Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
PLSC 2014-10-09 Agenda.pdf
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Blaney Room Maple Ridge City Hall October 9, 2014 6:30 pm AGENDA 1.Welcome & Introductions 2.Adoption of the Agenda 3. Minutes of the Commission Regular Meeting – September 11, 2014 4. Delegations: 4.1 Mr. Brian Johnston, PERC – Joint Service Agreement Review 5.Staff Presentations - Nil 6.Discussion Items 6.1 Facility Admission Fee Structure – verbal report 6.2 Whonnock Lake Update – verbal report 7.Decision Item: 7.1 Maple Ridge Pitt Meadows Arts Council Operating & Lease Agreements and Cultural Facilities Rental Grant Program 7.2 Cultural Plan Proposal 8. Information Items - Nil 9.Commission Liaison Reports 10. Staff Liaison Reports 11. Question Period 12.Motion to adjourn PARKS & LEISURE SERVICES Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 6 District of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meadows Room at Pitt Meadows City Hall,12007 Harris Road, Maple Ridge, British Columbia, on Thursday,September 11, 2014 at 6:30 pm. COMMISSIONERS PRESENT Commissioner Don Mitchell, Chair Member at Large, Maple Ridge Commissioner Ernie Daykin Mayor, District of Maple Ridge Commissioner Al Hogarth Councillor, District of Maple Ridge Commissioner Deb Walters Mayor, City of Pitt Meadows Commissioner Gwen O’Connell Councillor,City of Pitt Meadows Commissioner Dave Rempel Trustee, School District No. 42, Board of Education Commissioner Eleanor Palis Trustee, School District No. 42, Board of Education Commissioner Shannon Roberts Member at Large, Pitt Meadows Commissioner Alanna Carmichael Member at Large, Maple Ridge Commissioner Mike Murray Chair, School District No. 42, Board of Education STAFF MEMBERS PRESENT Ms. Kelly Swift General Manager, Community Development, Parks & Recreation Services Ms. Wendy McCormick Director Recreation Mr. David Boag Director Parks & Facilities Ms.Sue Wheeler Director Community Services Ms. Christa Balatti Manager, Health & Wellness Mr. Geoff Mallory Manager Parks and Open Space Ms. Kathryn Baird Coordinator Festivals & Volunteers Ms.Ingrid Kraus Executive Assistant COMMISSIONERS ABSENT Commissioner Michael Morden Councillor, District of Maple Ridge Commissioner David Murray Councillor, City of Pitt Meadows Commissioner Garett MacDonald, Vice-Chair Member at Large, Pitt Meadows Commissioner Stefany Tunshell Member at Large, Maple Ridge Commissioner Michael Jacob Member at Large, Maple Ridge GUESTS: Mr. Dave Fossum Nustadia 1.Welcome & Introductions There being a quorum present,Commissioner Don Mitchell called the regular meeting to order at 6:35 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes –September 11, 2014 Draft Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 6 2.Adoption of the Agenda Item 2 –Video to be moved after approval of the minutes. R14-047 It was moved and seconded That the Agenda for September 11,2014 be adopted as amended. CARRIED 3.Minutes of the Commission Regular Meeting –July 10, 2014 R14-048 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of July 10, 2014 be adopted as circulated. CARRIED 4.Video A video clip that will be posted on the Parks & Leisure Services website was shown. 5.Delegations 5.1 Nustadia Recreation Mr. Dave Fossum, General Manager,operating the Pitt Meadows Arena for Nustadia Inc.,showed a PowerPoint and provided an update on the arena operations.Mr. Fossum shared that new scoreboards were donated and the old ones have in turn been donated to Pitt Meadows Senior Secondary School. Mr. Fossum responded to a number of questions and was congratulated on the recent accomplishments. 6.Staff Presentations 6.1 Festival Update Ms.Kathryn Baird provided an update on the highlights of this year’s festival season and showed a video presentation. Commissioner Daykin shared one of the promotional activities at the Blue Grass Festival which was a draw for prizes, using receipts from local restaurants and shops,which contributed to measuring the economic benefit of this festival. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes –September 11, 2014 Draft Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of 6 7.Discussion Items 7.1 Sport Strategy Christa Balatti introduced the sport strategy development process and a draft of the sport policy guidelines developed with the input of our sport community.A PowerPoint was used to review the highlights and key points. Commissioner Eleanor Palis left the room at 7:00 pm. The draft policy statement was circulated to the Commissioners. This policy will be introduced to the stakeholder groups at a forum being hosted on October 2 and the next steps will be to build the strategy in 2015.Following a discussion, staff noted the additional comments and feedback from Commissioners. The report and final draft policy will be brought back to Commission for approval. 7.2 Email: Beach Volleyball Courts Request Mr. David Boag introduced a request to convert the two horseshoe pits in Maple Ridge Park into a beach volleyball area.Staff indicated that as this would be located under a tree canopy, it would be difficult to maintain the area for this purpose. As an alternative, work has started at Whonnock Lake and staff are suggesting that it could be easy to incorporate a volleyball court at that location. Staff are also monitoring to determine how many residents are interested in utilizing this option. Following a discussion it was suggested to proceed with investigating the potential for inclusion at the Whonnock Lake site. Mr. Boag also reported that the club that made use of the horseshoe pits is no longer in existence and the pits themselves are past their use. As this is one of the busiest park areas,staff will look into removing them and adding more picnic tables. Commissioner O’Connell mentioned she has received inquiries about the potential for horseshoe pits at the Pitt Meadows Seniors Centre and staff will follow up. 7.3 Email: Covered Playground Request Mr. David Boag introduced a suggestion to consider covered playgrounds and showed some photo examples.A number of questions were asked regarding: the costs for such a project, what would determine an appropriate location what type of material is used for the canopy maintenance requirements safety and liability issues is there an option to look at tree canopies in some areas concerns around potential for negative and inappropriate use of a covered area Following the discussion it was agreed there was enough interest to investigate the possibilities of having a covered playground in each community. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes –September 11, 2014 Draft Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 6 8.Decision Items 8.1 Policies 8.1.1 Park Gift Program Mr. Geoff Mallory reviewed the history of the program and the need to update the policy to reflect current practices and actual costs to install and maintain the benches. Commissioner Roberts asked that the Commission reconsider allowing dates to be added to the plaque. Following a discussion it was agreed to reword the following item under Dedication plaques to allow for birth/death dates to be included: (d)Donated park amenities should not serve as memorials.Wording cannot include birth/death dates. R14-049 It was moved and seconded That the Park Gift Program Policy P128, dated September 11, 2014 be approved as amended. CARRIED 8.1.2 Volunteer Policy Ms.Sue Wheeler provided an overview and history on the Volunteer Policy and the need to update it to meet current needs.A discussion followed and some suggestions around appreciation events and ways to include volunteers were shared. R14-050 It was moved and seconded That the Volunteer Policy P127 dated September 11, 2014 be approved. CARRIED 8.2 Golden Ears Winter Club Ms.Wendy McCormick reminded that the Club provided an update to the Commission in January and then reviewed the staff report.The Club is currently in arrears mainly due to the cost of utilities and staff have been working with them to come up with solutions for both the short and longer term. Eleanor Palis returned to the meeting at 7:50 pm Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes –September 11, 2014 Draft Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of 6 R14-051 It was moved and seconded That staff be directed to prepare a two-year operating agreement that includes funding equal to 40% of utility operating costs of the Golden Ears Winter Club, funded through the existing operating budget, and, that the agreement and funding be dated retro-active to include the 2013- 14 and 2014-15 seasons, and that the 2013-14 funding be applied against Golden Ears Winter Club’s current debt with the City of Maple Ridge. That the Golden Ears Winter Club be invited to attend a Commission meeting to present their business plan for 2015 addressing solutions to current budget shortfalls and a multi -year debt reduction plan. A discussion followed on the value of the sport and services the Club provides to the community. Opportunities to involve the School District more, membership fees, working with key stakeholders to look at efficiencies and other ways to grow the sport for all ages to continue to keep the operations viable were reviewed The motion was amended as follows: R14-052 It was moved and seconded That staff be directed to prepare a two-year operating agreement that includes funding equal to 40% of utility operating costs of the Golden Ears Winter Club, funded through the existing operating budget, and, that the agreement and funding be dated retro-active to include the 2013- 14 and 2014-15 seasons. That the Golden Ears Winter Club be invited to attend a Commission meeting to present their business plan for 2015 addressing solutions to current budget shortfalls and a multi -year debt reduction plan. CARRIED A question was raised regarding Planet Ice and its operations and a discussion followed. 9.Information Items 9.1 Pitt Meadows Bike Skills Park –ALC Letter Mr. David Boag provided an update on the letter and status of the bike skills park in Pitt Meadows. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes –September 11, 2014 Draft Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of 6 9.Commission Liaison Reports Commissioner Alanna Carmichael commented on the Dog Days of Summer off Leash Park trials taking place and has heard some positive feedback on Tolmie Park. Mr. Geoff Mallory confirmed the dates for the remaining trails and how comments were being collected. A report is expected to come back to the Commission in November. 10.Staff Liaison Reports -Nil 11.Question Period -Nil 12.Adjourn The regular meeting adjourned at 8:50 pm. ________________________________ Chairperson /ik C:\Users\ingridk\AppData\Local\Temp\21\Framework\PLSC_Arts_Council_Agreements_Rental_Grant_2014-10- 09_V4_10194C30.doc 1 SUBJECT:MAPLE RIDGE PITT MEADOWS ARTS COUNCIL AGREEMENTS AND CULTURAL FACILITIES RENTAL GRANT PROGRAM EXECUTIVE SUMMARY: The Operating Agreement and Lease Agreement attached for consideration are renewals to previous agreements between the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission (the Commission), the City of Maple Ridge (for the lease) and the Maple Ridge Pitt Meadows Arts Council (MRPMAC).The term of each agreement is three years and the current expiry date is December 31, 2014. Since the opening of the Arts Centre in 2003, the Arts Council Society has coordinated and provided arts opportunities and services and operated the Arts Centre Theatre and Gallery for the benefit of residents in our two communities through these agreements.In 2013, the Society celebrated its 10th anniversary operating the ACT facility and offering arts programs and services. This milestone signified MRPMAC’s success in engaging the community and stabilizing their financial position while maintaining a commitment to artistic excellence and sound management; total attendance for programs and events offered by MRPMAC increased by +180%over this ten year period. The process to update these agreements and the Cultural Mapping project conducted in 2010 highlighted a challenge related to financial barriers that local arts groups face in accessing the ACT facility to host their performances and programs.Rising production costs and rental fees together with a very competitive fundraising environment is the reality for many of these grassroots arts and culture groups. This report proposes that an investment in the form of cultural rental grant be considered to support these emerging and established local grassroots groups to access the ACT to produce their events and ultimately contribute to cultural vibrancy, quality of life and economic prosperity. A rental grant program will ensure affordable access by local groups to this local resource and will support their effort to focus on artistic development, community outreach, promotions and partnerships. Attached to this report are the amended Lease and Operating Agreements which are recommended for approval. The proposed Operating Agreement reflects the funding provided for in the 2014-2018 approved financial plan. RECOMMENDATION: a)That the Chair and General Manager, Parks and Leisure Services be authorized to execute the Maple Ridge Pitt Meadows Arts Council Operating Agreement –2015 to 2017; b)That a recommendation be forwarded to Maple Ridge Council that the Manager, Legislative Services be authorized to execute the Maple Ridge Pitt Meadows Arts Council Lease Agreement 2015 -2017. c)That a recommendation be forwarded to Maple Ridge and Pitt Meadows Councils to consider funding a cultural facilities rental grant program of $15,000. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Report REGULAR MEETING October 9, 2014 Maple Ridge Pitt Meadows PARKS & LEISURE SERVICES C:\Users\ingridk\AppData\Local\Temp\21\Framework\PLSC_Arts_Council_Agreements_Rental_Grant_2014-10- 09_V4_10194C30.doc 2 DISCUSSION: a)Background Context: The Arts Council has provided excellent artistic and cultural programs and services to the citizens of Maple Ridge and Pitt Meadows for many years including sound management of the Arts Centre Theatre facility (The ACT).It has met the obligations of the current agreement. Since this spring, the Executive Director and Business Manager appointed by their Board of Directors have met with PLS staff to discuss these agreements. During this review all parties concluded that the current Agreement and Lease models required modification to reflect current practice and to develop an accountability framework for the future. After reviewing the sector’s literature on agreements between civic and non-profit entities and extensive discussions and consultations internally and externally, the highlights of the proposed main changes to the Agreement and the Lease for Commission’s consideration are as follows: 1.Lease a)The language for the insurance sections and legal land description were updated for clarification purposes. The agreement also includes clarification on the capital replacement plan. This discussion resulted in the development of a master capital and equipment inventory list which allocated responsibility and will be reviewed annually and updated as needed by both parties. b)Language was added that allows for some use of the facility by the City of Maple Ridge as landlord at mutually agreed upon times. 2.Operating Agreement a)The agreement was changed from a Fee for Service format to an Operating Agreement to reflect the current practice but more importantly to remove any barriers for the Arts Council to raise funds as an independent society. b)The Art Gallery Fee for Service Agreement was folded into the proposed Arts Centre Operating Agreement to streamline documentation and to reflect MRPMAC’s operation of the Arts Centre Theatre and the Gallery that operates within this facility in one agreement.This document change does not presuppose an outcome to the recommendation in the Joint Leisure Services review conducted by Professional Environmental Recreation Consultants Ltd. that the Art Gallery be added as a joint service. Whether or not there is a change in the Art Gallery funding model,the approved funding sources will be utilized. c)The Agreement and Lease documents were streamlined and clarified to ensure items are warranted while in keeping with the spirit and intention of the original agreements, d)A provision to permit two appointed members of the Commission (one from Maple Ridge Council and one from Pitt Meadows Council) as non-voting liaison representatives to the Society’s Board of Directors to attend regular meetings of the Board of Directors.Previously there was no provision for Council representatives in the Agreement. e)Performance focus areas were clarified and outlined.Staff will use this when working with the Society’s representatives on designing a reporting framework of C:\Users\ingridk\AppData\Local\Temp\21\Framework\PLSC_Arts_Council_Agreements_Rental_Grant_2014-10- 09_V4_10194C30.doc 3 responsibilities, accountability and outcomes to demonstrate value for the operating grant.The performance focus areas include:community capacity building, collaborative community planning, community arts engagement, quality art experiences, efficient and sustainable operations and organizational capacity building. f)A provision in the proposed Agreement requires that the Arts Council take into consideration identified Commission policies and procedures for civic owned facilities and align to them to the best of the Society’s abilities a nd resources. g)The current participation program allotment of $2,000 for access to arts programs by residents with a low income is proposed to now be included in the operating grant for the Society. This fund offsets the Participation Program portion of the Society’s financial access initiatives and is designed to ensure the provision of low cost opportunities for citizens to access arts programs and services. h)The Accumulated Surplus (AS) ceiling is being proposed to be raised from $100,000 to $150,000 to reflect the growth of the Society and its responsibilities in maintaining the operating equipment in the facility as per the master capital and equipment inventory.The Accumulated Surplus refers to the maximum annual surpluses in the operation of the Arts Centre available for use by the Society as an operating reserve to fulfill its responsibilities. i)The recommended budget increase for the renewed Agreement with the Arts Council Society reflects the funding allotment in the 2014–2018 approved financial plans: 2% increase or $12,533.74 in 2015 2% increase or $12,784.41 in 2016 2% increase or $13,040.10 in 2017 The operating grant from the Commission represents a portion of the overall budget for the Arts Council to operate the ACT facility and to provide arts programs and services.A review of past increases indicates that each year that the Agreement has been in place, funding associated with the agreement has been increased by an amount that is either equal to or greater than the Consumer Price Index. This proposed increase will allow the Society to further strengthen its financial position, to continue to leverage additional funding sources,and to address community needs and operating obligations as the community continues to grow. In addition to the renewal of the Operating and Lease Agreements, the review process identified a need for a cultural facilities rental grant program as many local arts groups face financial barriers to accessing the profe ssional facilities at the ACT.Rising productions costs and other economic challenges make it difficult for emerging and established arts organizations to present their events and programs in well equipped venues.Currently local groups access the ACT but there are many who cannot afford the non profit theatre rental rates and technical support.The Arts Council does provide member groups with grants to offset rental charges but that is still not adequate to ensure access to this venue by local non-profit art organizations. C:\Users\ingridk\AppData\Local\Temp\21\Framework\PLSC_Arts_Council_Agreements_Rental_Grant_2014-10- 09_V4_10194C30.doc 4 The production costs create a challenge for many community-based arts groups to break even.The proposed program is intended to assist with artistic development, increasing profile and expanding audiences for community-based organizations by providing access to a well-equipped and centrally-located professional venue. The program will cover rental charges at the non-profit rate along with technical days and rehearsal uses, where resources permit.It would help provide seed funding to these local groups to maximize affordability of professional cultural spaces. Should this proposed cultural facilities rental grant program be forwarded to and approved by the two respective Councils then staff will work with the Arts Council to develop program guidelines and parameters. b)Desired Outcome: A robust and engaged arts sector that develops sense of community and cultural vitality, enhances local economic benefits, attracts tourists and participants, develops volunteerism and improves quality of life that attracts and retains existing and new residents and businesses. c)Strategic Alignment: Recommendations align with the 2010 Parks, Recreation and Culture Master Plan directions (6.5 Cultural Facilities, Arts Culture and Heritage);the Commission’s Asset Based Community Development and Volunteer Policies. d)Citizen/Customer Implications: The proposed renewal of these Agreements and cultural facilities rental grant program contribute to the encouragement of positive recreational and cultural opportunities for citizen engagement, the development of a safe and livable community and the contribution to vibrancy. e)Business Plan/Financial Implications: The proposed Agreements along with the rental grant program aligns with the business plan goals. The Agreement funding increases are included in the funding allotment in the 2014–2018 approved financial plans. The proposed rental grant program is not currently included in the financial plan therefore, if this proposal is supported by Commission and the two Councils a funding source and would need to be determined. CONCLUSIONS: The working relationship with the Arts Council has strengthened throughout the +10 years of agreements related to operation of the ACT facility and the provision of arts programs and services benefitting the citizens of both communities. Renewing the amended Operating Agreement and Lease for 2015 through 2017 is recommended and is within the funding envelope identified within the 2014-2018 approved financial plans that takes into consideration a modest inflationary increase and ensures a sustainable service to the C:\Users\ingridk\AppData\Local\Temp\21\Framework\PLSC_Arts_Council_Agreements_Rental_Grant_2014-10- 09_V4_10194C30.doc 5 community.The cultural facilities grant program envelope, if approved,would maximize affordability and ensure access to professional spaces for local arts groups and provide a stable foundation to build the capacity of local arts organizations that contribute to community vibrancy and local economies. “Original signed by Yvonne Chui” Prepared By:Yvonne Chui Recreation Manager Arts and Community Connections “Original signed by Wendy McCormick” for Reviewed By:Sue Wheeler Director,Community Services “Original signed by Kelly Swift” Approved By:Kelly Swift General Manager, Community Development Parks & Recreation Services :yc Attachment –MRPMAC Draft 2015 Operating and Lease Agreements C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 1 ARTS CENTRE OPERATING AGREEMENT THIS AGREEMENT made as of the 1st day of January, 2015 BETWEEN: CITY OF MAPLE RIDGE 11995 Haney Place, Maple Ridge, B.C.V2X 6A9 (the “City of Maple Ridge”) AND CITY OF PITT MEADOWS,12007 Harris Road, Pitt Meadows, B.C. V3Y 2B5 (the “City of Pitt Meadows”) (collectively, the “Maple Ridge and Pitt Meadows Parks and Leisure Commission”or “Commission”) OF THE FIRST PART AND MAPLE RIDGE AND PITT MEADOWS ARTS COUNCIL, a Society duly incorporated under the Societies Act of the Province of British Columbia and registered under number S- 9295, having an office at 11944 Haney Place, Maple Ridge, B.C., V2X 6G1 (the “Society”) OF THE SECOND PART WHEREAS: A.The Commission provides parks and leisure services to the residents of Maple Ridge and Pitt Meadows through the exercise of authority delegated separately by the City of Maple Ridge and the City of Pitt Meadows pursuant to a Joint Service Agreement dated July 22, 2008; B.The City of Maple Ridge and the Society have entered into a Lease dated for reference first day of January 2015 (the “Lease”) with respect to the building located at 11944 Haney Place, Maple Ridge, legally described as part of PID: 001-041-967, Lot 118 Except: Firstly: Part Subdivided by Plan 68843; Secondly: Part Subdivided by Plan LMP46699; Third ly: Part Subdivided by Plan LMP46997; District Lot 398 and 401 Group 1 New Westminster District Plan 60562 and known as Maple Ridge Arts Centre, Theatre and Gallery (the “Arts Centre”); C.The Commission and the Society desire to provide for the co-ordination and provision of arts programs and services for the benefit of the residents of Maple Ridge and Pitt Meadows and to provide for the operation of the Arts Centre, Theatre and Gallery (collectively the “Arts Centre)all as particularized in Part II of this Agreement (the “Operations”); C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 2 D.The operator of the Arts Centre must be a leadership organization that will play a key role to strengthen community arts groups, artists and the cultural sector; to build community wide connections and networks and to encourage an understanding of arts and culture in creating a healthy, vibrant community. E.The Society operates as a not-for-profit member based organization governed by a Board of Directors and managed by a professional staff dedicated to promoting and encouraging appreciation for the arts as stated and outlined in the Society’s Constitutional Purposes (attached hereto as Schedule A).It has the capacity to align activities, programs and operations with the Society’s Constitution. F.The Commission is prepared to pay an operating grant to the Society for managing and operating the Arts Centre and towards the provision of arts programs and services; NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the mutual covenants and agreements herein and of other good or valuable consideration provided for herein (the receipt and sufficiency whereof is hereby acknowledged by each of the parties), the parties hereto agree as follows: PART I -LEASE Grant 1.The parties confirm that the City of Maple Ridge as owner of the Arts Centre has granted a Lease to the Society of the Arts Centre for a term of three years commencing the 1st day of January 2015. Cross Default 2.Without limiting any terms of the Lease, if and whenever the Society is in default of any of its covenants and agreements in Part II or Part III of this Agreement whether to the City of Maple Ridge or the Commission, such default may be treated by the City of Maple Ridge,in its sole and unfettered discretion,to be a default by the Society under the Lease and the City of Maple Ridge may exercise all its rights and remedies for default pursuant to the Lease including, without limitation, termination and re-entry. Parking 3.The City of Maple Ridge will negotiate with the Society to provide access to random (non- exclusive) parking passes for underground parking within the parameters set for this program,for use only by staff and volunteers of the Society, subject to the same terms and conditions (including parking fees) followed for parking passes assigned to City of Maple Ridge staff. Termination 4.In addition to any terms of the Lease, termination of this Agreement whether by notice, effluxion of time or by operation of law shall operate as a termination of the Lease. C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 3 PART II –OPERATIONS AND FUNDING Operating Funds 5.The Commission agrees to pay to the Society the following funds to manage and operate the Arts Centre and towards the provision of arts programs and services in accordance with and subject to the terms and conditions outlined in the Agreement: a.For the 2015 calendar year,an annual amount of $708,687,to be paid in equal monthly installments on the first day of each month; b.For the 2016 calendar year,an annual amount of $721,221 to be paid in equal monthly installments on the first day of each month; c.For the 2017 calendar year,an annual amount of $734,005, to be paid in equal monthly installments on the first day of each month (collectively, the “Operating Funds”) For clarity, the calculation of the Operating Funds described above includes an annual amount of $80,000 to offset the cost of the annual rent under the Lease and $2,000 for the Participation Program noted in section 9(m). All Operating Funds payments shall be subject to deduction of any amounts paid by the Commission under this Agreement on behalf of the Society, and of any amounts owed by the Society to the Commission. Conditional Entitlement 6.The obligation of the Commission to pay the Operating Funds in any year is subject to the establishment of the Commission’s annual budget by the City of Maple Ridge and the City of Pitt Meadows.The Commission shall budget for the Operating Funds; however, it is understood and acknowledged that if the Operating Funds budgeted by the Commission are reduced, the Commission and the Society agree to review and proportionally reduce the level of operating responsibilities to be provided by the Society under this Agreement. Commission’s Covenants 7.The Commission agrees: a.to assign a staff liaison (the “Staff Liaison”)who shall attend the meetings of the Board of Directors of the Society and the general meetings of the Society including strategic planning as a non-voting observer for the purpose of facilitating communication between the Commission and the Society; b.the Staff Liaison shall be the manager of this Agreement on behalf of the Commission; c.to appoint two members of Council (one from Maple Ridge Council and one from Pitt Meadows Council)selected by the Mayors as non-voting liaisons to the Society’s C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 4 Board of Directors and permit them to attend regular meetings of the Board of Directors; d.to provide to the Society advertising space in its Arts and Recreation Guide (the “Guide”)equivalent to the space customarily provided for arts programs and services in past issues of the Guide and such other space as may become available as determined by the Commission,without cost to the Society,and to do its utmost to promote and publicise the Society ’s programs and services through the distribution of the Guide and any other avenues that may be available and appropriate; e.to accept registrations for the programs described in paragraph 9 (i) and in accordance with the policies and procedures described in paragraph 9(n)and to remit such registration fees (net)to the Society at a mutually agreed upon schedule; and f.to provide access to all Commission parks and leisure facilities for the Society’s arts programs at no cost,waiving base rent and pending availability.The Society will be responsible for any additional expenses incurred by the Commission beyond base rent.For uses other than art programs,the Commission will provide access to Commission parks and leisure services facilities other than the Arts Centre in accordance with current booking and scheduling policies and procedures, and to charge the Society in accordance with the current fees and charges policy (see website www.mapleridge.ca), noting that the Society shall be classified as a non - profit recreational group warranting the subsidies for facility rental contained in that policy for such groups. The Society will be responsible for any additional related expenses in operating a program from any of these facilities. 8.The Commission may, at its sole discretion, establish an Arts Centre Business Advisory Committee for limited periods and may appoint such members to such Committee as it deems desirable.The Commission will take reasonable steps to consult with the Society and work on criteria and terms where appropriate.Any Committee established under this section 8 will function in accordance with the terms of reference attached to this Agreement as Schedule B, and in accordance with any other conditions and terms of reference determined by the Commission from time-to-time. Society’s Covenants 9.The Society agrees with the Commission and with the City of Maple Ridge and the City of Pitt Meadows: a.to manage and operate the Arts Centre in accordance with this Agreement and the Lease for the intended purposes of the Arts Centre including arts and recreational programs,visual art exhibitions, social gatherings, meetings,presentations,small conferences, events, rentals, gallery shop,and for no other purpose save and except that which may be approved by the Commission from time to time. The Society will establish operating policies and procedures for its operations in line with its strategic business plan; b.to provide the arts programs and services which will be functioning primarily within the Commission’s geographic area of jurisdiction, within the limits of available resources; C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 5 c.to deliver arts programs and services that take into consideration the following Commission’s performance focus areas: i.community capacity building, ii.collaborative community planning, iii.community arts engagement, iv.quality art experiences, v.efficient and sustainable operations, vi.organizational capacity building. The Society will consult and work with the Staff Liaison to articulate these performance focus areas and ensure that the arts programs and services reflect these performance focus areas; d.when developing arts programs and services,to take into consideration a community development approach to provide member arts groups, community groups, school district, business and individuals the opportunities to connect, link, learn toge ther, share assets and common interests, network and co-create through arts and culture where possible; e.to actively participate in collaborative planning opportunities and city-wide initiatives related to arts and culture (e.g. committees for programming,promotions, volunteerism, public art,artist in residence,cultural planning, mapping, assessments and community development)that align with Commission’s policies, vision and goals for the community and partners at large and the Society’s goals within available resources; f.to provide equal and reasonable opportunity for access to and use of the Arts Centre to all local organizations whether or not they hold membership in the Arts Council; g.to allow local artists and arts groups reasonable access to and use of the Art Centre’s exhibition and performance spaces and programs that supports the growth of local artistic expression and opportunities; h.to participate with Commission to negotiate in good faith with the Board of Education of School District No. 42 (Maple Ridge Pitt Meadows)for use of the Arts Centre on an “as available”basis based on current rate schedule. i.to plan, promote and coordinate all aspects of a diversity of arts and cultural activities and educational programming for all age groups in simi lar variety, quantity, and quality to those provided in communities of similar size in the Province of British Columbia which provide similar resources for such services as are included in this Agreement. Further the Commission recognizes that funding beyond the Agreement is required to undertake all programs, operations and services; C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 6 j.within the Society’s available resources,to conduct surveys and evaluations and compile and analyze statistics and data on programs, services and Operations to inform and meet strategic and business planning processes, monitoring and reporting requirements; k.to work with agencies, organizations and businesses involved in the delivery of arts , leisure and educational services to the residents of the community to ensure a commitment to a collaborative approach to quality programming while providing the most competent, cost effective delivery system to the community; l.to advertise the arts and cultural programs in the Commission’s Arts and Recreation Guide in accordance with all deadlines and standards established by the Commission for the production of the Guide in addition to utilizing other appropriate advertising methods; m.to provide low cost access to programs and services to the best of the Society’s ability. This includes the provision of subsidized access for individuals referred through the Commission’s Participation Program to a level that maintains similar subsidized access as has occurred in previous years.An allotment of $2,000 per year has been included in the Operating Funds to offset the Participation Program portion of the Society’s financial access initiatives; n.to require participants to register in programs using the current computerized registration system or future systems yet to be determined at the Maple Ridge Leisure Centre and the Pitt Meadows Family Recreation Centre, in accordance with the current Commission registration policies, deadlines and operational procedures; o.to include provision for appropriate levels of training and professional development opportunities for the Board of Directors, staff and volunteers of the Society within available resources in the Society’s annual budget as part of best practises for a non - profit organization and in accordance with the Society’s governance policy; p.to use good board governance practises and procedures including understanding of fiduciary duties; q.to apply and maintain quality human resources management practises for non-profit organizations of similar size, scale and scope including: (i)a criminal record check as a condition of employment for staff and volunteers working with vulnerable populations as per Commission policy, (ii)appropriate levels of supervision for all direct and partnered activities and programs,and (iii)fostering a culture of inclusivity by applying broad recruitment efforts including the use of the services of a professional recruiting firm to assist in the recruitment of the Society’s executive director should that position become vacant at any time during the term of this Agreement; r.to seek funding from diverse sources including grants, sponsorships and fundraising endeavours as best practises; C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 7 s.to adhere to and align with identified Commission policies and procedures for civic owned facilities to the best of the Society’s abilities and resources (e.g. safety, community development, volunteerism, criminal records check)as set out in Schedule E; t.to operate the Arts Centre in an efficient,effective and sustainable manner that takes into consideration the long term viability of the Arts Centre; u.to acknowledge the support of the Society, its programs and activities by the Commission,the City of Maple Ridge and the City of Pitt Meadows as applicable in appropriate communications and promotional materials used to promote these activities and where space permits.The Society shall provide such acknowledgement by using the logos and/or names of Commission,City of Maple Ridge and City of Pitt Meadows in accordance with prescribed standards; v.to maintain the Arts Centre and the operating equipment contained therein in a clean and safe condition at all times and in good working order,excepting normal wear and tear.The Society shall have exclusive and absolute care, custody and control of the Arts Centre and the equipment contained therein during the terms of this Agreement. The equipment shall remain the property of the City of Maple Ridge with the exception of the Grotrian Steinweg concert grand piano and those chattels listed on Schedule “D” which are acknowledged to be the property of the Soc iety. Details of capital replacement between the Commission and Society are outlined in the Lease; w.To obtain and maintain during the term of this Agreement, at the Society’s expense, with such company or companies and on such forms as are acceptable to the Commission, in the name of the Society,Comprehensive General Liability insurance coverage including,without limiting the foregoing,coverage for premises and operations liability, contingency liability with respect to the operations of contractors and subcontractors, completed operations liability, contractual liability and automobile liability for owned, non-owned and hired units. The limits of liability shall not be less than $5,000,000 for each occurrence for bodily injury, including death, and property damage. Each policy shall provide that it may not be cancelled, lapsed or materially altered without at least 30 days’ notice in writing to the Commission by registered mail, and shall name the City of Maple Ridge,the City of Pitt Meadows and the Board of Education of School District No. 42 (Maple Ridge Pitt Meadows)as additional insured parties and shall provide for cross-liability and severability of interests, which means that the policy applies separately to each insured party. In the event such insurance lapses or is cancelled or any material alterations are made without the approval of the Commission, the Commission may at its option without notice forthwith terminate this Agreement or the Commission may, at its option and without obligation to do so, obtain and maintain such insurance at the expense of the Society and the Society hereby appoints the Commission as the Society’s lawful attorney to do all things necessary for that purpose; x.To deliver a copy of each insurance policy required by this Agreement to the Commission prior to the commencement of this Agreement and deliver evidence of renewal of the insurance on request by the Commission; C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 8 y.To maintain its status as a Society in good standing with the Registrar of Companies for the Province of British Columbia and to function in accordance with the policy attached hereto as Schedule “F”; z.To maintain an open membership which will ensure all citizens of Maple Ridge and Pitt Meadows may become members of the Society; aa.Not to amend the Constitution or the bylaws of the Society without first informing the Commission of the intended amendment; bb.To restrict exclusive bookings of all or any part of the Arts Centre to no more than two continuous months in duration without written permission of the Commission having been first obtained, it being understood that the Society shall still be bound to perform all its obligations under this Agreement and the Lease; cc.Not to suffer, permit or allow any unlawful activities or conduct or any nuisance to exist nor suffer, permit or allow any conduct or activity that is in breach of the Human Rights Code; dd.To possess, occupy, use and operate the Arts Centre in accordance with all the terms and conditions of any licenses issued by any governmental authority; ee.To obtain and keep current all permits and licenses required by law to be obtained to operate the Arts Centre and to fulfill the Society’s obligations; and ff.To permit the Staff Liaison and the Commission’s representative’s to attend meetings of the Society’s Board of Directors. Business Plan, Financial Statements, Arts Centre Equipment Reserve and Accumulated Surplus and Capital Improvement Fee 10.The Society must provide to the Commission: (a)a detailed strategic business plan and a budget each year no later than September 1st,for the operation of the Arts Centre, and for the delivery of the Operations, programs and activities for review by the Staff Liaison (attached as Schedule C). The strategic business plan and budget will be in alignment with the Commission’s vision and goals for community partners operating civic-owned facilities and will inform the Commission’s annual business plans; (b)an Annual Report presentation each October following the Society’s AGM to the Commission including: (i)audited financial statements;and (ii)annual statistics on Arts Centre use, program and participation attendance numbers for scope of programs and services offered, volunteer information and other relevant data; (c)Reporting on how the arts programs and services have met the Commission’s performance focus areas listed in section 9(c),that will be further defined through the development of a mutually agreed upon framework for annual reporting; C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 9 (d)Three year comparative statistics including projected year, based on the Society’s fiscal year,provided to the Staff Liaison each fall for department business planning purposes; and (e)In the event the parties agree to renew this Agreement,a projected three year budget (e.g.2018-2020) at the time of renewal. 11.The parties agree that: (a)Annual surpluses in the operation of the Arts Centre and performance of the Operations shall form part of the accumulated surplus for use by the Society as an operating reserve as follows: i)the Society’s capital assets or capital improvement funds do not form part of the accumulated surplus; ii)until the amount in the accumulated surplus reaches $150,000,all annual surpluses shall be recorded as unrestricted net assets and remain the property of the Society; iii)in any year that the amount in accumulated surplus is below $150,000, the annual surpluses in that year shall be applied firstly to accumulated surpluses sufficient only to restore a minimum balance of $150,000. When, and in any year, the amount in accumulated surplus is $150,000 or more,the Society must deposit a portion of that year’s annual surplus up to $30,000 with the City of Maple Ridge to be held by the City of Maple Ridge in an interest bearing Arts Centre Equipment Reserve (“ACER”); and iv)where the accumulated surpluses exceeds $150,000, and after $30,000 of any annual surplus for that year has been deposited in ACER, the balance of the annual surplus for that year must be divided equally between the Society and the Commission to be used as each sees fit; (b)the Society may establish a Capital Improvement Fund (CIF),with funds collected from a per ticket fee is charged to patrons,to be used for the sole purpose of capital improvements to the Arts Centre. This fund shall be restricted for this purpose in the Society’s books; (c)monies received or fundraised by the Society for the purposes of arts program delivery remain the assets of the Society;. (d)The Society shall deposit any monies received, donated or fundraised, other than CIF, for the purposes of capital expenditure or improvement in the ACER fund with the City of Maple Ridge or expensed towards capital items to be purchased; (e)capital equipment that becomes part of the infrastructure of the Arts Centre fundraised for by the Society becomes the property of the City of Maple Ridge; (f)equipment purchased through grants applied for by the Society remain the property of the Society if required under the conditions of the respective grant and will become part of the equipment list attached as Schedule D; C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 10 (g)expenditures from ACER shall only be for Arts Centre equipment or mutually agreed upon capital improvements, and shall be made by the Society following the Maple Ridge Purchasing Policy and reimbursed by the City of Maple Ridge upon provision of receipt for same; and (h)if any equipment previously purchased with ACER funds is sold by the Arts Council, the Society will deposit proceeds from such sale with the City of Maple Ridge in the ACER fund. Indemnity 12.The Society will: (a)release the Commission, the City of Maple Ridge,and the City of Pitt Meadows, and agrees not to sue the Commission, the City of Maple Ridge and the City of Pitt Meadows in respect of any matter arising out of or relating to this Agreement, except for any wrongful refusal of the Commission, the City of Maple Ridge, or the City of Pitt Meadows to perform its obligations under this Agreement; and (b)indemnify, defend and save harmless the Commission, the City of Maple Ridge and the City of Pitt Meadows,their elected officials,officers, employees, agents, contractors and volunteers from and against any and all claims, suits, liability, demands, actions, proceedings, costs (including legal costs), damages and expenses whatsoever, by whomsoever brought arising from: (i)any breach, violation, default or non-performance by the Society of any provision of this Agreement; (ii)any act, omission, or negligence of the Society, its officers, directors, members, contractors, volunteers or others of the Society (iii)any death, personal injury, property damage, property loss, economic loss or other loss or harm suffered by any person, including the Commission, the City of Maple Ridge, and the City of Pitt Meadows, on or in relation to the Arts Centre or the Operations of the Society.. The indemnity contained in this agreement survives the expiry or earlier termination of this Agreement. PART III –GENERAL PROVISIONS 13.The parties agree: a.this Agreement shall come into effect on January 1, 2015, and shall expire and cease to be binding on the parties on December 31, 2017,provided that any party may terminate this Agreement upon giving 180 days notice in writing to all parties of its intention to do so, at the address or addresses of the parties first above set out or at such address or addresses as the parties may advise each other in writing from time to time; C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 11 b.the terms of this Agreement may be reviewed and revised with the mutual consent of all parties; c.neither the Commission,nor the City of Maple Ridge, nor the City of Pitt Meadows has made any representations, covenants, warranties, guarantees, promises or agreements (oral or otherwise) with the Society other than those contained in this Agreement; d.nothing contained or implied herein shall prejudice or affect the rights and powers of the Commission, the City of Pitt Meadows or the City of Maple Ridge in the exercise of its functions under any public and private statues, bylaws, orders and regulations, all of which may be fully and effectively exercised as if this Agreement had not been executed and delivered by the Society; e.wherever the singular or masculine is used herein, the same shall be construed as meaning the plural, feminine or the body corporate or politic where the context or the parties so require. f.the parties hereto shall do and cause to be done all things and execute and cause to be executed all documents which may be necessary to give proper effect to the intention of this Agreement; g.nothing herein contained shall be deemed or construed by the parties, nor by any third party, as creating the relationship of principal and agent or of partnership or of joint venture between the parties and no acts of the parties hereunder shall be deemed to constitute the Society as anything other than an independent contractor; h.no subsequent alteration, amendment, change, revision or addition to this Agreement shall be binding on the parties unless in writing and signed by the parties’ authorized signatories; i.no provision herein requiring approval or consent of the Commission or the City of Maple Ridge shall be deemed to have been fulfilled or unless written consent or approval relating to the specific matter has first been obtained. Nor prior consent or approval and no condoning, excusing or overlooking by the City of Maple Ridge or Commission on previous occasions when such consent or approval was required shall be taken to operate as a waiver of the necessity for such consent or approval wherever required; j.if upon the expiry of the term of this Operating Agreement on December 31, 2017, the Society continues to occupy and operate the Arts Centre, the Commission may, at its discretion, continue to pay the monthly Operating Fund amountss then in effect, and upon acceptance of the same by the Society each month, this Operating Agreement shall continue to be binding on the Commission, the City of Maple Ridge and the Society on a month-to-month term, and during such overholding, the notice period shall be 30 days. k.time shall be of the essence of this Agreement; and l.this Agreement shall ensure to the benefit of and be binding upon the parties hereto and their respective successors and assigns. C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 12 IN WITNESS WHEREOF the parties hereto have hereunto set their respective Corporate Seals, attested by the hands of their respective officers duly authorized in that behalf, the day and year first above written. CITY OF MAPLE RIDGE by its authorized signatories: Print Name: Print Name: ) ) ) ) ) ) ) C/S THE CITY OF PITT MEADOWS by its authorized signatories: Print Name: Print Name: ) ) ) ) ) ) ) C/S MAPLE RIDGE AND PITT MEADOWS ARTS COUNCIL by its authorized signatories: Print Name: Print Name: ) ) ) ) ) ) C/S C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 13 Schedule “A” Society’s Constitutional Purposes C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 14 Schedule “B” ARTS CENTRE BUSINESS ADVISORY COMMITTEE TERMS OF REFERENCE (a)The Committee will provide advice to the Society on matters referred to it by the Society and the Commission. (b)The Committee will meet with the Society’s Board of Directors a minimum of two times per year to review and provide advice on business matters related to the operation of the Arts Centre. Such matters may include but shall not be limited to the following: -resource development and sponsorship -tourism and other economic development opportunities -business and financial planning -general business practices (c)Committee membership will be established by the Commission in consultation with the Society and the Maple Ridge and Pitt Meadows Chamber of Commerce who shall nominate two members to the Committee. Committee members may not serve f or more than six consecutive years. (d)The Committee shall be made up of no fewer than three and no more than five appointees who shall be appointed as soon as possible at the beginning of each year and in any case no later than the end of March. (e)The Committee shall select its own chair at its first meeting each year. (f)The Commission’s Staff Liaison to the Society,the Executive Director of the Society, and at least two members of the Society’s Board of Directors shall attend all Committee meetings to provide information and receive feedback and advice from the Committee. (g)The Society will provide support to the Committee, preparing agenda and minutes in cooperation with the Committee Chair. (h)The Committee will provide a brief written report to the Commission each year as part of Society’s annual report identifying the matters considered by the Committee and the advice given. C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 15 Schedule “C” STRATEGIC BUSINESS PLAN 2011-2015 [Note: next plan for 2016-2020 will be supplied when completed.] C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 16 Schedule “D” LIST OF EQUIPMENT OWNED BY THE SOCIETY [September 2014] MRPM Arts Council Property List: -Grotian-Steinweg Concert Grand Piano -Portable sound system -Ben Q small Projector -50” Panasonic TV -Antique Trunk -1 Skutt Electric kiln -Rolling clay box -Print Dryer -Glass oval table -13” MacBook Pro laptop computer -2 Lenovo ThinkPad laptop computers -Office furniture, supplies and computers for 5 staff -Kitchen appliances, furniture, and dishes C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 17 Schedule “E” COMMISSION POLICIES Name Policy No.Date Approved Automatic External Defibrillator (AED) Policy P126 March 13, 2014 Asset Based Community Development Policy P092 April 10, 2014 Criminal Records Check Policy 5.03 July 5, 1993 City of Maple Ridge Purchasing Policy 5.45 Nov. 10, 2004 Recreation Access Policy P048 Nov. 8, 2012 Volunteers Policy P127 Sept. 11, 2014 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Operating_Agr_2015_Draft_2014-10- 09_10197D2F.doc 18 Schedule “F” COMMISSION REQUIREMENTS FOR GROUPS WITH WHOM THE COMMISSION ENTERS INTO AN OPERATING AGREEMENT 1.That the group maintain its status as a registered Society in good standing with the Provincial Registrar of Companies. 2.That the purposes of the Society listed in its Constitution encompass the programs and services for which the agreement is being entered into. 3.That the Society dissolution clause in its Constitution identify that the assets of the Society shall go to a local organisation with similar purposes or to the appropriate local government authority (the City of Maple Ridge) upon dissolution of the Society. 4.That the Society’s Bylaws provide for any resident of Maple Ridge or Pitt Meadows of the appropriate age to become voting members of the organisation at a reasonable annual cost. 5.That the Society’s Bylaws provide for regular (annual) elections to the Board of Directors from the Membership (terms should be alternated between positions on the Board where the term of membership on the Board is longer than one year). The by laws should also provide for a maximum number of terms a member may serve on the Board before stepping down for at least one term. 6.That an audited financial statement be presented to the Commission on an annual basis if the operating grant is for an amount over $75,000 annually. If the operating grant is for a smaller amount a statement must be presented which is subject to audit at the discretion and expense of the Commission. 7.That a detailed annual report of the programs and services provided to the community by the Society be provided to the Commission. 8.That the books and records of the Society are available to the Commission or its representatives for inspection at any time upon 24 hours notice having been provided requesting such notice. 9.That any changes to the Constitution or Bylaws of the Society be provided to the Commission in advance of such changes being brought forward to the membership for consideration and adoption. 10.That the Society prepares and presents a five year financial plan for its operations to the Commission on an annual basis. C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10- 09_1019FBD0.docx ARTS CENTRE LEASE This LEASE dated as of this 1st day of January 2015 BETWEEN: CITY OF MAPLE RIDGE, a Municipality incorporated under the laws of the Province of British Columbia,having its offices at 11995 Haney Place, Maple Ridge, B.C., V2X 6A9 (the “Landlord”)OF THE FIRST PART AND: MAPLE RIDGE AND PITT MEADOWS ARTS COUNCIL, a Society duly incorporated under the Societies Act of the Province of British Columbia under number S-9295,and having an office at 11944 Haney Place Maple Ridge, B.C.V2X 6G1 (the “Tenant”)OF THE SECOND PART WHEREAS: A.The Landlord is the fee simple owner of that certain building having a municipal address of 11994 Haney Place,shown on the sketch plan attached hereto as Schedule “A”, and known as the Arts Centre,Theatre and Gallery and herein referred to as “the Premises”. B.The Tenant wishes to Lease the Premises from the Landlord and the Landlord wishes to grant this Lease to the Tenant. NOW THEREFORE in consideration of the covenants and the Premises, the Landlord hereby Leases the Premises to the Tenant for the Term on the terms and conditions set out in this Lease: 1.0 INTERPRETATION 1.1 Rights And Obligations All the Landlord's and Tenant's rights and obligations under this Lease will apply throughout the Term, subject to extension or abridgement according to the terms of this Lease. 1.2 Dispute Resolution Where there is an unresolved dispute arising out of this Lease, the parties shall in good faith attempt to resolve the dispute and if the parties are unable to resolve the dispute within a 10-day period following notification from one party to the other of a dispute then the dispute shall be resolved by arbitration in accordance with the procedures under t he Commercial Arbitration Act (British Columbia),or any successor legislation in effect from time to time. 2 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx 1.3 Net Lease Unless otherwise expressly stipulated herein to the contrary, it is the intention of this Lease that all expenses, costs, payments and outgoings incurred in respect of the Premises or for any other matter or thing affecting the Premises shall be borne by the Tenant, that the Rent herein shall be free of all abatements, withholding, reduction, release or discharge, set -offs or deductions of any kind or affected by any event, occurrence, circumstance or otherwise and despite any law or statute now or in the future to the contrary, and shall be absolutely net to the Landlord of real property taxes, charges, rates or assessments, expenses, cos ts, payments or outgoings of every nature arising from or related to the Premises and that the Tenant shall pay or cause to be paid all such taxes, charges, rates, assessments, expenses, costs, payments and outgoings. The Tenant will also pay its costs of carrying out its obligations under this Lease. 1.4 Entire Agreement No verbal, written, express, or implied representations, warranties, guarantees, covenants or agreements of either the Landlord or the Tenant will survive the signing of this Lease unless they are set out in this Lease. This Lease may not be modified or amended except by an express written agreement, made after the Lease has been executed. 1.5 Definitions In this Lease: (a)"Additional Rent" means: (i)all other amounts due and payable by the Tenant hereunder other than Basic Rent, whether or not specifically referred to as Rent; (ii)all monies to be paid by the Tenant to the Landlord pursuant to the Arts Centre Operating Agreement and all costs, expenses, losses and damages suffered by the Landlord as a result of any breach of the Arts Centre Operating Agreement by the Tenant (b)“Arts Centre Operating Agreement”means that certain agreement made between the Tenant,the Landlord and the City of Pitt Meadows, made as of the 1st day of January 2015, annexed hereto as Schedule “B”. (c)"Basic Rent"as of any particular time means the net basic rental provided for in this Lease as specified in Section 3.2 of this Lease together with any other and additional amounts which are herein expressed to be added to and made part of Basic Rent, other than Additional Rent. (d)"Commencement Date"means the 1st day of January 2015. (e)"Day" or "Days"means a calendar day or calendar days. 3 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx (f)"End of the Term"means the day that is the last day of the Term of this Lease, being December 31, 2017. (g)“Event of Delay”means any event or circumstance, regardless of whether it was foreseeable, that prevents from performing any of its obligations under this Lease, other than an obligation to pay money, a party that uses reasonable efforts to do so, except that an Event of Delay will not include a party’s financial hardship, an increase in prices, or a change of law. (h)"Government Body"means any municipal, provincial, federal, school, or other public statutory authority, or department or agency thereof. (i)"Hazardous Substances"means any substance which is hazardous to persons or property and includes, without limiting the generality of the foregoing: (i)radioactive materials; (ii)explosives; (iii)any substance that, if added to any water, would degrade or alter or form part of a process of degradation or alteration of the quality of that water to the extent that it is detrimental to its use by man or by any animal, fish or plant; (iv)any solid, liquid, gas or odor or combination of any of them that, if emitted into the air, would create or contribute to the creation of a condition of the air that: (A)endangers the health, safety or welfare of persons or the health of animal life; (B)interferes with normal enjoyment of life or property; (C)causes damage to plant life or to property; or (D)toxic substances; and (v)substances declared to be hazardous or toxic or special waste under any law or regulation now or hereafter enacted or promulgated by any Government Body having jurisdiction over the Landlord, the Tenant or the Premises. (j)“Landlord’s Capital Replacement Fund”means the fund established by the Landlord to provide a source of funds to implement the Landlord’s Capital Replacement Plan. (k)“Landlord’s Capital Replacement Plan”means the capital replacement plan prepared by the Landlord for the Premises, for those improvements constructed or installed by the Landlord to the Premises. (l)"Landlord’s Lands"means the lands legally described as: 4 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx Lot 118, Except Firstly:Part subdivided by Plan 68843, Secondly: Part Subdivided by Plan LMP46699 and Thirdly: Part Subdivided by Plan LMP46997, District Lot 398 and 401, Group 1, NWD, Plan 60552. (m)“Lease”means this document and the attached schedules. (n)"Leasehold Improvements"means all improvements, alterations, partitions, or fixtures from time to time installed for or by the Tenant in the Premises, except for furniture and readily removable trade fixtures and equipment which are not hard wired or plumbed. (o)"Operating Expenses"means all costs and expenses in connection with the operation and maintenance of all or any portion of the Premises and, without restricting the generality of the foregoing, includes all costs relating to insurance, life safety systems, charges for water,gas, air conditioning, electricity and other utilities, salaries and wages and all independent service contracts and supplies incurred in cleaning, maintenance, garbage collection and disposal, operation, security, repairs, renovations and maintenance of all portions of the Premises and operating systems excluding heating, ventilation and air conditioning. (p)"Premises"means the building located on a portion of the Landlord’s Lands as more particularly delineated in dimensional heavy black lines shown on th e plan attached hereto as Schedule "A" together with all replacements, alterations, additions, changes, improvements or repairs thereto. (q)"Prime Rate"means the annual percentage rate of interest established from time to time by the Bank of Montreal or any successor thereto as the base rate that will be used to determine rates of interest charged by it for Canadian dollar loans to customers in Canada and designated by the Bank of Montreal as its prime rate. (r)"Rent"means collectively, Basic Rent and Additional Rent. (s)"Taxes"means all taxes, fees, levies, charges, assessments, rates, duties, and excises whatsoever which are now or may hereafter be levied, imposed, rated, charged or assessed upon or with respect to the Premises, or any part thereof or any personal property of the Landlord used therefore whether levied, imposed, rated, or assessed by any government body or otherwise, and whether or not now customary or in the contemplation of the parties on the date of this Lease and all interest and penalties relating thereto. Without restricting the generality of the foregoing, Taxes shall include all: (i)real property taxes, general and special assessments, and capital taxes; (ii)taxes, fees, levies, charges, assessments,rates, duties, and excises for transit, housing, schools, police, fire, or other governmental services, or for purported benefits to the Premises; (iii)local improvement taxes, service payments in lieu of taxes, and taxes, fees, levies, charges, assessments,rates, duties, and excises, however described, 5 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx that may be levied, rated, or assessed as a substitute for, or as an addition to, in whole or in part, any property taxes or local improvement taxes; (iv)costs and expenses, including legal and other professional fees and interest and penalties on deferred payments, incurred by the Landlord in contesting or appealing any taxes, assessments, rates, levies, duties, excises, charges, or other amounts as aforesaid; but Taxes shall exclude all of the following: (i)income tax under Part I of the Income Tax Act (Canada)as it existed on the Commencement Date to the extent that such taxes are not levied in lieu of such Taxes; and (ii)the Tenant's Taxes. (t)"Tenant's Taxes"means all taxes, fees, levies, charges, assessments, rates,duties, and excises which are now or may hereafter be levied, imposed, rated, or assessed by any lawful authority relating to or in respect of the business or other activities carried on by the Tenant or relating to or in respect of personal property and all business and trade fixtures, machinery and equipment, cabinet work, furniture, and movable partitions owned or installed by the Tenant at the expense of the Tenant or being the property of the Tenant. (u)"Term"means a term of 3 years starting on January 1,2015. (v)"Utility Costs"shall mean all charges for water, gas, telephone, electric light and power, and all other utilities and services used on or in respect of the Premises or any part thereof, whether separately metered to the Premises or as allocated by the Landlord, acting reasonably to the Premises together with all costs and charges for all fittings, machines, apparatus, meters, and any other thing leased or supplied in respect thereof and all costs and charges for all work and services performed by any corporation, authority, or commission in connection with such utilities and services in respect of the Premises, whether separately charged to the Premises or allocated by the Landlord, acting reasonably, to the Premises. 1.6 Currency All references to money are to lawful currency of Canada. 1.7 Severability If any provision of this Lease is prohibited, it will be severed and will not invalidate or render unenforceable the balance of the provisions which will continue in full force and effect. 1.8 Governing Law This Lease will be governed by the laws of the Province of British Columbia and the laws of Canada applicable therein. 1.9 Construction 6 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx Singulars will include plurals and masculine will include feminine and neuters, and vice - versa. If the word "including"is used, the words "without limiting the generality of the foregoing" will be deemed to follow. Headings are for convenience of reference only. 2.0 EARLY POSSESSION AND DEMISE 2.1 Early Possession If the Tenant uses or occupies the Premises before the Commencement Date, the provisions of this Lease including the obligation to pay Rent pro-rated as described in section 3.5, will apply,provided however the Term will be calculated by reference to the actual Commencement Date. 2.2 Demise In consideration of the rents, covenants and agreement hereinafter reserved and contained on the part of the Tenant to be respectively, paid, observed and performed, the Landlord does demise and Lease to the Tenant for the Term and upon the conditions herein contained. 3.0 BASIC RENT AND ADDITIONAL RENT 3.1 Paying Rent The Tenant will pay Rent when due and payable hereunder without deduction, abatement, or set-off. 3.2 Basic Rent The Tenant will pay the Landlord Basic Rent in the amount of Eighty Thousand Dollars ($80,000.00) per annum in monthly installments of Six Thousand Six Hundred Sixty Six and Sixty Six cents ($6,666.66)on the first day of each month of the Term, the first of such payments to be made on the Commencement Date. 3.3 Additional Rent 3.3.1 The Tenant will pay all Additional Rent on the last day of each month unless other times for its payment are expressly set out in this Lease. If the Tenant fails to pay any Additional Rent, as and when due, the Landlord will have the same remedies for its collection as it has for recovering Basic Rent in arrears. If the Tenant fails to pay any sum which the Tenant is obliged to pay, then subject to Section 9.1, the Landlord may pay it and it will then be a debt owing by the Tenant to the Landlord. 3.3.2 The Tenant shall pay or cause to be paid all Utility Costs, Tenant’s Taxes and Operating Expenses directly to the Government Body or other utility, agency or company levying such charge at the time any such Utility Cost, Tax or Operating Expense is due or as the Landlord may direct, and provide the Landlord with proof of payment on demand. If the Tenant fails to pay such amounts, the Landlord may, but is not obliged to, pay such amount and the Tenant shall pay to the Landlord the amount of any such payment as Additional Rent. 7 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx 3.4 Interest on Arrears When the Rent, or any other amounts payable hereunder by the Tenant to the Landlord shall be in arrears, such amounts shall bear interest, including interest on overdue interest at the greater of (i) the Prime Rate plus 1.5% per annum calculated monthly not in advance and (ii) 5%, from the date due until paid irrespective of whether or not the Landlord has demanded payment. The Landlord shall have all the remedies for the collection of such interest, if unpaid after demand, as in the case of Rent in arrears, but this stipulation for interest shall not prejudice or affect any other remedy by the Landlord under this Lease. 3.5 Irregular Periods If the Term begins or ends other than on the first or last day of a month or if the first or last fiscal period or tax period is less than 12 months, Rent for any broken month or broken period will be pro-rated at a rate per day equal to 1/365 of the annual Rent. 3.6 Applicable Taxes The Tenant shall pay, in addition to any other amounts due in hereunder, those Taxes (if any) properly assessed and levied in accordance with law by any Government Body and all taxes on such sums which fall due under this Lease, including without limitation , Goods and Services Tax and Social Services Tax in the manner and at such times as are required by law. The Tenant acknowledges that all amounts referred to in this Lease are gross amounts, net of tax, and that all taxes are in addition to those amounts a nd are not included in them. 3.7 Delinquent Taxes If the Tenant shall in any year during the Term fail to pay the Tenant's Taxes pursuant to section 3.3.2 or other applicable taxes pursuant to section 3.6, when due the Tenant shall thereupon pay interest on such overdue amounts at the rates prescribed or established by the applicable legislation or Government Body, from the date due until paid irrespective of whether the Landlord has demanded payment. 4.0 THE PREMISES 4.1 Possession and Use of Premises The Tenant will: (a)take occupancy of the Premises on the Commencement Date, and at the request of the Landlord, sign an acknowledgment as to the Commencement Date; (b)manage and operate the Premises in accordance with the terms herein and the terms of the Arts Centre Operating Agreement; (c)not allow anyone except for its employees, clients and other persons lawfully having business with the Tenant, or permitted sub-tenants, to use or occupy the Premises; 8 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx (d)use the Premises only for use as an arts centre for arts and culture programs and services pursuant to the Arts Centre Operating Agreement; (e)use and operate the facilities and the services existing within the Premises in a first class manner in keeping with the standards maintained by other similar facilities i n the Metro Vancouver region; (f)not let the Premises remain vacant for more than four consecutive Days; (g)not cause any waste or damage to the Premises; (h)not let the Premises become untidy or unsightly, and at the end of each day leave them in such condition that they are clean and tidy; (i)in respect of the Tenant’s activities on the Premises, at its own cost and expense, comply with all applicable municipal, regional, provincial and federal legislative enactments, by-laws, regulations or orders from time to time in force relating to the Landlord, the Tenant, the activities carried out on the Premises or any part thereof relating to Hazardous Substances and the protection of the environment and shall immediately give written notice to the Landlord of the occurrence of any event on the Premises or the Landlord’s Lands or any part thereof constituting an offence thereunder or be in breach thereof and shall not bring upon the Premises, the Landlord’s Lands, or any part thereof, or cause or suffer the bringing upon the Premises or the Landlord’s Lands or any part thereof, any Hazardous Substances and, if at any time, notwithstanding the foregoing covenants of the Tenant; (i)there are any Hazardous Substances upon the Premises or the Landlord’s Lands or a part thereof as a result of the Tenant’s use, occupation of or activities on the Premises; (ii)there is an occurrence of any event on the Premises or the Landlord’s Lands or any part thereof arising from the Tenant’s activities, operations, use or occupation of or on the Premises constituting an offence under or a breach of any applicable municipal, regional, provincial and federal legislative enactments, by-laws, regulations and orders from time to time in force relating to Hazardous Substances; the Tenant shall, at its own expense: (iii)immediately give the Landlord notice to that effect and thereafter give the Landlord from time to time written notice of the extent and nature of the Tenant's compliance with the following provisions of this section; (iv)promptly remove the Hazardous Substances from the Premises or the Landlord’s Lands or any part thereof in a manner which conforms with all applicable municipal, regional, provincial and federal legislative enactments, by-laws, regulations and orders governing the movement of the same;and 9 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx (v)if requested by the Landlord, obtain at the Tenant's cost and expense from an independent consultant designated or approved by the Landlord, verification of the complete and proper removal of the Hazardous Substances from the Premises or the Landlord’s Lands, or any part thereof or, if such is not the case, reporting as to the extent and nature of any failure to comply with the foregoing provisions of this section; (j)at the Tenant's own expense, remedy any damage to the Premises or to the Landlord’s Lands where damage arises from the Tenant’s activities, use, occupation or operation of or on the Premises; (k)if any Government Body having jurisdiction shall require the clean-up of any Hazardous Substances held, released, spilled, abandoned or placed upon the Premises or the Landlord’s Lands or any part thereof or released into the environment from the Premises or the Landlord’s Lands or any part thereof during the Term by the Tenant or arising from the Tenant’s use and occupation of, and operations and activities on the Premises, then the Tenant shall, at its own expense, prepare all necessary studies, plans and proposals and submit the same for approval, provide all bonds and other security required by that Government Body having jurisdiction and carry out the work and shall keep the Landlord fully informed and provide to the Landlord full information with respect to proposed plans and comply with the Landlord's requirements with respect to such plans. The Tenant agrees that if the Landlord determines, in its sole discretion, that the Landlord, its property or its reputation is placed in any jeopardy by the requirement for any such work, the Landlord may itself undertake such work or any part thereof at the cost and expense of the Tenant; (l)provide authorizations to permit the Landlord to make enquiries from time to time of any Government Body with respect to the Tenant's compliance with any and all laws and regulations pertaining to the Tenant, the Tenant's activities on the Premises or the Landlord’s Lands or any part thereof including without limitation all applicable municipal, regional, provincial and federal legislative enactments, by -laws, regulations and orders pertaining to Hazardous Substances and the protection of the environment; and the Tenant covenants and agrees that the Tenant will from time to time provide to the Landlord such written authorization as the Landlord may require in order to facilitate the obtaining of such information; (m)permit the Landlord at any time and from time to time to inspect the Tenant's property and equipment used by the Tenant upon the Premises or the Landlord’s Lands or any part thereof and the Tenant's records relating thereto for the purpose of identifying the existence or absence of any Hazardous Substances and the Tenant shall assist the Landlord in so doing; (n)if the Tenant shall bring or create upon the Premises or the Landlord’s Lands any Hazardous Substances or suffer the bringing or creation upon the Premises or the Landlord’s Lands of any Hazardous Substances or if the T enant shall cause there to be any Hazardous Substances upon the Premises or the Landlord’s Lands, then, notwithstanding any rule of law or equity to the contrary such Hazardous Substances shall be and remain the sole and exclusive property of the Tenant and shall not 10 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx become the property of the Landlord and notwithstanding the degree of affixation of the Hazardous Substances or the goods containing the Hazardous substances to the Premises or the Landlord’s Lands and notwithstanding the expiry or earlier termination of this Lease; (o)the obligations of the Tenant in subsections 4.1(g), 4.1(h), 4.1(i), 4.1(j), 4.1(l), and 4.1(n) inclusive shall survive the End of the Term; (p)to make the Premises available to the Landlord for its functions at mutually agreed upon times when the Tenant does not require the Premises for scheduled programs and rentals during non-prime times (generally July, August and first three weeks in September and/or when arts centre facilities are reasonably available).Specifically the Landlord shall have access to the Premises as follows: Booking, at no charge, for municipal events and programs: i)One use of the full Premises per year including main stage theatre and breakout rooms,and ii)Three studio theatre uses per year; and Booking at a discounted rental fee at government rates negotiated between the two parties for additional bookings. The Landlord will not sublet or rent the Premises to a third party.The Landlord shall reimburse the Tenant for any out of pocket or hard expenses incurred, beyond those costs normally covered in the rental fee, resulting from the Landlord’s use of the facility (e.g.tech crew, front of house, janitorial staff).The Landlord’s staff liaison will be the assigned representative to communicate the Landlord’s use requests with designated Tenant staff. 4.2 Complying with Laws (a)The Tenant covenants to obtain and maintain all required licences, permits and consents and shall competently and faithfully observe and comply with all laws, by- laws and lawful orders which touch and concern the Premises or the Landlord’s Lands or any part thereof or the Tenant's activities within the Premises or the Landlord’s Lands or any part thereof. (b)Without derogating from the generality of the foregoing, the Tenant covenants that, throughout the Term,the Tenant will comply and abide by all municipal, regional, provincial and federal legislative enactments, by-laws, regulations, orders and any municipal conversion guidelines which relate to the Premises, or to the equipment, maintenance, operation, occupation, or to the construction of the Premises and the making of any repairs, replacements, alterations, additions, changes, substitutions or improvements of or to the Premises or any part thereof. 4.3 Tenant’s Quiet Enjoyment If the Tenant duly and punctually pays the Rent and complies with its obligations, the Tenant will be entitled to peaceably possess and enjoy the Premises during the Term. 11 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx 4.4 Additional Easements -Landlord’s Lands The Tenant acknowledges and agrees that the Landlord may grant or allow easements, statutory rights of way,licenses,or other agreements for access purposes or to provide for services and facilities in connection with the Landlord ’s Lands, and agrees that the Tenant's rights under this Lease shall be subject to any such easements, statutor y rights of way, licenses,or other agreements and notwithstanding any terms of this Lease hereunder the Landlord may enter into such agreements and grant such rights. 5.0 DISPOSITIONS 5.1 Assigning And Sub-Letting The Tenant will not assign this Lease or sub-let or part with possession of the whole or any part of the Premises for the whole or any part of the Term without the written consent of the Landlord, which consent shall be in the sole and unfettered discretion of the Landlord, provided that the Tenant may allow a portion of the Premises to be used and occupied under license to third parties for scheduled programming and rentals as a community arts and culture facility. 5.2 Landlord's Assignment The Tenant acknowledges and agrees that the Landlord may assign,sell, transfer, lease, mortgage, encumber or otherwise deal with its interest in the Premises or any portion thereof, or any interest of the Landlord therein, in every case without the consent of the Tenant. 5.3 Mortgaging The Tenant shall not mortgage or charge this Lease, or otherwise encumber its leasehold interest in the Premises, or any part thereof and will not charge, mortgage or otherwise pledge its fixtures, chattels, furniture, or equipment used and located on the Premises. 6.0 REPAIRS,RENOVATIONS. DAMAGE AND EXPROPRIATION 6.1 Landlord's Tangible Capital Replacement (a)The Landlord's obligation to repair or replace the Premises is restricted to those obligations and requirements set out in the Landlord's Capital Replacement Plan .With respect to any tangible capital replacement, the Landlord shall cause such repair or replacement to be undertaken in accordance with the Landlord's Capital Replacement Plan utilizing the Landlord's Capital Replacement Fund. If any tangible capital replacement is required for the Premises, the Landlord shall cause such replacement to be commenced in the case of an emergency, as soon as practical and otherwise within 60 Days after the Tenant's notice to repair and the Landlord will repair, res tore and make good such replacement and proceed diligently thereafter to the completion thereof.Both parties will review capital requirements in the inventory list at least annually to update and amend as needed. 12 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx Landlord's Structural Facility Repairs (b)The Landlord is responsible for structural facility repairs, roofing and replacement of heating, plumbing, air conditioning, electrical and ventilating systems, with a lifecycle of beyond five years and exterior glass,exterior repainting and replacement of exterior signage and floor replacements shall be funded from the capital reserve established by the Landlord for that purpose. 6.2 Tenant's Repairs The Tenant will keep the Premises in a good and reasonable state of repair and maintenance as a prudent and reputable long term tenant in accordance with the operating plan and manual and with the maintenance plan and manual,all of which were delivered by the Landlord to the Tenant. The Tenant will also keep the Premises in good and reasonable repair, consistent with the standards for comparable facilities in the Greater Vancouver Area, reasonable wear and tear excepted. The Tenant will keep the Premises, its Leasehold Improvements and its fixtures in good repair and in a clean and safe condition, and shall be responsible for all equipment and facility operating, servicing and preventative maintenance, interior painting, and minor repairs,except for the capital replacement costs and structural facility repairs to the Premises set out in the Landlord’s Capital Replacement Plan. 6.3 Inspection and Access With 72 hours advance notice to the tenant, the Landlord’s representatives may enter the Premises from time to time and at all reasonable times, and at any time during any emergency,to: (a)inspect or supervise repair,maintenance, or renovation; (b)do its own repairs, maintenance, or renovations; and (c)gain access to utilities and services (including under floor or overhead ducts and access panels). 6.4 Tenant Renovations The Tenant will not modify, construct, install, or alter the Premises without the Landlord's prior written consent. When requesting that consent, the Tenant will give the Landlord a copy of reasonably detailed drawings and specifications for the proposed work and names of contractors and subcontractors who will perform such work. The Tenant will do such approved work at its sole cost and expense in a good and workmanlike manner, in accordance with the drawings and specifications the Landlord has approved, and in accordance with the Landlord's reasonable requirements. The Tenant will use contractors and subcontractors to whom the Landlord has consented, except that the Tenant may use its own employees provided such employees carry out such construction, installation or alteration in accordance with all manufactu rers or equipment suppliers requirements and industry standards and subject to the foregoing, the Landlord may designate the contractors, and subcontractors to be used for mechanical, structural, or electrical design and work. The Landlord's reasonable costs of providing consent, inspection, and supervision with respect to 13 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx any such work are to be paid for by the Tenant as Additional Rent. Upon completing any work, the Tenant will deliver to the Landlord a full set of as-built drawings which the Landlord may keep. 6.5 Liens In connection with all labour performed on, or materials supplied to the Premises or the Landlord’s Lands, the Tenant shall comply with all the provisions of the Builders Lien Act (British Columbia)and other statutes from time to time applicable thereto (including any provision requiring or enabling the retention of portions of any sums payable by way of holdbacks) and, pursuant to the Builders Lien Act or such other statutes, shall post and keep posted and registered notices pursuant to the Builders Lien Act and in respect of the posted notices in at least two conspicuous places, on the Premises or the Landlord’s Lands obvious to workmen, material men, contractors and subcontractors, from the date of commencement of any construction until the date that is 45 Days next following the date on which the architect certifies that the improvements to the Premises or the Landlord’s Lands are substantially completed, stating that the Landlord will not be responsible for the improvements. Notwithstanding the foregoing, the Landlord reserves the right through the Term to enter upon the Premises at the Landlord's option for the purpose of posting and maintaining such notices. The Tenant and those claiming through the Tenant shall not remove, deface or obscure such notices. 6.6 Tenant to Discharge Lien If and whenever any builders liens or other lien for work, labour, services or materials supplied to or for the Tenant or for the cost of which the Tenant may be in any way liable, or claims therefore shall arise or be filed, the Tenant shall within 15 days after receipt of notice thereof procure the discharge thereof, including any lis pendens registered in respect of any lien, by payment or giving security or in such other manner as may be required or permitted by law. 6.7 Tenant to Reimburse Landlord The Tenant will reimburse the Landlord for all costs of the Landlord arising out of or in any way connected with section 6.5 or 6.6 or any builder’s lien or other lien arising as a result of any activity of the Tenant under this Lease or on the Premises or the Landlord’s Lands. 6.8 Tenant's Negligence and Liability Despite section 6.1, if any part of the Premises or the Landlord’s Lands, including utilities systems, needs repair or replacement by reason of the fault, omission or negligence of the Tenant or its employees, contractors, invitees or licensees, the Tenant will be responsible for repair and restoration thereof at its own expense therefore and for any resulting or consequential injury, loss or damage whether or not such repair or replacement is covered by the Landlord's Capital Replacement Plan. 14 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx 6.9 Damage or Destruction In the event of any substantial damage or the destruction to the Premises, the Landlord may in its discretion,terminate this Lease without compensation to the Tenant. 6.10 Expropriation If during the Term the whole of the Premises or any material part of the Premises shall be taken or expropriated by any public authority, then the obligation of the Tenant for the payment of rent and other charges beyond the date of vesting of title to the Premises in the public authority or the date upon which the public authority will have the right to the possession of the Premises, whichever is earlier (herein called the “expropriation date”) will cease and following the due settlement by the expropriating authority of such awards as may be payable as a result of the expropriation, this lease and all right, title and interest of the Tenant hereunder will terminate, effective as of the expropriation date.If during the Term a part of the Premises is so taken or expropriated and the remainder of the Premises is sufficient to allow the Tenant to reasonably efficiently carry on its normal business operations, then this Lease will continue in full force and effect, save and except that the Tenant will be liable for rent in respect of the part of the Premises so taken only up to the expropriation date and thereafter the Rent and other charges payable hereunder will be reduced proportionately in the reasonable determination of the Landlord on a square footage basis.All compensation and damages awarded by the expropriating authority with respect to the taking of the Premises or part thereof including any payment for diminution in value of the remainder of the Premises will belong to the Landlord and the Tenant w ill only be entitled to receive such compensation or damages as it may claim and recover from the expropriating authority in respect of the loss of occupancy, interruption and tenant’s fixtures. 7.0 SURRENDERING PREMISES AND REMOVING FIXTURES 7.1 Surrender At the end of the Term or earlier termination of this Lease,the Tenant will surrender possession of the Premises and the Tenant's Leasehold Improvements to the Landlord, without compensation, in the condition in which the Tenant was obliged to keep them during the Term. The Tenant's Leasehold Improvements will remain the Landlord's property, except for those which the Tenant is obliged to remove under Section 7.2. 7.2 Removal of Fixtures During the Term, the Tenant will not remove from the Premises its Leasehold Improvements, trade fixtures, furniture or equipment, except for furniture and equipment which, in the normal course of its business, is no longer needed or is being replaced by furniture or equipment of equal or better quality. 7.3 Survival The Tenant's obligations in this Section 7.0 will survive the End of the Term. 8.0 LIABILITY-INDEMNIFICATION AND INSURANCE 15 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx 8.1 Limitation of Landlord's Liability The Landlord will not be liable for any bodily injury or death of, or loss or damage to any property belonging to, the Tenant or its employees, contractors, invitees, or licensees or any other person in or about the Premises, the Landlord’s Lands or any part thereof unless resulting from the Landlord's gross negligence, but in no event will the Landlord be liable for any damage caused by smoke, steam, water, ice, rain, snow, or fumes which may leak into, issue or flow from any part of the Premises, the Landlord’s Lands or any part thereof or from the plumbing works, or from any other place, or caused by the condition or arrang ement of any wiring. The Tenant shall not be entitled to any abatement of Rent in respect of any such loss, damage, injury, failure or interruption of service nor shall the same constitute an eviction. 8.2 Indemnification -General The Tenant will release, indemnify, defend and save harmless the Landlord, its elected officials,officers, employees, agents and contractors from and against any and all losses, demands, builders liens, liabilities, damages, costs, expenses, indirect or c onsequential damages (including loss of profits and loss of use and damage arising out of delays), causes of actions, actions, claims, suits and judgments including all costs of defending or denying the same (including all legal fees on a solicitor and own client basis), which the Landlord may incur or suffer or be put to by reason of or in connection with or arising from the Tenant’s activities on the Premises or the Landlord’s Lands, this Lease or the use and occupation of the Premises or the Landlord’s Lands, including without limitation: (a)any breach, violation or non-performance by the Tenant of any obligation contained in this Lease to be observed or performed by the Tenant; (b)any damage to the property of the Tenant, any sub-tenant, licensee, or any person claiming through or under the Tenant or any sub-tenant or licensee, or any of them, or damage to any other property howsoever occasioned by the condition, use, occupation, repair or maintenance of the Premises; (c)any injury to any person, including death, resulting at any time therefrom, occurring in or about the Premises or the Landlord’s Lands; (d)any wrongful or unlawful act or neglect of the Tenant, its invitees and licensees, in and about the Premises or the Landlord’s Lands; (e)the Premises or the Landlord’s Lands or any portion thereof not being suitable for use by the Tenant; (f)any release or alleged release of any Hazardous Substances at or from the Premises for the Landlord’s Lands+ arising or resulting from or in relation to any act or omission or of the use of occupation of the Premises by the Tenant or any person for whom in law the Tenant is responsible; 16 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx (g)the need to take any remedial action and the taking of such action as a result of Hazardous Substances on the Premises or the Landlord’s Lands or any portion thereof; or (h)any injury to any person (including death), property damage or other loss or damage including damage to property outside the Premises or the Landlord’s Lands or any portion thereof, arising out of or in any way connected with the manufacture, storage, transportation, handling or discharge of Hazardous Substances on or from the Premises. 8.3 Survival of Indemnities The obligations of the Tenant to indemnify the Landlord shall apply and continue notwithstanding the End of the Term, any termination of this Lease or breach of this Lease by the Landlord, or negligence on the part of the Landlord, its elected officials, officers, servants, agents, employers, contractors and subcontractors anything in this Lease to the contrary notwithstanding. 8.4 Tenant's Insurance The Tenant will obtain and maintain in good standing: (a)Commercial General Liability insurance against claims for personal injury, death or property damage occurring upon, in or about the Premises or the Landlord’s Lands or any portion thereof including personal liability, liability assumed by contract, Tenant's legal liability, and non-owned automobile liability. Such insurance will: (i)have a limit of not less than $5,000,000 in respect of any one occurrence ; (ii)be primary insurance and will not call into contribution any other insurance available to the Landlord, which means that the Tenant's insurance will cover any loss before the Landlord's or other insurance; and (iii)provide for cross-liability and severability of interests, which means that the policy applies separately to each insured party; (b)insurance upon the Tenant's property normally located within the Premises, and any property which is repaired at the Tenant's expense under this Lease, including stock in trade, inventory, furniture, fittings, Leasehold Improvements, and Tenant's fixtures in an amount equal to the full replacement cost thereof, against at leas t the perils of fire, sprinkler leakage, theft, vandalism, riot, civil commotion, impact of aircraft, water damage, earthquake,flood, and any perils not mentioned above which are included in normal "all risks" coverage; (c)insurance against all explosion, rupture or failure of boilers, pressure vessels or equipment within or serving the Premises exclusively; (d)such other types of insurance as a prudent tenant would obtain from time to time. 17 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx The Tenant will obtain all such insurance in at least those amounts set out in Section 8.4 (a) as it relates to the liability insurance policies,and otherwise in those amounts a prudent owner of comparable space in a comparable building in the Greater Vancouver area would obtain and maintain from time to time. All such insurance policies will: (e)include the Tenant and the Landlord with respect to the insurance policy specified in Section 8.4(a) as named insureds; (f)contain a waiver of any right of subrogation or recourse by the Tenant's insurer against the Landlord or its employees, agents, contractors, whether or not any loss is caused by the act, omission or negligence of the Landlord or its employees, agents, contractors; (g)provide that the insurer will give the Landlord 30 days' prior written notice of cancellation, material alteration or lapse of any policy; and (h)provide that such policies will not be invalidated with respect to the interest of the Landlord by reason of any breach or violation of any warranties, representations, declarations, or conditions contained in the policies. The Tenant will effect all such policies with insurers and upon terms satisfactory to the Landlord. The Tenant will give the Landlord certified copies of its insurance policies evidencing all such insurance and its renewal. The Tenant will pay the premium for each policy. If the Tenant fails to obtain or maintain any such insurance, the Landlord may do so as the Tenant's agent and at the Tenant's costs. The Tenant will review all its policies annually to ensure that they are up to date and will obtain and maintain such other insurance as required by the Landlord from time to time. 8.5 Landlord’s Insurance The Landlord will take out and maintain property insurance on the Premises in the amounts, for the perils and on the terms and conditions that it insures its other buildings and property. 9.0 PERFORMANCE OF TENANT'S COVENANTS,DEFAULT, BANKRUPTCY AND TERMINATION 9.1 Landlord May Perform Covenants If the Tenant defaults in complying with any of its obligations under this Lease, the Landlord, in addition to its other rights and remedies under this Lease or at law or at equity, may remedy or attempt to remedy any such default and for such purpose may enter the Premises. No such entry will be deemed to be a re-entry or trespass. The Tenant will promptly pay the Landlord on demand for the Landlord's costs, charges and expenses of so remedying or attempting to remedy together with any interest thereon. Except for the Landlord's intentional acts or negligence, the Landlord will not be liable to the Tenant for any act or omission in so remedying or attempting to remedy. No notice of the Landlord's intention to perform such covenant need be given to the Tenant except if and to the extent any provision of this Lease expressly requires that notice be given in the circumstances. 18 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx 9.2 Right of Re-Entry on Default or Termination If and whenever: (a)the Tenant fails to pay any Rent after it is due and after five Days' notice of late Rent from the Landlord; or (b)the Tenant defaults in observing or performing any of its obligations and fails to cure that default within 30 days after the Landlord gives the Tenant notice specifying the nature of the default,or no time for cure in the event of an emergency or urgent circumstances, or where the Tenant has failed to keep in force the required insurance, or where the default is not curable; (c)the Tenant ceases to be or operate as a not-for-profit entity; (d)this Lease is terminated under any provision hereof; (e)the Landlord has become entitled to terminate this Lease; or (f)the Tenant abandons the Premises or any part thereof, then, in each and every such case, it shall be lawful for the Landlord at any time thereafter without notice or demand, with or without process of law and by forced entry if necessary, to enter into and upon the Premises or any part thereof in the name of the whole, and to terminate this Lease to repossess the Premises and enjoy as of its former estate, despite anything in this Lease to the contrary. If the Landlord terminates this Lease pursuant to this Section 9.2 or otherwise as a result of default of the Tenant, the Tenant shall be liable to the Landlord for the amounts payable pursuant to Section 9.10. 9.3 Termination And Re-Entry If the Landlord is entitled to re-enter the Premises under this Lease or at law or at equity, the Landlord, in addition to its other rights and remedies, may terminate this Lease forthwith by leaving notice of such termination in the Premises. 9.4 Re-Letting If the Landlord is entitled to re-enter the Premises under this Lease or at law or at equity, the Tenant shall immediately vacate and surrender the Premises and all rights of the Tenant under this Lease to the Landlord and the Landlord, in addition to its other rights and remedies, may enter the Premises, as the Tenant's agent, and re -let them and receive the rent from that re-letting, and, as the Tenant's agent, take possession of any personal property in the Premises, or any place to which it has been removed, and sell it at public or private sale without notice to the Tenant, and the Landlord shall retain the proceeds and any basic rent or additional rent received from the re-letting, without prejudice to any amounts due and owing by the Tenant hereunder, all on whatever terms the Landlord may deem appropriate. 19 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx 9.5 Method and Waiver on Re-Entry If the Landlord re-enters the Premises then, in addition to its other rights and remedies, it may expel the Tenant and those claiming through or under the Tenant, remove any property in the Premises, and force or change the locks, without being guilty of trespass. The Tenant waives and renounces the benefit of any present or future law requiring the Landlord to serve notice or begin legal action in order to re-enter. 9.6 Bankruptcy or Insolvency If the Term shall at any time be seized or taken in execution by any creditor of the Tenant, or if the Tenant shall make a general assignment for the benefit of creditors, or if it is dissolved, cancelled or wound up under the Society Act (British Columbia), or if it is struck from the register of societies by the British Columbia Corporate Registry,or be adjudicated a bankrupt or insolvent, or shall consent to the institution of bankruptcy or insolvency proceedings against it, or shall file an application or petition or answer or consent, seeking re -organization or re-adjustment of the Tenant under the Bankruptcy and Insolvency Act or any law of Canada or any province thereof relating to bankruptcy or insolvency, or shall consent to the filing of any such application or petition, or shall consent to the appointment of a receiver, or if the Tenant or its officials or officers shall pass any resolution authorizing the dissolution or winding-up of the Tenant, or if a receiver,interim receiver, trustee or liquidator of all or any part of the property of the Tenant shall be appointed or applied for by the Tenant, or if a judgment, decree or order shall be entered by a court of competent jurisdiction adjudging the Tenant as bankrupt or insolvent or subject to the provisions of the Bankruptcy and Insolvency Act or determining the proceedings for reorganization, arrangement, adjustment, composition, liquidation, dissolution or winding-up or any similar relief under the Bankruptcy and Insolvency Act or any law of Canada or any province thereof relating to bankruptcy or insolvency have been properly instituted, then this Lease shall at the option of the Landlord immediately become terminated. 9.7 Distress The Tenant waives and renounces the benefit of any present or future law taking away or limiting the Landlord's right of distress, and agrees that none of the Tenant's personal property will be exempt from levy by distress for Rent in arrears. 9.8 Cumulative Remedies The remedies of the Landlord specified in this Lease are cumulative and are in addition to any remedies of the Landlord at law or equity. No remedy shall be deemed to be exclusive, and the Landlord may from time to time have recourse to one or more or all of the available remedies specified herein or at law or equity. In addition to any other remedies provided in this Lease, the Landlord shall be entitled to restrain by injunction any violation or attempted or threatened violation by the Tenant of any of the covenants or agreement s hereof. 9.9 Waiver and Condoning The failure of the Landlord to insist upon the strict performance of any covenant or agreement of this Lease shall not waive such covenant or agreement, and the waiver by the 20 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx Landlord of any breach of any covenant or agreement of this Lease shall not waive such covenant or agreement in respect of any other breach. The receipt and acceptance by the Landlord of Rent or other monies due hereunder with knowledge of any breach of any covenant or agreement by the Tenant shall not waive such breach. No waiver by the Landlord shall be effective unless made in writing. 9.10 Legal Fees If the Landlord exercises any of its rights or remedies as a result of the default, the Tenant will pay the Landlord's reasonable costs and out-of-pocket expenses of so exercising, including complete legal costs. 10.0 GENERAL PROVISIONS 10.1 Events of Delay If either the Landlord or the Tenant is unable to provide any service, utility, work, or repair by reason of an Event of Delay not the fault of the party delayed, the time for performing the obligation shall be extended by that period of time which is equal to length of the delay, but this shall not operate to excuse the Tenant or the Landlord from the prompt payment of any amount required under the Lease. The Landlord or the Tenant, as the case may be, will use all reasonable efforts to overcome any such Event of Delay. Neither the Landlord nor the Tenant will be entitled to compensation for any inconvenience, nuisance, or discomfort caused by such an Event of Delay, or to cancel this Lease. 10.2 Overholding This Lease will terminate at the End of the Term without notice or demand. If the Tenant stays in the Premises after the End of the Term without objection by the Landlord and without a further written agreement with the Landlord, such holding over will not constitute a renewal of this Lease. In such case, the Landlord, at its option, may elect to treat the Tenant as one who has not vacated at the End of the Term and to exercise all its remedies in that situation, or may elect to construe such holding over as a tenancy from month to month subject to all the terms of this Lease, except: (a)for Term; (b)basic rent which will be equal to two times the Basic Rent payable in advance in monthly installments on the first day of each month; and (c)that there will be no inducements or allowances, renewal rights, rent abatements, rights of refusal, rights to additional space or other like concessions or rights. This provision shall not authorize the Tenant to overhold where the Landlord has objected. 21 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx 10.3 Exhibiting Premises The Landlord, during normal business hours, may exhibit the Premises to prospective tenants during the last 6 months of the Term and, at all reasonable times, to the Landlord's prospective purchasers and lenders, but, in doing,will disturb the Tenant as little as possible. 10.4 Subordination This Lease and the Tenant's rights will be subordinated and postponed to all mortgages and other financial charges which now or hereafter charge the Premises, and to all renewals, modifications, consolidations, replacements,or extensions of same, notwithstanding the respective dates of execution or registration. The Tenant, at the Landlord's cost, will execute any instrument confirming such subordination and postponement. 10.5 Certificates The Landlord and the Tenant agree that at any time and from time to time upon not less than thirty (30) days prior request by the other party, each will execute, acknowledge and deliver to the other a statement in writing certifying: (a)that this Lease is unmodified and in full force and effect or if there have been modifications that the same are in full force and effect as modified and identifying the modifications; (b)the dates to which the Rent and other charges have been paid and the request shall specify the charges in respect of which such information is required; (c)that, so far as the maker of the statement knows, without having conducted any searches or made any particular enquiries, the party who requests the statement is not in default under any provisions of this Lease; or, if in default, the particulars thereof; and (d)any other reasonable information which is requested. 10.6 Attornment If any person shall through the Landlord succeed to the rights of the Landlord under this Lease or to ownership of the Premises, whether through possession or foreclosure or the delivery of a transfer of the Premises then, upon the request of the party suc ceeding to the Landlord's rights hereunder, the Tenant shall attorn to and recognize the Landlord's mortgagee or other party as the landlord of the Tenant under this Lease, and shall promptly execute and deliver any instrument that such party may reasonably request to evidence the attornment. In the event of any other transfer of the interest of the Landlord hereunder, upon the written request of the transferee and the Landlord, the Tenant shall attorn to and recognize the transferee as the landlord of the Tenant under this Lease and shall promptly execute and deliver any instrument that the transferee and Landlord may reasonably request to evidence the attornment provided that the transferee agrees with the Tenant to become the landlord hereunder and to assume the obligations of the Landlord hereunder that are to be performed after the transfer. 22 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx 10.7 Notices Any notice, request, or demand required or permitted to be given must be in writing and will be sufficiently given if personally served or mailed by prepaid registered post as follows: (a)to the Landlord: City of Maple Ridge 11995 Haney Place Maple Ridge, British Columbia V2X 6A9 Attention: Municipal Clerk (b)to the Tenant: Maple Ridge and Pitt Meadows Arts Council 11944 Haney Place Maple Ridge, British Columbia V2X 6G1 Attention: The President Any notice, request, or demand will be presumed, if mailed, to have been received five business days after the day on which it is mailed, if delivered, upon receipt, except that if, between the time of mailing and actual receipt, there is an actual or reasonable, anticipated mail strike, slowdown, or labour dispute which might affect delivery, the notice will be effective only if actually delivered. Either the Landlord or Tenant will give notice to the other changing its address for service. 10.8 Time of Essence Time will be of the essence of this Lease, save as herein otherwise provided. 10.9 Registration This Lease must not be registered in the Land Title Office. 10.10 Liability If two or more persons, corporations, partnerships, or other business associations execute this Lease as Tenant the liability of each to observe or perform the Tenant's obligations will be deemed to be joint and several. If the Tenant or covenanter, as the case may be, named in this Lease is a partnership or other business association, the members of which by law are subject to personal liability, the liability of each such member will be deemed to be joint and several. The Tenant will cause the Tenant's employees, invitees, licensees, and other persons over whom the Tenant may reasonably be expected to exercise control to comply with the Tenant's obligations under this Lease, and any failure to comply will be deemed to be a default by the Tenant. The Tenant will be liable to the Landlord for the negligent or willful acts or omissions or any such employees, invitees, licensees, or other persons over whom the Tenant may reasonably be expected to exercise control. 23 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx 10.11 Binding Effect It is further agreed and declared by the Landlord and the Tenant that this Lease shall exten d to, be binding upon and enure to the benefit of, the Landlord and the Tenant and each of their successors and permitted assigns. IN WITNESS WHEREOF the Landlord and Tenant have executed this Lease as of the day and year first above written. MAPLE RIDGE AND PITT MEADOWS ARTS COUNCIL by its authorized signatories: Print Name: Print Name: ) ) ) ) ) ) C/S CITY OF MAPLE RIDGE by its authorized signatories: Print Name: Print Name: ) ) ) ) ) ) C/S 24 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx SCHEDULE A PREMISES 25 C:\Users\ingridk\AppData\Local\Temp\21\Framework\Arts_Centre_Lease_2015_Draft_2014-10-09_1019FBD0.docx SCHEDULE “B” ARTS CENTRE OPERATING AGREEMENT C:\Users\ingridk\AppData\Local\Temp\21\Framework\PLSC_Cultural_Plan_Proposal_2014-10- 09_101AC90D.doc SUBJECT:CULTURAL PLAN PROPOSAL EXECUTIVE SUMMARY: There is an abundance of evidence available that suggests that great cities demonstrate a quality that is vibrant and alive.At the root of their success are mechanisms that encourage and nurture creativity and innovation and which help to preserve their city’s unique character and stimulate strong sustainable economies.It is important for cities to plan the ways in which its policies and resources support creativity and innovation.A cultural plan is the primary mechanism being used by cities to identify, strengthen and leverage cultural resources to enhance local planning.The previous Ridge Meadows Arts and Cultural Policy and Plan was adopted in 1996.The plan provided guidance for many years and at this time the plan’s recommendations have been realized. Now,with almost twenty years past, we are at a critical point regarding the benefit that can be achieved from utilizing this community engagement, place-based approach to capitalize on the opportunities that culture, creativity and innovation can contribute to building a sustainable community. This report is recommending that Commission forward a recommendation to both City Councils to provide one time funding for the development of a Cultural Plan. RECOMMENDATION: That a recommendation be forwarded to both Maple Ridge and Pitt Meadows Councils to provide one time funding of $25,000 for the development of a Cultural Plan. DISCUSSION: a)Background Context: What is a Cultural Plan? Cultural planning offers an opportunity for local government and cultural groups to work together to develop a strategic plan to integrate arts and culture more fully into the community and more specifically,to identify how cultural resources can support a range of community priorities and contribute to civic goals. Why is a Cultural Plan important to the success of the Community? Cultural planning is a way of looking at all aspects of a community’s cultural life a s community assets and considering the increased and diversified benefits these assets can bring to the community in the future, if planned for in a strategic manner. Cultural planning provides a new or different lens for looking at the community, its issues and concerns. It is a community engagement process that provides a fresh perspective in developing a “road map” to guide the development of the cultural community and to find new and innovative ways to: Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Report REGULAR MEETING October 9, 2014 Maple Ridge Pitt Meadows PARKS & LEISURE SERVICES C:\Users\ingridk\AppData\Local\Temp\21\Framework\PLSC_Cultural_Plan_Proposal_2014-10- 09_101AC90D.doc Encourage community empowerment through community involvement and ownership of local community initiatives; Provide guidance for the development of cultural policy based on a solid research foundation; Focus on improving the access and use of existing arts and cultural facilities and programs, and on guiding the development of facilities, programs, and services in response to identified current and future community needs; Promote improved communication, collaboration, and cooperation among arts, culture and heritage groups in order to strengthen the capacity of the groups to meet the needs of the community; Focus on recommendations to integrate culture into the larger community more effectively, increasing awareness of the potential of arts and cultural activity to contribute to community and economic development; Provide guidance for supporting the development of potential partnerships, public and private. Why is a Cultural Plan needed at this time? As mentioned above,the 1996 Ridge Meadows Arts and Culture Plan is now outdated.However the plan provided a strong vision when it was developed and many of the key recommendations were achieved: a performing arts centre and public art policies are examples.In 2014, the cultural community has developed to a point where a strategic plan is the next step to move the cultural development of the community forward.Recent projects have prepared a good foundation for this work. In 2012 Maple Ridge and Pitt Meadows completed the development of a Cultural Mapping Project, funded through the Creative Communities, Legacies Now program. This mapping process helped to identify an inventory of arts, cultural and heritage services, programs, events and resources that will provide a good foundation for embarking on a cultural planning process. As a result of the Cultural Mapping process and other community based initiatives, the linking and networking of the artistic community has already begun.During these discussions there was recognition in the community that groups can no longer plan in silos as this creates inefficiencies and results in missed opportunities. In recent years both cities and our community volunteers have made significant investments in the development of our cultural sector which has resulted in significant strength and assets. The recent investment in both public art and the newly expanded Artist in Residence program have been instrumental in inspiring the cultural and artistic community.However as the cultural sector has grown in strength, it is also demonstrating a restlessness about potentially missed opportunities and barriers to success due to a lack of vision and direction for this sector. Embarking on the development of a cultural plan at this time will preserve and enhance the strengths that have been developed, and retain and grow this valuable cultural sector to ensure a creative culture that delivers maximum benefits to the community in the future.Communities that pursue cultural planning recognize the contribution that the creative community brings to the vitality and livability of a community, and actively work to cultivate creativity and attract individuals that contribute to these goals. C:\Users\ingridk\AppData\Local\Temp\21\Framework\PLSC_Cultural_Plan_Proposal_2014-10- 09_101AC90D.doc Scope of the Proposed Cultural Plan: A consulting firm would be retained through an RFP process to work with a local stakeholder’s steering committee with broad representation from the arts, cultural, and heritage sector. Parks & Leisure Services staff would support the stakeholders group in their work with the consultant. In the event that this project is approved,a detailed Project Proposal and Terms of Reference would be developed. b)Desired Outcome: The desired outcome is to achieve a comprehensive, integrated, and community-driven cultural plan to guide the continued development of the cultural sector of the two comm unities. A Cultural Plan will ensure creativity, culture and innovation leverage local cultural assets to support economic development and quality of life. c)Strategic Alignment: Maple Ride and Pitt Meadows are transitioning edge cities that are trying to attract new commercial ventures, new investment and employment opportunities.One of Councils’ economic goals is supporting the retention and expansion of businesses and people which can be realized through quality of life factors.A lively arts and culture scene is one of those key quality of life factors that will contribute to building a city’s energy, creativity and innovation and promote strong connections to the community. The proposed Cultural Plan process aligns closely to the values of “Connected, Collaborative, and Energized” identified in the Parks, Recreation and Culture Master Plan adopted by Commission and Councils in 2010. In addition, the proposed process aligns with the recently adopted Commission P92 Asset-Based Community Development Policy. d)Citizen/Customer Implications: There are significant implications for citizens that flow from the development of a cultural plan. Firstly, the cultural sector benefits through participation in the development of a shared community vision and a roadmap for integrated cultural development. This process would solidify their role in the community by recognizing the critical contribution that the cultural sector plays in quality of place in attracting people, talent and investment that ultimately strengthens the communities’ resiliency and success. There is an emerging understanding of the importance of attracting and maintaining creative residents in a community and the significant positive implications that having a strong creative sector has on the success of the community. The community as a whole would benefit in that there is a direct link between culture and the vitality, quality of life, and sustainability of the community. The research suggests that culture is ultimately the fourth pillar of sustainability. Richard Florida, a highly regarded advocate of cultural planning, promotes the importance of cultural planning for municipal governments: “Economically successful and vibrant cities are those that engage the creativity of their residents and maintain an authentic and environmentally sustainable setting. It pays for a municipality to make a proactive role in the cultural development as a key part of its core business.” e)Business Plan/Financial Implications: Should Commission forward the recommendation to develop a Cultural Plan to Councils, staff would need to identify a source for one-time funding for each Council to consider. C:\Users\ingridk\AppData\Local\Temp\21\Framework\PLSC_Cultural_Plan_Proposal_2014-10- 09_101AC90D.doc CONCLUSIONS: Research indicates that cities across Canada are benefiting immensely from the development of their arts and cultural resources and staff are recommending that this is a critical time for Commission to consider the development of an updated Culture Plan for Maple Ridge and Pitt Meadows. There is no current mechanism that unites the existing plans of arts, culture and heritage groups, nor is there a definitive municipal Culture Plan and strategies for the future development of the arts, cultural and heritage sectors.To ensure that Maple Ridge and Pitt Meadows are in a position to take full advantage of growth strategies and opportunities resulting from cultural development, it is recommended that Commission forward a recommendation to both Councils to provide one time funding for the development of a Cultural Plan. “Original signed by Yvonne Chui, A/Director” for Prepared By:Sue Wheeler Community Services Director “Original signed by Kelly Swift” Approved By:Kelly Swift General Manager, Community Development Parks & Recreation Services sw:ks See -Ridge Meadows Arts and Cultural Policy and Plan -1996 All our art is water drawn from the well of the people Let us give it back to them in a cup of gold so that in drinking of it they may recognize themselves Poet -Frederico Garcia Lorca Ridge Meadows Arts & Culture Policy -and Plan Ridge Meadows Arts and Culture Policy and Plan Steering Committee Co-Chairs: Don Cramb,Ridge Meadows Parks & Leisure Services Brenda Finlayson, Ridge Meadows Arts Council Consultant: Bernie Jones, Ph.D. Associates in Community and Personal Development Committee Members: John Bale Sarah Connor Roberta Combs Jan Depocas Candace Gordon Faye Isaac Maple Ridge Art Gallery Pitt Meadows Student Pitt Meadows Artist Pitt Meadows Businesswoman/Artist Maple Ridge Councillor S.D. #42 Trustee Kerry McLaren Ridge Meadows Arts Council Past President Joy Haley-McMahon Pitt Meadows Councillor Carol Munro Reg Nelligan Sheila Nickols Ruth Olde Neville Owen Cliff Prest Munro & Associates Ridge Meadows Arts Council President, Ridge Meadows Parks & Leisure Services Citizens' Advisory Committee Maple Ridge Historical Society President Economic Advisory Committee, Blasig Landscape Design Maple Ridge Players Ridge Meadows Arts Council 1st Vice President, Ridge Meadows Festivals Society President Olwyn Geeling 1996 • Ridge Meadows Arts and Culture Policy & Plan A Partnership Project for Maple Ridge and Pitt Meadows, British Columbia, Canada Ridge Meadows Parks & Leisure Services #1, 11996 Edge Street, Maple Ridge, BC V2X 6A9 Telephone: 604 467 7346 • Fax: 604 467 7393 E-mail: MJ ollimore@district.maple-ridge.bc.ca Ridge Meadows Arts Council Box 331, Maple Ridge, BC V2X 7G2 Telephone: 604 467 3825 • Fax: 604 4671498 Cover Artist: Layout & Design: Olwyn Geeling • Maple Ridge This Canadian Artist was born in Vancouver, BC then spent her childhood in England and Iceland. Geeling now lives and works from her studio in Maple Ridge, BC. Internationally known, Geeling's work can be found in collections as far flung as Holland, England and the United States. She is represented locally by numerous galleries. Maxine Gracey • Maple Ridge FROM THE MAYORS' OFFICES ................................................................... 2 ACKNOWLEDGEMENTS .............................................................................. 3 EXECUTIVE SUMMARY ............................................................................... 4 II INTRODUCTION ..................................•........................................................ 7 A. Background and history ol this effort B. Why cultural planning C. Overview of document Ill THE PLANNING PROCESS .......................................................................... 9 A. Data Gathering Approaches B. Synthesis and Planning C. Community Validation IV POLICY RECOMMENDATIONS AND PLAN .............................................. 17 A. Goals and Preliminary Strategies 1 Celebrating community through the arts ..................................... 18 2 Enriching our community's artistic and cultural experience ..... 19 3 Making our community more physically attractive .................... 21 4 Boosting our economy ..................................................................... 22 5 Moving into the next generation .................................................... 24 6 Giving the arts a proper home ........................................................ 25 -7 Strengthening arts organizations ................................................... 26 8 Telling our story to the community ............................................... 28 B. Policy recommendations for City Councils ................................................ 30 V PLAN IMPLEMENTATION ........................................................................... 31 VI APPENDICES A. Letter dated April 2, 1992 outlining·Council resolutions B. Newspaper articles regarding the planning project C. Invitation to focus group sessions D. "Please Respond" Questionnaire/Survey Form E. Organizational Inventory Form F. Newspaper article for community validation meetings G. Respond· Newspaper Ad requesting response H. Agenda for community validation meetings I. What's Your Reaction? form J. Survey Responses Summarized J·l Need for Public Multi-Purpose Arts Centre J-2 Barriers to Participation in Local Cultural Events J-3 What's Missing in Our Community K. Newspaper article showing Council Support of Plan L. List of Reference Documents Ridge Meadows Arts & Culture Policy & Plan 2 FROM THE MAYORS' OFFICES Carl E. Durksen Mayor, Maple Ridge "As Mayor, it is my pleasure to see the Arts & Cultural Policy and Plan come to fruition. I commend the Arts Council for their vision in setting the stage for a future arts centre. I wish you continued success in meeting your goals." District of Maple Ridge Mission Statement To promote a safe and livable community for our present and future citizens. Leadership Service To encourage innovation, creativity, and initiative. To be fair, friendly, and helpful. Reputation To stress excellence, integrity, accountability, and honesty. Human Resource5c To recognize that our people are our most valuable resource. Community To respect and promote our . community. D. R. (Dave) Duncan Mayor, Pitt Meadows "I wish to acknowledge and commend the 17-member Steering Committee for their dedication to the future of arts and culture in Pitt Meadows and Maple . Ridge. Their strong commitment has been demonstrated by this Policy and Plan which gives an equally strong sense of direction and vision in our communities. The Policy and Plan gives clear substance to the far reaching influences of the arts in the economy of the municipalities, in our unique artistic and cultural identities, in defining and capitalizing on the natural setting which is Pitt Meadows and Maple Ridge. In conclusion, it is the significant accomplishment of the Arts Council, on its twenty-fifth ·anniversary, and enunciates the mission of the Council to bring the Arts to the Heart of Our Community." Ridge Meadows Arts & Culture Policy & Plan ( .ACKNOWLEDGEMENTS The Ridge Meadows Arts & Culture Policy and Plan is the resul~ of a collaborative effort and dialogue between municipalities, arts organizations, artists, and citizens. It is our hope that this Arts & Culture Policy and Plan will be a positive influence in the development of our artistic future. A special thank you to our consultant Bernie Jones whose inspirational leadership enabled us to reach our goals. The dedication and commitment of our steering • committee was also instrumental to our success. Special acknowledgement goes to Carol Munro, Kerry McLaren and Reg Nelligan whose extra efforts make them shining stars in our community. Thank you to everyone who took the time .to invest in their community. These results are only a beginning: Let's use them to jump start our dreams. Arts & Culture Policy & Plan Steering Committee Brenda Finlayson, Co-Chair • • Don Cramb, Co-Chair Bernie Jones is a Victoria-based community development and planning consultant who has been working in the areas of comm~ty arts and cultural planning for more than a decade. His experience includes facilitating the preparation of. a cultural plan for t:J:te city of Aurora, Colorado; preparing a guide for communities considering cultural planning; conducting an analysis of some 50 different cultural plans and working with a public arts agency devising and evaluating a community arts residency program. He has over 30 . years experience in community development. Bernie Jones, Ph.D; "Community development is seen as a pro~ess by which people come together to address common concerns or problems in a systematic fashion, strengthening their sense of community and becoming empowered through the process. If the arts are seen as "a part of" the community as· opposed to "apart from" the community, the chances for this kind of community building are greatly enhanced." -Bernie Jones 3 Ridge Meadow.s Arts & Culture Policy & Plan 1i 4 Background and History of this Effort Areas of Focus and Goals I EXECUTIVE SU1\IIMARV This project was a joint undertaking of the Ridge Meadows Parks and Leisure Services and the Ridge Meadows Arts Council, responding to a directive originally issued by the Maple Ridge City Council in 1992. Over a short four month period, a 17-member Steering Committee, assisted by their consultant, Dr. Bernie Jones, prepared this document in order to give a sense of direction and vision for arts and culture in our community. In so doing, our communities join a growing number of municipalities engaged in arts and cultural policy-making and planning. Eight focus areas were initially identified with a series of 27 separate goals forming the heart of the document. Each of the goals is accompanied by a few preliminary strategies; it is recognized that many goals still need to be spelled out in further detail. Celebrating community through the arts (making greater use of fairs, festivals, civic events) 1.1 Involve artists and arts organizations more fully in special events as a way of celebrating community through the arts at the municipal, community, and neighbourhood levels. 1.2 Capitalize more fully on heritage or other significant structures or places in the community as focal points for special events. Enriching our community's artistic and cultural experience (addressing the content of what artistic and cultural experiences are offered) 2.1 2.2 2.3 2.4 2.5 Work to recognize our community's unique artistic and cultural identities. Preserve our community's threatened rural heritage as an important component of our local cultural identity. Increase the amount of public art, ie., art that is publicly observable either outdoors or in buildings open to the general public. Create more opportunities for residents to have active, hands-on experiences with the arts. Provide adequate facilities for the arts in our community that would allow more of the arts events that residents often attend elsewhere to be held here as well. Making our community more physically attractive (addressing urban design issues) 3.1 3.2 3.3 3.4 Develop an aesthetic focus for both our downtown cores. Celebrate our built heritage, especially in redevelopment projects. Add public art as an element of urban design. Capitalize on, rather than obscure or hide our community's natural setting. Ridge Meadows Arts & Culture Policy & Plan Boosting our economy (realizing art and culture's economic development potential) 4.1 Make the case for the economic importance of the arts more effectively. 4.2 Develop and convey to the public a greater understanding of the economic situation of artists so that artists are less amenable to exploitation. 4.3 Promote our arts and culture as a tourist attraction more extensively. Moving into the next generation (involving youth in the arts) 5.1 Include and support youth more effectively in the arts and culture. 5.2 Offer more events that appeal to youth. 5.3 Offer more events that appeal to families. Giving the arts a proper home (developing a multi-purpose arts centre) 6.1 Respond to community needs and desires by committing to a timetable for the construction of a multi-purpose arts centre. 6.2 Establish immediately a plan to address short term needs with long term objectives. Strengthening arts organizations (helping existing organizations with internal issues) 7.1 Improve the ability of our community's arts organizations to do their job. 7.2 Create a local "culture" of philanthropy to boost private donations to arts organizations. 7.3 Provide opportunities for artists to become more self-sufficient Telling our story to the community (increasing education and information) 8.1 Provide education to artists and arts organizations about promoting and marketing. 8.2 Bring the Ridge Meadows Arts Council's communications capacity up to date. 8.3 Utilize electronic and broadcast media more effectively. 8.4 Promote the arts and culture of our community to the broader region. 8.5 Take advantage of existing opportunities to advocate for the arts. 5 Ridge Meadows Arts & Culture Policy & Plan ' I! ,, 1':, I 111 ,,, ii'. i: i '1 '' Policies Implementation 6 The following policy statements were adopted by both the Maple Ridge and Pitt Meadows City Councils in November, 1996. A. THAT Council demonstrate its belief in the importance of arts and culture to the community by formally adopting this Arts and Culture Policy and Plan and incorporating it into the Official Community Plan. B. C. D. THAT Council appoint an Arts and Culture Steering Committee to implement the Arts and Culture Policy and Plan. THAT Council encourage and support in whatever ways it can the planning and organization of festivals and special events involving the arts as a way of celebrating community. THAT Council develop a public arts policy based on the recommendations outlined in this Arts and Culture Policy and Plan. E. THAT Council adopt design guidelines for the future development and redevelopment of the downtown core to give the area an overall, coherent sense of design, including the preservation of heritage structures and spaces. F. THAT Council acknowledge the role of youth in planning the future of our community. G. THAT Council commit itself to a timetable for the construction of a multi- purpose arts centre that will be a joint undertaking of Maple Ridge and Pitt Meadows, with provisions for meaningful participation of artists and arts organization and general public in its planning and design. H. THAT Council in the intervening time, until a new arts centre is ready, assist artists and arts organizations in securing improved facilities. I. THAT Council maintain its present level of fihancial support for the arts and culture and regard it as a foundation on which to build additional resources as they are available, noting that such funding is subject to annual budget reviews. Two groups -the Arts and Culture Steering Committee proposed in Policy B, and the Ridge Meadows Arts Council -are seen as the main implementing bodies. The initial priority should be the construction of a multi-purpose arts centre, something on which the community expressed itself strongly through the Steering Committee. Ridge Meadows Arts & Culture Policy & Plan IA Q Background and History of this Effort ... two partners combining resources to develop an arts & culture policy and plan "Better Together" "Bringing Arts to the Heart of our Community" II INTRODUCTION "Better Together" is the motto for Ridge Meadows Parks & Leisure. Services. "Bringing Arts to the Heart of Our Community" is the motto of the Ridge Meadows Arts Council Working together, these two partners have combined resources to develop an arts and culture policy and plan in order to establish a direction and vision for arts and culture in our community. Since Burnaby Municipal Council unanimously approved their Arts Policy in 1990, many communities have been striving to obtain the same goal. Vancouver's Arts Policy was adopted in 1993, Nanaimo's in 1994 and Kelowna's in 1995 .. Many others are in progress .. In 1989, the Canadian l:'arks and Recreation Association stated that, "Municipal authorities must begin to acquire detailed knowledge of the range, quality and the needs of the arts in the communities and define their own objectives and policies for artistic development". In 1992, Maple Ridge Council confirmed the need for a local municipal arts policy and instructed that a committee of community partners be formed (see Appendix). However, it wasn't until the spring of 1996 that the real work began. For the past six months, under the competent and professional leadership of Dr. Bernie Jones, a comprehensive public process has been underway. A 17 member steering committee was set up to develop an arts and culture policy ifild plan that would accurately reflect our two communities' unique needs and outline strategies for the future. It is our hope that this document will serve as a reference point for ' . . an ongoing process of learning and provide a basis for continuing dialogue on the state of the arts in Pitt Meadows and Maple Ridge . . It is widely agreed that communities which develop an environment in which people are encouraged to explore, create, discover, celebrate and share through the arts, will enjoy a better quality of life for all their residents. There is also an important economic component succinctly stated best by John Kenneth Galbraith. "Those communities that are richest in their artistic tradition are also those that are most progressive in their economic performance and most resilient and secure in their economic structure." We need to strengthen and build on community partnerships in order to maximize resources and clarify the roles of the respective partners in the arts. Hopefully, this new direction will encourage innovation, creativity and new initiatives among all . .. partners as municipal councils and staff, arts organizations, artists, businesses and volunteers work towards promoting arts and culture as an integral and valued asset in our community. 7 Ridge Meadows Arts & Culture Pqlicy & .Plan I I' I. i 8 Why Cultural Planning? ... desiref or greater direction for culture and the arts. lg" Overview of the Document The decision to plan: Communities engage in efforts to create cultural policies and plans for any number of reasons, and the preparation of such documents has become increasingly commonplace across the country. The most common impetus to plan is the desire for greater direction for culture and the arts within the community. Just as we insist on planning other aspects of community life -our land use, our schools, our health care system, we are now realizing our culture and arts also require an element of planning. It has been said that you can't plan the arts, but you can plan for the arts ... in the sense of trying to create an environment where the arts can flourish, thus enriching the community's culture. Planning is absolutely essential to assure the wisest use of all available resources, whether they be financial, human, or facility resources. Then too, there's been a growing realization of the important role culture and the arts play in enriching community life. So, we need to think systematically about how best to realize that contribution. Research has shown that communities exhibit more support for the arts -both in terms of public allocations and box office receipts -where there is a culture and arts plan in place. Finally, as another reason to plan: the planning process can open the arts more to the community and that can only enrich the arts. While communities in British Columbia have been doing cultural policies and plans for some time, recent amendments to our Municipal Act allow social planning issues to be included in Official Community Plans (OCP). Cultural planning is being regarded as an aspect of social planning. This development offers the possibility for arts and cultural policies to become integral components of OCPs. This document contains the policies, goals, and preliminary strategies of the Ridge Meadows Arts and Culture Policy and Plan, as drafted by the project's Steering Committee in September 1996. The document was submitted to the Ridge Meadows Parks and Leisure Services Citizens Advisory Committee, Ridge Meadows Parks & Leisure Services Commission, Municipal Committees of the Whole and ultimately the two City Councils. The document moves from the more general (policies) to the more specific (strategies). What it does not contain are dozens of pages of background, supporting data from focus groups, a survey, and an organizational inventory. This extensive volume of information and feedback is available on request. In addition, the document contains a relatively detailed description of the methods used to collect the data, analyse it, and formulate a plan from it. This is included so that the reader can have some understanding of how the Steering Committee came to the conclusions it did. Ridge Meadows Arts & Culture Policy & Plan Creation of the Steering Committee Ill THE PLANNING PROCESS Three methods of data gathering provided the basis for planning in the project: an inventory of existing arts groups and organizations, a survey, and focus group sessions. Twenty-five groups and organizations completed the inventory, giving a picture of what's available in the community in the way of arts and culture. A four- page questionnaire tapped the experiences and views of 225 respondents, and over 85 residents attended at least one of the four focus groups. Over the course of three workshops, the Steering Committee reviewed a 55-page packet of data, drew conclusions from it, and then drafted policies and goals. In order to provide the community the chance to review the draft and "validate" that indeed it reflected their needs and desires, the committee sponsored two open community meetings. The Steering Committee made minor revisions to the document on the basis of those sessions, then finalized it for presentation to the two municipal governments. A full description of the planning process and methods follows. The Steering Committee is composed of a diverse cross section of citizens from both communities. We have representation from youth through to seniors, people with little experience to over 20 years of experience with the arts and included both Pitt Meadows and Maple Ridge Residents. Ridge Meadows Arts and Culture Policy and Plan Steering Committee Co-Chairs: • Consultant: Don Cramb, Ridge Meadows Parks & Leisure Services Brenda Finlayson, Ridge Meadows Arts Council Bernie Jones, Ph.D .. Associates in Community and Personal Development Committee Members: John Bale Sarah Connor Roberta Combs Jan Depocas Candace Gordon Faye Isaac Kerry McLaren Joy Haley-McMahon Carol Munro Reg Nelligan Sheila Nickols Ruth Olde Maple Ridge Art Gallery Pitt Meadows Student Pitt Meadows Artist Pitt Meadows Businesswoman/Artist Maple Ridge Councillor S.D. #42 Trustee Ridge Meadows Arts Council Past President Pitt Meadows Councillor Munro & Associates Ridge Meadows Arts Council President, Ridge Meadows Parks & Leisure Services Citizens' Advisory Committee Maple Ridge Historical Society President Economic Advisory Committee, Blasig Landscape Design Maple Ridge Players Neville Owen Cliff Prest Ridge Meadows Arts Council 1st Vice President, Ridge Meadows Festivals Society President 9 Ridge Meadows Arts & Culture Policy & Plan i i 11· I I I. I I I i I , 1. I I : ; I '. •,I 10 PLANNING PROCESS Creation of Steering Committee I 4 Review of other cultural plans ~Data Collection Eo=~ity meetings/ focus groups Inventory of arts organizations Data l+interpretations and conclusions L. Identification of issues I.... Formulation of goals and objectives L. Elaboration on goals and objectives Action Steps Resources Needed Potential Implementers Suggested Timeline Preparation and dissemination of draft plan in brochure form Lcommunity forums L. Review of public comment and finalizing of plan IL: Presentation to City Councils l.Printing of final plan ~Circulation to public Ridge Meadows Arts & Culture Policy & Plan ACTIVITIES Scooina Review backaround documents Interview kev oersons Data Gatherina Hold four focus arouos Inventory existina oroarams. oraanizations Distribute auestionnaire throuah newsoaoers Synthesis Synthesize information Conduct Steerina Committee workshoos Preoare draft document Community Validation Hold community forums Document Preoaration Write uo revised document Plan Presentation Present olan to municioa/ bodies Bernie Jones, Proiect Consultant June 18, 1996 PROJECT MANAGEMENT TIMELINE WEEKS 6/10 X RIDGE MEADOWS ARTS COUNCIL Arts & Cultural Policy Planning Project 6/17 6/24 7/1 718 7/15 7/22 7/29 X X X X X X X 8/5 X 8/12 8/19 8/26 9/2 X X X X 9/9 9/16 X X 9/23 X 9/30 X ,- ,- ''I ', 1: , I , I I ': I 1, I IA,, Data Gathering Approaches Focus Group Methodology diverse, misunder- stood, traditional, transient, old, boring, nothing special, dynamite, alienated, paradise, fun, pretty good, historic, dan- gerous, family- oriented, committed, convenient, very neighbourly, ugly 12 Introduction: Every planning process requires data gathering as a first step. The data provides grist, if you will, for the planning mill. For community-level cultural planning, the data needed consists of information such as what's currently available in the community, how do residents make use of what's available, how satisfied are they with it, what else do they want, what resources are available, how are they used, and so forth. The specific data gathering methods selected are a function of such factors as time available, financial resources available, quality desired, the nature of the population, the kinds of information already available, and other factors. Methods Used: In the present case, a tight timeline weighed heavily in making the decision to employ three primary forms of data gathering. First, in order to ascertain what's available, an inventory was done of existing arts groups and organizations. Second, to get an extensive or wide reading of the population, a survey was conducted. Third, to get a more intensive or in-depth and interactive discussion of the issues, four focus groups were held. Each approach is described in more detail below. Time and Place: A primary component of the data gathering consisted of a series of four focus groups, conducted on two successive Thursday evenings and Friday daytimes Guly 11, 12, 18 and 19). The sessions were designed to last two hours. The venues were public buildings, generally well-known to local residents: two libraries ( one in Pitt Meadows, one in Maple Ridge), a seniors' centre in Maple Ridge, and a public art gallery in Maple Ridge. Attendees: Certain parties identified by the staff and Steering Committee as actively interested in the arts were specifically invited by phone calls. The meetings were also advertised in a press release, which was nu:i at least by the two local bi-weekly papers, in hopes that a broader public would be attracted. Not counting staff and a few Steering Committee members who attended more than one group session, a total of 85 different persons attended. Describing the Community: The first exercise was intended to provide participants a couple of different ways to describe their community as the context for the cultural plan being prepared. The facilitator asked that each person give an original answer to the question of "Who lives here?". He then offered participants a second way to describe their community. He displayed a list of 19 adjectives which people might find useful to describe their community, and told the group they could each vote for five of the terms. The facilitator closed this section by noting how many (or how few) had voted for the term "nothing special," and inquired as to what, if anything, was special about the community. This would draw out yet other observations about the community. Ridge Meadows Arts & Culture Policy & Plan "The most important thing the Steering Committee drafting the cultural policy and plan should keep in mind is ... " Assessing the State of the Arts: As a first way of assessing the state of the arts in the_ community, the facilitator displayed and explained a flip chart with a two- dimensional rating scale: from high quality to low quality on the vertical dimension and from high variety to low variety on the horizontal dimension. He asked that group members volunteer to rate 16 different forms of artistic expression by taking a 3" x 5" sticky-back he provided, each of which had one art form written.on it. The instruction was to come up to the front and place the yellow tag where the person thought it belonged in terms of the two rating dimensions. Post-rating discussion would focus on agreements or disagreements about the ratings, general assessments of how many high vs. low quality, how many high vs. low variety, and, usually most protracted, how come the various (low) ratings were given. high variety high quality low quality low variety A second approach to assessing the state of the arts was to do a traditional SWOT analysis -strengths, weaknesses, opportunities, and threats -which flowed nicely from the previous discussion about why some ratings had been given. The facilitator went around the circle, inviting each person to suggest a statement for any of the four categories, which he and an assistant scribe then recorded on four separate flip charts. Several rounds usually occurred and would blend into a discussion. Advice to the Steering Committee: The final exercise was intended to allow participants to register any other comment they wanted. Sheets of note paper and pens were distributed and participants were asked to complete a sentence, drawn from the questionnaire. After five minutes or so, the facilitator asked who would like to share their statement. About half of them would be read aloud; all sheets were then collected. Wrap-Up: In closing the workshop the facilitator thanked participants, reviewed the next steps of the planning process, urged people to keep involved with it and to complete a questionnaire if they wished, and to view_ the cultural plans on display. 13 Ridge Meadows Arts & Culture Policy & Plan , I , I Ji Survey Methodology Inventory Methodology 14 Instrument: With the direct involvement of the Steering Committee in critiquing two drafts, a two-page questionnaire was developed to be widely circulated as an additional data gathering effort in the planning process. The questionnaire consisted of 15 questions, including six demographic ones. Included were multi-part questions about forms of cultural activities participated in, barriers to attending or participating in local cultural activities, channels of communications by which respondents learn of local cultural activities, assessments of the local arts scene on a half-dozen dimensions, attendance at various local venues, the need for an arts centre, and two open-ended questions about what's missing in the community and advice for the Steering Committee. A four-paragraph explanation of and "pitch" for participation in the planning project was at the top of the first page. Distribution: The questionnaire was circulated in a number of ways. First, the Maple Ridge-Pitt Meadows Times printed it as a full-page form in its July 14 edition. Second, stacks of questionnaires and boxes for returning them were placed at about 20 locations throughout Pitt Meadows and Maple Ridge, including public buildings and businesses. Third, Steering Committee members personally distributed them wherever they went. Completed questionnaires therefore came back to the Arts Council office by mail, by fax, by personal delivery, as well by being collected in the boxes. Analysis: Data from the questionnaires were entered into a database by a Steering Committee volunteer and analysed by the consultant using a software program called Winks. Instrument: With the direct involvement of the Steering Committee in suggesting questions and critiquing drafts, a two-page inventory form was prepared to be circulated to all parties (public entities, non-profit organizations, informal groups, businesses) in the community which conduct regular artistic and cultural programs. The purpose was to find out what is going on at the present time in the way of artistic and cultural programs The form consisted of 19 questions designed to find out the nature of the organization (contact person, when formed, organizations- legal status, size, etc.), what it does (purpose, activities, targeted audience, self- assessment), resources (staffing, budget, funding sources), adequacy of physical facilities, current needs, and short and long term goals. Circulation: Steering Committee members and Arts Council staff generated the list of over 40 entities which should receive the form. Forms were mailed, along with a cover letter explaining the project and the need for the information. Committee members volunteered to make follow-up phone calls if forms were not returned by a certain date. Analysis: The data from the returned forms were entered into a Quattro Pro spreadsheet and subjected to basic numerical analyses. Ridge Meadows Arts & Culture Policy & Plan Synthesis and Planning· Synthesis of Information: Once all the data gathering was completed, data was analysed by the consultant and presented to the Steering Committee as a 55-page packet of information. Data was initially organized around three topics: a picture of the community; state of the arts; and enhancing the community and its arts. Two pages of tentative conclusions were drawn as part of the material presented to the committee, along with broad areas of possible goal setting thought to be consistent with the tentative conclusions. The general plan for this stage of the work was to draw conclusions from the data, and then generate goals and action plans for pursuing the goals. Data ➔➔➔ Conclusions ➔➔➔ Goals ➔➔➔ Action ➔➔➔ Plan Planning Process: Two three-hour workshops were scheduled a week apart and a third was also needed to work through the process above. Ten to twelve committee members attended each workshop. At Workshop 1 (August 22, 1996), the consultant reviewed for the Steering Committee the work done (ie., the data gathering), presented the data and answered questions about it. The committee then brainstormed a starting list of goal statements and in some cases, objectives or elements of an action plan for the goal. In preparation for Workshop II (August 29, 1996), the consultant organized the brainstormed list of 24 goals into a set of eight areas for goal setting, with some introductory comments, goals thus far stated, and action plans thus far stated. At the workshop, the committee went through the 24 goals, clarifying and elaborating on them, as well as stating more action plan elements in some cases. At Workshop III (September 5, 1996), the work of the previous session was reviewed and agreed on, and then, working in small groups, committee members, "fleshed out" all the goal statements. Small group reports were given, with some additions or revisions made orally. Attention then turned to discussing and agreeing on a process for obtaining community validation of the committee's work. Prior to entering the community validation process, a sub-group of the committee drafted the policy statements. 15 Ridge Meadows Arts & Culture Policy & Plan I' I ©<> Community Validation 16 From the very start of the planning project, a process for the community validation was built into the work. This affords the community a chance to let i:he Steering Committee know how well they (the Committee) had heard the concerns, issues, dreams, and aspirations of the community. Owing to the overall short time frame for the project, the validation process was compact in terms of time. It consisted of the following steps. The Steering Committee ran a half-page ad listing the 26 goals, with an accompanying news story, in one of the two local papers twice (on the Wednesday and the Sunday on which the paper is published) and issued a press release to other local media. The ad mentioned two ways in which community members could comment on the draft goals. First was a pair of community forums set for the following week -one in Maple Ridge, one in Pitt Meadows, one in the afternoon, one in the evening. The second avenue of comment was a telephone "hot line" that was available 24 hours a day for one week Lasting an hour and half each, the two community forums featured a presentation of the planning process and the recommended policies, goals, and preliminary strategies, and an opportunity for participants to comment on .those. A handout of the material was available at the forums. Comments were recorded on a flip chart, incorporated into the draft document, and reviewed by the Steering Committee for final decision-making. A dozen and a half people attended the afternoon Map le Ridge session, and five, the evening Pitt Meadows session. , ' Ridge Meadows Arts & Culture Policy & Plan IA Q Goals and Preliminary Strategies IV POLICY RECOMMENDATIONS AND PLAN This section contains the 27 goals and accompanying preliminary strategies. The strategies are of varying levels of generality or specificity. Most still need to be spelled out in more detail in order to provide something like an action plan of Step 1, Step 2, Step 3 and so on. Each of the eight areas of goals that follows begins with a short statement that provides a rationale and some background as to why this set of goals were put forward . .J THE PROCESS 17 Ridge Meadows Arts & Culture Policy & Plan j I Goals and Strategies Who 18 Date Completed Celebrating Community through the Arts (making greater use of fairs, festivals, civic events) Special events, such as fairs and festivals, often organized around a civic holiday or marking a seasonal holiday, are a traditional means of celebrating community in many locales, and survey respondents ranked attendance at fairs, festivals, parades and such as the cultural experience they do most often outside the home. For artists and arts· organizations, they offer an excellent, if not fully utilized, opportunity for showcasing the arts. These events allow residents to see much of what local artists are doing, at one time and one place. They often allow face-to-face contact between artists and other community members. They also integrate the arts with the rest of the community. There is the perception that our community can do better with regard to special events. 1.1 Involve artists and arts organizations more fully in special events as a way of celebrating community through the arts at the municipal, community, and neighbourhood levels. a) Encourage two-way communications between artists and arts organizations on one hand and those organizations that are involved in staging special events on the other, in order that the arts might play a larger role in those events. 1.2 Capitalize more fully on heritage or other significant structures or places in the community as focal points for special events. a) Encourage special events at heritage site locations, eg. artwalks, studio tours, heritage walks, jazz on the wharf, etc. b) Increase interaction betw~en arts organizations and heritage groups to develop activities that will be mutually beneficial. c) Assist residents of historically identifiable neighbourhoods in working to preserve or resurrect their communities' identities. Ridge Meadows Arts & Culture Policy & Plan Goals and Strategies Who Date Completed Enriching our Community's Artistic and Cultural Experience (addressing the content of what artistic & cultural experiences are offered) Residents express a good deal of satisfaction with the quality of the artistic and cultural experiences available to them in Maple Ridge and Pitt Meadows, but find themselves having to go elsewhere (especially Vancouver) more often than they would prefer in order to find the variety of artistic and cultural experiences they want. Our community is seen as housing a diverse population and many talented artists; it also has a range of arts organizations that includes ones dating back 50 years and others forming each year. The challenge then is one of finding ways to tap what resources we have here to provide a richer cultural experience. As well, there is a challenge to afford more residents the chance to participate actively in the arts, rather than being only passive consumers of art done by others. 2.1 Work to recognize our community's unique artistic and cultural identities. a) Provide new opportunities and support to make our community's cultural diversity more evident so that more diverse peoples are producing art to be shared more widely. b) Open to greater public exposure existing events that showcase our diversity (eg. school events not widely known about). c) Let people know what artists are here through the installation of highway signs, as is done elsewhere in the province. 2.2 Preserve our community's rural heritage as an important component of our local cultural identity. a) Promote agritourism as an incentive to maintain our rural heritage and as a means of highlighting it to ourselves and to others. b) Forge stronger links between the arts and the agricultural sectors of the community. 19 Ridge Meadows Arts & Culture Policy & Plan Goals and Strategies Who 20 Date Completed 2.3 Increase the amount of public art, ie. art that is publicly observable either outdoors or in buildings open to the general public. a) Enact municipal "percent for the art" policies that provide support for works of art to be incorporated into the design of municipal capital construction projects. b) Encourage developers to incorporate public art in their projects. c) Enhance existing structures with art. d) Encourage merchants to incorporate art into their window displays. 2.4 Create more opportunities for residents to have active, hands-on experiences with the arts. a) Encourage artists and arts organizations participating in art fairs and other community events to offer hands- on experiences to visitors. b) Develop and support an "artists in residence" program for community centres, schools, etc. c) Support improvement and development of arts facilities, eg. pottery studios, rehearsal space, exhibition space, presentation space, etc. d) Work to make experiences with the arts and culture affordable for all. 2.5 Provide adequate facilities for the arts in our community that would allow more of the arts events that residents often attend elsewhere to be held here as well. a) Support development of additional arts facilities. b) Develop arts facilities that are accessible to all and centralized for more efficient administration and organization. Ridge Meadows Arts & Culture Policy & Plan Goals and Strategies Who Date Completed Making our Community more Physically Attractive (addressing urban design issues) An often neglected aspect of community art and local culture is the physical appearance of the community in terms of planning, architecture, and landscape architecture -in short, urban design. The raw piece of natural landscape underlying a community provides a canvas, as it were, on which we create over time a set of human-made spaces and places that are either pleasing or not. Focus group participants widely castigated our community's urban design both for its low quality and its lack of variety. Some rare communities, such as old Quebec City or Santa Fe, possess a strong, coherent design aesthetic reflected in the design of virtually every structure and space. Other communities right here in BC have consciously sought to create a design aesthetic through the addition of art -Chemainus with murals; Duncan with totems. Regardless of approach, what all these communities share is a solid public commitment to having and keeping a certain design aesthetic, even as development continues. 3.1 Develop an aesthetic focus for both our downtown cores. a) Artists and arts organizations need to be involved in the arenas where public policy is made about urban design. 3.2 Celebrate our built heritage, especially in redevelopment projects. a) Artists and arts organizations need to develop stronger relations with the design and planning professions. 3.3 Add public art as an eleme.nt of urban design. a) Once an arts and cultural policy and plan are in place, they need to be communicated clearly to those involved in the development industries to insure compliance with them. 3.4 Capitalize on, rather than obscure or hide our community's natural setting. a) Support the work of Heritage Committees. b) Become involved with the design and development of civic buildings. 21 Ridge Meadows Arts & Culture Policy & Plan (I I', i i ;I Goals and Strategies Who 22 Date Completed Boosting our Economy (realizing art & culture's economic development potentials) It's been amply documented that the arts represent a significant economic activity at the community level both through direct and indirect employment and spending. Culture and the arts are an industry unto themselves ... not that their economic development contribution should be necessary to justify their existence and public support. Several kinds of concerns having to do with the economic role of the arts are reflected in the data gathered. First is the matter of under-utilization of the arts as a tourist magnet. Any number of communities have realized that potential attraction and have exploited it in the positive sense. Second is the problem of "cultural dollars" flowing out of our community as residents cannot find here all the cultural experiences they seek. The more expensive cultural events tend to be experienced • elsewhere. A third concern is with the economic situ.ation of our artists themselves who have to survive in an economy not always supportive of what they do. An aspect of this is the feeling on the part of some artists that they have to go elsewhere to be appreciated and to earn a decent living. 4.1 Make the case for the economic importance of the arts more effectively. a) Encourage artists to become involved with Chambers of Commerce and business development offices. b) Establish an organization of artists who can represent the arts in business arenas. 4.2 Develop and convey to the public a greater understanding of the economic situation of artists so that artists are less amenable to exploitation. a) Integrate into the Ridge Meadows Arts Council more fully those artists who are conducting businesses. b) Stage more sponsor-supported arts competitions with prizes. Ridge Meadows Arts & Culture Policy & Plan Goals and Strategies Who Date Completed 4.3 Promote our arts and culture as a tourist attraction more extensively. a) Assist artists and arts organizations to think entrepreneurially about events that generate revenue. b) Identify and promote more effectively whatever we have here that makes us unique. c) Work with local and regional tourism groups and organizations. d) Approach service clubs about sponsoring large events, such as symphony concerts at the Maple Ridge band stand. e) Stage arts events, such as displays, in neglected venues that already attract people for other purposes, such as the 25K diking system connecting Maple Ridge and Pitt Meadows. f) Establish liaison with the three world class golf courses and piggyback on their advertising. Ridge Meadows Arts & Culture Policy & Plan 23 I I ! i ! 1 1' ', 11 . I'· I'\ '. I I, 1 Goals and Strategies Who 24 Date Completed Moving into the Next Generation (involving youth in the arts) For culture and the arts to remain vibrant, they must continually be enriched by the energies and ideas of the younger generation. In addition, as an integral part of the community, youth have a right to be included in all aspects of local cultural life. The need to be included in the arts, including planning and decision-making about the arts, especially with regard to youth, appears as a strong theme in the data. 5.1 Include and support youth more effectively in the arts and culture. a). Be sure to include youth representatives in any group charged with implementation of this policy and plan. b) Include youth in planning for a future arts centre. c) Work with School District 42 to enhance cooperation between arts organizations, schools and youth. 5.2 Offer more events that appeal to youth. a) Systematically consult with youth on the design of programs for them. b) Expand arts facilities and studios to accommodate more youth activities. 5.3 Offer more events that appeal to families. a) Build on the established base of existing community festivals and arts programming. Ridge Meadows Arts & Culture Policy & Plan Goals and Strategies Who Date Completed Giving the Arts a Proper Home (developing a multi-purpose arts cer,tre) For our community's culture and arts to flourish and enrich our lives, they need a proper home in the community -a place where the synergy of different art forms coming together can be realised, a place whose very presence attests to the importance of the arts and culture in our community, a place that draws people to it because of its own excitement. Over the years, the artists and arts organizations of our community have repeatedly been frustrated in their attempts at providing such a home for the arts, yet no one theme emerged more powerfully from all quarters of the community during the data gathering phase of this project than did the need and desire for such a facility. 6.1 Respond to community needs and desires by committing to a timetable for the ' construction of a multi-purpose arts centre. a) Prepare the strongest possible case to prioritize a multi- purpose arts centre that is integrated into the community, is flexible to allow many different uses to occur simultaneously, and is accessible to all. b) Combine the local wisdom of the community (artists, arts organizations, general public) with the professional expertise of appropriate experts in the planning and design of a'multi-purpose arts centre. c) Explore all options for funding mechanisms for the centre. 6.2 Establish a plan to address the immediate need for arts facilities in the short term. a) Explore the use of local structures and facilities for the use of community theatre and other arts groups. b) Preserve, enhance and expand existing arts facilities. c) Work with School District #42 to explore community access to school facilities. d) Establish an archival facility for the arts. 25 Ridge Meadows Arts & Culture Policy & Plan I 11 :li 1 :::1 ,l1, '11 'I''.,·, l'il ,11.1 111'1: ,, I ii'.,1: 'Ii i( I' I I i '., I ,, I I ,.',, ,, l I ' ! !\ i II i i' ti l'i,!i '',\!' '1: 1i,I 1•·! Goals and Strategies Who 26 Date Completed Strengthening Arts Organizations (helping existing organizations with internal issues) Our community boasts an array of arts organizations that combine deeply-rooted organizations whose founding dates back a half century with organizations formed in response to the new needs of the nineties. Almost all are very small, unstaffed or minimally staffed, and operate on shoe-string budgets. Most promote one given art form through presentations (performances, displays, shows, etc.) and through instructional activity. They generally are trying to reach the whole community and for the most part see themselves as somewhat successful in that, although membership-building is a recurrent challenge. The overwhelming pattern of funding is through member dues and admissions, with minimal governmental support. Most organizations exhibit little sense of planning. 7.1 Improve the ability of our community's arts organizations to do their job. a) Offer technical assistance to arts organizations on organizational development matters (planning, programming, fund-raising, finances, membership building, community and public policy involvement, etc.) b) Help arts organizations to do outreach, especially with young people and in schools. c) Encourage arts organizations to support one another's activities. d) Encourage and show artists and arts organizations how to support governmental policies that benefit them. e) Improve staffing levels. f) Help to raise the profile of arts organizations. g) Encourage arts organizations to be open, user-friendly, and welcoming in order to increase participation. h) Help artists and art organizations develop a broader funding base by pointing them toward other funding sources. Ridge Meadows Arts & Culture Policy & Plan Goals and • Strategies Who Date Completed 7.2 Create a local "culture" of philanthropy to boost private donations to arts organizations. a) Learn how philanthropic participation in the arts has been enhanced in other communities. b) Encourage the community to donate to the arts. c) Publicize success stories. d) Establish planned giving or endowments, develop a network of those philanthropic-minded persons, and connect them with projects in their areas of interests. 7 .3 Provide opportunities for artists to become more self-sufficient. a) Encourage the formation of co-ops for joint marketing. b) Encourage the business community and local government to support local artists, such as by purchasing their work or displaying local art works in their window displays. c) Encourage the establishment of a local juried art fair. d) Expand art gallery space to accommodate sales. 27 Ridge Meadows Arts & Culture Policy & Plan Goals and Strategies Who 28 Date Completed Telling Our Story to the Community (increasing education and information) Iri order for our community's cultural and artistic life to be enhanced, artists and arts organizations need to carry on a continual program of educating and stimulating us about the arts and culture, promoting and marketing what they have to offer, and advocating for supportive public policies. The need for more education about the arts in general and information about what's currently available has been documented during the data gathering phase of this project. 8.1 Provide education to artists and arts organizations about promoting and marketing. a) Seek technical assistance from local economic development organizations. b) Educate local economic development organizations on the business needs of artists. c )· Encourage artists a.nd arts organizations to become continual learners. 8.2 Bring the Ridge Meadows Arts Council's communications capacity up to date. a) Establish a home page on the Internet for our community's arts and culture. b) Distribute the Voice of the Arts more widely and more frequently. c) Encourage more editorial coverage of the arts in the press, such as re-establishing an arts column. 8.3 Utilize electronic and broadcast media more effectively. a) Utilize the local cable TY channel more effectively. b) Advocate for the creation of a local radio station. c) Utilize public service announcements more effectively. Ridge Meadows Arts & Culture Policy & Plan Goals and Strategies Who Date Completed 8.4 Promote the arts and culture of our community to the broader region. a) Establish working relations with the arts organizations in neighbouring communities. b) Encourage artists and arts organizations to take advantage of existing opportunities to tell their story at tourist information centres. c) Utilize the regio.nal press, such as Vancouver newspapers ( eg. the Vancouver Sun's What's On section) d) Encourage artists and arts organizations to take part in local tourism planning efforts. 8.5 Take advantage of existing opportunities to advocate for the arts. a) Encourage artists not already involved to become involved in arts organizations. b) Encourage artists to participate in community events and on community· committees. c) Encourage artists and supporters of the arts to run for municipal office. d) Provide opportunities for artists to acquire public speaking and public participation skills, such as communicating with public officials. e) Add an arts component to the municipal newsletters. Ridge Meadows Arts & Culture Policy & Plan 29 B Policies ., ., 30 The following policy statements were adopted by the Maple Ridge and Pitt Meadows City Councils in November, 1996. THAT Council demonstrate its belief in the importance of arts and culture to the. community by formally adopting this Arts and Culture Policy and Plan and by incorporating this Arts and Culture Policy and Plan into the Official Community Plan. THAT Council appoint an Arts and Culture Steering Committee to implement the Arts and Culture Policy and Plan. THAT Council encourage and support in whatever ways it can the planning and organization of festivals and special events • involving the arts as a way of celebrating community. THAT. Council develop a public arts policy based on the recommendations outlined in this Arts and Culture Policy and Plan. THAT Council adopt design guidelines for the future development and redevelopment of the downtown core to give the area an overall, coherent sense of design, including the preservation of heritage structures and spaces . THAT Council acknowleges the role of and include youth in planning the future of the arts in our community. THAT Council commit itself to a timetable for the construction of a multi-purpose arts centre that will be a joint undertaking of Maple Ridge and Pitt Meadows, with provisions for meaningful participation of artists and arts organizations and gener~ public in its planning and design. THAT Council in the intervening time, until a new arts centre is ready, assist artists and arts organizations in securing improved facilities. THAT Council maintain its present level of financial support for the arts and culture and regard this commitment as a foundation on which to build additional resources as they are available, noting that such funding is subject to annual budget reviews. Date Completed Feb,1997 Ongoing Ongoing Ongoing Ongoing Ridge Meadows Arts & Culture Policy & Plan ... someone needs to take leadership ... initial priority should be the construction of a multi-purpose arts centre V PLAN IMPLEMENTATION The final task in any planning process is the fashioning of an implementation plan, that is, a series of specific actions that will be taken to assure that the plan gets implemented. A necessary ingredient of that implementation plan is the identification of some "body" (usually a group or organization) that will take charge of the task and provide leadership, even though the plan belongs to everyone. A plan that belongs to everyone in a sense belongs to no one, and so someone needs to take leadership . Two implementing bodies are recommended by the Steering Committee. First, it is recommended in Policy A that City Council appoint an Arts and Culture Steering Committee to implement the plan. It is recommended that the Steering Committee be composed of representatives from ·each of Maple Ridge and Pitt Meadows municipal councils, Ridge Meadows Parks and Leisure Services Commission, Ridge Meadows Parks and Leisure Services Staff -Arts Council Liaison, School District #42 Trustee, three members of the Ridge Meadows Arts Council, a youth representative, professional artists and the general public. Second , it is realized that not all the goals require municipal action. For those that don't, the chief implementing body will be the Ridge Meadows Arts Council. It is further recommended that each of those entities -the City Council appointed Steering Committee and the Arts Council -begin its work by designating priorities among the goals it will be addressing so that their efforts are well organized and directed to what they see at the moment as the most important tasks. The initial priority should be the construction of a multi-purpose arts centre, something on which the community expressed itself strongly through the Steering Committee. 31 Ridge Meadows Arts & Culture Policy & Plan VI APPENDICES A. Letter dated April 2, 1992 outlining Council resolutions B. Newspaper articles regarding the planning project B-1 The Times B-2 TheNews C. Invitation to focus group sessions D. "Please Respond" Questionnaire/Survey Form E. Organizational Inventory Form F. Newspaper article for community validation meetings G. Respond -Newspaper Ad requesting response H. Agenda for community validation meetings I. What's Your Reaction? form J. Survey Responses Summarized J-1 Need for Public Multi-Purpose Arts Centre J-2 Barriers to Participation in Local Cultural Events J-3 What's Missing in Our Community K. Newspaper article showing Council Support of Plan L. List of Reference Documents Ridge Meadows Arts & Culture Policy & Plan a~ MAPIE RIDGE - J~-orpor.1led 12 Seplt-mbet; ltW 1992 04 02 Maple Ridge Arts' Council P,O, Box 331 Maple Ridge, B, C. V2X 7G2 Attention: Mrs. Rose Kotschara Dear Mrs, Kotscharas RE: Arts Policy CORPORATION OF THE DISTRICT OF MAPLE RIDGE 11995 Haney Place Maple Ridge, 8,C, V2X 6A9 Telephone (604) 463-5221 Fax (604} 463-8336 I am forwarding this letter to confirm Council's recent adoption of the following two resolutions relating to the e~tabliehment of an arts policy~ I, "That the Parks and Recreation Commissiop be requested to work with the Arts' Council and School District to prepare terms of reference fo~ a process which would ultimately result in the establishment of a Munioipal arts policy, noting that the intent of the policy would be to clarify the respective roies of all of the partners who are involved in providing arts related services in the Community and to esta~lish guidelines for the equitable distribution and best use of available resources to ensure the greatest community benefit is achieved." 2, "That the Parks and Recreation Commission be invited to undertake an inventory of all cultural and all arts activities in association with the Arts' Council and establish terms of reference to be included for them," Alderman Scott Leaf, Alderman Jon Harris, Commissioner Candace Gordon and Trustee Faye Isaac have all expressed interest in being involved in the committee and I would "PPr~oiate receiving the names of the Arts' Council representatives at your earliest convenience. For your information I have assigned our Recreation Manager, Josie Chubaok, to facilitate the work of the committee and wbuld expect her to be in touch with all of the individuals involved within the next few weeks,· . &Plan • cuuure poltCY ..1ows Arts & Ridge Mea1,1, -2 - Please feel free to contact Josie or me at your convenience should you have any questions concerning the process, jMM/ed • • / • cc -Ma. JosU.uback, Recreation Manager Alderman Leaf l\lderman Harris Commissioner Gordon Trustee Isaac .lows Arts & Ridsre M-eau . & Plart cutture pottcY Appendix B-1 Maple Ridge Pitt Meadows Times July 3, 1996 Arts council to draft new sets an agenda cultural policy Public input is being sought as Maple Ridge and Pitt Meadows attempt to craft an arts and cultural policy. .The Ridge Meadows Parks & Leisure Services and the Ridge Meadows Arts Council plan to hold four focus group sessions in mid-July and hear what the public has to say about pri- orities in the arts. With the help of a con- sultant, Bernie Jones, the arts council wants to find out how best to use the community's cultural en- ergy as well as look at the possibility ofbuilding a cen- tre that serves both the per- forming and visual arts, said Brenda Finlayson, ex- Ridge Meadows Arts & Culture Policy & Plan ecutive director of the arts council. "Our goal is to prepare an Arts and Cultural Policy and Plan that sets out goals for the future development of the arts and culture in our community, as well as a plan by which these goals can be attained" Finlayson said. The first public session takes place on Thursday, July 11, from 7:30 to 9:30 p.m. at the Centennial Cen- tre. Other sessions take place on Friday, July 12, from 8:30 to 10:30 a.m. at the Maple Ridge Art Gallery; July 18, from 7 to 8:30 p.m. at Pitt Meadows Library; and July 19, noon to 2 p.m. at Maple Ridge Public Li- brary. Finlayson expects the project to last four months and cost almost $7,000 to complete. An interim report will be available for public viewing in early September with the final presentation in Octo- ber. Community leaders tried to initiate an arts and cultural policy in 1992 but the project had to be shelved, Finlayson said. The Ridge Meadows area is "facility-poor" Finlayson said, but added the art's most pressing needs are the "endorsement and support of communities." Appendix B-2 Maple Ridge Pitt Meadows News July 3, 1996 Public input sought into arts and culture project Is Ridge Meadows a com- munity that values arts and culture? That's what the next few months will determine, as a local committee works towards developing an arts and culture policy and plan for the two municipalities. A project of Ridge Meadows Parks and Leisure Services and Ridge Meadows Arts Council, the policy and plan would set out the goals for the future de- velopment of arts and culture, as well as a plan to attain those goals. "It's not a shelf document, it's to be an active, working plan," said project co-chair Brenda Finlayson, executive director of the arts council. The other project co-chair is Don Cramb, Ridge Meadows Parks and Leisure Services west area recreation manager. The process started in June, with the creation of a 15- member steering committee and hiring of Bernie Jones, a community development and planning consultant from Vic- toria. Jones has a decade of ex- perience in community arts planning, and has worked with communities that are similar to Ridge-Meadows. , Ridge Meadows Arts & Culture Policy & Plan The next few weeks of the project will be dedicated to col- lecting community input into how the arts and culture should be developed in the community. 'We want to work towards mainstreaming arts in the com- munity" Finlayson said. The policy will be important in preventing cultural and eco- nomic leakage, when perform- ers and arts enthusiasts seek the arts in other communities. Topics likely to be explored include public art, arts facili- ties and multi-culturalism. Information will be gath- ered through public focus group sessions (see schedule below), a two-page question- naire and an inventory of ex- isting arts groups, organiza- tions and programs. The process is designed to bring together many different parties to decide how best to use their cultural arts energies and resources to enhance the community. After the data gathering stage, the committee will pull together the information and hold workshops to draft the plan. A community forum will be next, to obtain a response to the draft plan. A revised plan will then be written and presented to pub- lic bodies such as the parks and leisure advisory commit- tee, parks and leisure commis- sion and the municipal coun- cils in Maple Ridge and Pitt Meadows. The committee hopes to have its data gathered into a draft document by September and present the document to both municipalities by October. The plan would be imple- mented by Parks and Leisure Services and Ridge Meadows Arts Council. The 15-member _ steering committee includes arts leaders, council members, business people, municipal and school representatives. The public is invited to at- tend one of the following focus groups: July 11, 7:30 to 9:30 p.m. at Centennial Centre July 12, 8:30 to 10:30 a.m. at Maple Ridge Art Gallery (cof- fee talk) July 18, 7 to 8:30 p.m. at Pitt Meadows Library July 19, noon to 2 p.m. at Maple Ridge Library (brown bag lunch) Participants are asked to confirm their attendance by calling 467-3825. I I I I I ,, 'I' I I 'I \ \\ Ridge Meadows Arts and Cultural Policy Project Ridge Meadows Arts Council • Ridge Meadows Parks & Leisure Services INVITATION Date: 2 July 1996 To: From: Ridge Meadows Parks & Leisure Services and the Ridge Meadows Arts Council are pleased to invite members of the community to participate in their choice of four focus group sessions. Our goal is to prepare an Arts & Cultural Policy and Plan that sets out goals for the future development of the arts and culture in our community, as well as a plan by which these goals can be attained. We need your input, ideas, and your vision for the future of the arts. Everyone is welcome. Please confinn your attendance by leaving a message at 467-3825. We look forward to heating from yqu. FOCUS GRQUPDATES & LOCATIONS: Thursday, July 11 Friday, July 12 -Coffee Talk Thursday, July 18 Friday, July 19 -Brown Bag Lunch 7:30 • 9:30 pm 8:30 to 10:30 am 7:00 to 8:30 pm 12:00 to 2:00 pm Centennial Centre Maple Ridge Art Gallery Pitt Meadows Library Maple Ridge Public Library Arts & Cultural Polley/Focus Group • Invitation d,oWS AftS & Rid-ge M.ect .. . , &Plan cutture poh<:Y Appendix D-1 PLEASE RESPOND RIDGE MEADOWS ARTS AND CULTURAL POLICY AND PLAN SURVEY Do you feel that it's important for arts and cultural programs, facilities, and opportunities in Maple Ridge and Pitt Meadows to keep up with our growth? The Ridge Meadows Arts Council and Ridge Meadows Par-ks & Leisure Services do. So they've begun developing an arts and cultural policy and plan for the Maple Ridge and Pitt Meadows community. It will set out goals for the future development of the arts and culture here and a plan by which those goals can be attained. By completing and returning this questionnaire, you'll be playing an important role in this planning process. Please return your completed questionnaire to the Ridge Meadows Arts Council at 22520 -116th Avenue, Maple Ridge, B.C. V2X 7G2, to the Ridge Meadows Leisure Centre, to the Pitt Meadows City Hall, to Black Bond Books, or to The Times office NO LATER THAN JULY 31. Fax to 467-1498. You do not need to add your name to this and information will be released to the public only in summarized, statistical form. If you have any questions about this project or the survey, feel free to call Brenda Finlayson (Arts Council Executive Director) at 467-3825, Don Cramb (West Area Recreation Manager, Ridge Mead- ows Parks & Leisure Services) at 465-2451, or Bernie Jones (project consultant) at 604-380-6025. • 1. Which of the following cultural activites have you attended or personally participated in during the last six months? Check as many as apply, with an "L" if it was local (in Maple Ridge or Pitt Meadows), "O" if out- of-town. Attend musical concert __ Attend live theatre performance Visit fine arts exhibit __ Attend fair/festival/parade __ Visit museum/zoo/planetarium __ Go to dance performance __ Visit photography exhibit Attend arts/crafts show __ View rented videos __ Write stories, poetry, etc. Attend movie theatre _ Take arts or crafts course through Ridge Meadows Parks and Leisure Services or Arts Council Take art or craft course/lessons elsewhere _ Perform music/sing (excluding inthe shower!) Listen to recorded music _ Do photography/video _ Paint/sculpt/do pottery/etc. Perform dance _ Practice some craft such as sewing, woodworking, ceramics, etc. Others ______________ _ 2. Check which, if any, of the following factors tend to keep you from attending or participating in more cultural activities here in Maple Ridge-Pitt Meadows. __ High cost _ Atmosphere (Don't feel welcome) __ Low quality _ Distance or transportation problems __ Not enough choice _ Poorly advertised __ Inadequate facilities _ Bad scheduling Other __________ _ 3. How do you usually learn what cultural events are going on in Maple Ridge-Pitt Meadows? The News -Art Scene section Elsewhere in The News The Times -Fast Times section Elsewhere in The Times __ A Vancouver paper __ Direct mailing Voice of the Arts newsletter Ridge Meadows Arts & Culture Policy & Plan _ Ridge Meadows Education & Recreation Brochure _ Local cable station _ Other television station _ Radio _ Direct mailing _ Public Library Other ______________ _ :i I I I I Appendix D-2 4. How would you rate the cultural life of the Maple Ridge-Pitt Meadows community on each of the following factors? Amount of cultural activities Variety of cultural activities Quality of cultural activities Public appreciation of the arts Openness to new cultural ideas Multicultural representation Great Good Unsure Fair Poor 5. Have you attended an arts event, class, or performance in the past year in any of the following places? __ Old Library Auditorium __ Maple Ridge Art Gallery Pottery Studio Band Stand __ Craft studio Local school Dark rooms Music or dance studio Private home __ Local park __ Community centre (Which one? _________ ) Centennial Centre __ Other ( _________________ ) 6. The Maple Ridge-Pitt Meadows area really needs a public multi-purpose arts centre (with space for music, theatre, dance, visual arts, etc.). __ Strongly agree __ Agree 7. Please comment. Unsure Disagree Strongly disagree 8. The most important thing the Steering Committee drafting the cultural policy and plan should keep in mind is ... 9. What's missing in this community that would really make it a more interesting place to live is ... Please answer the following so that we can see how different grouips in the community feel about these issues. Remember we don't need you name and only summarized results will be publicly released. 10. What is your age? ____ _ And your gender? ____ _ 11. What is.the highest level of schooling you completed? __ Elementary School __ High school Technical school __ Community college Female ____ Male __ 4-year college degree __ Advanced degree Pitt Meadows Maple Ridge Elsewhere NIA 12. Where do you live? 13. Where do you work? 14. Where does your spouse/partner work? 15. How long have you lived in this community? ___________________ _ Additional comments? Thank you! Please return by July 31 Ridge Meadows Arts & Culture Policy & Plan Appendix E-1 RIDGE MEADOWS ARTS COUNCIL ARTS & CULTURAL POLICY PLANNING PROJECT INVENTORY FORM The following inventory form is intended for agencies, organizations, regular programs, and other entities which contribute to the cultural life of Maple Ridge-Pitt Meadows. If some question does not apply to your particular organi- zation or program, please indicate that with an NIA (Not Applicable). l. Name of organization or program __________________________ _ 2. Address------------------------------------ 3. Phone-------~--4. Fax _________ 5. e-mail 6. Name and title or position of coi;itact person 7. When was your organization or program founded? 8. What is your organization's legal status? Public __ For profit __ Not formally organized 9. What is its main purpose or mandate? __ Non-profit registered society __ Other non-profit __ Other ( -------~----) 10. What are the main activities it carries out each year? 11. How many members do you have? __ Not a membership organization 12. Please describe your staffing, if applicable: numbers, titles, full/part-time/volunteer, etc. 13. Is there some particular segment of the community that you define as the audience you're trying to reach? __ No, trying to reach whole community 14. How successful would you say you've been in reaching them? __ Very successful Somewhat successful 15. What are your total operating expenses for the year? Ridge Meadows Arts & Culture Policy & Plan Unsure ___ Not too successful ___ Not at all successful Appendix E-2 16. What are your usual sources of revenue and approximate percentage of the total each represents? All sources should total 100%. __ Maple Ridge Arts Council __ Municipal government __ Provincial government __ Federal government Private or business donati.ons __ Donated services, equipment, space __ Other( • __ Membership dues Foundations __ Admissions, ticket sales __ Sales of art works __ Casino, bingo, fund-raisers Endowment ) 17. How would you rate the adequacy of your organization's physical facilities? Quite Just Generally Adequate Okay Unsure Inadequate performance space 1 2' 3 4 audience seating 1 2 3 4 dressing room 1 2 3 4 rehearsal space 1 2 3 4 display space 1 2 3 4 studio space I 2 3 4 office space 1 2 3 4 storage space I 2 3 4 special lighting 1 2 3 4 special acoustics I 2 3 4 special flooring 1 2 3 4 other ( ) 1 2 3 4 other ( ) 1 2 3 4 18. At this time, what are your organization's two or three greatest needs? 19. Please state your short-term and long-term goals, if you have defined some. SHORT TERM I LONG TERM I I I I I Please use the space below for any additional comments you wish to make. THANK YOU! Ridge Meadows Arts & Culture Policy & Plan Totally Inadequate 5 NIA 5 NIA 5 NIA 5 NIA 5 NIA 5 NIA 5 NIA 5 NIA 5 NIA 5 NIA 5 NIA 5 NIA 5 NIA Appendix F Maple Ridge Pitt Meadows Times September 11 , 1996 Arts _policy to eye f aci I ities The creation of more fa- cilities is a major goal that Ridge-Meadows Arts Coun- cil has come up with in its first draft of an arts and cultural policy for Ridge- Meadows. Executive director Brenda Finlayson said a good starting point would be the Centennial Centre, which the seniors plan to vacate for another facility. There would, however, be competition for the space. 'We feel we have a strong hand for it and what would be the best use of this cen- tre," Finlayson said. "Some of the other groups that Ridge Meadows Arts & Culture Policy & Plan might have an interest in the facility might have a narrower focus." Other options include Cam Neely Arena, which might be opened up for other uses if current district negotiations produce a twin-rink arena elsewhere. The arts council could also work with the school dis- trict to make school facili- ties more accessible to the public, Finlayson said. The public can help fine- tune the draft policy at meetings Sept. 19 in Maple Ridge's Old Library at 1:15 p.m. and Pitt Meadows municipal hall at 7:30 p.m. A telephone hotline for pub- lic comments has been set up at 467-7335. The draft was devised with the help of consultant Bernie Jones after public forums and a newspaper questionnaire. "We were really over- whelmed by the amount of information we got. We're really working hard to go through it," Finlayson said. The plan must go through Parks and Leisure Services Advisory council and commission before it becomes policy .. ' ' \ '\ \ \ \ • MAPlE HIIJ(lE • PITT MEADOWS 11MES September 15: 1996' 11 ■ DRAFT w RIDGE MEADOWS ARTS & CULTURE • POLICY & PLAN WE NEED YOUR RESPONSE! listed btolow ,,. ••• poll<ie• >n<I ..,.n of""' llfd,-M.adowsAru I, Cuku"' Palky .& Pim. Th• 15-m.......,. S.•"""& CommlttH \Wlkh dnfftcJ them :nkJ you to mtew lhtnt and fve u, )'Olll" COnlldentcf resporue In one al MV w.,s: • Attend one of the two community forums: • Thursday, September 19, I I I 5•1:~5 pm -Old Library Auditorium ' ·:r~~r!~:~iiit~~'r~~r,~~;l;/~;:~:..r.:.",.;.,;!::.:.adows Munfdpal Hall 2◄ hotin a dly bttwtten S,ptembtr I ◄ u,d September ll. Thef.e pollcif.s and' goab 1-nd :1 nt of 60 nr.tttgl1.1 for reac:hln& \ht pals art bued on thi! ton,uns, nreds1 t"u~ 1:::*~~;~~:~d~ibtaa1:1;:,.~~~~.l:~tro-:::.~: !~r;;~,ts~~:,;::!=t!':!~~~ Old we he»r you <orrtedy~ ltt U1 know! . Once the Sinrinc: Committee hu heard yc~r rttsponH and made any MCtsury re:viifoM, tht documiu,l will ,:o to Y1rlouJ public advltory (Qmmlttn.1 and ewini:uilfy to the Map!• Ridge ind Pitt Mudows Coontil$ to btcome officitl munklpal po119'· POLICIES ntAT Coundl ........ .,.,. k btlltf III Ille~ of ans and""'""•• lhe nmmunl!J ~ fotnt•llt' ffoptinc this Arts and C.ltufl' Pof,:i.1M Plan. th•t Coundt wlh fn<0rporatt :fill J.":~:'t!u!~d" c!~': ;::,::; ='"'J:! ,:'rm C1.':.':n":':L':.i:;.. tltlf C-andl wm nflt Counc:R en,ourap ,nd tuppert ht whatewr waJ1 ft Cllf tht pta11nln1 a,ul fflanld111 411 fe1tlnl1 and sp,dal utnts lriveMl!J tht #ts u • w-, or cfflt.nltn1 cotnmuntc,. THAT Coundf dewlap • p11bRc: arts ponq •IIN ott die n:cotnmend&Jfons outfitted thfs Arts and Culturw-Polity and Plan. THAT CouncU adopt dt:sls;tt pldednu ,_,. thlf: lutt,N tl•vd•pmtnt atfd nt•d•vefopmenJ ., tht-downtown c:ore to pwe the aru •n .vcNtL ca...,_nl """ of fldcn. lnducfffl1 th« , pN11e,vatlon t)( htritage 1tructurn and t.pacH, THAT Council adc11owlt-dges tht n>fc o, )'DJUh In phl:nnfn1 the futurt t,.f tHU' community and that C:ouru:Jf wlfl appoint rn11tt ybVth fD cldun 1d•lkry bodies, lffAT Cou,nU commit itteU to ;1 t1mdablt ror tht C4'1\1C,Uctlon o, a m11llf.putp11u .1:rtt ctnttt- that wUI be a ioh~t undetu,jjlng ~f Ha.pie Rhf&ill! 11ttd Ph:r H-ead'CIW't, wH.h pn,vhlor;s for munlnlftd p,rtfdp1tli,n ol ~rtlsts u1d .nu ttr,:.i.ntutlan, and 1en1nJ publ1c ln H• plannln& and deslp, THAT (:otmdl Jn tht lnter~nln,: dmt, vntU I fil!W art& c,ntN 11 ready, ahltt .utllts and ut •ra•nlutioru i" Utt1rln1 lmpr.wtd ficllltlt1. GOALS . &Platt • cutture pohcy aws Arts & Ridge Mead .. PRESCHOOL (Age 3 lo 5) • Alls & Craft; M,dloy • Kinder Clay : i~n~,~~:.:r:iiS1mas Carousel , Chrislmas Kinder Clay • little Elvts' Workshop • Saola's Wor!(s.hop CHILDREN • Gra~~:=r • JtwelleJy Malino • fone,y for r.mlllff (Aue 6 & up lrilll Mull) • All Abu S<llool • Chrislroas Mab ff Mirloll =~~""il'::;11\1 • Junior Carpenters • GfnQt11brtad Housss •A-Cllrlslrnas •little Potters • Pottery Aller Schoof ADULT/TEEN •Nole: Daytime cruses avaUabll • Black & While Photography : leee°;:1:if~l:to with Past~I• • Christmas Bows & Boxes •·Christmu Papcrm,kloo • Creative, Chrislmas Aoral Dtslon • c,oche~ tor Chrislmas- • Dried Flomr ARl1\1fnG ! w,111 w .. Worfdav • Makloo 'l'ott"l' •Sculpture • Silk & Dried 0es!Qff$ loryour Homo •$plnllfl1\1 • Teen Thiatrt • ll>pwyCllrlslmasTree . • W.ter<Olour PainlinQ • lnlerm,dlale or llcilinner DANCE J ! 1. 2. 3. 4. Appendix H RlDG]!; ME,inows Altrs A1V1> CDL~ PoL1cy A.l\11) PLv, COM11fVJVrry VA.LlDA.'l'Joiv Fo~VM.s SeptelJJber 19, 1996 AGIEJVD.4 Presentation • Planning process • n,conin,ended PoJ;c;es, goai,, Ptelin,;nary •IJategfo, Community response • questions & answers • responses • coll]plete feedback forms Wrap Up: next steps in the Process 10 min 25min 45min d 5 Arts RidgeMea ow l , & Plan & Culture Po icy App~ndix 1-1 DRAFT RIDGE MEADOWS ARTS & CULTURE POLICY & PLAN What's your reaction? Listed below are the policies and goals of the Ridge Meadows Arts & Culture Policy & Plan. The Steering Committee which sought your views and then drafted these policies and goals, needs to know if they've heard you right. Please feel free to add comments under each section or at the end. Thank you. POLICIES A. THAT Council demonstrate its belief in the importance of arts and culture to the community by formally adopting this Arts and Culture Policy and Plan. That Council will incorporate this Arts and Culture Policy and Plan into the Official Community Plan. That Council will appoint an Arts and Culture Steering Committee to implement the Plan. B. THAT Council encourage and support in whatever ways it can the planning and organizing of festivals and special events involving the arts as a way of celebrating community. C. THAT Council develop a public arts policy based on the recommendations outlined in this Arts and Culture Policy & Plan. D. THAT Council adopt design guidelines for the future development and redevelopment of the downtown core to give the area an overall, coherent sense of design, including the preservation of heritage structures and spaces. E. THAT Council acknowledge the role of youth in planr-iing the future of our community and that Council will appoint more youth to citizen advisory bodies. F. THAT Council commit itself to a timetable for the construction of a multi-purpose arts centre that will be a joint undertaking of Maple Ridge and Pitt Meadows, with provisions for meaningful participation of artists and arts organizations and general public in its planning and design. G. THAT Council in the intervening time, until a new arts centre is ready, assist artists and arts organizations in securing improved facilities. GOALS Celebrating community through the arts (making greater use of fairs, festivals, civic events) 1. Involve artists and arts organizations more fully in special events as a way of celebrating community through the arts at the municipal, community and neighbourhood levels. 2. Capitalize more fully on heritage or other significant structures or places in the community as focal points for special events. Enriching our community's artistic and cultural experience (addressing the content of what artistic and cultural experiences are offered) 3. Work to recognize our community's unique artistic and cultural identities. 4. Preserve our community's threatened rural heritage as an important component of our local cultural identity. 5. Increase the amount of public art, ie. art that is publicly observable either outdoors or in buildings open to the general public. 6. Create more opportunities for residents to have active, hands-on experiences with the arts. 7. Provide adequate facilities for the arts in our community that would allow more of the arts events that residents often attend elsewhere to be held here as well. • Ridge Meadows Arts & Culture Policy & Plan DO YOU AGREE? Yes Unsure No Making our community more physically attractive (addressing urban design issues) 8. Develop an aesthetic focus for both our down town cores. 9. Celebrate our built heritage, especially in redevelopment projects. 10. Add public art as an element of urban design. Boosting our economy (realizing art & culture's economic development potential) 11. Make the case for the economic importance of the arts more effectively. 12. Promote our arts and culture as a tourist attraction more extensively. 13. Develop and convey to the public a greater understanding of the economic situation of artists so that artists are less amenable lo exploitation. Moving into the next generation (involving youth in the arts) 14. Include and support youth more effectively in the arts and culture. 15. Offer more events that appeal to youth. 16. Offer more events that appeal to families. Giving the arts a proper home (developing a multi-purpose arts centre) 17. Respond to community needs and desires by committing to a timetable for the construction of a multi-purpose arts centre. • 18. Establish immediately a plan to address short term needs with long term objectives. Strengthening arts organizations (helping existing organizations with internal issues) 19. Improve the ability of our community's arts organizations to do their jqb. 20. Create a local "culture" of philanthropy to boost private donations to arts organizations. 21. Provide opportunities for artists to become more self-sufficient, • • Telling our story to the community (increasing eduction & information) 22. Provid.e education to artists and arts organizations about promoting and marketing. 23. Bring the Ridge Meadows Arts Council's communications capacity up to date. 24. Utilize electronic and broadcast media more effectively. 25. Promote the arts and culture of our community to the broader region. 26. Take advantage of existing opportunities to advocate for the arts. About You In which community to you live? __ Maple Ridge __ Pitt Meadows __ Elsewhere How long have you lived here? ___________________ _ What is your age?____ Your gender? __ Female __ Male Did you: __ attend one of our July focus group sessions? __ fill out the earlier questionnaire? THANK YOU! Ridge Meadows Arts & Culture Policy & Plan Appendix 1-2 DO YOU AGREE? Yes Unsure No Arts & Cultural Policy/Draft Policy & Plan j'' . i ' ' i I ii ll I,, I 1:1, i(j I Appendix J-1 NEED FOR PUBLIC MULTI-PURPOSE ARTS CENTRE Strongly Agree -128 64.65% Ridge Meadows Arts & Culture Policy & Plan ,--Agree -38 19.19% Unsure -21 10.61% Disagree -7 3.54% Strongly Disagree -4 2.02% BARRIERS TO PARTICIPATION IN LOCAL CULTURAL EVENTS Atmosphere (feel unwelcome) Low quality Distance or transportation High cost Bad scheduling. Poorly advertised Not enough choice Inadequate facilities Appendix J-2 0% 20% 40% 60% 80% 100% c■ Barrier ji Not·a barrieO Ridge Meadows Arts & Culture Policy & Plan Appendix J-3 WHAT'S MISSING IN COMMUNITY TO MAKE IT MORE INTERESTING Improved inter-group relations More public art,· murals Politicians who support the arts Recreation or swimming facility Community is okay now; nothing missing More varied arts events Greater public awareness or acceptance Other specific arts facility More arts events (focus on quantity) More arts programming for youth Live theatre, live theatre facility Multi-purpose arts centre for all arts Ridge Meadows Arts & Culture Policy & Plan Both refer to facilities I ,; it ; --------. -------------------- ' I 0 4 8 12 16 20 24 28 32 Number of Persons Mentioning Item LIST OF REFERENCE DOCUMENTS 1. • District of Maple Ridge Parks, Recreation and Cultural Master Plan Professional Environmental Recreations Consultants Ltd. (P.E.R.C.) August 15, 1991 2. District of Pitt Meadows Parks Recreation and Culture Master Plan (P.E.R.C.) August 15, 1989 3. A Tourism Impact Study and Implementation Plan for Tourism Pitt Meadows The Cascadia Group 1996 4. Ridge Meadows Arts & Cultural Policy & Plan (Compilation of Survey and Inventory Results) Information Packet of Supporting Material August 22, 1996 (55 Pages) Ridge Meadows Arts & Culture Policy & Plan Appendix L