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Home My WebLink AboutCHC 2016-12-08 minutes.pdfr,,,, . --;.l • \7\,_ ( fiflAP LE rUDGE ~O'.:MviUNJTY HElUTi\GI: COMt'VlISSIO:'{ l The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney Room, at Maple Ridge Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia, on Thursday, December 8, 2016 at 7:00 pm COMMISSION MEMBERS PRESENT Eric Phillips Sandra Ayres Brenda Smith, Chair Julie Koehn Len Pettit Kevin Bennett Russell Irvine Councillor Craig Speirs STAFF PRESENT Lisa Zosiak Sunny Schiller GUESTS Erica Williams Nikole Longhi REGRETS/ABSENT Steven Ranta, Vice-Chair 1. CALL TO ORDER Member at Large Member at Large Maple Ridge Historical Society Maple Ridge Historical Society Member at Large Community Member Member at Large Council Liaison Staff Liaison, Community Planner Committee Clerk President, Maple Ridge Historical Society Community Member Member at Large There being a quorum present, the Chair called the meeting to order at 7:03 pm and introductions were made. 2. AGENDA ADOPTION R16-034 It was moved and seconded That the agenda dated December 8, 2016 be amended to add. Item 5.2 Status of the 2017 Business Plan, Item 6.3 Thomas Haney Conversation, Item 7.,1.3 2017 Meeting Schedule, Item 7.3 Canada 150, Item 7.4 Haney House Conservation Plqn Implementation, Item 8.3.3 Archives and Museum Field Trip and be adopted as amended. CARRIED CHC Minutes December 8, 2016 Page 2 of 4 3. MINUTES APPROVAL R16-035 It was moved and seconded That the Minutes of the November 1, 2016 meeting be approved. 4. PRESENTATIONS -Nil 5. FINANCE 5.1 Financial Update Russell Irvine provided a current budget report. 5.2 Status of the 2017 Business Plan CARRIED Russell Irvine provided information on the development of the 2017-2021 Business Plan. The plan was recently presented to Council. R16-036 It was moved and seconded That the Financial Update be accepted. 6. CORRESPONDENCE 6.1 Email to Tourism The Chair shared email correspondence sent to the Economic Development Committee Tourism Strategy Task Force. 6.2 Letter of Support -Webster's Corners CARRIED The Chair reported a letter from the Commission supporting the purchase the old co- op store in Webster's Corners has been forwarded to Council. 6.3 Thomas Haney Conversation The Chair shared some information regarding the Haney family. 7. NEW & UNFINISHED BUSINESS 7 .1 Membership 7.1.1. CHC 2017-2018 Appointments The Staff Liaison reported that Kevin Bennett has been appointed to the Commission, and that Eric Phillips and Len Pettit have been re-appointed to the Commission. Sandra Ayres, whose term is ending December 31, 2016 was thanked for all her work on the Commission. Ms. Ayres will continue to work on the Heritage Inventory project. 7.1.2 Calendar of Events The Chair reported the 2017 Calendar of Events is under construction. 7.1.3 2017 Meeting Schedule The 2017 Meeting Schedule was reviewed. 7 .2 Heritage Planners & Professionals Meeting The Staff Liaison reported on the meeting held November 25 in Burnaby. Presentations were made by local municipalities, Parks Canada and Heritage BC on heritage related topics. Note: Councillor Speirs entered at 7:45 p.m. 7.3 Canada 150 CHG Minutes December 8, 2016 Page 3 of4 The Chair reported that $1,000 in funding has been approved for heritage related initiatives as part of the Canada 150 celebrations. Members interested on working on this project should contact the Chair. The Canada 150 project will be initiated in early 2017. 7.4 Haney House Conservation Plan Implementation R16-037 The Chair reported on the implementation of the conservation plan. Roof repair work is currently underway. The Chair shared some plans to share the story of the house with the community. It was moved and seconded That the Chair work with Yvonne Chui, Recreation Manager, Arts & Community Connections, to develop a plan to share the story of Haney House. CARRIED 8. SUBCOMMITTEE REPORTS 8.1 Communications Subcommittee 8.1.1 Local Voices R16-038 The Chair shared some stories from the fall sessions, which were delightful. Planning for the spring presentation is underway. 8.1.2 Communications Package The Chair provided an estimate for the creation of a refreshed communications package for the Commission. It was moved and seconded That $1,800 from the Commission budget be used to pay for the creation of a refreshed Community Heritage Commission communications package. 8.2 Recognitions Subcommittee 8.2.1 Heritage Week Subcommittee Heritage Week will be February 11 -19, 2017. The Chair reported a Heritage Week program has been drafted. 8.2.2 Heritage Awards 2017 Nominations CARRIED The Recognitions subcommittee has reviewed nominations received. Plans for the award ceremony were shared. 8.3 Education Subcommittee 8.3.1 BC Societies Act Workshop The Chair reported she has discussed hosting a workshop regarding the BC Societies Act transition with Yvonne Chui, Recreation Manager, Arts & Community Connections. Further details will be provided soon. 8.3.2 Oral History Training The Chair reported an opportunity for Oral History training may be upcoming. 8.3.3 Archives and Museum Field Trip The Chair shared details of a planned field trip to the City of Vancouver Archives and Museum. 8.4 Maple Ridge Oral History Project CHG Minutes December 8, 2016 Page 4 of 4 The Chair shared copies of a draft report on the proposed Oral History project from Steven Ranta. The subcommittee will meet soon and finalize the report. Commission members were encouraged to make suggestions of possible project participants. 8.5 Heritage Marker Inventory Update The Committee Clerk reported that Peter Warmerdam, Landscape Technician will be the Parks, Recreation and Culture contact for the Heritage Marker database. The development of and purposes of the database were outlined by the Chair. 8.6 Digitization Project Subcommittee The Chair reported on the Digitization project. A small amount of work remains to be done on the inventory of the archives. The second phase of the project, to catalogue the archives, will be proposed in 2017. Members are welcome to attend Digitization subcommittee meetings. 8.7 Heritage Inventory Project Update The Staff Liaison provided a status report on the Heritage Inventory update project. 8.8 Robertson Family Cemetery Project Subcommittee The Staff Liaison reported the project will begin soon. 8.9 Museum and Archives Update The Chair reported a Museum and Archives Task Group is being formed to work on plans for a new museum and archives facility. The Task Group will meet in early January. A Public Dialogue session regarding the proposed Civic and Cultural Facility is coming up February 9. 9. LIAISON UPDATES 9.1 BC Historical Federation The Chair reported the BC Historical Federation is holding an Archives Bootcamp conference May 25 -28, 2017. 9.2 Heritage BC The Chair raised a question regarding services provided by Heritage BC. 9.3 BC Museums Association The Chair reported on a recent meeting with the new Executive Director of the BC Museums Association. 9.4 Maple Ridge Historical Society Julie Koehn provided a report on Maple Ridge Historical Society activities. 9.5 Council Liaison Councillor Speirs reported that an award will be presented at the Legion tomorrow (recipient name?? Tom Cameron??). The Holiday Train will happen on December 16th. Councillor Speirs reported that the budget has been given three readings and that funding for Commission initiatives has been approved. 10. QUESTION PERIOD 11. ROUNDTABLE -Nil 12. ADJOURNMENT It was moved that the meeting be adjourned at 9:10 pm. c~~ /ss