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Home My WebLink AboutCHC 2016-09-08 minutes.pdfM MAPLE RIDGE O_MMUNi.TY HERITAGE COMMISS10N \ The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Maple Ridge Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Thursday, September 8, 2016 at 7:00 pm COMMISSION MEMBERS PRESENT Eric Phillips Sandra Ayres Brenda Smith, Chair Julie Koehn Councillor Speirs Russell Irvine Len Pettit STAFF PRESENT Lisa Zosiak Sunny Schiller GUESTS Erica Williams Lindsay Foreman Councillor Duncan REGRETS/ABSENT Steven Ranta, Vice-Chair 1. CALL TO ORDER Member at Large Member at Large Maple Ridge Historical Society Maple Ridge Historical Society Council Liaison Member at Large Community at Large Staff Liaison, Community Planner Committee Clerk President, Maple Ridge Historical So ciety Volunteer, Heritage Inventory Update City of Maple Ridge Councillor Community at Large There being a quorum present, the Chair called the meeting to order at 7:05 pm and introductions were made. 2. AGENDA ADOPTION R16-024 It was moved and seconded That the agenda dated September 8, 2016 be amended to add Item 9.3 BC Museums Association Liaison Update and be adopted as amended. CARRIED _ _} CHG Minutes September 8, 2016 Page 2 of 4 3. MINUTES APPROVAL R16-025 It was moved and seconded That the Minutes of the June 7, 2016 meeting be approved. 4. PRESENTATIONS 4.1 Councillor Duncan -Pokemon Go Demo CARRIED Councillor Duncan provided information about Pokemon Go. Heritage related uses for this type of application were discussed. It was suggested a symposium be held to discuss the idea further. 4.2 Brenda Smith -Summer Roadtrip 2016 Presentation Chair Brenda Smith made a presentation focused on heritage related highlights from her summer travels. 5. FINANCE 5.1 Financial Update 5.2 Russell Irvine reported he has taken over responsibility for budget reporting for the Commission and outlined his approach. An updated budget report will be provided at the next meeting. Business Plan 2017-2021 Russell Irvine outlined the 2017 budget development process. The Chair and Staff Liaison reviewed details of the draft business plan. A finalized business plan will be provided to the Commission for review prior to submission to Council. 5.3 2017 Meeting Schedule Adoption A 2017 meeting schedule was reviewed. The Commission will meet monthly unless otherwise notified. (The January 2017 meeting date may be rescheduled once the 2017 Council calendar is available for review.) 6. CORRESPONDENCE 7. NEW & UNFINISHED BUSINESS 7.1 Membership 7.1.1 Calendar of Events The Chair reported the calendar of event is currently being updated and will be provided at a future meeting. 7 .2 Pokemon Go Demo Previously dealt with -Item 4.1 7.3 Hammond Public Art Report The Chair provided a final report on this project. ' CHC Minutes September 8, 2016 Page 3 of4 7.4 Canada 150 No update. 7 .5 Tourism -lnstameet Event The Chair reported she assisted Vickie Fulton, Economic Development Office Administrative Assistant, to setup an lnstameet. 8. SUBCOMMITTEE REPORTS 8.1 Communications Subcommittee 8.1.1 Heritage Here Newsletter The Chair reported the cost for a consultant to produce the newsletter has been included in the 2017 business plan. 8.1.2 Local Voices The Chair reported the Fall Local Voices program is organized and ready to go for a second season. 8.2 Recognitions Subcommittee 8.2.1 Heritage Week Subcommittee Members will be appointed to the subcommittee by the Chair. 8.2.2 Heritage Awards 2017 Nominations The Chair encouraged members to gather nominations for the 2017 Heritage Awards. Submissions for the 2017 Heritage Awards will be accepted until October 21, 2016 8.3 Education Subcommittee No update. 8.3.1 BC Societies Act Workshop No update. 8.4 Digitization Project Subcommittee No update. 8.5 Heritage Inventory Project Update The Chair provided an update on the Heritage Inventory project. More information, including upcoming events, can be found at: www.mapleridge.ca/1384. Ways to communicate the project were discussed. An update on the project will be included in the fall report to Council. 8.6 Robertson Family Cemetery Project Subcommittee The Staff Liaison reported the request for funding for the project is in progress. 8.7 Museum and Archives Work Group Update The Chair reported a meeting of the work group has not been scheduled. Councillor Speirs provided a status report on the museum project. 9. LIAISON UPDATES 9.1 BC Historical Federation The Chair reviewed the current BC Historical Federation newsletter. ·cHC Minutes September 8, 2016 Page 4 of 4 9.2 Heritage BC The annual Heritage BC survey was discussed. 9.3 BC Museums Association The Chair reported the BC Museums Association is holding an event October 12, 13 and 14 in Whistler, BC. As no members of the Commission are able to attend R/2O16-O26 It was moved and seconded That Erica Williams, Maple Ridge Historical Society President, act as a Community Heritage Commission delegate to the BC Museums Association October 2016 event and be reimbursed the $200 registration fee. CARRIED 9.4 Maple Ridge Historical Society Jul ie Koehn reported the Maple Ridge Historical Society participated in Canada Day festivities and a new Katzie First Nations display and has been working to grow their online presence. A cemetery cleanup was done over the summer. Upcoming events include Rivers Day on September 25th, Speaking Out on September 29th, Culture Days on October 2nd_ 9.5 Council Liaison Councillor Speirs reported on his summer visit to a museum and archive facility and a book store. 10. QUESTION PERIOD 11. ROUNDTABLE Eric Phillips shared some history relating to Russia. Julie Koehn reported on a visit over the summer to Haida Gwaii, including a visit to the museum and cultural centre. 12. ADJOURNMENT It was moved that the meeting be adjourned at 9:10 pm. /ss