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Home My WebLink AboutCHC 2016-01-11 minutes.pdfr~-1 r-A -\ '-._I; 't.--J <' \" MAPLE RIDGE <( COMMUNJTY HERJTAGE COMMISSJON ....._ \ ) The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Maple Ridge Municipal Hall, 11995 Haney Place Road, Maple Ridge, British Columbia, on Monday, January 11, 2016 at 7:00 p.m. COMMISSION MEMBERS PRESENT Len Pettit Eric Phillips Sandra Ayres Brenda Smith, Chair Councillor Speirs Steven Ranta, Vice-Chair STAFF PRESENT Siobhan Murphy Sunny Schiller GUESTS Lino Siracusa Erica Williams REGRETS/ABSENT Lisa Zosiak Faye Isaac 1. CALL TO ORDER Community at Large Community at Large Community at Large Maple Ridge Historical Society Council Liaison Community at Large Acting Staff Liaison, Planner 2 Committee Clerk Manager of Economic Development President, Maple Ridge Historical Society Staff Liaison, Community Planner Maple Ridge Historical Society There being a quorum present, the Chair called the meeting to order at 7:03 pm. The Acting Staff Liaison took over chairing the meeting for the elections. 2. 2016 CHAIR AND VICE CHAIR ELECTIONS R16-001 It was moved and seconded That Brenda Smith be appointed Community Heritage Commission Chair. CARRIED R16-002 It was moved and seconded That Steven Ranta be appointed Community Heritage Commission Vice-Chair. CARRIED CHG Minutes January 11, 2016 Page 2 of 5 The Chair resumed chairing the meeting. 3. AGENDA APPROVAL R16-003 It was moved and seconded That the Agenda be amended to properly number section 8 with the Advisory Committee Task Force Report as Item 8.2 and Council Workshop on Parks and Leisure Services Spending Authority as Item 8.3. CARRIED 4. MINUTE ADOPTION R16-004 It was moved and seconded That the Minutes of December 1, 2015 be approved. CARRIED 5. DELEGATIONS 5.1 Lino Siracusa, Manager of Economic Development -Cultural Tourism Lino Siracusa, Manager of Economic Development, explained the mandate of the Economic Development office, which includes working to create a welcoming economic environment, including heritage and cultural elements. The new tourism website (www.mapleridge.ca/330) was reviewed and content suggestions were made. Topics discussed included agricultural land use restrictions, the economic benefits of festivals and ways to communicate community opportunities and assets. Mr. Siracusa invited the CHC to begin an ongoing dialogue with the ED office. Mr. Siracusa was invited to return to a future meeting to explore opportunities for the CHC and ED office to work together. 5.2 Erica Williams, President of Maple Ridge Historical Society -Report on Discussions with Parks and Leisure Services Re: Developing Improved Museum and Archives Facilities for Maple Ridge Erica Williams, Maple Ridge Historical Society (MRHS) President reported on a recent meeting between the MRHS and Kelly Swift, General Manager: Community Development, Parks & Recreation Services and Wendy McCormick, Director of Recreation to discuss the role of improved museum and archive facilities. Ms. Williams shared her view of how Maple Ridge has grown over the last few decades and how improved facilities would enable the community to better tell its stories. A modern museum and archives facility would allow an increased number of visitors, provide additional archive storage space and a community gathering spot and increase safety for MRHS employees. Ms. Williams suggested repurposing an existing space within the downtown core. Suggestions for proving the attraction of historical spaces were made. Ideas for improving museum services were discussed. CHG Minutes January 11, 2016 Page 3 of 5 Lino Siracusa left the meeting at 8:15 pm. 6. FINANCE 6.1 Financial Update -2016 Budget The budget report was reviewed. Sandra Ayres confirmed the funding previously approved for the field trip will be reflected in the next budget update. Councillor Speirs reported that $40,000 has been allocated for the heritage inventory project. 7. CORRESPONDENCE 8. NEW & UNFINISHED BUSINESS 8.1 Membership 8.1.1 Calendar of Events The Chair reviewed the January 2016 calendar. The field trip to the North Vancouver archives will be April 16, 2016. The MRHS Mother's Day tea will be May 8, 2016. The BC Historical Federation Annual Conference will be in Revelstoke, BC May 26 -28. 8.1.2 Member Binders The Committee Clerk reviewed the 2016 CHC Members flash drive and provided updated paper copies of documents for binder updates. 8.2 Advisory Committee Task Force Report Councillor Speirs reported the recommendations to amend Advisory Committee bylaws have been approved by Council. The bylaws will now move forward to a Council meeting for readings. The procedure for advisory committee budget requests was discussed. A budget should be included in the Business Plan. 8.3 Council Workshop on Parks and Leisure Services Spending Authority Councillor -Speirs provided an update on a recent brainstorming session regarding Parks and Leisure services priorities. An amenity charge for all new housing units built is being setup to help fund new facilities as the City grows. 9. SUBCOMMITTEE REPORTS 9.1 Communications Subcommittee 9.1.1 Heritage Here Newsletter The Chair reported the newsletter will be updated as a Fall / Winter edition and put out in time to promote Heritage Week. 9.1.2 Local Voices The Chair reported the new season of Local Voices is organized. Speakers will include a bee keeper and a blacksmith. The Chair will add the Local Voices events to the Parks and Leisure Services Events website. CHG Minutes January 11, 2016 Page 4 of 5 9.2 Recognitions Subcommittee 9.2.1 Heritage Marker Inventory Project The Chair reported data is currently being entered in the heritage marker database. The database will be officially launched at the Heritage Awards. 9.2.2 Heritage Awards Sandra Ayres shared plans for the awards ceremony. A presentation on the Edge family will be unveiled. Logistical details are being confirmed. Other Heritage Week events include a CHC hosted speaker on February 17 in the Blaney Room. The topic will be "What is History?" MRHS will be leading a downtown walking tour on February 13th and a cemetery tour on the 20th . 9.2.3 10th Anniversary Plaque Book Project The 10th Anniversa ry Plaque book has been uploaded to the City website on the Heritage Plaque page (www.mapleridge.ca/243). Speed Print was thanked for their assistance with this long term project. 9.3 Education Subcommittee R16-005 9.3.1 CHC Field Trip Update Sandra Ayres reported the field trip to the North Vancouver Archives will be on April 16, 2016. 9.3.2 Heritage Week Previously discussed -Item 9.2.2. 9.3.3 BC Society Act Workshops The Chair will be proposing to the Economic Development office that they co- chair a workshop with the CHC on the new BC Societies Act. Recent changes to the regulations for non-profit societies are coming into effect within a year. It was moved and seconded That $600 from the CHC budget be allocated to co-chair a BC Society Act Workshop with the Economic Development office. CARRIED 9.4 Digitization Project Subcommittee The consultant provided a status report on the review of assessment and tax rolls. The consultant is creating an inventory list of historical documents that will serve as the next step in the digitization project. 9.5 Heritage Inventory Project Update The Chair reported the terms of reference are drafted and will be released upon receipt of funds. 9.6 Robertson Family Cemetery Project Subcommittee The Chair shared an update from the Conveyance Clerk explaining the next step of the process is to have the property surveyed. The goal is to have the property designated a place of interment by the provincial government. This designation CHC Minutes January 11, 2016 Page 5 of 5 would allow the property to be added to the Heritage Register. The Staff Liaison will obtain a quote for the survey and provide this to a future CHC meeting. 10. LIAISON UPDATES 10.1 BC Historical Federation The Chair reported the annual conference is in Revelstoke, BC during the last week of May. 10.2 Heritage BC The Chair reported there will be a Heritage BC and Arts BC conference at Granville Island May 5 -7 with the theme "PlaceMaking: Where Arts and Heritage Collide". 10.3 Maple Ridge Historical Society The Chair invited the President of the MRHS to provide an update. The Society has been on a break over the holidays. The two walking tours for Heritage Week are being planned. 10.4 Council Liaison Councillor Speirs reported that the current owner of the Webster's Corner store is considering converting the location to a coffee shop. Councillor Speirs discussed registering the building with the owner. 11. QUESTION PERIOD 12. ROUNDTABLE Len Pettit expressed his appreciation for the heritage recognition work done by the CHC at the Hammond Mill. Eric Phillips reminded attendees that the Variety Show of Hearts in BC will be celebrating their 50th anniversary this year. Mr. Phillips recently attended the memorial services for Dal Richards in Vancouver. 13. ADJOURNMENT It was moved and seconded that the meeting be adjourned at 9:13 pm. C /ss