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HomeMy WebLinkAboutCHC 2014-03-04 minutes.pdf~/ "" MAPLE RIDGE COMMUNITY HERITAGE COMMISSION The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room , at Maple Ridge Municipal Hall, 11995 Haney Place Road , Maple Ridge , British Columbia , on Tuesday, March 4, 2014 at 7:00 pm. COMMISSION MEMBERS PRESENT Brenda Smith, Chair Fa ye Isaac, Vice-chair Michael Cook Councillor Michael Morden Craig Speirs Cyndy Johnson-McCormick Councillor Bob Masse Steve Ranta STAFF PRESENT Lisa Zosiak Joanne Georgelin GUESTS Erica Williams REGRETS/ABSENT Wayne Beck 1. Call to order Maple Ridge Historical Society Maple Ridge Historical Society Community at Large Council Liaison (alternate) Community at Large Community at Large Council Liaison Community at Large Staff Liaison, Planning Department Committee Clerk Maple Ridge Historical Society Community at Large There being a quorum present, Brenda Smith called the Meeting to order at 7:03 pm and introductions were made. 2. R14-011 Adoption of the March 4, 2014 Agenda. It was moved and seconded. That the Agenda for the Regular Meeting of March 4, 2014 be adopted with the addition of; • 5.6 Festivals Society Safety Workshop -Faye CARRIED 3. Adoption of the February 4, 2014 Regular Meeting Minutes. Community Heritage Commission Regular Meeting Pagel Community Heritage Commission Regular Meeting Minutes -Tuesday, March 4, 2014 R14-012 It was moved and seconded. That the Minutes of the Regular Meeting of February 4, 2014 be adopted. CARRIED 4. Delegations 4.1 Erica Williams -Maple Ridge Historical Society Erica Williams, president of the Maple Ridge Historical Society gave an interactive presentation on heritage markers from various communities. Ms. Williams explained the different types of markers in other communities along with the designs and materials used in these markers. Ms. Williams followed up her presentation with an invitation for the Commission to join the Historical Society on June 5 at 7:00 pm for a meeting and tour of the museum. Additionally, the Commission is invited to the birthday celebrations on August 10 for the Maple Ridge Historical Society and Maple Ridge Museum. 5. New & Unfinished Business R14-013 5.1 Communities Map Revised Resolution -Councillor Masse Councillor Bob Masse reviewed the motion put forward at the February meeting by Councillor Michael Morden and explained this motion needs to be rescinded and replaced. Steve Ranta expressed concern with the change of historical communities locations on the map (ie Yennadon's location). It was moved and seconded. That resolution R14-010, item 5.9 of the February 4, 2014 meeting be rescinded; "That Don Luxton be directed to alter the Heritage Plan to reflect OCP 7060-2014, specially pages 42 and 43 Area Plan Map and Communities Plan Map, and correct the designation passed by Council "East Haney" as a new community pending fourth reading at Council, and further to ensure the "East Haney" designation is established throughout the Heritage Plan." And replaced with; That the Community Heritage Commission recommend to Council that the two maps (the Communities Map and the Area Plans Map) contained within the Heritage Plan be updated with the same version of these maps recently adopted in Official Community Plan 7060- 2014, Appendix E, and that Council consider endorsing the updated Heritage Plan once the map updates are completed. CARRIED OPPOSED -Craig Speirs and Steve Ranta 5.2 Intersections Event -April 9 -Brenda, Faye, Lisa Lisa Zosiak gave an overview of the Intersections event occurring on April 9th . Invitations to all committees of council have already gone out, and further invitations Page2 Community Heritage Commission Regular Meeting Minutes -Tuesday, March 4, 2014 will be going out on March 10 to external organizations. The next Intersection planning meeting is March 28. Faye Isaac commented that she has been hearing positive feedback from many community groups and committees who are planning to attend this event. Brenda Smith expressed the need for volunteer presenters and hosts. Steve Ranta and Cyndy Johnson-McCormick have both volunteered to help. If any other Commission members are interested, please contact Ms. Smith. 5.3 CHC Presentation to Council -Lisa Lisa Zosiak reported that the Commission will be going to Council as a delegation on March 11 at 7:00 pm with Brenda Smith presenting. Ms. Zosiak encouraged all Commission members to attend. 5.4 CHC Financial Report -Brenda -Lisa Lisa Zosiak reported that she and Brenda Smith recently met with Catherine Nolan from Finance. At the meeting Ms. Nolan explained that the carry-over funds have not yet been approved. Ms. Smith asked Ms. Nolan to provide her assistance with re- designing the CHC budget structure to help with planning projects. 5.5 CHC Membership -Brenda Brenda Smith reported that she has received 4 letters to date from committee members expressing interest in serving another term on Commission. Lisa Zosiak commented that she still need members bios and photos. 5.6 Safety Workshop Faye Isaac reported that she attended the recent Festivals safety workshop. Some of the take-aways Ms. Isaac wanted to sha re with Commission included; • Prior to an event you should identify risks and have a written plan how to deal with them. • Volunteers need to be identified with ID, safety vests and have completed an orientation where the plans are reviewed. • Events require someone with first aid/CPR training or first responder and this person needs to be easily identifiable. • All plans and procedures can be taken to RCMP and fire ahead of time to ensure their approval is given, which in turn will help keep insurance premiums lower. 6. Sub-Committee Reports 6.1 CHC Networking Conference -Deferred 6.2 Communications Sub-committee Brenda Smith gave a visual example of how the sub-committees and work groups in the CHC will work. Road Show Work Group; Brenda Smith updated members on the various upcoming meetings/events and encouraged Commission members to attend to learn and help cross promote CHC. Ms. Smith commented that once the Heritage Plan has been amended and in re-adopted by Council the CHC will start promoting this plan to the community. Page3 Community Heritage Commission Regular Meeting Minutes -Tuesday, March 4, 2014 Newsletter Work Group; Lisa Zosiak commented that Fred Braches has produced a draft newsletter and it looks as though there may be enough content for 2 newsletters instead of just one. 6.3 Recognition Sub-committee Brenda Smith reviewed a handout which showed municipally owned heritage sites. The list identified which ones are listed on the Heritage Inventory and which ones are legally protected through a Heritage Designation. 6.4 Project Sub-committee (Intersections) Digitization Sub-committee; Brenda Smith reported that they are still waiting on Val Billesburger and Val Patenaude for more information. 6.5 Maple Ridge Historical Society Update Brenda Smith commented that all Heritage Commission members are invited to the Heritage Tea on Saturday, April 5th at 1:00pm. Also, Commission members are invited to the Museum and Historical Society's 40th birthday celebrations on August 10th. The Tillers Folly will be playing at the event. 6.6 Council Liaison Update Councillor Bob Masse reported that he recently attended the Renewing Riverview Forum in Coquitlam. Councillor Masse commented that the forum was well attended and that BC Housing is responsible for this forum. Councillor Masse further commented that he found the messages regarding inventory of the buildings to be slightly inconsistent with visuals at the forum. 7. Roundtable Brenda Smith passed around the most recent issue of British Columbia History Magazine and noted that Val Patenaude has an article on Telosky Stadium in it. Steve Ranta reported that he was in Whitehorse last week during the Rendezvous Festival and suggested it would be a nice idea to have historical based events at our Fair like they do in Whitehorse at theirs. Lisa Zosiak reported that on March 3, she presented the planning process scoping report for the Hammond area plan to Council. This process will be starting fairly quickly once Council endorses it. 8. Correspondence -Nil 9. Next Meeting: Agenda Deadline: Location: 10. Adjournment: Tuesday, April 1, 2014 Monday, March 17, 2014 Blaney Room 8:59 pm Page4 Community Heritage Commission Regular Meeting Minutes -Tuesday, March 4, 2014 Chairperson /jg Pages