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Home My WebLink AboutCHC 2016-10-04 minutes.pdf0,; ." MAPLE RIDGE COMMUNITY HERITAGE COMMISS10N The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Maple Ridge Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday, October 4, 2016 at 7:00 pm COMMISSION MEMBERS PRESENT Eric Phillips Sandra Ayres Brenda Smith, Chair Julie Koehn Councillor Craig Speirs Russell Irvine Len Pettit Steven Ranta, Vice-Chair STAFF PRESENT Lisa Zosiak Sunny Schiller GUESTS Kevin Bennett REGRETS/ABSENT 1. CALL TO ORDER Member at Large Member at Large Maple Ridge Historical Society Maple Ridge Historical Society Council Liaison Member at Large Member at Large Member at Large Staff Liaison, Community Planner Committee Clerk Member of the public There being a quorum present, the Chair called the meeting to order at 7:05 pm and introductions were made. 2. AGENDA ADOPTION R16-027 It was moved and seconded That the agenda dated October 4, 2016 be adopted. CARRIED 3. MINUTES APPROVAL R16-028 It was moved and seconded That the Minutes of the September 8, 2016 meeting be approved. CARRIED CHG Minutes October 4, 2016 Page 2 of 5 4. PRESENTATIONS -Nil 5. FINANCE 5.1 Financial Update Russell Irvine provided financial update. 5.2 Business Plan 2017-2021 The Chair, the Staff Liaison and Russell Irvine provided an update on the 2017 business plan. 6. CORRESPONDENCE 6.1 Maple Ridge Historical Society Letter -2017 Representatives The Staff Liaison read a letter dated September 20, 2016 confirming that Brenda Smith and Julie Koehn will serve as Maple Ridge Historical Society representatives to the CHC during 2017. 6.2 Letter from Mr. Todd Stone, Minister of Transportation and Infrastructure -Request for Stop of Interest Sign submissions The provincial government is accepting applications for "Stop of Interest" signs. Approximately 75 signs will be created throughout the province to acknowledge places of historical significance. The Commission was encouraged to bring suggestions to the next meeting for discussion. Further information is available at: http://engage.gov. be. ca/sto psofi nte rest/ 6.3 Heritage BC -Nominations for Heritage sites with Japanese significance The Chair reported the Maple Ridge Historical Society is accepting nominations of heritage sites with Japanese significance. 6.4 What's On Magazine Correspondence has been received indicating the December issue will be the last under the current owner. 6.5 Maple Ridge Oral History Proposal Correspondence has been received from Fred Armstrong, Manager of Corporate Communications, proposing a project to create videos with long term residents. Eric Phillips, Councillor Speirs, Len Pettit, Staff Liaison Lisa Zosiak and Steven Ranta volunteered to organize the project. 7. NEW & UNFINISHED BUSINESS 7.1 Membership 7.1.1 Calendar of Events The Chair requested members provide input to the Calendar of Events. The Chair will make a CHC presentation to Council October 11. ! CHG Minutes October 4, 2016 Page 3 of 5 7.2 Tourism Russell Irvine reported on a meeting he recently attended through the Tourism subcommittee of the Economic Development Committee. Councillor Speirs provided an update on the tourism rebranding project being undertaken by the City. 8. SUBCOMMITTEE REPORTS 8.1 Communications Subcommittee 8.1.1 Heritage Here Newsletter The 2017 business plan includes a request for funding for a consultant to produce the Heritage Here newsletter. The Chair outlined the need for a Commission communications strategy. 8.1.2 Local Voices The Chair reported on the upcoming Local Voices sessions at the Library. 8.2 Recognitions Subcommittee 8.3 8.2.1 Heritage Week Subcommittee Plans for Heritage Week 2017 were discussed. 8.2.2 Heritage Awards 2017 Nominations The Chair and the Staff Liaison reported the deadline for Heritage Awards nominations is October 21. The Staff Liaison will send out a meeting invitation to the Heritage Awards subcommittee to review nominations. Education Subcommittee 8.3.1 BC Societies Act Workshop The Chair provided an update on the proposed workshop. 8.4 Digitization Project Subcommittee The Chair and the Staff Liaison provided an update on the digitization project. The goal of the project is to provide open access to the City's archives. The Digitization subcommittee will meet soon. A request for funding of Phase 2 of the project is included in the 2017 business plan . 8.5 Heritage Inventory Project Update The Staff Liaison reported on the Heritage Inventory project. Nominations for the Heritage Inventory will be accepted until October 31, 2016 and can be made online at www.mapleridge.ca/1384 8.6 Robertson Family Cemetery Project Subcommittee The Chair reported a request for funding for this project will be made directly to Council and also included in the 2017 business plan. 8.7 Museum and Archives Work Group Update Councillor Speirs provided an update on the museum and archives project. The Commission watched a video outlining the need for the proposed civic facility that was recently presented to senior levels of government. Commission members provided feedback on the proposal to Councillor Speirs. The need for adequate museum storage space was raised. CHG Minutes October 4, 2016 Page 4 of 5 R16-O29 It was moved and seconded That the Community Heritage Commission (in combination with Maple Ridge Historical Society) be represented in the planning process for the proposed museum and archives facility. CARRIED The Staff Liaison will request a meeting with CAO Ted Swabey to discuss the proposed museum and archive facility with a delegation from the CHC. 9. LIAISON UPDATES 9.1 BC Historical Federation The Chair reported the next BC Historical Federation annual meeting will be held in Chilliwack in the spring. The Chair encouraged members to plan to attend. 9.2 Heritage BC The Chair reported Heritage BC is working with the BC Arts Alliance and the BC Museums Association on a number of joint projects. 9.3 BC Museums Association It was agreed at the September CHC meeting that Erica Williams, President of the Maple Ridge Historical Society, will represent the CHC at the upcoming BC Museums Association meeting in Whistler. 9.4 Maple Ridge Historical Society Julie Koehn reported the museum and railway display were recently opened to the public as part of Culture Days. Donald Luxton did a heritage talk on September 29th. Volunteers from the neighbourhood helped out with the Wharfinger Office clean up on September 10th_ 9.5 Council Liaison Councillor Speirs provided an update from the recent Union of BC Municipalities (UBCM) conference. Councillor Speirs attended a session regarding regulatory changes for agri-tourism. The City made presentations regarding homelessness in the community at UBCM. 10. QUESTION PERIOD 11. ROUNDTABLE The Staff Liaison reported the Hammond Area Plan has received first reading. A public hearing will be scheduled for the Hammond Area Plan . Russell Irvine volunteered to research heritage related tourism initiatives in other municipalities. Sandra Ayres has been reviewing historical Council Minutes as part of a research project. Steven Ranta shared some family history. CHG Minutes October 4, 2016 Page 5 of 5 Eric Phillips shared some of his family history. Mr. Phillips reported a "Flashback to the 50s" dance is coming up at the Eagles Hall. Julie Koehn shared some of her family history. Len Pettit shared details of his summer travels, including visits to the Agricultural and Food Museum in Ottawa and a heritage house in PEI. 12. ADJOURNMENT It was moved that the meeting be adjourned at 9:10 pm. /ss