HomeMy WebLinkAboutCHC 2018-12-13 minutes.pdf
The Minutes of the Regular Meeting of the Community Heritage Commission, held in the Blaney
Room, Maple Ridge City Hall, 11995 Haney Place, Maple Ridge, British Columbia, on
December 13, 2018 at 7:08 pm.
______________________________________________________________________________
COMMISSION MEMBERS PRESENT
Councillor Ryan Svendsen City of Maple Ridge
Brenda Smith, Chair Maple Ridge Historical Society
Julie Koehn Maple Ridge Historical Society
Russell Irvine Member at Large
STAFF PRESENT
Amelia Bowden Staff Liaison, Planner 1
Amanda Allen Committee Clerk
GUEST
Yvonne Chui Recreation Manager, Arts and Community Connection, Parks
Recreation and Culture Department
ABSENT
Lindsay Foreman, Vice Chair Member at Large
Eric Phillips Member at Large
Len Pettit Member at Large
1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
R/2018-057
It was moved and seconded
That the agenda for the December 13, 2018 Community Heritage Commission meeting be
approved as circulated.
CARRIED
3. ADOPTION OF MINUTES
R/2018-058
It was moved and seconded
That the minutes of the November 8, 2018 Maple Ridge Community Heritage Commission
meeting be amended to reflect the correct date; and that the minutes as amended be
adopted.
CARRIED
GMAPiLE IRIDGE
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Community Heritage Commission Minutes
December 13, 2018
Page 2 of 5
4. DELEGATIONS
4.1. Cultural Plan Update
Yvonne Chui, Recreation Manager, Arts and Community Connection, Parks Recreation
and Culture Department
Yvonne Chui gave a presentation on the Maple Ridge Cultural Plan and shared appreciation
to Commission members for their engagement in developing the plan. Ms. Chui summarized
key highlights of the Cultural Plan, guiding principles of cultural planning and six strategic
priorities. Ms. Chui reported the implementation framework is targeted for Council
presentation in the first quarter of 2019. Ms. Chui answered questions from the Commission.
5. FINANCE
5.1. Financial Update
Russell Irvine and the staff liaison provided an overview of the financial report as attached to
the December 13, 2018 agenda. Mr. Irvine circulated year-end financial notes with an
update on the projects and the funds not yet spend as well as funds committed but not yet
billed. The staff liaison advised that a request for funding carryover has been submitted.
Mr. Irvine circulated a letter drafted by the Financial subcommittee relating to the 2019
budget and clarification around financial planning procedures and policy matters.
R/2018-059
It was moved and seconded
That the Community Heritage Commission Financial Report as attached to the December 13,
2018 agenda be received for information.
CARRIED
6. CORRESPONDENCE - Nil
7. NEW AND UNFINISHED BUSINESS
7.1. Heritage Resources Program
The amended Statements of Significance were circulated to Commissioners in November.
The staff liaison aims to present the Statements of Significance to Council in February 2019
to coincide with Heritage Week. Mr. Irvine provided a high level overview of a statement of
significance.
R/2018-060
It was moved and seconded
That the 11 Statements of Significance be forwarded to Council for inclusion on the Maple
Ridge Heritage Register.
CARRIED
Community Heritage Commission Minutes
December 13, 2018
Page 3 of 5
7.2. BC History Digitization Program Grant Application – update
The staff liaison reported that the grant application will be submitted by the December 17,
2018 deadline. As there are two streams of funding available under the grant opportunity,
the City of Maple Ridge will be submitting an application to digitize approximately 6,500
bylaws from 1945 to 2018 and another application to digitize approximately 18,500
collector rolls from 1875 to 1981. There was discussion on cataloguing and indexing of the
documents.
R/2018-061
It was moved and seconded
That $6,000.00 in the Digitization budget be allocated to the City’s Bylaws and Tax Collector
Rolls digitization project should the City be successful in one or more of the BC History
Digitization Program Grant applications; and
That the Community Heritage Commission submit an incremental package to Council in
2019 for a minimum of $6000.00 to be used for the inventory of these Maple Ridge Historic
Municipal records.
CARRIED
7.3. 2019 Meeting Schedule Revision
There was discussion on the 2019 meeting schedule and the need for an amendment due to
the 2019 Council meeting calendar.
R/2018-062
It was moved and seconded
That the 2019 Community Heritage Commission meeting schedule be updated to remove
the January 10, 2019 meeting date and add a July 11, 2019 meeting and that the schedule
as amended be adopted.
CARRIED
8. SUBCOMMITTEE REPORTS
8.1. Communications
8.1.1. Fall Calendar
The Chair reviewed the calendar of events highlighting the January 26, 2019 Family Literacy
Day at the Maple Ridge Public Library and the BC Heritage Roundtable scheduled January
28, 2019.
8.2. Recognitions
8.2.1. Heritage Week 2019
The Chair reported on events unfolding for Heritage Week including a discussion with Brian
Murdoch, and walking tours of the cemetery and downtown.
Community Heritage Commission Minutes
December 13, 2018
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8.3. Education
8.3.1. Local Voices
The Chair advised that the February 4, 2019 session will have a heritage theme to launch
into heritage week.
8.3.2. BC Heritage Fairs
The Chair recently spoke about heritage fairs with Elaine Yamamoto, School District No. 42
Trustee.
8.4. Master Conservation Plan
Russell Irvine advised of a meeting scheduled December 13, 2018 for further discussion on
the Master Conservation Plan.
8.5. Robertson Cemetery
The staff liaison reported on the surveyor’s research. Unless an outstanding transfer can
explain the change in the property’s legal description it is unlikely that the Land Titles Office
will be able to reconcile the land. There was discussion on possible methods in which the City
of Maple Ridge could move forward with acquiring the land.
9. LIAISON UPDATES
9.1. BC Historical Federation
The Chair shared the quarterly publication of British Columbia History and advised it is also
available for purchase online at www.bchistory.ca .
9.2. Heritage BC
The Chair reported that Heritage BC will be sending out invitations to the Roundtable
scheduled January 28, 2019 and that further details from organizer Nathan MacDonald, are
forthcoming.
9.3. BC Museums Association – 2018 Conference Report
The Chair reviewed the report submitted by Lindsay Foreman.
R/2018-063
It was moved and seconded
That the Community Heritage Commission
1) Continue to observe/document how other BC communities are engaging the public with
culture and heritage through different events and initiatives;
2) Continue their membership with/support of the BCMA and their initiatives; and
3) Continue to send a delegate to the annual BCMA conference, as this is the best
approach to "keep our fingers on the pulse" in the museum sector.
CARRIED
Community Heritage Commission Minutes
December 13, 2018
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9.4. Maple Ridge Historical Society
Julie Koehn reported on items addressed at the November 22, 2018, Board meeting of the
Maple Ridge Historical Society.
10. QUESTION PERIOD - Nil
11. ROUNDTABLE
Councillor Svendsen reported on the recent Strategic Planning sessions in which Council
participated.
12. ADJOURNMENT – 9:11 pm.
“Original signed by Brenda Smith”
B. Smith, Chair
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