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HomeMy WebLinkAboutCHC 2016-11-01 minutes.pdfThe Minutes of the Regular Meeting of the Community Heritage Commission , held in the Blaney Room , at Maple Ridge Municipal Hall , 11995 Haney Place, Maple Ridge, British Columbia, on Tuesday, November 1, 2016 at 7:00 pm COMMISSION MEMBERS PRESENT Eric Phillips Sandra Ayres Brenda Smith, Chair Julie Koehn Councillor Craig Speirs Len Pettit STAFF PRESENT Lisa Zosiak Sunny Schiller DELEGATIONS Sean Orcutt, Stuart Pledge, Beryl Eales, Bernice Rolls GUESTS Kevin Bennett Erica Williams REGRETS/ABSENT Russell Irvine Steven Ranta, Vice-Chair 1. CALL TO ORDER Member at Large Member at Large Maple Ridge Historical Society Maple Ridge Historical Society Council Liaison Member at La rge Staff Liaison, Community Planner Committee Clerk Friends of Jackson Farm Community Member President, Maple Ridge Historical Society Member at La rge Member at Large There being a quorum present, the Chair called the meeting to order at 7:02 pm and introductions were made. 2. AGENDA ADOPTION R16-030 It was moved and seconded That the agenda dated November 1, 2016 be amended to add Item 4.1 Friends of Jackson Farm presentation and Item 8.3.2 Annual Heritage Planners Meeting and be adopted as amended. CARRIED 3. CHC Minutes November 1, 2016 Page 2 of4 MINUTES APPROVAL R16-031 It was moved and seconded That the Minutes of the September 8 and October 4, 2016 meeting be approved. CARRIED 4. PRESENTATIONS 4.1 Friends of Jackson Farm -Stuart Pledge Mr. Pledge made a presentation regarding the Jackson Farm on 102 Avenue. The history and significance of the farm was explained. The vision of the Friends of Jackson Farm for the future of the site was discussed. More information can be found at: https://www. face book. com/Friends-of-Jackson-Fa rm-7 85009614843840/ 5. FINANCE 5.1 Business Plan 2017-2021 The Staff Liaison provided an update on the 2017 business plan. Feedback was provided by members. 6. CORRESPONDENCE -Nil 7. NEW & UNFINISHED BUSINESS 7.1 Membership 7.1.1 Calendar of Events The Calendar of Events has been provided to the end of December 31, 2016. 7.1.2 December Meeting Date The next CHC meeting will be Thursday, December 8. 7 .2 Minister of Transportation and Infrastructure -Request for Stop of Interest Sign Submissions After discussion the Commission agreed that no Maple Ridge locations meet the criteria for provincial Stops of Interest submission. 7.3 Meeting with Chief Administrative Officer Ted Swabey The Chair, the Staff Liaison, Councillor Speirs and Erica Williams reported on a recent meeting with Ted Swabey, Chief Administrative Officer, and Frank Quinn, General Manager Public Works and Development Services in regards to a new museum and archives facility. 7.4 Tourism The Chair reported the new tourism plan will be unveiled by the Tourism Task Force will at their meeting on November 22. 7 .5 Webster's Corners (25569 Dewdney Trunk Road) R16-032 Councillor Speirs provided information on the heritage commercial building at Webster's Corners. It was moved and seconded That Chair of the Community Heritage Commission write a letter of support for bringing the Finnish grocery store (located at 25569 Dewdney Trunk Road) into public ownership. CARRIED ( CHC Minutes November 1, 2016 Page 3 of 4 8. SUBCOMMITTEE REPORTS 8.1 Communications Subcommittee 8.1.1 Local Voices The current Local Voices poster was shared. 8.2 Recognitions Subcommittee 8.2.1 Heritage Week Subcommittee Plans for Heritage Week during February 2017 were discussed. Julie Koehn, guest Kevin Bennett, the Chair, the Staff Liaison, Councillor Speirs and Steven Ranta were confirmed as members of the Recognitions subcommittee. 8.2.2 Heritage Awards 2017 Nominations The Staff Liaison will setup a meeting of the Recognitions subcommittee in early December to review nominations received for the 2017 Heritage Awards. 8.3 Education Subcommittee 8.3.1 BC Societies Act Workshop The Chair provided an update on the proposed workshop. 8.4 Maple Ridge Oral History Proposal The Staff Liaison reported that Steven Ranta has reached out to a local secondary school outlining the proposed Oral History project, which would involve students interviewing long term residents to produce videos. The videos will be made available online and through the museum. The Oral History subcommittee will meet with Fred Armstrong, Manager of Corporate Communications to move the project forward. Julie Koehn agreed to participate on the subcommittee. 8.5 Heritage Plaque Inventory Database Update The Chair, the Staff Liaison, the Committee Clerk, and Erica Williams recently met with Valerie Richmond, Manager of Parks, Planning and Operations to share the Heritage Plaque database. The database will be used to record the history of heritage markers, including identifying responsibility for maintenance and standardizing the design of future markers. 8.6 Digitization Project Subcommittee No update. 8.7 Heritage Inventory Project Update The Staff Liaison provided an update on Heritage Inventory nominations received to date. 8.8 Robertson Family Cemetery Project Subcommittee The Chair and Staff Liaison provided an update on the Robertson Family Cemetery Project and outlined next steps to move the project forward. This is a private cemetery protected by city bylaw and municipal heritage designation. 8.9 Museum and Archives Work Group Update Previously dealt with under Item 7.3 9. LIAISON UPDATES 9.1 BC Historical Federation Potential BC Historical Federation Recognition Award nominations were discussed. It was suggested that a schedule of award nomination deadlines be created for future reference. 9.2 Heritage BC No update. r ( \ ........_ CHG Minutes November 1, 2016 Page 4 of 4 9.3 BC Museums Association Erica Williams reported on the recent BC Museums Association conference in Whistler. 9.4 Maple Ridge Historical Society Julie Koehn reported the Maple Ridge Historical Society recently participated in Culture Days and Rivers Day. Heritage Consultant Don Luxton did a talk at the ACT Arts Centre. The annual holiday decorating party will be held at St. Andrews Heritage Hall on November 26. 9.5 Council Liaison Councillor Speirs reported on an art installation that will make use of a 180 year old cedar stump. More information can be found at www.mapleart.ca 8.3.2 Annual Heritage Planners Meeting The Chair reported a Heritage and Culture Planners and Professionals meeting will be held on Friday November 25 at the Shadbolt Centre in Burnaby. Funds are available in the Education budget to cover the $40 registration fee. Members interested in attending should email the Staff Liaison. R16-033 It was moved and seconded 10. /ss That the Community Heritage Commission budget be used to pay registration fees for members to attend the 2016 Heritage and Culture Planners Meeting. CARRIED ADJOURNMENT It was moved that the meeting be adjourned at 9:11 pm.