutes -Tuesday, March 5, 2013 -Regular Birthday contribution. Cyndy Johnson-McCormick noted the Port Hammond 130th Birthday event is booked for August 10, 2013 or August 17, 2013. The booking is not confirmed until the maintenance bid for the Hammond Community Centre is finalized. Note: it was the consensus of the Committee to have discussion outside the item topic. The Committee discussed the merit of the Hammond Cedar Mill receiving a plaque to acknowledge the contributions it has made to the community. Christina Stewart, Committee Clerk noted the Hammond Cedar Mill will present to the Economic Advisory Commission on March 27th 2013. R13-008 It was moved and seconded R13-009 That the Hammond Cedar Mill will receive a heritage information plaque as part of the Hammond 130th Birthday celebrations. CARRIED Action Item: The CHC Chair to draft a letter and send it to the Hammond Cedar Mill. 5.1 Dynamic Downtowns Community Workshop Craig Speirs informed the Committee that the Dynamic Downtowns Community Workshop has been awarded to Maple Ridge. Mr. Speirs described the three hour workshop as a focus group of twenty five stakeholders that will identify key strategies to enhance downtown Maple Ridge. Planning consultants will facilitate the workshop and compile a report. The sponsors for the event are the Real Estate Foundation, BC Heritage Branch, and the Columbia Institute. The workshop will focus on how to create an authentic downtown true to Maple Ridge's heritage. The workshop will highlight different strategies to celebrate heritage in the Downtown, generate some design guidelines, and develop permit guidelines. Lisa Zosiak will work with the organizers of the workshop to finalize a date and generate a list of participants. It was moved and seconded That a budget of $1000 be approved for the Dynamic Downtowns Community Workshop. CARRIED 5.5 CHC Membership Lisa Zosiak provided an update on the Commission Membership and confirmed 3 vacancies on the Committee. The Committee discussed the importance of having a youth representative on the Committee and ways to promote the position to youth. Community Heritage Commission Regular Meeting Page 3 of 6 Community Heritage Commission Regular Meeting Minutes -Tuesday, March 5, 2013 -Regular R13-010 R13-011 5.6 CHC Presentation to Council on February 26, 2013 Craig Speirs informed the Committee that the Council Presentation on February 26, 2013 was a success. 5. 7 Prince George Heritage Commission -deferred 5.8 Heritage Awards Program Craig Speirs advised the Committee that a long range plan should be put together to recognise different communities and their milestones. Mr. Speirs noted Val Patenaude is currently putting together a timeline of important dates for different Maple Ridge communities. The Committee could meet with the various community groups and associations to tailor initiatives to celebrate these community milestones. Action Item: The Committee will form a sub-committee to organise the Heritage awards at the next meeting. Note: It was the consensus of the Committee to have discussion outside the item topic. The Committee discussed proposing nominations for various provincial awards. It was moved and seconded That the Broe House Heritage be nominated for the BC Heritage Awards building category. CARRIED It was moved and seconded That the "We Call It Haney" facebook page be nominated for the BC Historical federation website award and that Val Patenaude be nominated for a certificate of recognition from the BC Historical Federation and a certificate of recognition from the Heritage BC Awards. CARRIED 6. Sub-Committee Reports 6.1 Heritage Plan Lisa Zosiak informed the Committee that the name of the Heritage Strategic Plan has been changed to the Heritage Plan. Ms. Zosiak noted the survey has had 96 completed replies as of late and the invitation to complete the survey will be recirculated. The Committee discussed strategies of promoting the invitation to complete the survey including: • Contacting the School District No. 42 Community Heritage Commission Regular Meeting Page4 of 6 Community Heritage Commission Regular Meeting Minutes -Tuesday, March 5, 2013 -Regular • Posters at various public computers and the Fraser Valley Public Library • Recirculating through social media • The Reader Community Board • Community Facebook pages and websites Ms. Zosiak noted that Don Luxton will conduct a workshop for CHC members on May 7, 2013 to go through the first draft responses. 6.2 Newsletter Craig Speirs informed the Committee that they may want to consider downgrading to two Newsletter publications per year depending on subject matter that arises. 6.3 Heritage Awards 2013 Lisa Zosiak advised the Committee that they should review the process of acquiring Heritage inventory and the Heritage Award criteria due to a letter that was received questioning the procedures. Ms. Zosiak noted the Heritage Inventory list could be updated in the future if the budget costs were set aside and the Committee may consider putting this expense into a future budget. 6.4 Heritage Plaque Program Craig Speirs noted that the sub-committee will meet prior to the next regular meeting. 6.5 Digitization Project Lisa Zosiak noted that the Digitization Project sub-committee will meet on March 20, 2013 at 10:30 am in the Blaney room at Municipal Hall. 6.6 Maple Ridge Historical Society Update Faye Isaac advised that the joint meeting between the Maple Ridge Community Heritage Commission and the Maple Ridge Historical Society will be rescheduled. Ms. Isaac invited the Committee to the Maple Ridge Historical Society's potluck and Annual General Meeting scheduled for March 21, 2013 at 6 pm at St. Andrews Heritage church. The Maple Ridge Historical Society is currently working on their 2013 budget. 6. 7 Council Liaison Update-nil 7. Correspondence -Nil 8. Roundtable -Nil Community Heritage Commission Regular Meeting Page 5 of6 Community Heritage Commission Regular Meeting Minutes -Tuesday, March 5, 2013 -Regular 9. Public Questions -Nil 8. Next Meeting: Agenda deadline : Meeting Room: 10. Adjournment - Chairperson /cs Tuesday, April 2, 2013 Tuesday, March 18, 2013 Blaney Room 8:54p.m. Community Heritage Commission Regular Meeting Page 6 of6