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Home My WebLink AboutCHC 2014-09-02 minutes.pdfCommunity Heritage Commission Regular Meeting Page 1 The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room,at Maple Ridge Municipal Hall,11995 Haney Place Road, Maple Ridge, British Columbia, on Tuesday,September 2, 2014 at 7:00 p.m. _____________________________________________________________________________________ COMMISSION MEMBERS PRESENT Brenda Smith, Chair Maple Ridge Historical Society Faye Isaac, Vice-chair Maple Ridge Historical Society Craig Speirs Community at Large Councillor Bob Masse Council Liaison GUEST Robert Prince Maple Ridge Community Foundation STAFF PRESENT Lisa Zosiak Staff Liaison,Community Planner Sunny Schiller Committee Clerk REGRETS/ABSENT Cyndy Johnson-McCormick Community at Large Michael Cook Community at Large Steven Ranta Community at Large _____________________________________________________________________________________ 1.Call to order There being a quorum present,the Chair called the meeting to order at 7:04 p.m. 2.Adoption of the September 2, 2014 Agenda R14-029 It was moved and seconded That the Agenda for the Regular Meeting of September 2, 2014 be adopted. CARRIED 3.Adoption of the June 3, 2014 Regular Meeting and the August 6, 2014 Special Meeting Minutes R14-030 It was moved and seconded That the Minutes of the June 3, 2014 Regular Meeting be adopted. CARRIED R14-031 It was moved and seconded That the Minutes of the August 6, 2014 Special Meeting be adopted. CARRIED H.LRl 'l'/\Cli C OlVL\1 li~I0t~ Community Heritage Commission Regular Meeting Minutes –Tuesday,September 2, 2014 Page 2 4.Delegations 4.1 Robert Prince, Maple Ridge Community Foundation Robert Prince described work done by the Maple Ridge Community Foundation.He advised that the Foundation invests the donations it receives and uses the interest earned to provide grants to local charities. The Foundation also acts as a banking house for charities who wish to invest their own funds. Working with other charities aids the Foundation in its networking efforts. The Foundation is currently working to grow their capital fund and raise their profile in the community.Mr. Prince is exploring the idea of creating new funds to allow people to channel their donations to support causes they are interested in (for example: Arts and Culture, Youth, Sports, Environment). Mr. Prince’s intent is to bring new members into the donor community. It was agreed that the Community Heritage Commission and the Maple Ridge Community Foundation would explore the possibility of working together in the future (specifically in regards to the Commission’s Heritage Awards).The Chair suggested the Foundation plan to attend the Intersections event planned for spring 2015.The Intersections event is a networking opportunity for the District of Maple Ridge Committees of Council and local community groups. 5.Correspondence -Nil 6.Budget The Chair reviewed budget items approved at the June 2014 meeting. The Commission budget meeting will be in October. 7.New & Unfinished Business 7.1 Maple Ridge Funeral Chapel –50th Anniversary The Chair encouraged all members to attend the Maple Ridge Funeral Chapel’s 50th Anniversary event on September 14th, 2014.Ms. Smith explained the Chapel also holds an annual information session on how to establish a legacy and suggested it may be possible to have the Community Heritage Commission mentioned at this session. 7.2 Golden Ears Transition Initiative –September 20th The Community Heritage Commission has been invited to speak at a Golden Ears Transition Initiative event being held in conjunction with the Farmers Market on September 20th, 2014. Commission members should plan to stop by between 10:00 a.m. and 3:00 p.m. to speak about Maple Ridge history and explain the work done by the Community Heritage Commission.The Community Planner will print brochures for this event.A poster and the brochures will be picked up and brought to the event by the Chair. 7.3 Business Planning The Community Planner presented an initial draft of the business plan and asked the Commission members to review and provide suggested changes and input. The Community Planner will email the business plan to all Commission members. Community Heritage Commission Regular Meeting Minutes –Tuesday,September 2, 2014 Page 3 Councillor Bob Masse recommended that the Commission include plans for the future in addition to reporting on achievements from the past.The business plan will be finalized in October and will inform the new council about the work of the Community Heritage Commission. 8.Sub-committee Reports 8.1 Communications Sub-committee 8.1.1 Events The Chair will e-mail an updated calendar to Commission members with a request that any errors or omissions be reported. 8.1.2 “Heritage Here”Newsletter The Community Planner reported that a newsletter article has been received from Craig Speirs. Mr. Speirs will confirm that the article has been reviewed.A firm deadline of October 6th was set for submissions for the fall newsletter. More articles are still needed. Faye Isaac offered to submit an article on the recent Historical Society celebration and book launch by the October 6th deadline. 8.1.3 Brochures The Chair will send a copy of the most recent version of the Heritage Commission brochure to the Community Planner so that copies may be printed and distributed. 8.2 Recognitions Sub-committee 8.2.1 Marker Inventory An update on the Heritage Markers database is not available. A meeting with those responsible for heritage markers will be held in late September or early October. 8.2.2 Heritage Awards A sub-committee meeting was held on August 6th, 2014 regarding the Heritage Awards.The Commission is working to advertise the different award categories and who can be recognized. The District Communications departmen t has updated social media with information on the awards. No submissions have been received to date.October 17, 2014 at 4:00 p.m. is the deadline for Heritage Award submissions. The Commission members were asked to encourage submissions. The Community Planner provided Heritage Award Brochures for all members as well as the Heritage Society.The Heritage Awards event has been tentatively scheduled for February 19, 2015. Community Heritage Commission Regular Meeting Minutes –Tuesday,September 2, 2014 Page 4 8.3 Project Sub-committee 8.3.1 Digitization The Chair provided an update on the digitization project and the work being done by the consultant to date.The project is scheduled for completion in December 2014. 8.3.2 Local Voices The Local Voices event will be held over four evenings featuring three speakers each night.Spaces for the event have been booked.The Library is responsible for booking speakers and making all other arrangements.Some of the Commission members may be asked to speak.This joint venture will bring publicity to the Community Heritage Commission and will provide a good networking opportunity. 9.Liaison Updates 9.1 BC Historical Federation The Chair reported on the recent Lieutenant Governor’s Medal for Historical Writing awards.The winner was “Forest & Fjord, the History of Belcarra” by Ralph Drew.The BC Historical Foundation also presented an award to Maple Ridge resident and Douglas College student Sarah Hardy for her historical essay. R14-032 It was moved and seconded That a note of congratulations for her achievement be sent to Sarah Hardy. CARRIED 9.2 Heritage BC / BC Heritage Branch –Community Heritage Conference The Chair explained that additional funds will need to be approved to send a delegate to the CHC Conference. The total fee per person is $160.The Community Planner had reviewed the agenda and suggested the Commission consider sending two delegates.The delegates should plan to attend separate sessions to maximize the investment.The conference will be held on September 26th and 27th.The Community Planner will email a reminder regarding this conference to those Commission members not present. R14-033 It was moved and seconded That up to $320 to allow two delegates to attend the Heritage BC Conference be authorized. CARRIED A member of the Community Heritage Commission is needed to attend the Heritage BC Annual General Meeting to vote on behalf of the Commission. 9.3 Maple Ridge Historical Society –40th Anniversary Book Faye Isaac reported that the 40th Anniversary party was a success. Many copies of “Looking Back –Volume One”by Sheila Nickols’ were sold. Community Heritage Commission Regular Meeting Minutes –Tuesday,September 2, 2014 Page 5 10.Next Meeting -Tuesday,October 7, 2014 @ 7:00 p.m. Agenda Deadline -Monday,September 22, 2014 Location -Blaney Room 11.Adjournment –8:58 p.m. __________________________ Chairperson /ss