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HomeMy WebLinkAboutCHC 2013-09-03 minutes.pdfJ MAPLE RIDGE COMMUNITY HERITAGE C01\1MISSION The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room , at Maple Ridge Municipal Hall, 11995 Haney Place Road , Maple Ridge, British Columbia, on Tuesday, September 3, 2013 at 7:00 pm. COMMISSION MEMBERS PRESENT Craig Speirs, Chair Brenda Smith, Vice-chair Councillor Bob Masse Councillor Mike Morden Faye Isaac Steve Ranta Wayne Beck GUESTS Don Luxton STAFF PRESENT Lisa Zosiak Joanne Georgelin REGRETS Cyndy Johnson-McCormick Michael Robinsmith Michael Cook 1. Call to order Community at Large Maple Ridge Historical Society Council Liaison (Alternate) Council Liaison Maple Ridge Historical Society Community at Large Community at Large Donald Luxton & Associates Staff Liaison, Planning Department Committee Clerk Community at Large Community at Large Community at Large Chair Craig Speirs called the Meeting to order at 7:01 pm. 2. Adoption of the September 3, 2013 Agenda with the addition of: 5.8 10th Anniversary Plaque Book Purchase R13-024 It was moved and seconded. That the Agenda for the Regular Meeting of September 3, 2013 be adopted. CARRIED 3. Adoption of the June 4, 2013 Regular Meeting Minutes. Community Heritage Commission Regular Meeting Pagel 7 Community Heritage Commission Regular Meeting Minutes -Tuesday, September 3, 2013 -Draft It was moved and seconded. That the Minutes of the Regular Meeting of June 4, 2013 be adopted. CARRIED 4. Delegations 4.1 Don Luxton -Heritage Plan Don Luxton presented the draft Heritage Plan to the Community Heritage Commission. Mr. Luxton explained the Official Community Plan heritage policies were used to create the framework for the draft Heritage Plan. Mr. Luxton went on to explain that the annual work plan for CHC still needs to be established from this plan as well as the budget. Lisa Zosiak suggested that updating the heritage inventory is a high priority along with digitization. Don Luxton suggested there are grants available for digitization projects. Please note Bob Masse joined the meeting at 7:10 pm. 5. Councillor Mike Morden suggested investigating grant funding for digitization would be a beneficial idea. Don Luxton agreed to refine the vision statement for the next CHC meeting as well as work on recommendations for a grant program for this project. The Commission agreed they would like to see a revised draft back by September 23 for review at their next meeting, October 1st. The Commission also agreed that they would like to see the next draft, before it is presented to Council. A suggestion was made that in order to get it to Council before November, the Heritage Plan may be be received by COW instead of at Council workshop. New & Unfinished Business 5.1 Business Planning -Lisa Lisa Zosiak gave an overview of the draft business plan to date which needs to be completed by the end of September. Brenda Smith noted that the plan needed to be amended that Hammond received two signs and not three. Lisa Zosiak reported that CH C's budget remains healthy this year and she would be asking for a carry over of funds into 2014 to enable CHC to complete projects identified in the recommendations from the Heritage Plan. Page2 Community Heritage Commission Regular Meeting Minutes -Tuesday, September 3, 2013 -Draft Councillor Mike Morden suggested adding the line "open access" in the line item which describes digitization and also suggested this digitization project needs to start sooner rather than later. R13-026 It was moved and seconded. 1 _) To accept the draft business plan as submitted with changes to include: • Change Hammond signs from three to two. • Include "open access" when describing the digitization project. CARRIED 5.2 Cemetery Tour -Michael C & Brenda -Nil 5.3 Maple Ridge Funeral Home 50th Anniversary 5.4 Brenda Smith reported that Val Patenaude has indicated that she will be doing a cemetery tour around this anniversary with the funeral home. Commission members agreed a letter should be sent from CHC congratulating them on their anniversary, Craig Speirs will compose this letter. Additionally, Fay Isaac will follow up at Maple Ridge Funeral Home with an in-person visit once they receive the letter. Federal Government Travelling Achieves -Craig Craig Speirs suggested we investigate on our potential involvement in the proposed travelling Canadian Archives in 2017. Commission members agreed that Mr. Speirs will gather more information about this tour and bring it back to CHC for further discussion at the upcoming networking conference. 5.5 Heritage Revitalization Agreements Update -Nil 5.6 Mill Tour and Mill Plaque Report -Craig Craig Speirs reported that a couple of tours did occur which were well received and that the Mill was very appreciative of the framed print they received. Mr. Speirs reported that the mill is very proud of their heritage aspect and would like to get more involved with the community. 5. 7 Port Hammond Signs Update -Cyndy Lisa Zosiak reported that the signs which were supposed to be completed for the mill tour, unfortunately will be unveiled at a future time in September. Our Works Yard has received the signs and will be installing them shortly. Craig Speirs suggested a press release be done once the signs are in place. Page3 Community Heritage Commission Regular Meeting Minutes -Tuesday, September 3, 2013 -Draft 5.8 10th Anniversary Plaque Book Purchase Lisa Zosiak reported she received a message saying a community member would like to be able to link to this Anniversary Plaque Book via Facebook. The Commission owns the copyright for this publication, however, the District does not have an electronic copy on file. The designer of this book, Leon Phillips, may still have the original version, but it may cost some money to have the original converted into a useable format for the municipality. Commission members asked Ms. Zosiak to get a quote on the cost of a PDF version of the book before the Commission approves this expense. 6. Sub-Committee Reports 6.1 CHC Networking Conference -November 30th Brenda Smith reported that she has a working program and timetable completed for the Networking Conference and Heritage BC will be sending out invitations this month to other municipal heritage committees throughout the province. The sub- committee will be reporting further at the next CHC meeting in October. 6.2 Heritage Plan This agenda item was discussed at item 4. 6.3 Newsletter ; Craig Speirs reported that the next projected newsletter will be out by the end of November. 6.4 Heritage Awards Brenda Smith reported there hasn't been a meeting yet. 6.5 Heritage Plaque Program -Nil 6.6 Digitization Project Lisa Zosiak reported there is an upcoming meeting in October and a reminder will be sent out shortly to sub-committee members. 6. 7 Maple Ridge Historical Society Update Brenda Smith reported that the Music on the wharf was well attended throughout the summer and that she recently attended the Royal BC Achieves Conference at Fort Langley regarding the renovations proposed at the Royal BC Museum and Achieves. 6.8 Council Liaison Update -Nil Page4 Community Heritage Commission Regular Meeting Minutes -Tuesday, September 3, 2013 -Draft 7. Roundtable Brenda Smith thanked commission for their card of support. Steve Ranta reported he attended the Blue Grass Festival in Maple Ridge which moved here from Chilliwack. Mr. Ranta addressed a concern if the land swap proceeds regarding the existing stage, which is working very well. Ms. Issac suggested Mr. Ranta speak with Lorainne Bates at the Fairgrounds. Mr. Ranta further suggested that next year it would be nice to more local elements/entertainment added in to the Blue Grass Festival. Craig Speirs reported he also attended the Blue Grass Festival and found that attendees really enjoyed the ambiance of the fairgrounds for this festival. 8. Correspondence 9. Next Meeting: Agenda Deadline: Location: Tuesday, October 1, 2013 Tuesday, September 17, 2013 Blaney Room 10. Adjournment: 8:26 PM ~--- Chairperson /jg Pages