HomeMy WebLinkAboutPLSC 2015-09-10 Agenda.pdfMaple Ridge and Pitt Meadows
Parks & Leisure Services Commission
Regular Meeting
Blaney Room, Maple Ridge City Hall
September 10, 2015
6:30 pm
AGENDA
1.Welcome & Introductions
2. Adoption of the Agenda
3. Minutes of the Commission Regular Meeting – July 9, 2015
4. Delegations:
4.1 Ms. Katie Sather-Stein - Pitt Meadows Paddling Club
4.2 Mr. Mike Malfesi, Ridge Canoe & Kayak Club
5. Staff Presentation:
5.1 Wind Storm Update
6.Decision Item:
6.1 Sport and Physical Activity Strategy
6.2 Ridge Canoe and Kayak Club Lease Renewal
6.3 Maple Ridge Lapidary Club Lease Renewal
6.4 Emerald Pig Theatrical Society Lease Renewal
6.5 Fees and Charges Recommendations
6.6 Golden Ears Winter Club Update
7. Discussion Items
8. Information Items
8.1 Email: Off Leash Dog Park – Upper Maple Ridge Park
8.2 Volunteering Matters Invitation
8.2 Culture Days Poster
9. Commission Liaison Reports
10. Staff Liaison Reports
11. Question Period
12. Motion to adjourn
PARKS & LEISURE SERVICES
Page 1 of 6
City of Maple Ridge
and the
City of Pitt Meadows
MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES
COMMISSION REGULAR MEETING
The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services
Commission, held in the Meadows Room, Maple Ridge City Hall, 12007 Harris Road,Pitt Meadows,
British Columbia, on Thursday,July 9, 2015 at 6:30 pm.
COMMISSIONERS PRESENT
Commissioner Nicole Read, Chair City of Maple Ridge, Mayor
Commissioner Bill Dingwall, Vice-Chair City of Pitt Meadows, Councillor, Acting/Mayor
Commissioner Richard Boulton Member at Large, Pitt Meadows
Commissioner Kiersten Duncan City of Maple Ridge, Councillor
Commissioner Nancy Jellett Member at Large, Maple Ridge
Commissioner Don Mitchell Member at Large, Maple Ridge
Commissioner David Murray City of Pitt Meadows, Councillor
Commissioner Dave Rempel School District No. 42, Board of Education, Trustee
Commissioner Shannon Roberts Member at Large, Pitt Meadows
Commissioner Tyler Shymkiw City of Maple Ridge, Councillor
Commissioner Christine Smith Member at Large, Maple Ridge
Commissioner Mike Stark City of Pitt Meadows, Councillor
STAFF MEMBERS PRESENT
Kelly Swift General Manager: Community Development, Parks &
Recreation Services
Sue Wheeler Director Community Services
Wendy McCormick Director Recreation
David Boag Director Parks & Facilities
Geoff Mallory Manager Parks & Open Space
Bruce McLeod Manager Parks Planning & Development
Ingrid Kraus Executive Assistant
COMMISSIONERS ABSENT
Commissioner John Becker City of Pitt Meadows, Mayor
Commissioner Mike Murray School District No. 42, Board of Education, Chair
Commissioner Eleanor Palis School District No. 42, Board of Education, Trustee
Commissioner Stefany Tunshell Member at Large, Maple Ridge
There being a quorum present, Chair Nicole Read called the meeting to order at 6:35 pm.
1.Welcome & Introductions
Commissioner Read welcomed everyone to the meeting and introductions were made.
2.Adoption of the Agenda
Add Item 5.1 -Youth Services Video
Renumber Item 5.2 –Virtual Parks Tour
Add Item 8.4 -Caribbean Festival Letter –Funding Request.
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission
Regular Meeting Minutes –July 9,2015 –Draft
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 6
R15-048 It was moved and seconded
That the Agenda for July 9,2015 be adopted as amended.
CARRIED
3.Minutes of the Commission Regular Meeting –June 11, 2015
It was noted that Commissioner Bill Dingwall, Pitt Meadows Councillor/Acting Mayor, was in
attendance at the June meeting and that Commissioner-at-Large member,Shannon Roberts
was not present.
R15-049 It was moved and seconded
That the Minutes of the Maple Ridge and Pitt Meadows Parks &Leisure Services Commission
Regular Meeting of June 11,2015 be approved as amended.
CARRIED
4.Delegations -Nil
5.Staff Presentation:
5.1 Youth Services Video
Ms.Sue Wheeler introduced the YouTube video.During this year’s Pitt Meadows Day
festival, youth services was involved in a number of activities including participating
in the parade, hosting a scooter competition, having a field exhibit and working with
the youth multi-media program to capture the event through film.The parade float
which consisted of the YOI bus was a big hit with youth from the Mentorship program
handing out treats with action park etiquette cards.Youth Services also hosted a
field exhibit with youth workers promoting the program and engaging youth and
families with giant games.
To capture the energy,a Pitt Meadows Day video was produced as part of the newly
created Multi-media program that helps youth that are interested in a career in
photography and filming,learn the fundamentals of planning, filming and
editing.This was their first production. The video was shown and Commissioner
Stark asked if it could be made available to post on the Pitt Meadows website.
http://youtu.be/kR9Odh-2G7U
5.2 Virtual Parks Tour
Mr.Bruce McLeod introduced the format for the Virtual Parks Tour presentation. Ms.
Syliva Pendl spoke to the Whonnock Lake Project and signage; Mr. Michael Millward
reviewed the facilities projects and Mr. Geoff Mallory spoke to the Parks Operations
projects. A discussion followed with Commission member’s commenting on the
volume and quality of the work completed.Commissioner Jellett asked whether
more information on the Mill Creek Trail could be included on the Parks & Leisure
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission
Regular Meeting Minutes –July 9,2015 –Draft
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of 6
Services website.Additional information was provided on what the process is for
opening the pools for the summer.
6.Decision Items
6.1 Festival Grant Approvals –Second Intake
Ms.Yvonne Chui spoke to the festival grants report and thanked the festival
subcommittee on their work for this second intake. The sub-committee includes
Commissioners Richard Boulton,Christine Smith and Commissioner Stefany
Tunshell, who was unable to attend this evening.
Commissioner Dave Rempel declared a conflict of interest and stepped out at 7:28 pm.
Ms. Chui explained that the applications were well done and reviewed the
applications and funding chart. The next intake will be February 2016. A discussion
on the funding and the policy followed.
R15-050 It was moved and seconded
That the festival support allocations for December 2015 to April 2016 be approved as
recommended by the Commission Festival Support Sub-Committee in the attached 2015-07-09
chart on this subject for a total allocation of $17,900.
CARRIED
Opposed Commissioner Dave Murray
Commissioner Dave Rempel returned to the meeting at 7:40 pm.
6.2 Upper Maple Ridge Park –Dog Off Leash
Geoff Mallory reviewed the report and stated that the size of the off-leash park was
modified based on the feedback received from the on-site meeting. Staff will be
installing the park on a six month trial and soliciting feedback from the users and
neighbouring residents.Comments on the use of the feedback form, how results will
be used and whether there were any impacts on the ball associations were
discussed.
Mr. Westrand of Maple Ridge was acknowledged and asked if he had any comments
to add. Mr. Westrand indicated he would be visiting the Westview Park in the next
few weeks.
R15-051 It was moved and seconded
That staff be directed to install the proposed off-leash area at Upper Maple Ridge Park on the
condition that the Commission be provided with a report of all compliments or complaints after a six
month period of operation, at which time a final determination can be made on the future use of this
site as an off-leash area.
CARRIED
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission
Regular Meeting Minutes –July 9,2015 –Draft
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 6
6.3 Special Event Trailer Memorandum of Understanding Renewal
Ms.Yvonne Chui reviewed the report and partnership with the Ridge Meadows
Association of Community Living (RMACL).The program offers delivery of the event
trailer for use in both communities. This service is good quality and affordable to the
community. It also offers employment opportunities for individuals with
developmental disabilities.A discussion followed and comments on the value and
investment of this service were noted. Commissioner Mitchell asked about the rental
fee split.
R15-052 It was moved and seconded
That the Memorandum of Understanding with the Ridge Meadows Association for Community Living
for the special event trailer be renewed for an additional three years.
CARRIED
6.4 Pitt Meadows Community Garden (PMCG)Agreement
Mr.Geoff Mallory mentioned the presentation made by the PMCG representatives in
January and then spoke to the staff report. A discussion followed on opportunities for
incorporating a gate as part of the centennial project, hours of operation/watering
times and whether there were opportunities for donations to the food bank. A
question was raised regarding the need for a plumber and Mr. David Boag provided
the history of the garden and why the expertise of a certified plumber is required.
Commissioner Dave Murray suggested that funding additional costs might be
something that could be brought back to Pitt Meadows Council for further discussion.
R15-053 It was moved and seconded
That the Chair and General Manager, Community Development, Parks and Recreation be authorized
to sign and seal the License to Occupy agreement with the Pitt Meadows Community Garden Society.
CARRIED
6.5 Fundamentals Day Care Lease
Ms. Wendy McCormick indicated that this is the operator’s first renewal option and
reviewed the report.
R15-054 It was moved and seconded
That a recommendation be forwarded to Maple Ridge Council that the Corporate Officer be authorized to
sign and seal the Fundamentals Childcare Centre Lease Agreement 2015 -2018.
CARRIED
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission
Regular Meeting Minutes –July 9,2015 –Draft
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of 6
6.6 Ridge Canoe & Kayak Club Lease
Ms.Wendy McCormick reviewed the staff report and a discussion followed.
Commission members were interested in knowing more about the club’s annual
budget, future plans, their fundraising efforts and,to speak to their membership.
Commissioner Boulton suggested contacting North Vancouver Parks who have a
similar facility. As there were a number of questions raised,staff was asked to
gather more details and bring this item back in September.In addition, the Club is to
be invited to attend as a delegation.
R15-055 It was moved and seconded
That a recommendation be forwarded to Maple Ridge Council that the Corporate Officer be authorized to
sign and seal the Ridge Canoe and Kayak Lease Agreement 2015-2020.
DEFERRED
7.Discussion Items
7.1 Fees & Charges Policy Review
Ms.Wendy McCormick spoke to the report which was brought back to Commission
per the request at the June meeting for an update on the recent policy review that
was undertaken.
8.Information Items
8.1 Arts Council Bylaw Amendment
Ms. Yvonne Chui reviewed the staff report and changes being proposed by the Arts
Council, to their Society’s bylaws.
8.2 Petition: Pickleball Court
Mr. Geoff Mallory reported on the petition received from citizens who are interested
in some additional Pickleball courts. A discussion followed and this item was
referred back to staff to follow up with the petitioners. Staff was asked to complete a
review of the existing inventory and research opportunities and identify possible
impacts on the request to increase the Pickleball court inventory.
8.3 Whonnock Public Art –Verbal Update
Ms. Yvonne Chui reported that through the Maple Ridge Public Art Steering
Committee, Collabor8 Architecture + Design has been awarded the commission in
the recent public art call for Whon nock Lake.Their proposal entitled, “BLOOM”,will
be installed in the spring of 2016.The artist team will be working throughout the
summer and fall to complete the first stage of the public art installation.The artists
will engage the community about this public art project at various information/open
house types of opportunities including the Business Improvement Association’s
Summer Market & Haney Farmers Market on July 25 and later at Whonnock Lake in
the fall.Details will be on the website in the near future. Ms. Chui then showed a
few slides illustrating the art project.
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission
Regular Meeting Minutes –July 9,2015 –Draft
Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of 6
8.4 Caribbean Festival Letter –Funding Request
Ms. Yvonne Chui reported that upon receipt of this letter, staff met with the
organizers of this event to review their specific challenges and found that they still
have a number of unknowns, such as a Gaming Grant Application that is still
pending.They may need to access their contingency fund to cover the shortfalls they
are anticipating, as well as unexpected expenses.At this time, the association is
hoping that these funds will be sufficient but due to the uncertainty they face with
this first year of relocation, they have submitted this request to Commission for
consideration.Following a discussion, the Commission has referred this matter
back to the Festival Sub-Committee for review and a recommendation.
9.Commission Liaison Reports –Nil
10.Staff Liaison Reports
10.1 Ms. Wendy McCormick:Staff have received verbal confirmation that we were
successful in our application for the disability grant of $50,000 toward our pool
upgrade; we expect to receive letter of confirmation any day.
10.2 Mr. David Boag: Signs have been posted in parks advising that smoking is not
permitted in parks as a result of the significant risk of fire. It is not the department’s
intention to issue tickets in this regard, as this is an attempt to raise the awareness
level of fire risk with our parks patrons only.
11.Question Period –Nil
12.Motion to adjourn
R15-056 It was moved and seconded
That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242(c)
labour relations or employee negotiations; and (j)information that is prohibited or information
that if it were presented in a document would be prohibited from disclosure under section 21 of
the Freedom of Information and Protection of Privacy Act.
CARRIED
The regular meeting adjourned at 9:10 pm.
________________________________
Nicole Read,Chairperson
/ik
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SUBJECT:SPORT AND PHYSICAL ACTIVITY STRATEGY
EXECUTIVE SUMMARY:
The Maple Ridge Pitt Meadows Sport and Physical Activity Strategy was developed with various
community sport leaders in a collaborative, engaging communication process. Recognizing
sport is largely delivered through local sport organizations, both formal and informal, non -profit
groups, private business, schools and educators, and through the municipal recreation
department, drawing on all of these sectors formed the foundation of the team that
contributed to the development of the strategy. Sport plays a vital role in building social capital,
connected community networks and life long relationships.
Numerous sport champions were involved in various stages of the strategy and it was their
commitment to open communication, collaboration and the desire to be involved in the
creation of a collective plan that the strategy evolved. It is with these groups that the
commitment to continue with the passion and momentum that the strategy goals and actions
will come to life.
RECOMMENDATION:
That the Commission endorse the Sport and Physical Activity Strategy.
DISCUSSION:
a)Background Context:
Collaborative efforts with the sport community, such as the Sport and Recreation Expo and
Kidsport, brought to the forefront the great benefit of a coordinated and connected
approach in celebrating sport in our community. Through these events, initial discussions
with sport organizations provided an opportunity to further dialogue factors that
contributed to successes and where improvements were necessary for further progress of
community sport and physical activity groups.The focus became building capacity within
sport and supporting a collaborative voice for sport through a collective approach.It was
through these discussions that staff realized the benefits of creating a shared vision and
framework for the future of sport in our community.
Staff sought opportunities to engage sport associations and clubs, to gain a thorough
understanding of their sport experiences, challenges, opportunities and successes.
Maple Ridge and Pitt Meadows
Parks & Leisure Services Commission Report
REGULAR MEETING
September 10, 2015
Maple Ridge
Pitt Meadows
PARKS & LEISURE SERV ICES
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Common themes emerged among the sport groups that further solidified the opportunity to
discuss how best to respond to shared issues.With growing concerns of the physical
inactivity of children and youth, the development of the strategy was the vehicle to bring
sport, schools and health together to begin planning how together sectors can support life
long participation in sport and recreational activities.The sport strategy will provide the
basis of building a healthy community where citizens are encouraged to maintain a healthy
and active lifestyle through lifelong participation in sport and recreational activities.
b)Desired Outcome:
To create a community driven framework to guide collaborative efforts and shared decision
making in the promotion, education and development of sport and physical activity
opportunities in our communities and where physical activity is believed and upheld as
being essential to quality of life and a healthy and active community.
c)Strategic Alignment:
This initiative aligns with Council’s strategic direction of a Safe and Livable Community by
supporting sport, and improving community health and wellness and promoting innovative,
sustainable, social and physically active opportunities for people of all ages and abilities.
As well,local sport is largely maintained by the contributions of volunteers and the strategy
recognizes the importance of supporting volunteer capacity building within the community
sport sector.
d)Citizen/Customer Implications:
The strategy focuses on the belief that sport builds community, supports social
development, improves physical literacy and provides a means to developing and
maintaining a healthy community.The strategy will provide those involved in sport an
understanding of how cooperative approaches and a shared framework to programming
will strengthen and advance a healthy and active community.
e)Business Plan/Financial Implications:
The recommended actions would be funded through contributions from Parks and Leisure
Services existing operating budgets,and may align with allocations that Council will
determine at business planning.
f)Policy Implications:
This recommendation is consistent with the Sport and Physical Activity Policy P129,
whereas the Parks and Leisure Services Commission values and celebrates sport and
physical activity as an integral component in a healthy and active community, essential to
quality of life.
CONCLUSIONS:
The Sport and Physical Activity Strategy was developed to create a collaborative vision and
action plan for sport and physical activity to support life long participation for improving the
health and wellness of the community. In doing this, the strategy will provide a framework to
enhance sport capacity and foster alignment and collaboration between sport, recreation,
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school and health sectors. This foundation will empower the sport sector to further develop
local sport and increase physical literacy in our communities through actionable outcomes
based on the Sport and Physical Activity policy and strategy.
“Original signed by Christa Balatti”
Prepared By:Christa Balatti, Recreation Manager
Health & Wellness
“Original signed by Sue Wheeler for Wendy McCormick”
Reviewed By:Wendy McCormick
Director of Recreation
“Original signed by David Boag, Acting/General Manager”
Approved By:Kelly Swift
General Manager, Community
Development,Parks & Recreation Services
:cb
Attachment:
Sport and Physical Activity P129
Maple Ridge & Pitt Meadows Sport & Physical Activity Strategy 2015-2020
1
Title: SPORT AND PHYSICAL ACTIVITY Policy No. P129
Supercedes: New
Authority: Operational Effective Date: 2015-01-08
Approval: PLS Commission Review Date 2015-01-08
Policy Vision:
The Commission values and celebrates sport and physical activity as an integral component in a
healthy and active community, essential to quality of life.
Participation in sport is increased by strengthening sport and community partnerships, and
committing to coordinated and cooperative approaches in identifying common interests, goals and
challenges in the provision of quality sport and physical activity opportunities.
GUIDING PRINCIPLES
The following principles support Commission’s vision and provides a framework for Parks and
Leisure Services to work collaboratively with new, forming and established Community Groups in the
growth of physical activity and sport in Maple Ridge and Pitt Meadows.
We believe:
1. All children and youth should have the opportunity to access affordable sport and recreation in
their community.
2. In providing inclusive, accessible and life long opportunities for sport participation in the health
and well being of residents.
3. All residents should be provided a variety of physical literacy competency opportunities towards
being active for life.
4. In enhancing working relationships and partnerships between recreation, education, sport,
health, transportation and tourism.
5. Collaboration and sharing knowledge and expertise benefits the development of quality sport in
the community.
6. In recognizing the relationship and mutual benefit between sport, community and business
stakeholders.
POLICY MANUAL
Maple Ridge
Pitt Meadows
PARKS & LEISURE SERVICES
2
DEFINITIONS
Groups: a group of individuals, aligned to play, participate, lead, facilitate or govern a sport or
physical activity in Maple Ridge and Pitt Meadows. The group may consist of individual s of any age
and ability; be for or non-profit; educational institution, sport clubs, sport associations or centres or
governing bodies such as Provincial Sport Organizations.
POLICIES ALIGNED WITH SPORT POLICY
Commission Asset Based Community Development Policy
Commission Seasonal Sport Field Allocation Policy
Facility Rental Fee Waiver Policy
Facility Allocation Policy
Arena Ice and Dry Floor Allocation Policy
Recreation Access Policy
REFERENCES
Canada Sport Policy
Canadian Sport for Life
SPORT & PHYSICAL ACTIVITY STRATEGY
2015 - 2020
MAPLE RIDGE & PITT MEADOWS
DRAFT
Acknowledgments
Community and Sport Participants
Mana Bayanzadeh Fraser Health
Rick Delorme School District 42
David Vandergugten School District 42
CorneliusTemple Ridge Meadows Minor Baseball
Scott Falconer Ridge Meadows Minor Hockey
Perry Bateson Bateson Martial Arts
Steven Rye Ridge Meadows Minor Lacrosse
John Sneddon Albion Football Club
Richard McBride Albion Football Club
Mike Coulter Albion Football Club
Andrew Anderson Albion Football Club
Jodi Hayhoe Haney Neptunes Swim Club
Krista Zambolin Haney Neptunes Swim Club
Tim Adams Haney Neptunes Swim Club
Jackie Chow Maple Ridge/Pitt Meadows HUB (bicycling)
Cal McIntosh Ridge Meadows Rugby
Ramona Mayer Ridge Meadows Knights Football
Michele Matthews Speedminton
Misty Thomas West Coast Auto Group Football Club
Nick Francis West Coast Auto Group Football Club
Katie MacLeod Revolution Basketball
Henry Fair Revolution Basketball
Katie Stein Sather Pitt Meadows Paddling Club
June Booth Quantum Gymnastics
Jim Murden Pickleball Player
May Johnson Pickleball Player
Adele Cloete Pickleball Player
Matt Torres Haney Seahorses Swim Club
George Dossev Squash Player
Joel Geschke Squash Player
Keith Taylor Aikido
Mike Preocanin Fraser Valley Water Polo
Sharon Yen Golden Ears Physiotherapy
Gillian Fedechko Golden Ears Physiotherapy
Brian Acaster Pitt Meadows Arena
Sport Strategy Working Group
Christa Balatti, Recreation Manager
Russ Brummer, Health and Wellness Coordinator
Jackie Senchyna, Sport Programmer
Geoff Mallory, Parks Manager
Elisa Maruzzo, PacificSport Fraser Valley
Project Consultant
Eric Stepura – Recreation Director, City of White Rock
1
1. Acknowledgements
3. Executive Summary
6. Introduction
9. Policy Context
11. Background
14. Game Plan
Table of Contents
2
Executive Summary
Maple Ridge and Pitt Meadows are communities situated between majestic mountains, rivers and
lakes and where the opportunity to participate in physically active pursuits abounds. The physical en-
vironment as well as the quality parks and facilities provide places for residents to connect and share
common interests such as sport and physical activity. There are more than 80 organized sport clubs
between the two communities, of which utilize the parks, fields, arenas, gymnasiums, courts, sport
boxes and pools to practice, train and compete at all levels.
The Maple Ridge Pitt Meadows Sport and Physical Activity Strategy was developed with various com-
munity sport leaders in a collaborative, engaging consultation process. Recognizing sport is largely
delivered through local sport organizations, both formal and informal, non-profit groups, private busi-
ness, schools and educators, and through the municipal recreation department, drawing on all of
these sectors formed the foundation of the team that contributed to the development of the strategy.
Sport plays a vital role in building social capital, connected community networks and life long relation-
ships.
These sport sectors together form a participation continuum where residents of all ages can partici-
pate in sport or be physically active throughout their life span thus practicing the Active for Life goal.
According to the 2014 Active Healthy Kids Report card 75% of kids ages 5-19 participate in orga-
nized physical activity or sport. However this same report notes participation in organized physical
activities and sport is notably lower among girls, children and youth with a disability and those with a
low household income. An important purpose of the strategy is to identify and address barriers and
continue to provide opportunities for every resident to be physically active.
Numerous sport champions were involved in various stages of the strategy and it was their commit-
ment to open communication, collaboration and the desire to be involved in the creation of a collec-
tive plan that the strategy evolved. It is with these groups that the commitment to continue with the
passion and momentum that the strategy goals and actions will come to life.
* 2014 Active Healthy Kids Canada – Report Card of Physical Activity for Children and Youth http://
www.participaction.com/report-card-2015
3
Our vision for present and future sport and
physical activity in Maple Ridge and Pitt
Meadows is: Maple Ridge and Pitt Meadows
will strengthen our community by providing
lifelong sport and physical activity opportunities
so that all residents may experience the joy
of participating in sport, and achieve their full
potential in the areas of sport skill development,
excellence and sport leadership.”
4
5
Introduction
Citizens residing in Maple Ridge and Pitt Meadows
are active and participate in sport and physical ac-
tivity with 97% of residents using at least one Parks
and Leisure Service or facility at least once per year
and where the majority of residents participating in
physical activity to stay healthy and fit. *
Jointly the two cities provide an extraordinary back-
drop to sport, recreation and other physical activi-
ty participation opportunities and many value the
benefits that activity brings to quality of life. (This is
reflected in both cities’ strategic focus areas:
Maple Ridge mission: A safe, livable, and sustain-
able community for our present and future citizens.
Pitt Meadows mission: To maintain a liveable
community that provides a wide range of
opportunities for individual and corpo-
rate citizens to thrive in a sustainable
manner.
The inspiring vision and goals of the
Sport and Physical Activity Strategy
support the two cities’ own mission
statement whereas to strive to create
sustainable and liveable communities.
With this in mind, the Sport and Physi-
cal Activity Strategy’s vision and priority
goals strive to provide opportunities for residents to
be engaged and active while developing life skills
that are crucial to healthy development throughout
one’s life.
Physical activity is a key determinant of health status
and is essential to personal health and quality of life.
Municipal recreation by way of facilities, programs
and services provides affordable and accessible op-
portunities that can positively impact the health and
well-being of residents, especially vulnerable sectors
that may not otherwise have an opportunity to par-
ticipate. The same principles apply to organized
and informal sport where sport provides opportunity
to contribute to the health of an individual. These
factors along with physical activity provided by the
school system, influenced the development of the
strategy. Regardless of culture, economic status and
physical ability, a key goal for these sectors is to in-
crease participation for residents to become and stay
active and healthy throughout their lives.
The Governor General of Canada proclaimed “2015
- The Year of Sport in Canada.” The theme; Canada:
A Leading Sport Nation. This proclamation and the
value placed on the power of sport and participation
truly is the essence of the Sport and Physical Activity
Strategy.
Our opportunity was to develop a strategy using a
multi sectoral approach with support from various
partners and services that value the underlying
importance and positive impact of being physically
literate and actively engaged both of which builds
strong families and healthy communities.
* 2014 Sentis Market Research Inc,
Parks and Leisure Services Survey
“Fundamental movement skills is the
physical literacy gateway to active
participation. Competence breeds
confidence.” - Dr.Dean Kriellaars, Professor,
University of Manitoba
6
History
In the past five years, numerous community leaders
championed initiatives that have had great benefit to
the community. The 2010 Vancouver Olympic Games
sparked great excitement locally in “sport” with Maple
Ridge and Pitt Meadows hosting their own celebrations
of the Games, renewing a sense of energy and pride
around sport in the community. This vibrancy continued
past the Games and a cohort of sport advocates aligned
with the British Columbia KidSport Association to cre-
ate a local KidSport Chapter. Backed by a staggering
statistic that 1 in 3 Canadian children cannot afford to
‘get in the game’, KidSport provides monetary support
to children and youth where financial limitations are
a barrier to participation. Because of volunteers that
believed that all children should have the means to
play, KidSport Maple Ridge / Pitt Meadows quickly be-
came a successful funding body within the community.
Maple Ridge and Pitt Meadows are fortunate to also
have a local Canadian Tire Jumpstart Chapter that
provides financial support to children and youth who
cannot afford the costs associated with sport, rec-
reation and active programs. Thanks to the gener-
osity and fundraising efforts of the local Canadian
Tire, on average, 530 children and youth have re-
ceived assistance in 2014 and as such remain in-
volved and connected to sport in their communities.
With the success of KidSport, energies shifted to cre-
ating an event to provide information to parents, and
families of the numerous sports and physical activi-
ties available to play in Maple Ridge and Pitt Mead-
ows. With this idea, the Maple Ridge Pitt Meadows
Sports and Recreation Expo came to life. The inter-
active event showcased sport, recreation, and sport
funding organizations in the Maple Ridge and Pitt
Meadows area and provided a range of activities
for all ages to experience. This grassroots event be-
came a platform for discussions with participating
sport groups to understand their strengths, chal- 7
lenges and opportunities and with the conversations
emerged the desire for community sport collaboration.
The Expo embraces themes each year and in 2012,
the theme was Physical Literacy and the event was
fortunate to draw Drew Mitchel, Manager of Sport
Technical Programs from Legacies Now as a guest
presenter. His message was on the underlying prin-
ciples of Physical Literacy and Active for Life, both
components of the Canadian Sport for Life Principles.
In 2013, Tom Walker, Director of Participation, Sport
and Recreation from Legacies Now, delivered a
message as key note speaker, speaking to those in
attendance about “getting people working togeth-
er.” His message centred on the importance of col-
laboration and the strength in numbers when pursu-
ing improvements or change in sport. The Sport and
Recreation Expo has proven to be a vehicle to build
relationships and gain a better understanding of the
local sport stakeholders who are local sport groups,
the volunteers within those groups and the partici-
pants of sport and physical activity in our community
Consistent with the practice of collaboration, informa-
tion was collected from the sport groups and prelimi-
nary research focused on building capacity and a pro-
cess to work together towards common goals at the
grassroots level. It was at this time the benefits of work-
ing together for a shared plan became clearly evident.
The Sport and Physical Activity Strategy is a means
to guide the Cities’, Parks and Leisure Services
department and sport and community groups to-
gether towards common goals to the benefit of a
healthy and active community. The sport strate-
gy will provide the basis of building a healthy com-
munity where citizens are encouraged to main-
tain a healthy and active lifestyle through lifelong
participation in sport and recreational activities. 8
Identifies short term and long term goals
based on a shared collective actions
Strengthen relationships, develop network/
links, enhance collaboration and shared under-
standing and engagement in sport and active
for life principles
Supports enhanced planning of new facilities
Advocates sport and active living philosophy
Helps foster an environment of mutual
support and trust and establishes strong
relationships with local sport organizations
Commits to a coordinated and sustainable
approaches for identifying shared interests and
goals.
Encourages collective setting of goals and
recommendations with desired outcomes,
measurable with clear timelines
Builds leadership and community capacity
Provides a vehicle for supporting new,
expanding and emerging sport organizations
Benefits
In 2010, Maple Ridge Pitt Meadows Parks and Leisure
Services Commission endorsed the Parks, Recreation
and Culture Master Plan. This strategic planning doc-
ument involved extensive research and analysis and
serves as an important guide to identifying priorities in
the community. The development of a Sport and Active
Living Strategy is recommended within the Master Plan
as there is importance and value to strengthening
community capacity building and deliver similar ser-
vices in an efficient and collaborative manner.
Outcomes of each goal statement will be determined
to measure the impact each action has had on sport
and physical activity.
7
Enhance working relationships between
recreation, education, sport and health
Create more opportunities for sport participation of all resident
Canadian Sport
for Life alignment
leading to consistent
skill development
regardless of sport
Development of an
advisory board such
as the creation of a
Sport Network
Collaborative
marketing and pro-
motions of sport
and activity
Improved oper-
ation and manage-
ment at local sport
organizations
Decision makers
value sport and physi-
cal activity and the bene-
fits of participation to the
health and wellness of
citizens
Increase the com-
munities knowledge
and understanding of
physical literacy
New program
development
Increases to
daily physical
activity
Improve the
health of the
community
Nurture the re-
lationships of an
engaged community
sport community in
working together;
share expertise
GOALS
OF THE
STRATEGY Create more
opportunities for
sport participation
of all residents
8
Remove barriers
and improve
accessibility
Measures in place
to ensure
accountability
Policy Context
The Sport and Physical Activity Strategy aligns with existing and complimentary frameworks on sport and
physical activity.
Canadian Sport Policy:
The essence of Canada’s policy is the promotion and celebration of sport participation and excellence
that includes values such as fun, commitment, personal development, accessibility and respect and fair
play. Importance is placed on the desire to increase collaboration amongst federal and provincial govern-
ment towards these policy goals:
1. Introduction to sport
2. Recreational Sport
3. Competitive Sport
4. High Performance sport
5. Sport for Development
The policy goals and outcomes are a framework for the development of action plans at various levels, and
was influential at a local level in the Maple Ridge and Pitt Meadows strategy whereas improved health and
wellness and participation is a combined desired outcome of both documents.
Canadian Sport for Life
Defined, the Canadian Sport for Life model aims to improve the quality of sport and physical activity in
Canada.* Within the model are focuses to accomplish the goal, which include physical literacy, long term
athlete development and active for life.
Physical Literacy a key component of the strategy as competence in movement provides the individual with
the ability to confidently navigate ones world. Physical literacy is learned and strengthened through sport
and through non-sport activities such as recreational play both structured and unstructured, hence its
value and tie with other service partners such as schools (through physical education) childcare centres
and other community based recreation groups. Physical skills learned can be transferred to multiple en-
vironments throughout ones lifetime and provides the basis for an individual to be active for life through
lifelong participation in sport and physical activity.
The strategy itself will support long term athlete development, although does not specifically include
defined goals to enhance athletic excellence. Rather, fundamental movements skills which are building
blocks to any mastery of a physical movement, hence, physical literacy will support the broader strategy
and goals of improved physical literacy and participation.
* canadiansportforlife.ca
The Community Sport
Strategy aligns with existing
National frameworks on sport
and physical activity.
9
Maple Ridge Pitt Meadows Parks and Leisure Services Commission Sport Policy:
Provides clear direction on the philosophy of working together for the advancement of sport and activity in
our communities.
Policy Vision:
The Commission values and celebrates sport and physical activity as an integral component in a healthy
and active community, essential to quality of life.
Participation in sport is increased by strengthening sport and community partnerships, and committing
to coordinated and cooperative approaches in identifying common interests, goals and challenges in the
provision of quality sport and physical activity opportunities.
GUIDING PRINCIPLES
The following principles support Commission’s vision and provides a framework for Parks and Leisure Ser-
vices to work collaboratively with new, forming and established Community Groups in the growth of physi-
cal activity and sport in Maple Ridge and Pitt Meadows.
We believe:
1. All children and youth should have the opportunity to access affordable sport and recreation in
their community.
2. In providing inclusive, accessible and life-long opportunities for sport participation in the health
and well being of residents.
3. All residents should be provided a variety of physical literacy competency opportunities towards
being active for life.
4. In enhancing working relationships and partnerships between recreation, education, sport, health,
transportation and tourism.
5. Collaboration and sharing knowledge and expertise benefits the development of quality sport in the
community.
6. In recognizing the relationship and mutual benefit between sport, community and business stake
holders.
10
Context and Background
The purpose of the Sport Strategy is to identify issues, pressures and opportunities within the community sport
delivery model recognizing the role municipal recreation plays in supporting and improving community health
and physical activity. These components were identified through sport group consultations.
The strategy is intended to be a five year working document, that will provide a longer term vision of sport and
physical activity, yet recognizes the need to be flexible to allow for refocusing as needed, in response to com-
munity trends, best practices and industry standards.
Sport Group Findings
Key themes emerged:
Strengths and Opportunities
• Volunteer and coaches recruitment, training, succession planning
• Collaboration and communication;
• Promotions, awareness, growth of sport
• Groups looking for accessible and affordable community based coaches training
• Develop code of conduct and best practices for coaches,
• Mentorship opportunities such as player to coach continuum
• Opportunities to learn from each other, use expertise, learn from experience, share resources
• Promotions, branding, awareness campaigns on volunteer commitments/administration
• KidSport and Jumpstart funding avenues
• Already an existence of organized networks: Field Allocation Users, Field Sports Association, Ice Allocation,
Sport and Recreation Expo Committee
• Existing bench strength within the community and sport associations
• Sport groups history and pride
• Committed and engaged volunteer base. Strong leadership within many groups
• Groups cite reason for involvement is for fun, health, friendship and social connections.
• Sport associations value the confidence building, skill development, spirit, sportsmanship, competition,
teamwork that comes with involvement in sport
• Shared belief that sport is building self-esteem, confidence, integrity, honesty, respect and builds a strong
sense of community
• Membership continues to grow in some groups
• Technical skills and passion evident in coaches
• Focus on player development
• Groups prioritize coach engagement and education, support, theory for player success/development
11
Challenges and Growth Areas
• More physical literacy education and awareness
• Need to address burn out of highly committed and engaged volunteers
• Feeling of a lack of volunteer engagement
• Perceived lack of facilities for individual sport needs and desires
• Feeling of a threat to loss of existing facilities due to growth of other sports
• Lack of physical activity. Kids not developing fundamental movement skills and children entering programs
can lack basic movement skills
• Passionate parents taking roles above skills level
• Groups seeking support in developing programs
• Player retention; youth may drop out due to bad experiences
• Promotions/awareness of some sports
• Desire to host large tournaments in one location
• Understanding facility (fields) availability
• Collaboration between sport groups – work together; meetings on best usage; meetings for input on up-
grades to facilities; better communication
Intended Outcomes of the research
1. Understanding groups capacities and abilities for involvement in a collaborative network now or in the
future.
2. Find links and common themes between various associations (ie. participation levels, perceived facility
deficiencies).
3. Understand sport needs, gaps, successes on a global community level
4. Build relationships and lay the foundation for collaboration
12
13
The Game Plan
- Residents value the power of sport and the connectivity and community building benefits arising through
participation.
- Vision emphasizes that sport and recreation is a valuable human activity throughout ones life. Benefit
to individual and community health and wellbeing; growth of the physical, emotional and social being
- Participation is broadly defined as athlete, parent, coach, volunteer, spectator, and is inclusive of all
levels from introductory, to recreation to high performance.
“Maple Ridge and Pitt Meadows will strengthen our community
by providing lifelong sport and physical activity opportunities
so that all residents may experience the joy of participating in
sport, and achieve their full potential in the areas of sport skill
development, excellence and sport leadership.”
14
PRIORITY GOAL STATEMENTS
The Maple Ridge Pitt Meadows Sport and Physical Activity Strategy consists of seven
priority goal statements that guide the overall direction of the strategy. The 7 goals are:
1.
3.
2.
4.
5.
6.
7.
STRENGTHEN INTERACTION BETWEEN SPORT DELIVERY AGENCIES
Maple Ridge and Pitt Meadows is a model of cooperation and collaboration amongst govern-
ment and non-governmental organizations in the delivery of sport in the community.
ENHANCE PHYSICAL LITERACY (FUNDAMENTAL MOVEMENT SKILLS)
Every individual in Maple Ridge and Pitt Meadows, regardless of age, will be physically liter-
ate and have the fundamental movement & sport performance skills to enjoy sport & physi-
cal activity, to the best of their ability.
QUALITY FACILITIES FOR PARTICIPATION AND PERFORMANCE
There will be an adequate number and quality of sport facilities to support expanding partici-
pation and ability to host sport events.
LEADERSHIP AND COMMUNITY INVOLVEMENT
Maple Ridge and Pitt Meadows will have sufficient number and quality of volunteers and
staff who are skilled in coaching, officiating and administering the sport system.
ACCOUNTABILITY
Maple Ridge and Pitt Meadows Parks and Leisure Services staff will monitor and report
back to Parks and Leisure Services Commission and other key stakeholders on the Sport
Strategy goals and actions.
INCLUSION AND DIVERSITY
Maple Ridge and Pitt Meadows provides opportunities for all residents to access affordable
sport and recreation activities, and is recognized for its inclusivity of people with disabilities,
visible minorities and financial challenges.
COMMUNICATION
Citizens of Maple Ridge and Pitt Meadows are aware of and understand the key benefits of
participation in sport and physical activity.
15
The Game Plan
The following Sport Strategy Implementation Plan identifies the prioritized strategic goals
and actions identified by community sport stakeholders and community groups, physical
activity and health agencies that will be responsible for delivering the actions, the rec-
ommended timelines and resources required. The actions identified in the plan can be
achieved through human capital and the participation of local sport associations, key
representatives from School District 42, PacificSport Fraser Valley and Parks and Leisure
staff.
Items requiring funding will be identified and determined how best to support with a poten-
tial to utilize Pitt Meadows or Maple Ridge capital, Parks, Recreation and Culture Master
Plan growth funding (where approved by Maple Ridge and Pitt Meadows Councils), grants
and sponsorship funding. The implementation solidifies the community’s investment in
sport and physical activity.
Glossary of Abbreviations:
Sport Network – Proposed organization comprised of community groups and agencies who
provide sport, physical activity or health programs or services in Maple Ridge/Pitt Mead-
ows
LSO’S – Local Sport Organizations
PacificSport –PacificSport Fraser Valley
PLS - Maple Ridge Pitt Meadows Parks and Leisure Services
16
PRIORITY GOAL #1 - STRENGTHEN INTERACTION BETWEEN SPORT DELIVERY AGENCIES.
Maple Ridge and Pitt Meadows is a model of cooperation and collaboration amongst government and
non-governmental organizations in the delivery of sport in the community.
ACTIONS KEY AGENCIES TIMELINE
1.1 Develop and facilitate lectures and workshops for
community sport groups and educators that focus on
the development of physical literacy, coaching certifica-
tion programs and other sport related training. Other
sport leadership development workshops may include
volunteer management, non-profit Board development,
sponsorship and fundraising.
Sport Network
PLS Staff
LSO’s
School District 42
Pacific Sport
January 2017
1.2 Create mechanisms and opportunities for community
sport groups to mobilize and share information and
best practices, techniques and resources in areas such
as multi-sport technical leadership, biomechanics,
sport physiology, training methods etc.
Sport Network
PLS Staff
LSO’s
School District 42
Pacific Sport
September
2016
1.3 Develop an integrated approach for community sport
groups to focus effort and resources on physical liter-
acy, fundamental movement skills and technical sport
skill development for children and youth.
Sport Network
PLS Staff
LOS’s
MR/PM Sport and Recre-
ation groups
April 2017
17
PRIORITY GOAL #2 - ENHANCE PHYSICAL LITERACY
Every individual in Maple Ridge and Pitt Meadows, regardless of age, will be physically literate and have
the fundamental movement and sport performance skills to enjoy sport and physical activity to the best
of their ability.
ACTIONS KEY AGENCIES TIMELINE
2.1 Raise awareness and promote the importance of physical
literacy skill development through a multi-sport framework
for sport leaders, educators and parents through educa-
tional opportunities, workshops, and distribution of physical
literacy resources and promotions.
Sport Network
PLS Staff
Pacific Sport
LSO’s
School District, Pacific Sport
September
2016
2.2 Provide opportunities for sport administrators, recreation
program leaders, community sport coaches, educators and
fitness professionals to learn methods of teaching physical
literacy skills to children, youth, adults and seniors.
Sport Network
PLS Staff
Pacific Sport
LSO’s
School District, Pacific Sport,
September
2016
2.3 Work with partners to provide Canadian Sport For Life sanc-
tioned physical literacy skill development programs for chil-
dren in Maple Ridge and Pitt Meadows schools. Inclusive of
LTAD and high performance programs.
Sport Network
PLS Staff
Pacific Sport
LSO’s,
School District, Canadian Sport For Life
September
2018
2.4 Identify and address barriers that are preventing various
high-barrier groups from developing physical literacy skills
and getting adequate levels of physical activity
PLS Staff
LSO’s
School District
Sport Network
January 2017
2.5 Provide physical literacy resources to school administrators,
educators, recreation administrators, recreation program
leaders, local sport administrators, community coaches
and early childhood educators and childcare operators and
parents.
PLS
Pacific Sport
LSO’s
School District,
September
2017
2.6 Work with key partners such as School District 42 and local
health organizations to provide resources and programs to
address increasing levels of preventable diseases associat-
ed with inactivity of children and adults.
PLS staff
Pacific Sport
Fraser Health
LSO’s
School District
April 2017
18
PRIORITY GOAL #3 - EXCEPTIONAL FACILITIES FOR PARTICIPATION AND PERFORMANCE
There will be an adequate number of sport infrastructures to support expanding participation and
capacity to host sport events.
ACTIONS KEY AGENCIES TIMELINE
3.1 Conduct an analysis of the quantity and quality of the
current inventory of sport facilities and infrastructure to
determine existing capacity and potential future needs.
PLS Staff
School District
LSO
January 2016
3.2 Explore and understand what type of facility will allow for
future growth in sport and physical activity.
Sport Network
PLS Staff
LSO’s
City Departments
April 2017
3.3 Review joint facility use and/or maintenance agreements
between MRPM Parks and Leisure Services Commission
and School District 42 to explore improved and affordable
facility access and consistent maintenance standards.
PLS Staff
Sport Network
School District
December
2016
3.4 Research the application process and deadlines for Pro-
vincial Gaming grants and Federal/Provincial Infrastructure
grants that fund capital development facility projects.
PLS September
2016
19
PRIORITY GOAL #4 - LEADERSHIP AND COMMUNITY INVOLVEMENT
Maple Ridge and Pitt Meadows will have sufficient numbers and quality of volunteers and staff who
are skilled in coaching, officiating and administering the sport system.
ACTIONS KEY AGENCIES TIMELINE
4.1 Form a Sport and Physical Activity Network comprised of
representatives of Maple Ridge and Pitt Meadows com-
munity sport organizations, School District 42 and Fraser
Health to network and provide leadership, direction and
support to address community issues such as reducing
barriers to attract and retain community coaches.
PLS staff LSO’s
School District,
Fraser Health,
December 2015
4.2 Plan and facilitate fun and affordable multi-sport skill
development activities for children in local schools. Pro-
vide introduction to mainstream and emerging sports to
children 6-12 years of age.
PLS Staff and LSO’s
School District
January 2016
4.3 Liaise with local sport alumni and use expertise and
share experiences and knowledge in sport development
(coaching, mentoring, administration, officiating, tourna-
ment organization etc.) Support athletes as leaders and
role models within their chosen sport and in the commu-
nity.
Sport Network
LSO’s
Athletes
January 2018
4.4 Host Coaching Development and Certification Programs
and other relevant workshops for local sport organization
coaches and board members.
Sport Network
LSO’s
PLS
Pacific Sport
September 2016
4.5 Partner with Fraser Health in delivering physical activity
promotions and programs.
Sport Network
Fraser Health
PLS
LSO’s
January 2018
20
PRIORITY GOAL #5 - ACCOUNTABILITY
Maple Ridge and Pitt Meadows Parks and Leisure Services staff and Sport and Physical Activity Net-
work will monitor and report back to Maple Ridge Pitt Meadows Parks and Leisure Services Commis-
sion, Maple Ridge Pitt Meadows Sport Network members and other key stakeholders on the Sport
Strategy goals and actions.
ACTIONS KEY AGENCIES TIMELINE
5.1 The proposed Sport and Physical Activity Network comprised
of representatives of Maple Ridge and Pitt Meadows commu-
nity sport organizations, School District 42 and Fraser Health
will oversee the delivery of the goals and actions outlined in
the Maple Ridge/Pitt Meadows Sport (and Physical Activity)
Strategy. Future discussions will include the opportunity for
Commission representatives to be a member of the Sport
Network.
Sport Network
PLS staff
LSO’s
School District Fraser
Health
April 2016
5.2 Develop benchmarks and success indicators to measure and
evaluate the achievements of the Maple Ridge/Pitt Meadows
Sport and Physical Activity Strategy.
Sport Network
PLS staff
LSO
April 2016
5.3 Report annually to both PLS Commission and LSO’s on the
status of achieving the goals and actions identified in the
Sport Strategy. Identify and respond to emerging issues,
trends opportunities as they align with the Sport Strategy.
Sport Network
PLS staff
Annually - Fall
PRIORITY GOAL #6 - INCLUSION AND DIVERSITY
Maple Ridge and Pitt Meadows provides opportunities for all residents to access affordable sport
and recreation activities, and is recognized for its inclusivity of people with disabilities, visible minori-
ties and financial challenges.
ACTIONS KEY AGENCIES TIMELINE
6.1 Conduct research to determine financial barriers that prevent
residents from participating in local sport activities, and take
action to provide programs and facilities that reduce these
barriers
PLS Staff
Sport Network
September 2016
6.3 Conduct research to determine barriers to participation in
sport by our diverse multi-cultural community, and build ca-
pacity to address their sport program and facility needs.
Sport Network
PLS Staff
LSO
September 2016
6.4 Explore ways to retain existing sport and physical activity par-
ticipants so they continue to participate in sport and physical
activity for their lifetime (i.e. affordable programs, accessible
facilities, health promotions and program/facility use subsi-
dies).
Sport Network
PLS Staff
School District
April 2017
21
PRIORITY GOAL #7 COMMUNICATION
Citizens of Maple Ridge and Pitt Meadows will be aware of and understand the key benefits of partici-
pation in sport and physical activity.
ACTIONS KEY AGENCIES TIMELINE
7.1 The proposed Sport/ Physical Activity/Health “Net-
work” will develop a communications plan (includ-
ing a community sport web site and social media
sites) to share information between members and
to communicate information to residents regarding
community sport opportunities, the benefits of par-
ticipation in sport and physical activity, fundamental
movement skills, coaching education programs,
tournaments and events etc.
Sport Network PLS June 2016
7.2 Provide opportunities for sport, physical activity and
health groups and agencies to communicate, net-
work and build positive working relationships (e.g.
Sport and Physical Activity Network meetings, sport
summits etc.)
Sport Network
PLS Staff
School District
June 2017
7.3 Raise awareness and promote the many sport and
physical activity opportunities that are available in
the communities of Maple Ridge and Pitt Meadows
(i.e. listing of sport agencies in Leisure Guides, on-
line information on Sport Network and City websites
etc.).
Sport Network
PLS staff
LSO
December 2016
22
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10_10D3D8C9.docx 1
SUBJECT:RIDGE CANOE AND KAYAK CLUB –LEASE FOLLOW UP
EXECUTIVE SUMMARY:
The Commission reviewed the Ridge Canoe and Kayak Club lease at its meeting of July 9,
2015 and requested the following be brought back to the September Commission meeting:
1.That the club attend the September 10, 2015 Commission meeting to update the
Commission on the services they provide.
2.That the club submit their operating budget for the past 3 years.
Further to that request, RCKC was invited to attend the September meeting and will be
sending a delegate. A copy of their budget for the past three years is attached to this report
for additional information.
RECOMMENDATION:
That a recommendation be forwarded to Maple Ridge Council that the Corporate Officer be authorized to
sign and seal the Ridge Canoe and Kayak Lease Agreement 2015 -2020.
“Original signed by Christa Balatti for Don Cramb”
Prepared By:Don Cramb
Senior Recreation Manager
“Original signed by Sue Wheeler for Wendy McCormick”
Reviewed By:Wendy McCormick
Director,Recreation
“Original signed by David Boag,Acting/General Manager”
Approved By:Kelly Swift
General Manager, Community Development
Parks & Recreation Services
:dc
Attachments:
Commission Report, July 9, 2015
Ridge Canoe and Kayak -Draft Lease, 2015
Ridge Canoe and Kayak -Budget
Maple Ridge and Pitt Meadows
Parks & Leisure Services Commission Report
REGULAR MEETING
September 10, 2015
Maple Ridge
Pitt Meadows
PARKS & LEISURE SERV ICES
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1
SUBJECT:RIDGE CANOE AND KAYAK CLUB -LEASE
EXECUTIVE SUMMARY:
Ridge Canoe and Kayak Club (RCKC)is a flat-water paddling club based at Whonnock Lake, having
its facility and dock located adjacent to the Whonnock Community Centre.The club consists of
athletes of all levels residing mostly in the communities of Maple Ridge,Pitt Meadows and Mission.
The club is partially funded by registration and program fees, and proudly acknowledges the support
of the Province of British Columbia, 2010 Legacies Now, Pacific Sport, Sport BC, Sport Funder, True
Sport, Canoe and Kayak BC, Canoe and Kayak Canada and the Whonnock Community Association.
Under a previous agreement with the Whonnock Community Association,RCKC was provided use of
the boat/club house at no cost. The Whonnock Association funded the utility costs;the City funded
and maintained major capital components and grounds.
Staff is recommending the Commission endorse the attached lease agreement,which requires the
club to pay a small monthly payment;the agreement is consistent with the Commission’s approach
with other nonprofit organizations that occupy space in our facilities.
RECOMMENDATION:
That a recommendation be forwarded to Maple Ridge Council that the Corporate Officer be authorized to
sign and seal the Ridge Canoe and Kayak Lease Agreement 2015-2020.
DISCUSSION:
a)Background Context:
RCKC began as an Olympic racing club in 1982 and since then they have attracted members
with interests in many areas of paddling sports includ ing;recreational, marathon,competitive
canoeing, kayaking, and dragon boating.RCKC is the largest multi-disciplined paddling club in
BC;athletes have competed locally, nationally, and internationally.
Revenue for the non-profit club comes from membership and donations and goes to operating
aquatic sport programs and securing highly qualified coaches for the athletes. The club is run by
hard-working volunteers and staff who ensure that high standards are met.
The club is not limited to competitive athletes;they offer fun family-friendly programs for
recreational paddlers,local school programs and athletes with disabilities. The club works in
partnership with the Parks and Leisure Services Department and offers Learn to Paddle
programs for children and adults of all ages.
Maple Ridge and Pitt Meadows
Parks & Leisure Services Commission Report
REGULAR MEETING
July 09, 2015
Maple Ridge
Pitt Meadows
PARKS & LEISURE SERV ICES
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2
Additionally RCKC is proud to offer kayaking and canoeing for athletes of all abilities including an
adaptive paddling program called “PaddleAll”. This program is geared towards breaking down the
barriers individuals with disabilities face when getting involved in sport.RCKC offers the
“PaddleAll”program for both competitively and recreationally oriented athletes, all ages and
abilities are welcomed, whether for racing or therapeutic paddling.
The RCKC facility is attached to the Whonnock Community Centre;it occupies approximately
1,700 sq.ft.and is used for boat storage,a small office, change rooms/showers, work out area
and meeting room. Until 2013 RCKC operated this facility under a facility use agreement with the
Whonnock Community Association,who operated the Whonnock Community Centre for over 25
years.
In 2013, at the request of the Whonnock Association,the Commission took over operation of the
community hall which includes responsibility for the RCKC boat house, both facilities are owned
by the City of Maple Ridge. The attached lease will formalize the arrangement between RCKC
and the City of Maple Ridge for use of the boathouse facility.
The proposed lease rate will contribute to the total costs associated with maintaining and
operating the boathouse facility. Staff is recommending the costs be phased in over three years
to provide an opportunity for the club to incorporate the additional costs into their operating
budget:
1.Year 1 –January 1, 2016 = $1,500 or $125.00 each month.
2.Year 2 –January 1, 2017 = $1,800 or $150.00 each month.
3.Year 3 –5 –January 1, 2018 = $2,100 or $175.00 each month.
This would be the first time RCKC has been asked to contribute to the operating cost(s) of the
facility as the Whonnock Community Association provided the space at no cost to the club. The
proposed rates and lease conditions are meant to provide the club with time to prepare for the
extra cost associated with the proposed lease.
Staff has had discussions with RCKC and the club understands the need for a formal agreement
between the City and the club, however, they are concerned about their ability to pay a portion of
the operating costs while keeping registration fee’s low for their members.
There is no question that RCKC provides an excellent service to the community as do all ou r user
groups. In every case each group pays something to contribute so they are not fully subsidized by
tax payers.
b)Desired Outcome:
To formalize our relationship with RCKC and ensure the club is contributing to operating costs of
the boat house facility while ensuring they can continue to offer cost effective outdoor water
sport opportunities for residents of Maple Ridge and Pitt Meadows.
c)Strategic Alignment:
To create a safe and livable community by striving for enhanced service levels, quality of life and
independence by citizens in the delivery of leisure services.
d)Business Plan/Financial Implications:
Lease’s formalize relationships and ensure both parties are protected and understand their roles
and responsibilities, they include regular, modest increases to ensure that rates remain current
and that users groups contribute towards operating costs of City owned facilities.
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3
CONCLUSIONS:
RCKC provides an excellent service that involves 100’s of volunteers and participants;they have
been a community partner since 1982 providing a cost effective service to the community. Staff
recommends the lease agreement be forwarded to Maple Ridge City Council for approval.
“Original signed by Don Cramb”
Prepared By:Don Cramb
Senior Recreation Manager
“Original signed by Sue Wheeler for”
Reviewed By:Wendy McCormick
Director,Recreation
“Original signed by Kelly Swift”
Approved By:Kelly Swift
General Manager, Community Development
Parks & Recreation Services
:dc
Attachments
#1 –E-mail form the RCKC Commodore
#2-RCKC Lease
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4
Attachment #1
Hi Don,
Sorry for the delay in getting back to you. We have been extremely busy and have been missing
the services of 3 of our board members for various reasons.
We understand that it is necessary to have a formal lease agreement to document each of our
responsibilities. Our main concern is whether our club will be able to pay the rent as outlined in
the draft lease agreement. While the proposed rent is not a large am ount, our club’s existence
still relies on the BC Gaming Grant that we have been fortunate to receive each year. Even with
the grant we have not generated any significant income in the last five years to make repairs to
our equipment or replace the boards on our aging dock, which is used by the public as much if
not more than our club members. We are having a record year for attendance from school
programs this year. Even so, we find the net income generated from school programs is only
slightly higher than breakeven. Our fees are low to allow as many youth and adults to experience
the sport of paddling.
Our club needs other means to help generate income to be able to pay rent. We need to have
assurances that we will be able to rent recreational canoes and kayaks to the public. We also need
to be able to have lunches and dinners in the hall during our two annual Regattas each year rent
free. This is currently written in Schedule B of the draft lease. Are you able to quote us what the
actual amount of the caretaker’s fee would be at 20% of the local youth non -profit rental rate?
If the lease agreement has to be in place prior to having the above items worked out, then we
propose “zero rent” until these can be put in place. We also find that the proposed incre ase in
year 2 and 3 to be too high.
Under page 4 section 5 (d),we currently pay only for our telephone line. What are the “many
similar utilities” we are expected to pay?
Page 6 section 5 (r). We would like to put a notice or bulletin board near the si de door of the
clubhouse. This will have sign with Ridge Canoe & Kayak Club on it and some contact and
program information. Can this be done?
That’s our comments back to you.
Fred Won
Commodore
Ridge Canoe & Kayak
Schedule "A"
Ridge Canoe and Kayak Club
P.O. Box 213 Maple Ridge, BC V2X 7G1
(604) 462-7202
THIS INDENTURE (assignment) is made as of the 1st day of September, 2015
IN PURSUANCE OF THE "LAND TRANSFER FORM ACT, PART 2"
BETWEEN:
CITY OF MAPLE RIDGE, a corporate body having its offices at 11995 Haney Place,
Maple Ridge, in the Province of British Columbia, V2X 6A9.
(Hereinafter called the "Landlord")
OF THE FIRST PART,
AND:
THE RIDGE CANOE AND KAYAK CLUB
P.O. Box 213 Maple Ridge Maple Ridge, BC V2X 7G1 located in
the Province of British Columbia at 2787, 113th Avenue, Maple
Ridge, BC.
(Hereinafter called the "Tenant")
OF THE SECOND PART
WITNESSETH that in consideration of the rents, covenants, conditions, and agreements
hereinafter respectively reserved and contained on the part of the Landlord and the Tenant
To be respectively paid, kept, observed and performed the Landlord and the Tenant covenant and
agree each with the other as follows:
1. The Landlord does hereby demise and lease unto the Tenant that portion of (hereinafter called
the "Premises") of the Whonnock Lake Centre, (hereinafter called the "Building") which is
situated in Maple Ridge, British Columbia on lands legally describes as:
Roll # 0526800008
Lot: 11
Sec :17
TWN:15
New Westminster District
Plan: 1779
27871 113th Avenue Maple Ridge BC
(Hereinafter called the "said lands")
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which portion contains approximately 1,700 square feet, communally known as the
Canoe and Kayak Boat House, which includes boat storage, multi-use room, office, wash
room and showers.
TO HAVE AND TO HOLD from the Commencement Date of Term (as hereinafter defined) for
the term (hereinafter called the "Term") of five years thence ensuing unless sooner
terminated pursuant to the provisions hereof.
2. Y E A R O N E - YIELDING AND PAYING THEREFOR during the first year of the Term
rent of one thousand and five hundred dollars ($1,500.00) + GST payable in
twelve (12) equal consecutive monthly installments of one hundred and twenty five
dollars ($125.00) + GST each, the first of such installments to be made on the first
day of January, 2016.
Y E A R T W O - YIELDING AND PAYING THEREFOR during each year of the Term
rent of one thousand and eight hundred dollars ($1,800.00) + GST payable in
twelve (12) equal consecutive monthly installments of one hundred and fifty dollars
($150.00) + GST each, the first of such installments to be made on the first day of
January, 2017.
Y E A R T H R E E T O F I V E - YIELDING AND PAYING THEREFOR during each year
of the Term rent of two thousand one hundred dollars ($2,100.00) + GST payable
in twelve (12) equal consecutive monthly installments of one hundred and seventy
five dollars ($175.00) + GST each, the first of such installments to be made on the
first day of January, 2018.
3. For the purposes of this Lease:
(a) "Additional Rent" means of sums, other than rent payable pursuant to
Article 2, payable by the Tenant as determined in accordance with the
provisions of this Lease;
(b) "Commencement Date of Term" means September 1st, 2015
(c) "Rental" means the aggregate of the rent and Additional Rent payable
hereunder;
4. The Tenant covenants and agrees with the Landlord:
(a) to pay Rental without any deduction therefrom all at the times and in the
manner herein
(b) to pay when due, every tax and license fee (including penalties for late
payment thereof) in respect of any and every business carried on in or upon
the Premises or in respect of the occupancy or use of the Premises by the
Tenant (or by any and every of its sub-tenants) whether such taxes or license
fees are charged by a municipal, federal or provincial government or other
body and whether the statement or notice of such taxes or license fees are
rendered to the Landlord or the Tenant:
---
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(c) to pay all taxes, rates, licenses or assessments against any improvements,
fixtures, machinery, equipment or like chattels erected or placed upon or
affixed to the Premises by or on behalf of the Tenant or assessed against the
business carried on by the Tenant therein, whether the statement or notice of
such taxes, rates, licenses or assessments is rendered to the Landlord or the
Tenant:
(d) to pay all rates, tolls and charges incurred in respect of the Premises for
telephone and many other similar utilities required by the Tenant.
(e) that the Tenant shall, at the Tenant's expense, duri ng the Term and any renewal
thereof well and sufficiently repair and replace (excluding all structural repairs
heating, air-conditioning, sewer and water and all other mechanical systems and
replacements), maintain, amend and keep the Premises, and every part thereof
and improvements thereon in good and substantial repair, when, where and so
often as need shall be, damage by fire and other risks against which the Landlord
is insu red excepted provided however that, notwithstanding the foregoing:
I. the Tenant shall repair and make good any damage caused by the Tenant
or any of its employees, agents invitees or licenses; and
II. the Tenant shall use the Landlord's contractors for any repairs or
replacements to the plumbing, electrical and sewerage systems and other
mechanical systems in the Premises.
(f) to keep well painted the painted portions of the interior of the Premises.
(g) To give the Landlord or its agents (Whonnock Lake Centre Caretaker) prompt notice
of any defect in the water or other pipes or fixtures, heating apparatus, electric or
other wires and mechanical systems, and of visual structural defects in the
Premises.
(h) That the Tenant will continuously throughout the Term:
I. Use and occupy the Premises only for the purp oses of a Canoe and Kayak
Club.
II. Operate its business of providing services as outlined in (h I - above) in full
compliance with all federal, provincial and municipal statutes, regulations,
codes and byl aws.
III. Ensure that any employee or agent of the Tenant engaged in the business
of providing services as outlined in (h I - above) will, at all times be
licensed and in good standing with all sport regulating and governing
agencies and hold all required licenses and certificates, including RCMP
criminal record search(s) for all on site employees and volunteers.
V. The tenant will only use the space agreed to in this lease all other areas of
the facility will be made available by prior arrangement and in accordance
with the Parks and Leisure Services fees, charges and allocation policies.
The canoe and kayak club will be granted 2 free uses of the community
hall to accommodate annual canoe and kayak regattas, these dates must
be predetermined and set well in advance.
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(i) that the Tenant shall abide by and comply with all laws, by-laws, rules regulations
and requirements of every federal, provincial, municipal or other authority or any
body of fire insurance underwriters which in any manner now or in the future relates
to or affects the Premises and the use of and/or the business carried on and
conducted therein;
(j) the Tenant shall forthwith discharge any liens at any time filed against and
keep the Premises and the said lands from liens of which the Tenant is the cause of
such filing and in the event that the Tenant fails to do so, the Landlord may, but
shall be under no obligation to pay into Court the amount required to obtain a
discharge of any such lien in the name of the Tenant and an y amount so paid
together with all disbursements and taxed costs in respect of such proceedings on a
solicitor and client bases shall be forthwith due and payable by the Tenant to the
Landlord as Additional Rent; and the Tenant shall indemnify and save har mless the
Landlord from and against any and all manner of claims for liens for wages or
materials or for damage to persons or property caused during the making of or in
connection with any repairs, alterations, installations and additions which the
Tenant shall make or cause to be made to the Premises; and shall allow the
Landlord to post and shall keep posted on the Premises any notice that the
Landlord may desire to post under the provisions of the "Builders Lien Act" and/or
the "Repairers Lien act" of British Columbia as amended or re-enacted from time to
time or any successor legislation thereto;
(k) The Tenant shall at its ex pense, provide janitorial services to the Premises sufficient
to keep the Premises and surrounding area including docks and parking areas tidy
and clean and all interior spaces sanitary and free from odors, rodents, bugs and
vermin and shall provide receptacles for refuse and rubbish of all kinds and shall
attend to the removal of the same from the Premises at regular intervals and shall
not keep or leave any rubbish of any kind in or near the Premises;
(l) that the Tenant shall not:
I. assign or mortgage this Lease without the prior consent in writing of the
Council of the Landlord, which consent shall not unreasonably be withheld;
or
II. sublet the Premises or any part thereof or otherwise part with possession, in
any manner whatsoever, of the Premises or any part thereof, without the
prior consent in writing of the Council of the Landlord,
Any request for such consent shall be in writing and accompanied by details of the
proposed assignment or subletting together with all information available to the
Tenant and requested by the Landlord as to the responsibility, reputation, financial
standing and business of the proposed assignee or subtenant;
(m) that the Tenant shall not remove its goods from the Premises except in the usual
course of business;
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(n) that the Tenant will not carry on nor allow to be carried on, done or maintained on
the Premises any work, business, occupation or thing which may be deemed a
nuisance or which may be offensive or annoying to the Landlord or any other tenant
of the Landlord or any other occupant of lands adjacent to the said lands or be
improper, noisy or contrary to any law or to any municipal by-law for the time being
in force or by which the Building shall be injured or which may increase the hazard
of fire or liability of any kind or which may increase the premium rate of insurance
against loss by fire or liability upon the Building (and, without waiving the foregoing
prohibition the Landlord may demand and the Tenant shall pay to the Landlord
upon demand, the amount of any such increase of cos t) or cause the cancellation of
or invalidate any policy of insurance of any kind upon or in respect of the same and
the Tenant shall not bring any explosive or inflammab le materials onto the
Premises;
(o) that the Tenant will allow prospective tenants to enter and inspect the Premises on
business days during the period of six (6) months prior to the expiration of the Term
and will allow the Landlord during the said period of six (6) months to place on the
Premises a notice advertising that the Premises are for rent or to lease;
(p) that the Tenant shall permit the Landlord and its authorized agents and employees
to show the Premises to prospective purchasers of the said lands during normal
business hours of the Landlord during the Term;
(q) that the Tenant will provide all leasehold improvements as are necessary to operate
the business of providing Canoe and Kayak Club services at no cost to the
Landlord. The Landlord must approve the design and quality of the leasehold
improvements prior to construction or installation of the same, and provided that
the Tenant will not make or construct any alterations, additions or improvements in
the Premises nor install any plumbing, piping, wiring or heating apparatus or other
mechanical systems therein without the written permission of the Landlord first had
and obtained (and which permission the Tenant acknowledges the Landlord may
arbitrarily withhold) and at the end or sooner determination of the Term the Tenant
will restore the Premises or any part thereof, to their condition as at the
commencement of the Term reasonable wear and tear only excepted, if called upon
to do so by the Landlord, but otherwise all repairs, alterations, installations and
additions made or constructed by the Tenant upon or in the Premises, excep t
moveable business fixtures brought thereon by the Tenant, shall be the property of
the Landlord and shall be considered in all respects as part of the Premises;
(r) that the Tenant will not erect or display any signs or nameplates on the outside of
the Building or the Premi ses or on the said lands without the Landlord's approval
thereof in writing first had and obtained and will remove the same upon the
expiration of the Term making good any damage caused by such removal and the
Tenant shall be responsible for the cost of installing and maintaining all approved
signage outside the Building.
(s) To observe, obey and conform to and cause its employees, invitees and licenses to
observe, obey and conform to the rules and regulations attached hereto as
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Schedule "B" and to all further reasonable rules and regulations from time to time
made by the Landlord with regard to the good reputation, safety, care, cleanliness,
appearance, management, use or occupation of the Building, the premises or the
said lands and to have an attendant or supervisor present on the Premises at all
times the Premises are in use;
(t) That the Tenant has caused the Premises to be inspected and admits that the same
are at the date first above mentioned in a good and substantial state of repair and
that the same are now clean and in a satisfactory and sanitary condition;
(u) That the Tenant will produce to the Landlord from time to time at the request of the
Landlord satisfactory evidence of the due payment by the Tenant of all payments
required to be made by the Tenant under this Lease.
(v) That the Tenant, at the expiration or earlier termination of the Term, will peaceably
surrender and give up possession of the Premises without notice from the Landlord;
(w) That the Landlord shall have the right any time during the Term to repair or add to or
alter the Building and for that purpose, if necessary, to enter into and upon or
attach scaffolds or other temporary fixtures to the Premises, putting the Tenant to
no unnecessary inconvenience;
(x) That the Tenant shall indemnify and save harmless the Landlord from any and all
liabilities, damages, costs, claims, suits or actions growing out of this Lease and,
without limiting the generality of the foregoing, growing out of:
I. Any breach, violation, or non-performance of any covenant, condition or
agreement in this Lease set forth and contained on the part of the Tenant to
be fulfilled, kept, observed and performed;
II. Any damage or injury to property of the Landlord while said property shall be
in or about the Premises, the Building or the said lands; and
III. Any damage or injury to any property or to any person including death
resulting at any time therefrom, occurring in or about the Premises.
IV. The Tenant shall provide the landlord with proof of third party liability
insurance (Minimum, Five (5) million for each occurrence) naming the City
of Maple Ridge, the City of Pitt Meadows, Maple Ridge and Pitt Meadows
Parks and Leisure Services Commission and School District # 42 as named
insured.
Provided that this indemnity shall survive the expiry or sooner termination of the
Term, as to matters that arose prior to such expiration or sooner termination.
(y) that the Tenant shall not cause or suffer or permit any oil or grease or any harmful,
objectionable, dangerous, poisonous, inflammable or explosive matter or substance
to be discharged into the drains or sewers in the Building or on the said lands or
lands adjacent thereto, and will take all reasonable measures for ensuring that any
effluent discharged will not be corrosive, poisonous or otherwise harmful, or cause
obstruction, deposit or pollution within the Premises or the said lands;
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(z) that the Tenant shall not permit any vehicles belonging to the Tenant or its
employees or persons delivering supplies and goods to the Premises to cause
obstruction on any roads or drivew ays in the neighborhood of the Premises;
5. The Landlord covenants and agrees with the Tenant:
(a) for quiet enjoyment;
(b) to maintain the structure of the Building and the surrounding common areas,
including repairs to the roof, outside walls, foundations and paved areas save for
damage caused thereto by the wrongful or negligent acts of the Tenant or its
employees or agents.
6. (a) if and whenever the Rental hereby reserved or any part thereof shall not be paid on the
day appointed for payment thereof, whether demanded or not, or in case of breach or
non-observance or non-performance of any of the covenants, agreements, provisos,
conditions or rules and regulati ons on the part of the Tenant to be kept, observe or
performed, or in case the Premises shall be vacated or remain unoccupied for five (5)
days or without the written consent of the Landlord or in case the Premises shall be
used by any person other than the Tenant, the Tenant's permitted assigns or permitted
subleases, or for any other purpose than that for which the same were let or in case the
Term shall be taken in execution or attachment for any cause whatever, then and in
every such case, it shall be lawful for the Landlord at any time thereafter to enter into
and upon the Premises or any part thereof in the name of the whole the same to have
again, repossess and enjoy as of its former estate, provided that the Tenant has failed
to rectify the alleged default or defaults after having been given seven (7) days' written
notice to do so in the case of a default in the payment of Rental and after having been
given fifteen (15) days' written notice to do so where the default is a default other than
in the payment of Rental.
(b) The Landlord may from time to time resort to any or all of the rights and remedies
available to it in the event of any default hereunder by the Tenant, either by any
provision hereof or by statute or the general law, all of which ri ghts and remedies are
intended to be cumulative and not alternative, and the express provisions hereunder
as to certain rights and remedies are not to be interpreted as excluding any other or
additional rights and remedies available to the Landlord by statute or the general
law.
(c) The Landlord shall have the same rights and remedies in the event of any
nonpayment by the Tenant of any Additional Rent payable by the Tenant under any
provision hereof whether or not such amounts are payable directly to the Landlord,
as in the case of a non-payment of rent.
(d) If the Tenant shall fail to pay any Rental from time to time promptly when due, the
Landlord shall be entitled, if it shall demand it, to interest thereon at a rate of five
percent (5%) per annum in excess of the rate of interest published from time to time
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by the main branch in Vancouver, British Columbia, of the Landlord's bank, as it most
favorable rate of interest to its most creditworthy and substantial commercial
customers commonly known as its Prime Rate, from the date upon which the same
was due until actual payment thereof.
(e) Whenever the Landlord becomes entitled to re-enter upon the Premises under any
provision thereof, the Landlord in addition to all other rights it may have shall have
the right as agent of the Tenant to enter the Premises and re-let them and to receive
the rent therefor and as the agent of the Tenant to take possession of any furniture
or other property thereon and to sell the same at public or private sale without notice
and to apply the proceeds thereof and any rent derived from re-letting the Premises
upon account of the Rental due and to become due hereunder and the Tenant shall
be liable to the Landlord for the deficiency if any.
(f) The Tenant waives and renounces the benefit of any present or future statute taking
away or limiting the Landlord's right of distress and covenants and agrees that
notwithstanding any such statute none of the goods and chattels of the Tenant on
the Premises at any time during the Term shall be exempt from levy by distress for
Rental is arrears. The Tenant will not (except in the normal course of business) sell,
dispose of or remove any of the fixtures, goods, or chattels of the Tenant from or out
of the Premises during the term without the prior written consent of the Landlord and
the Tenant agrees that it will, at all times, be the owner of its goods and chattels and
will not create any mortgage, conditional sale or other encumbrance of such goods or
chattels. The Tenant further agrees that if it leaves the Premises leaving any Rental
unpaid, the landlord, in addition to any remedy otherwise provided by law, may seize
and sell the good and chattels of the Tenant at any place to which the Tenant or any
other person may have removed them, in the same manner as if such goods and
chattels had remained upon the Premi ses.
7. It is hereby agreed that if the Tenant shall hold over other than by way of renewal after
the expiration of the Term or any renewal thereof and the Landlord shall accept rent, the
new tenancy thereby created shall be a tenancy from month to month and not a tenancy
from year to year, and shall be subject to the covenants and conditions herein contained
so far as the same are applicable to a tenancy from mon th to month, and the rent
payable under such monthly tenancy shall be one hundred and fifty percent (150%) of
one twelfth of the Rental payable for the last twelve (12) months of the Term.
8. If the Tenant from time to time fails to observe or perform any of the covenants on its
part herein contained or to make any payments required to be made by it or carry out any
repairs according to noti ce given by the Landlord, the landlord may perform such
covenants or make such payments in whole or in part together with interest charged
thereon or may enter and make or cause to be mad e such repairs, as the case may be,
but the giving of any such notice or the making of any such payment or performing of
such covenants or the undertaking of any such repairs by the landlo rd shall not be
deemed an acknowledgement or admission of any liability or responsibility on the part of
the Landlord. Any payment so made and the costs of performing any of such covenants
or of any repairs so made or caused to be made and any damage, loss or expense
suffered or incurred by the Landlord (including all legal fees on a solicitor and client
basis) by reason of any failure of the Tenant to observe and comply with any of the
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covenants of the Tenant herein contained shall immediately become payable by the
Tenant to the Landlord as Additional Rent.
9. The Landlord and the Tenant covenant and agree:
(a) That the Tenant shall provide at its expense and maintain in force during the
Term or any extension thereof:
I. Public liability insurance in the sum of at lease Five Million Dollars
($5,000,000.00) in respect of injury or death to one or more persons or
property damage occurring either in, upon or near the Premises, the Building
or the said lands naming the City of Maple Ridge and the City of Pitt Meadows,
Maple Ridge and Pitt Meadows Parks and Leisure Services Commission and
School District #42 as named insured ;
(b) the Tenant shall ensure that all insurance referred to in this Article 9 shall:
I be effected with insurers and brokers and upon terms and conditions
satisfactory to the Landlord;
II. name the Landlord as an insured with the exception of the insurance
policy referred to in clause 9 (a)(I) hereof which policy shall contain a
cross-liability clause in form and content satisfactory to the Landl ord; and
III. provide that such policies shall not be cancelled or materially changed
without thirty (30) days written notices first having been given to the
Landlord.
(c) that the Tenant shall deliver certified copies of all insurance policies required to
be taken out by the Tenant hereunder and receipts for premiums paid therefor to
the Landlord on demand:
(d) if, during the Term or any renewal or extension thereof, the Premises or the
Building shall be destroyed or damaged by fire or the elements, the following
shall apply.
I. if, in the Landlord's reasonable opinion, the Premises shall be so badly
injured as to be unfit for occupancy as to be incapable, with reasonable
diligence of being repaired and rendered fit for occupation with one
hundred and eighty (180) days from the happening of such injury, then
the Term shall cease and be at an end to all intents and purposes from
the date of such damage or destruction and the Tenant shall immediately
surrender the same and yield up possession of the Premises to the
Landlord and the Rental hereunder shall be apportioned and paid to the
date of such termination;
II. If, in the Landlord's reasonable opinion, the Premises shall be capable,
with reasonable diligence, of being repaired and rendered fit for
occupation within one hundred and eight (180) days from the happening
of such injury as aforesaid then the Landlord shall repair the same with
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all reasonable speed, provided the Landlord shall not be required to
repair any improvements or alterations made to the Premises by or on
behalf of the Tenant, which repairs the Tenants undertakes to diligently
commence as soon as possible and thereafter construct continuously
until completion thereof.
10. Provided the same is not due to the negligence of the Landlord, its servants, agents and
employees.
(a) The Landlord, its agents, servants and employees shall not be liable nor responsible
in any way for any injury, loss, damage or expense of any nature whatsoever and due
to any cause or reason that may be suffered or sustained by the Tenant or any
employee, agent, licensee or invitee of the Tenant or any other person who may be
upon the Premises or the Building or the said lands, or for any loss of or damage to
any property bel ong to the Tenant or to its employees, agents, licensees or invitees or
any other person while such employees, agents, licensees, invitees, or persons or
property are on the Premises, the Building or the said lands;
(b) Under no circumstances shall the Landlord be liable for indirect or consequential
damage or damages for personal discomfort or illness due to any cause or reason
including, but without limiting the generality of the foregoing, the heating or air
conditioning (if any) of the Premises or the Building or the operation of the plumbing
or other equipment in the Building or in the Premises; and
(c) It is hereby agreed that the Landlord shall not be responsible for any loss, damage or
expense to the Premises or anything therein contained arising from any matter or
thing whatsoever including, without limiting the generality of the foregoing, any loss,
damage or expense incurred by any overflow or leakage of water from any part of the
Premises, the Building, the said lands or any adjoining buildings or premises, or
occasioned by the use of water or by the breaking or bursting of any pipes or
plumbing fixtures, or any other manner, or by seepage from adjoining lands or
premises or by an accident or misadventure to or arising from any electrical wiring
and/or appliances.
11. That no waiver of nor neglect to enforce the right to forfeiture of this Lease nor the right
of re-entry by the Landlord upon breach of any covenants, conditions or agreements
herein contained shall be deemed a waiver by the Landlord of such rights upon
subsequent breach of the same or any other covenant or cond ition of this Lease.
12. If required by the Landlord so to do, the Tenant shall subordinate this Lease to any
mortgages, including any deed of trust and mortgage and all indentures supplemental
thereto, which now or hereafter during the Term affect or relate to this Lease, the
Premises, or the said lands and to all modifications or renewals thereof. The Tenant
agrees to execute promptly, from time to time any assurance which the Landlord may
require to confirm this subordination and hereby constitutes the Landlord, the agent or
attorney of the Tenant for the purpose of executing any such assurance and of making
application at any time and from time to time to register postponement of this Lease in
favor of any such mortgage or trust deed and mortgage in order to give effect to the
provisions of this Article 11.
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13. If the Tenant hereunder shall be more than one person or entity, the covenants, provisos,
conditions and agreements herein contained on the part of the Tenant herein shall be
both joint and several covenants.
14. That if the Term shall be at any time seized or taken in executi on or in attachment by any
creditor of the Tenant or if the Tenant shall go into liquidation or receivership or if the
Tenant shall commence winding-up proceedings whether voluntary or otherwise or if the
Tenant shall make any assignment for the benefit of its creditor, or becoming bankrupt or
insolvent shall take the benefit of any act that may be in force for bankrupt or insolvent
debtors, or in case the Premises shall be used for any purpose other than as provided
without first obtaining the written consent of the Landlord the then current monthly
installment of Rental and the next three (3) months Rental shall immediately become
due and payable and the Term shall immediately become f orfeited and void.
15. This Lease shall be construed and governed by the laws of the Province of British
Columbia. All of the provisions of this Lease are to be construed as covenants and
agreements as though the words importing such covenants and agreements were used
in each separate paragraph hereof. Should any provisions of this Lease be illegal or not
enforceable they sh all be considered separate and severable from this Lease and its
remaining provisions shall remain in force and be binding upon the parti es hereto as
though the illegal or unenforceable provision had never been included.
16. If the Landlord shall sell the said lands, the Landlord shall, as and from the date of such
sale, be relieved of the further observance and performance of all of the covenants and
obligations on its part herein contained.
17. Time shall be of the essence of this Lease.
18. Any notice to be given by the Landlord to the Tenant hereunder shall be well and
sufficiently given if delivered or sent by prepaid registered mail to the Tenant addressed
to the Tenant as follows:
A non-profit society under the laws of the
Province of British Columbia, having its office at
Ridge Canoe and Kayak Club
2787, 113th Avenue, Maple Ridge, BC.
Maple Ridge, BC
V2X 7G1
604 462-7202 commodore@rckc.ca
Or to any other ad dress in British Columbia of which the Tenant shall advise the Landlord
in writing and any notice to be given by the Tenant to the Landlord shall be well and
sufficiently given if delivered or sent by prepaid registered mail to the Landlord
addressed to the Landlord as follows:
Maple Ri dge and Pitt Meadows Parks and Leisure Services
11995 Haney Place
Maple Ridge, B.C. V2X 6A9
Attention: Sr. Recreation Manager
604 465-2432 or dcramb@mapleridge.ca
12
2015_RCKC_Boathouse_Lse_2020-09-01
19. The Tenant acknowledge that:
(a) there are no covenants, representations, warranties, agreements or conditions
expressed or implied, collateral or otherwise forming part of or in any way affecting or
relating to this Lease save as expressly set out herein and that his Lease constitutes
the entire agreement between the Landlord and the Tenant and may not be modified
except by subsequent agreement in writing executed by the Landlord and the Tenant;
and
(b) the Landlord shall deliver this Lease to the Tenant in registerable form provided
that preparation of all necessary plans and explanatory plans to enable this Lease
to be put into registerable form shall be at the Tenant's expense.
20. This Lease shall ensure to the benefit of and be binding upon the parties hereto and their
respective heirs, executors, administrators, personal representatives, successors and
permitted assigns.
21. References to the Landlord or the Tenant shall be read with such chang es in gender as
may be appropriate, and, where appropriate, the singular shall mean the plural and vice -
versa.
22. If the Tenant duly and punctually pays the Rental hereby reserved, and performs all and
every of the covenants, provisos and agreements herein and on the part of the Tenant to
be paid, observed and performed, the Landlord shall, at the expiration of the Term and
on the written request of the Tenant delivered or mailed to the Landlord not later than six
(6) months prior to the expiration of the Term, grant to the Tenant a renewal lease of the
Premises, on the same terms, covenants, agreements and provisions as are in this Lease
contained save and except:
(a) This right of renewal; and
(b) The rent, which rent shall be the then fair market rent (for a non profit organization
who provide a valuable service to residents of Maple Ridge and Pitt Meadows) for
the Premises, being the rent which would be paid therefor as between persons
dealing in good faith and at arm's length and if the Landlord and the Tenant have not
mutually agreed on th e amount of such rent ninety (90) days prior to the renewal
term, such rent shall be decided by binding arbitration pursuant to Article 22 hereof,
provided that the annual rent payable during the renewal term shall not be less than
the annual rent payable during the last year of the Term hereof.
Until the rent has been determined as provided herein, the Tenant shall pay the monthly
rent requested by the Landlord and upon such determination, the Landlord and the
Tenant shall make the appropriate readjustments.
23. If under the provisions of Article 22 hereof the Landlord and the Tenant have failed to
agree as to such rent payable for the Premises with respect to the renewal term by the
date specified in Article 22, such rent shall be determined by a single arbitrator pursuant
13
2015_RCKC_Boathouse_Lse_2020-09-01
to the provision of The Commercial Arbitration Act, S.B.C. 1986 and any statutory
modification or re-enactment thereof, or any successive legislation thereto.
24. It is understood and agreed that nothing contained in this Lease or in any acts of the
parties hereto shall be deemed to create any relationship between the parties hereto
other than the relationship of Landlord and Tenant.
IN WITNESS WHEREOF the parties hereto have caused this Lease to be executed the day and
year second above written.
The Corporate Seal of THE CITY )
OF MAPLE RI DGE was hereunto )
affixed in the presence of: )
)
)
)
Authorized Signatory
C/S
Authorized Signatory
The Corporate Seal of THE RIDGE CANOE
AND KAYAK CLUB was hereunto affixed )
in the presence of: )
)
)
)
Authorized Signatory
C/S
Authorized Signatory
14
2015_RCKC_Boathouse_Lse_2020-09-01
SCHEDULE "B"
Rules and Regulations Referred to in Annexed Lease
1) The Tenant shall perform any acts or carry on any practice which may injure the
premises or be a nuisance to other tenants in the building or to the owners or
occupiers of properties adjacent to the said lands.
2) The Tenant shall not burn any trash or garbage in or about the Building, the Premises
or anywhere within the confines of the said lands.
3) All loading and unloading of merchandise, supplies, materials, garbage, refuse and
other chattels shall be made only through or by means of such doorways as the
Landlord shall designate in writing from time to time.
4) The Tenant shall not bring into the Premises or the Building any equipment, motor or
any other thing which might damage the Building or the Premises.
5) No animals shall be allowed or kept in or about the Premises.
6) The Tenant shall not be permitted to use or keep in the Building any gasoline, coal
oil, burning fluid or other inflammable material.
7) No one shall use the Premises for sleeping quarters.
8) Any hand trunks, carryalls, or similar appliances used in the Building shall be
equipped with rubber tires and such other safeguards as the Landlord may require.
9) The Tenant agrees to ensure all facilities used are clean, tidy and sanitary (including
washroom and shower facilities after each use.
10) The tenant shall be granted two (2) rental waiver for use of the Whonnock Community
Centre for the purpose of hosting two (2) regattas in each year of this agreement
provided:
a) The regattas are youth oriented.
b) The dates for the regattas are predetermined for each year of this agreement and
can not be changed once booked.
c) The facility is available.
d) Caretaker fee’s apply, to be calculated at 20% of the local youth non-profit rental
rate as determined by the Parks and Leisure Services fee’s and charges policy 2015
rates equal approximately $17.00 per hour for the caretaker.
e) All fees, charges or costs associated with use of the hall under the annual rental
waver shall be paid by the club.
15
2015_RCKC_Boathouse_Lse_2020-09-01
11) The tenant will provide 12 postdated rent cheques and copies of all licenses, permits
and Insurance documents prior to the commencement of the payment term.
12) The tenant will cooperate with the Whonnock Lake Caretaker, user groups or hall
renters to ensure club activities do not interfere or disrupt hall activities or events.
9:55 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2011 through September 2012
Oct '11 - Sep 12 Budget $ Over Budget % of Budget
Ordinary Income/Expense
Income
4010 · CKBC Membership Dues/Insurance 5,096.00 9,000.00 -3,904.00 56.62%
Club Membership Fees
4000 · Family Membership Fees 8,140.00 7,500.00 640.00 108.53%
Membership Regatta Fees 1,620.00 1,500.00 120.00 108.0%
Recreational Membership Fees 1,200.00
Total Club Membership Fees 10,960.00 9,000.00 1,960.00 121.78%
Clothing Sales-T-Shirts&Pinnies 635.00 1,000.00 -365.00 63.5%
4030 · Program Coaching Fees
Spring/Summer Programs
Junior Competitive Program 1,230.00 3,000.00 -1,770.00 41.0%
Junior Development Program 1,929.00
Masters Competitive 1,726.68 3,000.00 -1,273.32 57.56%
Masters Fitness 465.00
Senior Competitive Program 7,826.64 9,000.00 -1,173.36 86.96%
Total Spring/Summer Programs 13,177.32 15,000.00 -1,822.68 87.85%
4160 · Winter Programs
4164 · Junior Winter Program 2,212.50 2,000.00 212.50 110.63%
4166 · Masters Winter Program 1,966.00 1,500.00 466.00 131.07%
4162 · Senior Winter Program 7,666.59 6,500.00 1,166.59 117.95%
4168 · Weight Training 684.00 1,000.00 -316.00 68.4%
Total 4160 · Winter Programs 12,529.09 11,000.00 1,529.09 113.9%
Total 4030 · Program Coaching Fees 25,706.41 26,000.00 -293.59 98.87%
4100 · Course Programs
4110 · Adult Learn To Kayak 1,993.46 4,500.00 -2,506.54 44.3%
4120 · Beginnner Sprint Racing 1,846.00 1,200.00 646.00 153.83%
4130 · Canoe Kids - Spring 1,225.00 2,500.00 -1,275.00 49.0%
4140 · Canoe Kids - Summer 8,748.00 13,000.00 -4,252.00 67.29%
4150 · Dragon Boat 2,300.36 2,000.00 300.36 115.02%
Drop-Ins 32.00 200.00 -168.00 16.0%
4175 · Kiddie Canoe/Kayak 3,060.00 1,000.00 2,060.00 306.0%
4190 · Paddle All 350.00 450.00 -100.00 77.78%
4115 · Paddle Fitness 404.00 1,500.00 -1,096.00 26.93%
4170 · Parent/Child Paddling 2,540.00 1,000.00 1,540.00 254.0%
9:55 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2011 through September 2012
Oct '11 - Sep 12 Budget $ Over Budget % of Budget
4180 · School/Group Programs 2,750.00 8,000.00 -5,250.00 34.38%
Total 4100 · Course Programs 25,248.82 35,350.00 -10,101.18 71.43%
Donations 1,000.00
4200 · Fundraisers
Ghost Ridge 4,900.00 4,000.00 900.00 122.5%
Other - Fundraisers 358.33 6,000.00 -5,641.67 5.97%
Rotary Duck Race Tickets 1,700.00
Total 4200 · Fundraisers 6,958.33 10,000.00 -3,041.67 69.58%
7030 · Grant Income
Gaming Grant - Provincial 23,345.00 50,000.00 -26,655.00 46.69%
HP Coaching Grant 0.00 500.00 -500.00 0.0%
Human Resources Grant 9,125.00 9,000.00 125.00 101.39%
Paddle All Grant 1,875.00
Total 7030 · Grant Income 34,345.00 59,500.00 -25,155.00 57.72%
4400 · Regatta Income
Seattle 1,847.28 1,000.00 847.28 184.73%
BC Champs 0.00
Regina Regatta 200.00 1,600.00 -1,400.00 12.5%
Calgary 0.00 2,100.00 -2,100.00 0.0%
Nationals 4,582.78 8,000.00 -3,417.22 57.29%
Ridge Regatta
Slawko Fedechko Season Opener 1,755.00 2,500.00 -745.00 70.2%
Pacific Cup
Pacific Cup Dinner Net Proceeds -324.00
Pacific Cup - Other 3,140.00 2,100.00 1,040.00 149.52%
Total Pacific Cup 2,816.00 2,100.00 716.00 134.1%
Total Ridge Regatta 4,571.00 4,600.00 -29.00 99.37%
Total 4400 · Regatta Income 11,201.06 17,300.00 -6,098.94 64.75%
Bank Interest 60.91 75.00 -14.09 81.21%
4999 · Uncategorized Income 37.95
Total Income 121,249.48 167,225.00 -45,975.52 72.51%
9:55 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2011 through September 2012
Oct '11 - Sep 12 Budget $ Over Budget % of Budget
Gross Profit 121,249.48 167,225.00 -45,975.52 72.51%
Expense
Adminstration Expenses
Criminal Record Check Fees 369.70 1,000.00 -630.30 36.97%
Registration Fees - Parks & Rec 1,630.00 2,000.00 -370.00 81.5%
Subsidy Fees re MR Parks & Rec.1,146.01 1,000.00 146.01 114.6%
Total Adminstration Expenses 3,145.71 4,000.00 -854.29 78.64%
Advertising 280.00 500.00 -220.00 56.0%
Association Dues CKBC-Insurance 3,186.00 9,000.00 -5,814.00 35.4%
6800 · Bad Debt/Bad Debt Recoveries -432.73
6120 · Bank Service Charges 54.50 100.00 -45.50 54.5%
6400 · Boat Gas 514.98 800.00 -285.02 64.37%
Boat Parts 105.06 200.00 -94.94 52.53%
6160 · Dues and Subscriptions CKC, etc 1,035.00 1,100.00 -65.00 94.09%
e Annual Year End Awards Dinner 3,157.63 500.00 2,657.63 631.53%
e Course Programs
e Canoe Kids - Spring 0.00 100.00 -100.00 0.0%
e Canoe Kids Summer 0.00 150.00 -150.00 0.0%
e Winter Program 896.00 1,800.00 -904.00 49.78%
Total e Course Programs 896.00 2,050.00 -1,154.00 43.71%
e Fundraisers
e Fundraisers - Other 0.00 1,500.00 -1,500.00 0.0%
Total e Fundraisers 0.00 1,500.00 -1,500.00 0.0%
e Regatta
e Regatta - In Province 1,532.54 4,000.00 -2,467.46 38.31%
e Slawko Fedechko 374.44 2,000.00 -1,625.56 18.72%
e - Seattle 4,513.22 1,500.00 3,013.22 300.88%
e Calgary Regatta 0.00 2,200.00 -2,200.00 0.0%
e Regina Regatta 1,263.00 2,000.00 -737.00 63.15%
e Ridge Invitational 187.84 400.00 -212.16 46.96%
e Nationals 5,446.46 8,000.00 -2,553.54 68.08%
e Pacific Cup 667.20 3,300.00 -2,632.80 20.22%
Total e Regatta 13,984.70 23,400.00 -9,415.30 59.76%
9:55 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2011 through September 2012
Oct '11 - Sep 12 Budget $ Over Budget % of Budget
e T-Shirts & Pinnies 0.00 1,200.00 -1,200.00 0.0%
Education/Training 475.00 2,000.00 -1,525.00 23.75%
Equipment Purchases 0.00 31,214.00 -31,214.00 0.0%
6500 · Exchange Gain/Loss 10.69
Exercise Supplies 318.34
Honorariums 75.00 500.00 -425.00 15.0%
6180 · Insurance 4,293.00 5,000.00 -707.00 85.86%
Janitorial & Maintenance 293.49 200.00 93.49 146.75%
Maintenance 156.11 400.00 -243.89 39.03%
Office Supplies 439.76 300.00 139.76 146.59%
6250 · Postage and Delivery 156.80 200.00 -43.20 78.4%
6260 · Printing and Reproduction 1,562.96 500.00 1,062.96 312.59%
6270 · Professional Fees 0.00 500.00 -500.00 0.0%
6290 · Rent 50.40
6300 · Repairs
Boat Repairs 190.05 1,500.00 -1,309.95 12.67%
6310 · Building Repairs 1,986.21
6330 · Equipment Repairs 12.99
Outboard Motor Repairs 583.19
Truck & Trailer Repairs 0.00 500.00 -500.00 0.0%
Total 6300 · Repairs 2,772.44 2,000.00 772.44 138.62%
6340 · Telephone/Internet 659.31 350.00 309.31 188.37%
6999 · Uncategorized Expenses 0.00
Wages & Benefits
5030 · Payroll Administration Fees 1,110.37 1,000.00 110.37 111.04%
5010 · Payroll Expenses 66,090.75 60,000.00 6,090.75 110.15%
5020 · Payroll Liabilities-CPP/EI/WCB 19,200.04 18,711.00 489.04 102.61%
Total Wages & Benefits 86,401.16 79,711.00 6,690.16 108.39%
Total Expense 123,591.31 167,225.00 -43,633.69 73.91%
Net Ordinary Income -2,341.83 0.00 -2,341.83 100.0%
Net Income -2,341.83 0.00 -2,341.83 100.0%
9:53 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2012 through September 2013
Oct '12 - Sep 13 Budget $ Over Budget % of Budget
Ordinary Income/Expense
Income
4010 · CKBC Membership Dues/Insurance 7,709.00 6,000.00 1,709.00 128.48%
Club Membership Fees
4000 · Family Membership Fees 7,320.00 8,000.00 -680.00 91.5%
Membership Regatta Fees 1,500.00 1,800.00 -300.00 83.33%
Recreational Membership Fees 0.00 2,000.00 -2,000.00 0.0%
Total Club Membership Fees 8,820.00 11,800.00 -2,980.00 74.75%
Clothing Sales-T-Shirts&Pinnies 555.00 1,000.00 -445.00 55.5%
4030 · Program Coaching Fees
Spring/Summer Programs
Training Camps 0.00
Junior Competitive Program 1,935.02 1,500.00 435.02 129.0%
Junior Development Program 2,281.33 2,500.00 -218.67 91.25%
Masters Competitive 1,125.00 2,000.00 -875.00 56.25%
Masters Fitness 1,350.00 500.00 850.00 270.0%
Senior Competitive Program 6,645.00 8,000.00 -1,355.00 83.06%
Weight Training - Spring/Summer 735.00
Total Spring/Summer Programs 14,071.35 14,500.00 -428.65 97.04%
4160 · Winter Programs
Junior Development Winter Prog.3,078.50 2,000.00 1,078.50 153.93%
4164 · Junior Winter Program 750.00 1,000.00 -250.00 75.0%
4166 · Masters Winter Program 480.00 600.00 -120.00 80.0%
4162 · Senior Winter Program 5,456.66 5,000.00 456.66 109.13%
4168 · Weight Training 1,040.00 1,000.00 40.00 104.0%
Total 4160 · Winter Programs 10,805.16 9,600.00 1,205.16 112.55%
Total 4030 · Program Coaching Fees 24,876.51 24,100.00 776.51 103.22%
4100 · Course Programs
9:53 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2012 through September 2013
Oct '12 - Sep 13 Budget $ Over Budget % of Budget
4110 · Adult Learn To Kayak 2,536.08 2,000.00 536.08 126.8%
4120 · Beginnner Sprint Racing 910.00 2,000.00 -1,090.00 45.5%
4130 · Canoe Kids - Spring 1,671.00 1,500.00 171.00 111.4%
4140 · Canoe Kids - Summer 13,094.00 10,000.00 3,094.00 130.94%
4150 · Dragon Boat 4,990.00 2,000.00 2,990.00 249.5%
Drop-Ins 295.00 200.00 95.00 147.5%
4175 · Kiddie Canoe/Kayak 1,825.50 3,500.00 -1,674.50 52.16%
4190 · Paddle All 0.00 450.00 -450.00 0.0%
4115 · Paddle Fitness 0.00 500.00 -500.00 0.0%
4170 · Parent/Child Paddling 1,437.00 3,000.00 -1,563.00 47.9%
4180 · School/Group Programs 6,967.00 8,000.00 -1,033.00 87.09%
Total 4100 · Course Programs 33,725.58 33,150.00 575.58 101.74%
Finance Service Charges 125.00
4200 · Fundraisers
Ghost Ridge 4,000.00 4,000.00 0.00 100.0%
Other - Fundraisers 1,550.00 5,000.00 -3,450.00 31.0%
Rotary Duck Race Tickets 3,000.00 2,000.00 1,000.00 150.0%
Total 4200 · Fundraisers 8,550.00 11,000.00 -2,450.00 77.73%
7030 · Grant Income
Gaming Grant - Provincial 19,500.00 30,000.00 -10,500.00 65.0%
HP Coaching Grant 900.00
Human Resources Grant 6,830.00 10,000.00 -3,170.00 68.3%
Total 7030 · Grant Income 27,230.00 40,000.00 -12,770.00 68.08%
In-Kind Income
In-Kind Accounting Services 9,600.00
In-Kind Administrative Services 6,900.00
In-Kind Boat Repair Services 10,325.00
In-Kind Website Services 1,362.50
Total In-Kind Income 28,187.50
4400 · Regatta Income
9:53 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2012 through September 2013
Oct '12 - Sep 13 Budget $ Over Budget % of Budget
Seattle 876.38 2,000.00 -1,123.62 43.82%
Regina Regatta 0.00 1,600.00 -1,600.00 0.0%
Nationals 992.00 8,000.00 -7,008.00 12.4%
Ridge Regatta
Slawko Fedechko Season Opener 1,280.00 2,500.00 -1,220.00 51.2%
Pacific Cup
Pacific Cup Dinner Net Proceeds 326.72
Pacific Cup - Other 4,480.00 3,500.00 980.00 128.0%
Total Pacific Cup 4,806.72 3,500.00 1,306.72 137.34%
Total Ridge Regatta 6,086.72 6,000.00 86.72 101.45%
4400 · Regatta Income - Other 625.40
Total 4400 · Regatta Income 8,580.50 17,600.00 -9,019.50 48.75%
Bank Interest 26.91 60.00 -33.09 44.85%
Total Income 148,386.00 144,710.00 3,676.00 102.54%
Gross Profit 148,386.00 144,710.00 3,676.00 102.54%
Expense
Adminstration Expenses
Accounting Service Expense 9,600.00
Website Design & Maintenance 1,362.50
Criminal Record Check Fees 60.00 250.00 -190.00 24.0%
Program Administration Services 3,300.00
Registrar Services 3,600.00
Registration Fees - Parks & Rec 4,078.42 2,000.00 2,078.42 203.92%
Subsidy Fees re MR Parks & Rec.162.00 1,200.00 -1,038.00 13.5%
Total Adminstration Expenses 22,162.92 3,450.00 18,712.92 642.4%
Advertising 56.00 500.00 -444.00 11.2%
Association Dues CKBC-Insurance 4,538.00 7,000.00 -2,462.00 64.83%
9:53 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2012 through September 2013
Oct '12 - Sep 13 Budget $ Over Budget % of Budget
6110 · Automobile Expense
Insurance 269.00
Total 6110 · Automobile Expense 269.00
6800 · Bad Debt/Bad Debt Recoveries 375.78
6120 · Bank Service Charges 170.11 100.00 70.11 170.11%
6400 · Boat Gas 450.42 800.00 -349.58 56.3%
Boat Parts 55.33 200.00 -144.67 27.67%
Discounts Given 410.57
Dragon Boat Usage Fee 1,000.00
6160 · Dues and Subscriptions CKC, etc 1,025.00 1,100.00 -75.00 93.18%
e Annual Year End Awards Dinner -1,318.75 1,000.00 -2,318.75 -131.88%
e Course Programs
e Canoe Kids - Spring 0.00 100.00 -100.00 0.0%
e Canoe Kids Summer 15.30 150.00 -134.70 10.2%
e Winter Program 907.71 1,500.00 -592.29 60.51%
Total e Course Programs 923.01 1,750.00 -826.99 52.74%
e Fundraisers
e Fundraisers - Other 25.00 1,500.00 -1,475.00 1.67%
Total e Fundraisers 25.00 1,500.00 -1,475.00 1.67%
e Regatta
e Regatta - In Province 4,088.07 4,000.00 88.07 102.2%
e Slawko Fedechko 780.24 1,000.00 -219.76 78.02%
e - Seattle 1,326.18 2,000.00 -673.82 66.31%
e Regina Regatta 0.00 2,000.00 -2,000.00 0.0%
e Ridge Invitational 301.67 400.00 -98.33 75.42%
e Nationals 3,610.00 8,000.00 -4,390.00 45.13%
e Pacific Cup 1,061.59 3,300.00 -2,238.41 32.17%
e Regatta - Other 535.00
Total e Regatta 11,702.75 20,700.00 -8,997.25 56.54%
9:53 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2012 through September 2013
Oct '12 - Sep 13 Budget $ Over Budget % of Budget
e T-Shirts & Pinnies 734.72 1,200.00 -465.28 61.23%
Education/Training 300.00 500.00 -200.00 60.0%
Equipment Purchases 0.00 5,500.00 -5,500.00 0.0%
6500 · Exchange Gain/Loss 84.68
Exercise Supplies 12.45 500.00 -487.55 2.49%
Honorariums 0.00 500.00 -500.00 0.0%
6180 · Insurance 4,024.00 5,000.00 -976.00 80.48%
Janitorial & Maintenance 129.48 300.00 -170.52 43.16%
Maintenance 74.11 400.00 -325.89 18.53%
Miscellaneous 128.67
Office Supplies 263.23 400.00 -136.77 65.81%
6250 · Postage and Delivery 157.50 200.00 -42.50 78.75%
6260 · Printing and Reproduction 21.06 500.00 -478.94 4.21%
6270 · Professional Fees 0.00 500.00 -500.00 0.0%
6290 · Rent 8.40 100.00 -91.60 8.4%
6300 · Repairs
Boat Repairs 10,435.83 1,000.00 9,435.83 1,043.58%
6310 · Building Repairs 0.00 310.00 -310.00 0.0%
6330 · Equipment Repairs 0.00 1,500.00 -1,500.00 0.0%
Outboard Motor Repairs 65.78 500.00 -434.22 13.16%
Truck & Trailer Repairs 0.00 500.00 -500.00 0.0%
Total 6300 · Repairs 10,501.61 3,810.00 6,691.61 275.63%
Returned Cheque 29.00
6340 · Telephone/Internet 572.97 1,000.00 -427.03 57.3%
6350 · Travel & Entertainment
6380 · Travel 1,562.96
Total 6350 · Travel & Entertainment 1,562.96
6999 · Uncategorized Expenses 0.00
Wages & Benefits
9:53 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2012 through September 2013
Oct '12 - Sep 13 Budget $ Over Budget % of Budget
5030 · Payroll Administration Fees 1,045.56 1,200.00 -154.44 87.13%
5010 · Payroll Expenses 65,646.93 65,000.00 646.93 101.0%
5020 · Payroll Liabilities-CPP/EI/WCB 19,700.37 20,000.00 -299.63 98.5%
Total Wages & Benefits 86,392.86 86,200.00 192.86 100.22%
Total Expense 146,842.84 144,710.00 2,132.84 101.47%
Net Ordinary Income 1,543.16 0.00 1,543.16 100.0%
Net Income 1,543.16 0.00 1,543.16 100.0%
9:43 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2013 through September 2014
Oct '13 - Sep 14 Budget $ Over Budget % of Budget
Ordinary Income/Expense
Income
4010 · CKBC Membership Dues/Insurance 5,264.00 8,000.00 -2,736.00 65.8%
Club Membership Fees
4000 · Family Membership Fees 6,125.00 8,000.00 -1,875.00 76.56%
Membership Regatta Fees 2,065.00 1,500.00 565.00 137.67%
Total Club Membership Fees 8,190.00 9,500.00 -1,310.00 86.21%
Clothing Sales-T-Shirts&Pinnies 345.00 800.00 -455.00 43.13%
4030 · Program Coaching Fees
Spring/Summer Programs
Training Camps 0.00 0.00 0.00 0.0%
Junior Competitive Program 760.00 2,000.00 -1,240.00 38.0%
Junior Development Program 1,575.00 2,500.00 -925.00 63.0%
Masters Competitive 1,155.00 1,125.00 30.00 102.67%
Masters Fitness 970.00 1,350.00 -380.00 71.85%
Senior Competitive Program 5,938.50 7,000.00 -1,061.50 84.84%
Weight Training - Spring/Summer 0.00 735.00 -735.00 0.0%
Total Spring/Summer Programs 10,398.50 14,710.00 -4,311.50 70.69%
4160 · Winter Programs
Junior Development Winter Prog.1,120.00 1,120.00 0.00 100.0%
4164 · Junior Winter Program 1,779.17 1,525.00 254.17 116.67%
4166 · Masters Winter Program 810.00 425.00 385.00 190.59%
4162 · Senior Winter Program 4,545.00 4,545.00 0.00 100.0%
4168 · Weight Training 857.50 735.00 122.50 116.67%
Total 4160 · Winter Programs 9,111.67 8,350.00 761.67 109.12%
Total 4030 · Program Coaching Fees 19,510.17 23,060.00 -3,549.83 84.61%
4100 · Course Programs
4110 · Adult Learn To Kayak 2,439.78 2,500.00 -60.22 97.59%
9:43 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2013 through September 2014
Oct '13 - Sep 14 Budget $ Over Budget % of Budget
4120 · Beginnner Sprint Racing 280.00 1,000.00 -720.00 28.0%
4130 · Canoe Kids - Spring 1,396.75 1,700.00 -303.25 82.16%
4140 · Canoe Kids - Summer 15,956.00 14,000.00 1,956.00 113.97%
4150 · Dragon Boat 4,952.75 5,000.00 -47.25 99.06%
Drop-Ins 361.68 250.00 111.68 144.67%
4175 · Kiddie Canoe/Kayak 2,142.00 1,900.00 242.00 112.74%
4170 · Parent/Child Paddling 1,892.00 1,500.00 392.00 126.13%
4180 · School/Group Programs 5,148.00 8,000.00 -2,852.00 64.35%
Total 4100 · Course Programs 34,568.96 35,850.00 -1,281.04 96.43%
Donations 350.00 0.00 350.00 100.0%
Finance Service Charges 0.00 0.00 0.00 0.0%
4200 · Fundraisers
Ghost Ridge 3,829.00 4,000.00 -171.00 95.73%
New Years Eve Party 2,638.12 1,000.00 1,638.12 263.81%
Other - Fundraisers 15.00 2,000.00 -1,985.00 0.75%
Rotary Duck Race Tickets 0.00 6,000.00 -6,000.00 0.0%
Total 4200 · Fundraisers 6,482.12 13,000.00 -6,517.88 49.86%
7030 · Grant Income
Neil Squire Society Funding 2,822.40 0.00 2,822.40 100.0%
Outreach Program 1,000.00
Accessibility Grant 0.00 0.00 0.00 0.0%
Gaming Grant - Provincial 19,500.00 30,000.00 -10,500.00 65.0%
HP Coaching Grant 555.56 900.00 -344.44 61.73%
Human Resources Grant 10,604.00 9,200.00 1,404.00 115.26%
Total 7030 · Grant Income 34,481.96 40,100.00 -5,618.04 85.99%
In-Kind Income
In-Kind Accounting Services 9,600.00
In-Kind Administrative Services 2,192.00 0.00 2,192.00 100.0%
In-Kind Website Services 1,708.00 0.00 1,708.00 100.0%
9:43 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2013 through September 2014
Oct '13 - Sep 14 Budget $ Over Budget % of Budget
Total In-Kind Income 13,500.00 0.00 13,500.00 100.0%
4400 · Regatta Income
Seattle 338.90 900.00 -561.10 37.66%
Regina Regatta 0.00 0.00 0.00 0.0%
Calgary 0.00 0.00 0.00 0.0%
Nationals 812.00 1,000.00 -188.00 81.2%
Ridge Regatta
Slawko Fedechko Season Opener 1,495.00 1,400.00 95.00 106.79%
Pacific Cup
Pacific Cup Dinner Net Proceeds -280.76 300.00 -580.76 -93.59%
Pacific Cup - Other 3,000.00 4,570.00 -1,570.00 65.65%
Total Pacific Cup 2,719.24 4,870.00 -2,150.76 55.84%
Ridge Regatta - Other 0.00 700.00 -700.00 0.0%
Total Ridge Regatta 4,214.24 6,970.00 -2,755.76 60.46%
4400 · Regatta Income - Other 1,760.46 0.00 1,760.46 100.0%
Total 4400 · Regatta Income 7,125.60 8,870.00 -1,744.40 80.33%
Bank Interest 54.07 30.00 24.07 180.23%
Total Income 129,871.88 139,210.00 -9,338.12 93.29%
Gross Profit 129,871.88 139,210.00 -9,338.12 93.29%
Expense
Adminstration Expenses
Accounting Service Expense 9,600.00
Website Design & Maintenance 1,708.00 0.00 1,708.00 100.0%
Criminal Record Check Fees 65.00 0.00 65.00 100.0%
Program Administration Services 1,992.00
Registrar Services 200.00
9:43 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2013 through September 2014
Oct '13 - Sep 14 Budget $ Over Budget % of Budget
Registration Fees - Parks & Rec 5,028.59 5,000.00 28.59 100.57%
Subsidy Fees re MR Parks & Rec.497.50 162.00 335.50 307.1%
Total Adminstration Expenses 19,091.09 5,162.00 13,929.09 369.84%
Advertising 0.00 100.00 -100.00 0.0%
Association Dues CKBC-Insurance 5,353.00 8,000.00 -2,647.00 66.91%
6110 · Automobile Expense
Insurance 263.00 300.00 -37.00 87.67%
Total 6110 · Automobile Expense 263.00 300.00 -37.00 87.67%
6800 · Bad Debt/Bad Debt Recoveries 65.25 300.00 -234.75 21.75%
6120 · Bank Service Charges 69.00 200.00 -131.00 34.5%
6400 · Boat Gas 550.00 500.00 50.00 110.0%
Boat Parts 0.00 200.00 -200.00 0.0%
Discounts Given 70.00 500.00 -430.00 14.0%
Dragon Boat Usage Fee 1,000.00 1,000.00 0.00 100.0%
6160 · Dues and Subscriptions CKC, etc 1,000.00 1,500.00 -500.00 66.67%
e Annual Year End Awards Dinner 554.25 2,000.00 -1,445.75 27.71%
e Course Programs
e Canoe Kids Summer 44.62 100.00 -55.38 44.62%
e Winter Program 844.35 1,000.00 -155.65 84.44%
Total e Course Programs 888.97 1,100.00 -211.03 80.82%
Outreach Funds Used 1,000.00
e Fundraisers
e Fundraisers - Other 0.00 25.00 -25.00 0.0%
e New Years Party Fundraiser 0.00 0.00 0.00 0.0%
Total e Fundraisers 0.00 25.00 -25.00 0.0%
e Regatta
e Regatta - In Province 2,594.10 5,000.00 -2,405.90 51.88%
e Slawko Fedechko 633.97 800.00 -166.03 79.25%
9:43 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2013 through September 2014
Oct '13 - Sep 14 Budget $ Over Budget % of Budget
e - Seattle 1,449.29 1,500.00 -50.71 96.62%
e Calgary Regatta 0.00 0.00 0.00 0.0%
e - Regina 0.00 0.00 0.00 0.0%
e Ridge Invitational 328.26 350.00 -21.74 93.79%
e Nationals 2,908.22 8,000.00 -5,091.78 36.35%
e Pacific Cup 3,511.92 1,500.00 2,011.92 234.13%
e Regatta - Other 599.96 550.00 49.96 109.08%
Total e Regatta 12,025.72 17,700.00 -5,674.28 67.94%
e T-Shirts & Pinnies 0.00 800.00 -800.00 0.0%
Education/Training 120.00 300.00 -180.00 40.0%
Equipment Purchases 0.00 0.00 0.00 0.0%
6500 · Exchange Gain/Loss -31.01 100.00 -131.01 -31.01%
Exercise Supplies 292.31 50.00 242.31 584.62%
6180 · Insurance 4,024.00 4,500.00 -476.00 89.42%
Janitorial & Maintenance 25.00 200.00 -175.00 12.5%
Maintenance 0.00 2,723.00 -2,723.00 0.0%
Miscellaneous 17.32 200.00 -182.68 8.66%
Office Supplies 137.47 300.00 -162.53 45.82%
Paddling equipment 47.03 0.00 47.03 100.0%
6250 · Postage and Delivery 157.50 200.00 -42.50 78.75%
6260 · Printing and Reproduction 0.00 500.00 -500.00 0.0%
6290 · Rent 0.00 50.00 -50.00 0.0%
6300 · Repairs
Boat Repairs 16.56 200.00 -183.44 8.28%
Outboard Motor Repairs 38.65 300.00 -261.35 12.88%
Total 6300 · Repairs 55.21 500.00 -444.79 11.04%
Returned Cheque 0.00 0.00 0.00 0.0%
6340 · Telephone/Internet 483.38 500.00 -16.62 96.68%
6350 · Travel & Entertainment
6380 · Travel 0.00 1,500.00 -1,500.00 0.0%
9:43 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 2013 through September 2014
Oct '13 - Sep 14 Budget $ Over Budget % of Budget
Total 6350 · Travel & Entertainment 0.00 1,500.00 -1,500.00 0.0%
Wages & Benefits
5030 · Payroll Administration Fees 1,148.89 1,200.00 -51.11 95.74%
5010 · Payroll Expenses 64,801.03 67,000.00 -2,198.97 96.72%
5020 · Payroll Liabilities-CPP/EI/WCB 19,670.96 20,000.00 -329.04 98.36%
Total Wages & Benefits 85,620.88 88,200.00 -2,579.12 97.08%
Total Expense 132,879.37 139,210.00 -6,330.63 95.45%
Net Ordinary Income -3,007.49 0.00 -3,007.49 100.0%
Net Income -3,007.49 0.00 -3,007.49 100.0%
9:48 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 1, 2014 through August 16, 2015
Oct 1, '14 - Aug 16, 15 Budget $ Over Budget % of Budget
Ordinary Income/Expense
Income
4010 · CKBC Membership Dues/Insurance 7,399.00 8,000.00 -601.00 92.49%
Club Membership Fees
4000 · Family Membership Fees 5,351.67 7,500.00 -2,148.33 71.36%
Membership Regatta Fees 2,150.00 2,500.00 -350.00 86.0%
Recreational Membership Fees 490.00 0.00 490.00 100.0%
Club Membership Fees - Other 0.00 0.00 0.00 0.0%
Total Club Membership Fees 7,991.67 10,000.00 -2,008.33 79.92%
Clothing Sales-T-Shirts&Pinnies 80.00 500.00 -420.00 16.0%
Boat Transportation Revenue 0.00 0.00 0.00 0.0%
4030 · Program Coaching Fees
Spring/Summer Programs
Training Camps 90.00 0.00 90.00 100.0%
Junior Competitive Program 1,140.00 800.00 340.00 142.5%
Junior Development Program 1,465.88 1,800.00 -334.12 81.44%
Masters Competitive 770.00 1,200.00 -430.00 64.17%
Masters Fitness 1,029.66 1,000.00 29.66 102.97%
Senior Competitive Program 7,140.00 6,500.00 640.00 109.85%
Weight Training - Spring/Summer 0.00 0.00 0.00 0.0%
Spring/Summer Programs - Other 0.00 0.00 0.00 0.0%
Total Spring/Summer Programs 11,635.54 11,300.00 335.54 102.97%
4160 · Winter Programs
Junior Development Winter Prog.1,300.00 1,450.00 -150.00 89.66%
4164 · Junior Winter Program 630.00 630.00 0.00 100.0%
4166 · Masters Winter Program 930.00 930.00 0.00 100.0%
4162 · Senior Winter Program 3,862.50 3,862.50 0.00 100.0%
4168 · Weight Training 1,798.34 1,690.00 108.34 106.41%
4160 · Winter Programs - Other 0.00 0.00 0.00 0.0%
Total 4160 · Winter Programs 8,520.84 8,562.50 -41.66 99.51%
9:48 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 1, 2014 through August 16, 2015
Oct 1, '14 - Aug 16, 15 Budget $ Over Budget % of Budget
4030 · Program Coaching Fees - Other 0.00 0.00 0.00 0.0%
Total 4030 · Program Coaching Fees 20,156.38 19,862.50 293.88 101.48%
4100 · Course Programs
4194 · Aboriginal Program 0.00 0.00 0.00 0.0%
4110 · Adult Learn To Kayak 828.00 2,500.00 -1,672.00 33.12%
4120 · Beginnner Sprint Racing 532.00 300.00 232.00 177.33%
4130 · Canoe Kids - Spring 1,509.00 1,500.00 9.00 100.6%
4140 · Canoe Kids - Summer 0.00 17,000.00 -17,000.00 0.0%
4150 · Dragon Boat 1,859.00 5,000.00 -3,141.00 37.18%
4192 · Community 0.00 0.00 0.00 0.0%
CYRP- Community Youth Racing Pr 0.00 0.00 0.00 0.0%
Drop-Ins 383.00 400.00 -17.00 95.75%
Girls Only Program 0.00 0.00 0.00 0.0%
4175 · Kiddie Canoe/Kayak 0.00 2,200.00 -2,200.00 0.0%
4190 · Paddle All 0.00 0.00 0.00 0.0%
4115 · Paddle Fitness 0.00 0.00 0.00 0.0%
4170 · Parent/Child Paddling 0.00 2,000.00 -2,000.00 0.0%
4180 · School/Group Programs 13,081.50 7,000.00 6,081.50 186.88%
Scouts 0.00 0.00 0.00 0.0%
4100 · Course Programs - Other 0.00 0.00 0.00 0.0%
Total 4100 · Course Programs 18,192.50 37,900.00 -19,707.50 48.0%
Donations 10.00 0.00 10.00 100.0%
Finance Service Charges 0.00 0.00 0.00 0.0%
4200 · Fundraisers
Bottle Drive 0.00 0.00 0.00 0.0%
Ghost Ridge 0.00 0.00 0.00 0.0%
Ghostridge Fundraiser 0.00 0.00 0.00 0.0%
New Clubhouse Building 0.00 0.00 0.00 0.0%
New Years Eve Party 1,166.46 7,000.00 -5,833.54 16.66%
9:48 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 1, 2014 through August 16, 2015
Oct 1, '14 - Aug 16, 15 Budget $ Over Budget % of Budget
Other - Fundraisers 735.05 3,000.00 -2,264.95 24.5%
Paddleathon / Runathon 0.00 0.00 0.00 0.0%
Pizza 0.00 0.00 0.00 0.0%
Pub Nights 0.00 0.00 0.00 0.0%
Rotary Duck Race Tickets 2,000.00 5,000.00 -3,000.00 40.0%
Spirit Award 0.00 0.00 0.00 0.0%
Warm Weather Training Camp 0.00 0.00 0.00 0.0%
4200 · Fundraisers - Other 0.00 0.00 0.00 0.0%
Total 4200 · Fundraisers 3,901.51 15,000.00 -11,098.49 26.01%
7030 · Grant Income
Neil Squire Society Funding 1,008.00 0.00 1,008.00 100.0%
Outreach Program 0.00 0.00 0.00 0.0%
Accessibility Grant 0.00 0.00 0.00 0.0%
Gaming Grant - Provincial 19,500.00 24,800.00 -5,300.00 78.63%
Girls Only Grant 0.00 0.00 0.00 0.0%
GM Coaching Grant 0.00 0.00 0.00 0.0%
HP Coaching Grant 550.00 3,000.00 -2,450.00 18.33%
Human Resources Grant 3,675.00 8,200.00 -4,525.00 44.82%
Paddle All Grant 0.00 0.00 0.00 0.0%
Regional Coaching Grant 0.00 0.00 0.00 0.0%
Subsidies 0.00 0.00 0.00 0.0%
7030 · Grant Income - Other 0.00 0.00 0.00 0.0%
Total 7030 · Grant Income 24,733.00 36,000.00 -11,267.00 68.7%
In-Kind Income
In-Kind Accounting Services 8,000.00 9,600.00 -1,600.00 83.33%
In-Kind Administrative Services 1,660.00 2,192.00 -532.00 75.73%
In-Kind Boat Repair Services 0.00 0.00 0.00 0.0%
In-Kind Janitoral & Maintenance 0.00 0.00 0.00 0.0%
In-Kind Website Services 812.50 1,708.00 -895.50 47.57%
In-Kind Income - Other 0.00 0.00 0.00 0.0%
9:48 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 1, 2014 through August 16, 2015
Oct 1, '14 - Aug 16, 15 Budget $ Over Budget % of Budget
Total In-Kind Income 10,472.50 13,500.00 -3,027.50 77.57%
NSF Cheque Charges 0.00 0.00 0.00 0.0%
Paddle All Grant 0.00 0.00 0.00 0.0%
4400 · Regatta Income
Seattle 1,163.80 500.00 663.80 232.76%
BC Champs 0.00 0.00 0.00 0.0%
Regina Regatta 0.00 0.00 0.00 0.0%
Calgary 0.00 0.00 0.00 0.0%
Nationals 0.00 1,000.00 -1,000.00 0.0%
Ridge Regatta
Slawko Fedechko Season Opener 1,520.00 1,500.00 20.00 101.33%
Pacific Cup
Pacific Cup Dinner Net Proceeds 197.19 0.00 197.19 100.0%
Pacific Cup - Other 2,380.84 3,000.00 -619.16 79.36%
Total Pacific Cup 2,578.03 3,000.00 -421.97 85.93%
Ridge Regatta - Other 0.00 0.00 0.00 0.0%
Total Ridge Regatta 4,098.03 4,500.00 -401.97 91.07%
4400 · Regatta Income - Other 420.00 1,800.00 -1,380.00 23.33%
Total 4400 · Regatta Income 5,681.83 7,800.00 -2,118.17 72.84%
Bank Interest 28.92 50.00 -21.08 57.84%
Term Deposit Interest 0.00 0.00 0.00 0.0%
4999 · Uncategorized Income 0.00 0.00 0.00 0.0%
Total Income 98,647.31 148,612.50 -49,965.19 66.38%
Cost of Goods Sold
50000 · Cost of Goods Sold 0.00 0.00 0.00 0.0%
Total COGS 0.00 0.00 0.00 0.0%
9:48 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 1, 2014 through August 16, 2015
Oct 1, '14 - Aug 16, 15 Budget $ Over Budget % of Budget
Gross Profit 98,647.31 148,612.50 -49,965.19 66.38%
Expense
Accessibility Projects 0.00 0.00 0.00 0.0%
Adminstration Expenses
Accounting Service Expense 8,000.00 9,600.00 -1,600.00 83.33%
Website Design & Maintenance 931.90 1,708.00 -776.10 54.56%
Criminal Record Check Fees 55.00 300.00 -245.00 18.33%
Program Administration Services 1,660.00 1,992.00 -332.00 83.33%
Registrar Services 0.00 200.00 -200.00 0.0%
Registration Fees - Parks & Rec 494.00 6,000.00 -5,506.00 8.23%
Subsidy Fees re MR Parks & Rec.50.00 600.00 -550.00 8.33%
Adminstration Expenses - Other 0.00 0.00 0.00 0.0%
Total Adminstration Expenses 11,190.90 20,400.00 -9,209.10 54.86%
Advertising 0.00 500.00 -500.00 0.0%
Association Dues CKBC-Insurance 4,956.00 8,000.00 -3,044.00 61.95%
Auto Repairs/Maintenance 0.00 0.00 0.00 0.0%
6110 · Automobile Expense
Fuel 20.00 0.00 20.00 100.0%
Insurance 269.00 263.00 6.00 102.28%
6110 · Automobile Expense - Other 0.00 0.00 0.00 0.0%
Total 6110 · Automobile Expense 289.00 263.00 26.00 109.89%
6800 · Bad Debt/Bad Debt Recoveries 374.24 500.00 -125.76 74.85%
6120 · Bank Service Charges 44.50 69.00 -24.50 64.49%
6400 · Boat Gas 561.01 600.00 -38.99 93.5%
Boat Parts 0.00 0.00 0.00 0.0%
6130 · Cash Discounts 0.00 0.00 0.00 0.0%
6600 · Cash Short and Over 0.00 0.00 0.00 0.0%
6140 · Contributions 0.00 0.00 0.00 0.0%
9:48 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 1, 2014 through August 16, 2015
Oct 1, '14 - Aug 16, 15 Budget $ Over Budget % of Budget
6150 · Depreciation Expense 0.00 0.00 0.00 0.0%
Discounts Given 0.00 0.00 0.00 0.0%
Dragon Boat Usage Fee 1,000.00 1,000.00 0.00 100.0%
6160 · Dues and Subscriptions CKC, etc 1,025.00 1,000.00 25.00 102.5%
e Annual Year End Awards Dinner 528.71 600.00 -71.29 88.12%
e Course Programs
e Adult Learn to Kayak 0.00 0.00 0.00 0.0%
e Canoe Kids - Spring 0.00 0.00 0.00 0.0%
e Canoe Kids Summer 130.02 100.00 30.02 130.02%
e CYRP 0.00 0.00 0.00 0.0%
e Dragon Boat Coaching 0.00 0.00 0.00 0.0%
e Family Summer Camp 0.00 0.00 0.00 0.0%
e School Course 0.00 0.00 0.00 0.0%
e Summer Courses-Level I,II,III 0.00 0.00 0.00 0.0%
e Winter Program 636.81 1,200.00 -563.19 53.07%
e Course Programs - Other 0.00 0.00 0.00 0.0%
Total e Course Programs 766.83 1,300.00 -533.17 58.99%
Outreach Funds Used 0.00 0.00 0.00 0.0%
e Fundraisers
e C4 fundraiser 0.00 0.00 0.00 0.0%
e Fundraisers - Other 0.00 3,000.00 -3,000.00 0.0%
e Ghost Ridge 0.00 0.00 0.00 0.0%
e New Clubhouse Building 0.00 0.00 0.00 0.0%
e New Years Party Fundraiser 0.00 3,000.00 -3,000.00 0.0%
e Spring Training Camp 0.00 0.00 0.00 0.0%
e Training Camp - US 0.00 0.00 0.00 0.0%
hall rental 0.00 0.00 0.00 0.0%
Pub Night 0.00 0.00 0.00 0.0%
e Fundraisers - Other 0.00 0.00 0.00 0.0%
Total e Fundraisers 0.00 6,000.00 -6,000.00 0.0%
9:48 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 1, 2014 through August 16, 2015
Oct 1, '14 - Aug 16, 15 Budget $ Over Budget % of Budget
e Paddle All Set up Expenses 0.00 0.00 0.00 0.0%
e Regatta
e Regatta - In Province 1,886.98 0.00 1,886.98 100.0%
e Slawko Fedechko 1,352.00 700.00 652.00 193.14%
e - Seattle 2,068.56 2,000.00 68.56 103.43%
e Calgary Regatta 0.00 0.00 0.00 0.0%
e - Regina 0.00 0.00 0.00 0.0%
e lunches 0.00 0.00 0.00 0.0%
e Regina Regatta 0.00 0.00 0.00 0.0%
e BC Games 0.00 0.00 0.00 0.0%
e Ridge Invitational 242.20 400.00 -157.80 60.55%
e Nationals 0.00 3,200.00 -3,200.00 0.0%
e Pacific Cup 766.61 3,600.00 -2,833.39 21.3%
e Regatta - Other 0.00 600.00 -600.00 0.0%
Total e Regatta 6,316.35 10,500.00 -4,183.65 60.16%
e T-Shirts & Pinnies 945.01 500.00 445.01 189.0%
Education/Training 290.00 300.00 -10.00 96.67%
Equipment Purchases 0.00 0.00 0.00 0.0%
6170 · Equipment Rental 0.00 0.00 0.00 0.0%
6500 · Exchange Gain/Loss -10.91 0.00 -10.91 100.0%
Exercise Supplies 0.00 500.00 -500.00 0.0%
Honorariums 150.00 0.00 150.00 100.0%
6180 · Insurance
6190 · Disability Insurance 0.00 0.00 0.00 0.0%
6180 · Insurance - Other 0.00 4,048.00 -4,048.00 0.0%
Total 6180 · Insurance 0.00 4,048.00 -4,048.00 0.0%
6200 · Interest Expense
6210 · Finance Charge 0.00 0.00 0.00 0.0%
6220 · Loan Interest 0.00 0.00 0.00 0.0%
9:48 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 1, 2014 through August 16, 2015
Oct 1, '14 - Aug 16, 15 Budget $ Over Budget % of Budget
6375 · Mortgage 0.00 0.00 0.00 0.0%
6200 · Interest Expense - Other 0.00 0.00 0.00 0.0%
Total 6200 · Interest Expense 0.00 0.00 0.00 0.0%
Janitorial & Maintenance 239.05 200.00 39.05 119.53%
6230 · Licenses and Permits 0.00 0.00 0.00 0.0%
Loss on Disposal 0.00 0.00 0.00 0.0%
Maintenance 0.00 0.00 0.00 0.0%
Miscellaneous 0.00 82.50 -82.50 0.0%
Office Supplies 266.00 250.00 16.00 106.4%
Paddling equipment 0.00 500.00 -500.00 0.0%
6250 · Postage and Delivery 0.00 200.00 -200.00 0.0%
6260 · Printing and Reproduction 0.00 500.00 -500.00 0.0%
6270 · Professional Fees
6280 · Legal Fees 0.00 0.00 0.00 0.0%
6270 · Professional Fees - Other 0.00 0.00 0.00 0.0%
Total 6270 · Professional Fees 0.00 0.00 0.00 0.0%
Promotional 0.00 0.00 0.00 0.0%
66900 · Reconciliation Discrepancies 0.00 0.00 0.00 0.0%
Reimbursement thru Payroll 0.00 0.00 0.00 0.0%
6290 · Rent 0.00 0.00 0.00 0.0%
6300 · Repairs
Boat Repairs 170.18 1,000.00 -829.82 17.02%
6310 · Building Repairs 0.00 0.00 0.00 0.0%
6320 · Computer Repairs 0.00 0.00 0.00 0.0%
6330 · Equipment Repairs 56.51 0.00 56.51 100.0%
Outboard Motor Repairs 79.21 100.00 -20.79 79.21%
Truck & Trailer Repairs 0.00 0.00 0.00 0.0%
6300 · Repairs - Other 0.00 0.00 0.00 0.0%
Total 6300 · Repairs 305.90 1,100.00 -794.10 27.81%
9:48 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 1, 2014 through August 16, 2015
Oct 1, '14 - Aug 16, 15 Budget $ Over Budget % of Budget
Returned Cheque 0.00 0.00 0.00 0.0%
Spirit Award 0.00 0.00 0.00 0.0%
Suspense 0.00 0.00 0.00 0.0%
6340 · Telephone/Internet 327.76 500.00 -172.24 65.55%
6350 · Travel & Entertainment
6360 · Entertainment 0.00 0.00 0.00 0.0%
6380 · Travel 26.40 2,000.00 -1,973.60 1.32%
6350 · Travel & Entertainment - Other 0.00 0.00 0.00 0.0%
Total 6350 · Travel & Entertainment 26.40 2,000.00 -1,973.60 1.32%
6999 · Uncategorized Expenses 0.00 0.00 0.00 0.0%
6390 · Utilities
6395 · Water 0.00 0.00 0.00 0.0%
6390 · Utilities - Other 0.00 0.00 0.00 0.0%
Total 6390 · Utilities 0.00 0.00 0.00 0.0%
Wages & Benefits
5030 · Payroll Administration Fees 925.72 1,200.00 -274.28 77.14%
5010 · Payroll Expenses 56,052.51 66,000.00 -9,947.49 84.93%
5020 · Payroll Liabilities-CPP/EI/WCB 17,440.19 20,000.00 -2,559.81 87.2%
Wages & Benefits - Other 0.00 0.00 0.00 0.0%
Total Wages & Benefits 74,418.42 87,200.00 -12,781.58 85.34%
Total Expense 104,010.17 148,612.50 -44,602.33 69.99%
Net Ordinary Income -5,362.86 0.00 -5,362.86 100.0%
Other Income/Expense
Other Income
7010 · Interest Income 0.00 0.00 0.00 0.0%
Total Other Income 0.00 0.00 0.00 0.0%
9:48 AM
08/16/15
Accrual Basis
Profit & Loss Budget vs. Actual
October 1, 2014 through August 16, 2015
Oct 1, '14 - Aug 16, 15 Budget $ Over Budget % of Budget
Other Expense
8010 · Other Expenses 0.00 0.00 0.00 0.0%
Total Other Expense 0.00 0.00 0.00 0.0%
Net Other Income 0.00 0.00 0.00 0.0%
Net Income -5,362.86 0.00 -5,362.86 100.0%
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SUBJECT:MAPLE RIDGE LAPIDARY CLUB LEASE AGREEMENT RENEWAL
EXECUTIVE SUMMARY:
The current lease agreement with Maple Ridge Lapidary Club is due for renewal.The Lapidary Club
uses a two-story detached building next to Maple Ridge Park that is owned by the City of Maple
Ridge. The building is also adjacent to the Artist in Residence studio on Fern Crescent. The Club
members meet, exhibit rocks, gems and mineral collections and related artwork in stone, metal and
glass. In addition, the Club provides workshops to the public and members at this site.This
agreement has worked well since the Club was relocated to this site many years ago and staff
recommends renewing this arrangement with the Club under the same terms and conditions for an
additional three-year term.
RECOMMENDATION:
That a recommendation be forwarded to Maple Ridge Council that the Corporate Officer be authorized to
sign and seal the Maple Ridge Lapidary Club Lease Agreement 2015-2018.
DISCUSSION:
a)Background Context:
Since 1958, the Lapidary Club has been a family oriented arts group with members of all ages
who are encouraged to explore creativity using a wide range of media in the lapidary arts
discipline.The Club started as a special interest group which held meetings in private homes,
basements and greenhouses which later grew and moved its operations into the old ice arena
and finally evolved to its present location at 23470 Fern Crescent as a non-profit society.
Lapidary arts are an age-old art form that dates back to the Stone Age. Artisans currently grind,
polish, cut and carve stone, minerals, or gemstones into decorative items such as cabochons and
engraved gems. The Club is very active in offering educational workshops including: conducting
regular classes at the ACT Arts Centre and the Lapidary Club site,and providing working studio space
and display opportunities.The current service partner,the Lapidary Club, continues to provide a
quality, affordable program to the community.
The current lease agreement with the Lapidary Club has expired and the staff recommendation is
to renew for an additional three year term.The main highlights in the agreement include the
Club’s responsibilities to:maintain, repair and renovate the building; and to maximize the use of
the premises for the intended purposes. The proposed agreement contains updated language
and terms following the new operating template that was recently established for community
partners.
b)Desired Outcome:
To create accessible options for community engagement through arts and culture that meets the
needs of our communities to connect, foster a civil society and to encourage pride and sense of
place.
Maple Ridge and Pitt Meadows
Parks & Leisure Services Commission Report
REGULAR MEETING
September 10, 2015
Maple Ridge
Pitt Meadows
PARKS & LEISURE SERV ICES
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c)Strategic Alignment:
It is recognized that encouraging citizens to develop their creative potential and sense of
community through arts and culture contributes to building a healthy, vibrant and engaged
community. These activities contribute towards a vision for a complete community and support
the local economy.
d)Citizen/Customer Implications:
The proposed agreement renewal contributes to the encouragement of positive recreational and
cultural opportunities for citizen engagement, as well as the development of a safe, vibrant, and
livable community.Citizens will continue to receive quality exhibits,events and programs that
have been supported through this service for the past three years.
e)Business Plan/Financial Implications:
The proposed agreement falls within the approved PLS annual operating budget.
f)Policy Implications:
Recommendations align with the 2010 Parks, Recreation and Culture Master Plan directions
(6.5 Cultural Facilities, Arts Culture and Heritage),the Commission’s Asset Based Community
Development P92 and Volunteer P100 policies.
g)Alternatives:
Commission could choose to find another service delivery partner at this time;however, staff are
not recommending this approach as the current partner has provided a central arts service to
our community.
CONCLUSIONS:
The Maple Ridge Lapidary Club’s lease agreement and occupancy of the building provides value-
added programs and service to the community.In addition, the Club’s premises provide a valuable
studio opportunity for all ages.As the community grows, this partnership will continue to contribute
to developing artistic excellence and vibrancy in Maple Ridge.
“Original signed by Yvonne Chui”
Prepared By:Yvonne Chui
Arts and Community Connections Manager
“Original signed by Sue Wheeler”
Reviewed By:Sue Wheeler
Community Services Director
“Original signed by David Boag, Acting/General Manager”
Approved By:Kelly Swift
General Manager, Community Development
Parks & Recreation Services
:yc
Attachment –Lapidary Club Agreement
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Maple Ridge Lapidary Club Lease
This LEASE dated as of this 15 day of September 2015.
BETWEEN:
THE CITY OF MAPLE RIDGE,a municipal corporation, having its place of business at
11995 Haney Place, Maple Ridge, British Columbia
(the "Landlord")OF THE FIRST PART
AND:
MAPLE RIDGE LAPIDARY CLUB, Incorporation No. S30257, a Society duly incorporated
under the laws of the Province of British Columbia, and having its registered office situate
at 23740 Fern Crescent, Maple Ridge, British Columbia
(the "Tenant")OF THE SECONDPART
GIVEN THAT:
A.The Landlord is the registered owner in fee simple of those lands and buildings located at 23470
Fern Crescent and legally described as:
PID 005-137-071
Lot 44, Section 28, Township 12, NWD, Plan 53482
(“Land”);
B.The Tenant wishes to lease that building located on the Land shown outlined in heavy black on the
sketch plan attached as Schedule “A’ and labelled “garage” (“Premises”), for arts and craft
workshop purposes, and the Landlord wishes to lease the Premises to the Tenant for these
purposes on the terms and conditions set out in this Lease;
THIS AGREEMENT is evidence that in consideration of the mutual promises contained in this Agreement,
the receipt and sufficiency of which are acknowledged by the parties, th e parties agree as follows:
1.Lease of Premises
The Landlord hereby leases the Premises to the Tenant (the "Lease"), its servants, agents,
employees and invitees, on the terms and conditions and for the purposes set out in this Lease.
2.Rent
The Tenant shall pay the Landlord the prepaid rent for the Term of $3.00 (the "Rent"), the receipt of
which is hereby acknowledged by the Landlord.
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3.Term
The term of this Lease (“Term”) and the rights granted by it shall be for the period beginning on
September 15, 2015 and terminating on December 31,2018, subject to earlier termination
pursuant to the terms of this Lease.
4.Dispute Resolution
Where there is an unresolved dispute arising out of this Lease, the parties shall in good faith
attempt to resolve the dispute and if the parties are unable to resolve the dispute within a 10 -day
period following notification from one party to the other of a dispute then the dispute shall be
resolved by arbitration in accordance with the procedures under the Commercial Arbitration Act
(British Columbia),or any successor legislation in effect from time to time.
5.Net Lease
Unless otherwise expressly stipulated herein to the contrary, it is the intention of this Lease that all
expenses, costs, payments and outgoings incurred in respect of the Premises or for any other matter
or thing affecting the Premises shall be borne by the Tenant, that the Rent herein shall be free of all
abatements, withholding, reduction, release or discharge, set-offs or deductions of any kind or
affected by any event, occurrence, circumstance or otherwise and despite any law or statute now or
in the future to the contrary, and shall be absolutely net to the Landlord of real property taxes,
charges, rates or assessments, expenses, costs, payments or outgoings of every nature arising from
or related to the Premises and that the Tenant shall pay or cause to be paid all such taxes, charges,
rates, assessments, expenses, costs, payments and outgoings. The Tenant will also pay its costs of
carrying out its obligations under this Lease.
6.Entire Agreement
No verbal, written, express, or implied representations, wa rranties, guarantees, covenants or
agreements of either the Landlord or the Tenant will survive the signing of this Lease unless they are
set out in this Lease. This Lease may not be modified or amended except by an express written
agreement, made after the Lease has been executed.
7.Landlord’s Representative
A staff liaison from the Maple Ridge Pitt Meadows Parks and Leisure Services Department will be
designated by the Landlord from time to time to serve as the Landlord’s Representative for the
purposes of this Lease.
8.Tenant's Covenants
The Tenant covenants and agrees with the Landlord as follows:
(a)to use the Premises in accordance with this Lease for the intended purposes as a site for the
Tenant's lapidary arts and craft programs and activities including related workshops,
presentations, community arts gatherings, and events and for no other purpose save and
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except that which may be approved by the Maple Ridge Pitt Meadows Parks and Leisure
Services Commission (hereinafter called the “Commission”)from time to time. The Club will
establish operating policies and procedures for its operations in line with its business plan.
in accordance with the Landlord’s rules and regulations set out in Schedule “B”,and for no
other purposes whatsoever.
(b)to provide the lapidary arts and craft programs and services to the community which will be
functioning primarily within the Commission’s geographic area of jurisdiction, within the
limits of available resources.
(c)to maintain its status as a registered non-profit society in good standing with the Provincial
Registrar of Companies.
(d)to maintain an open membership, at reasonable costs which will ensure all citizens of Maple
Ridge and Pitt Meadows may become members of the society.
(e)to provide the Commission advance notice and copies of all changes to the Society’s
Constitution or Bylaws.
(f)to provide the Commission with copies of the Society’s financial statements in each year of
the Term, as soon as such statements of the previous year have been approved by the
Society’s board of directors and the Landlord will have the option to conduct a financial audit
at the Landlord's discretion.
(g)to provide the Commission with an annual report each year detailing the activities on the
Premises during the previous calendar year and such report to be delivered no later than two
weeks after the annual general meeting in each year which will be to the satisfaction of the
Landlord.
(h)to pay or cause to be paid all Utility Costs (e.g. heat, water, phone, internet, garbage and
recycling), Tenant’s Taxes, Goods and Services Tax and Social Services Tax and Operating
Expenses directly to the Government Body or other utility, agency or company levying such
charge at the time any such Utility Cost, Tax or Operating Expense is due or as the Landlord
may direct, and provide the Landlord with proof of payment on demand. If the Tenant fails to
pay such amounts, the Landlord may, but is not obliged to, pay such amount and the Tenant
shall pay to the Landlord the amount of any such payment as Additional Rent.
(i)to acknowledge and agree that it is solely responsible for the payment of all taxes including
property taxes and assessments levied against the Premises during the Term and which may
hereafter be levied, imposed, rated, or assessed by any lawful authority r elating to or in
respect of the business or other activities carried on by the Tenant.
(j)The Tenant may in each year apply to the City of Maple Ridge for an exemption from taxation
in accordance with the Local Government Act provisions in force from time t o time, and may
apply for financial assistance from the City of Maple Ridge. However, the Tenant
acknowledges that such grants and exemptions are within the sole discretion of the City of
Maple Ridge Council and cannot in any way be guaranteed or relied u pon.
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(k)to heat the Premises as necessary to prevent damage from frost at the Tenant’s expense;
(l)not to display any sign of any kind anywhere outside the Premises, or within the Premises so
as to be visible from the outside of the Premises, without first obtai ning the approval of the
Landlord as to design, size and location, such approval not to be unreasonably withheld;
(m)to maximize the use of the Premises for the intended purposes ensuring that no request to
use the Premises by another bona fide non-profit society or the Landlord is refused if the
time and facilities are available for such use;
(n)to observe and cause its employees, invitees and others over whom the Tenant can
reasonably be expected to exercise control to observe the Rules and Regulations set out in
Schedule 'B', and such further and other rules and regulations of the Landlord, acting
reasonably after consultation with the Tenant, and all such rules and regulations shall be
deemed to be incorporated into and form part of this Lease;
(o)to acknowledge that the Landlord has given no representations or warranties with respect to
the Premises, including without limitation with respect to the suitability of the Premises for
the Tenant's intended use and the condition of the Premises;
(p)to have the power and capacity to enter into and carry out the obligations under this Lease
and has undertaken all necessary corporate approvals to enter into and carry out this Lease;
and
9.Possession and Use of Premises
The Tenant will:
(a)take occupancy of the Premises on the Commencement Date, and at the request of the
Landlord, sign an acknowledgment as to the Commencement Date;
(b)manage and operate the Premises for lapidary arts and craft programs and services use in
accordance with the terms herein;
(c)not allow anyone except for its employees, clients and other persons lawfully having
business with the Tenant, or permitted sub-tenants, to use or occupy the Premises;
(d)use the Premises only for use as a craft workshop and studio for lapidary programs and
services;
(e)not let the Premises remain vacant for more than five consecutive days;
(f)not cause or permit any waste,damage, spoil, destruction, or injury to the Premises or to the
surrounding Land;
(g)not let the Premises become untidy or unsightly, and at the end of each day leave them in
such condition that they are clean, sanitary and tidy,to a standard befitting public facilities
used for a similar purpose;
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(h)not to cause, maintain or permit anything that may be or become a nuisance or annoyance
in, on or from the Premises to the owners or occupiers of adjoining lands or to the public,
including by the accumulation of rubbish, or unused personal property of any kind ;
(i)in respect of the Tenant’s activities on the Premises, at its own cost and expense, compl y
with all applicable municipal, regional, provincial and federal legislative enactments, by -laws,
regulations or orders from time to time in force relating to the Landlord, the Tenant, the
activities carried out on the Premises or any part thereof relating to Hazardous Substances
and the protection of the environment and shall immediately give written notice to the
Landlord of the occurrence of any event on the Premises or the Landlord’s Lands or any part
thereof constituting an offence thereunder or be in breach thereof and shall not bring upon
the Premises, the Landlord’s Lands, or any part thereof, or cause or suffer the bringing upon
the Premises or the Landlord’s Lands or any part thereof, any Hazardous Substances and, if
at any time, notwithstanding the foregoing covenants of the Tenant;
i.there are any Hazardous Substances upon the Premises or the Landlord’s Lands or
a part thereof as a result of the Tenant’s use, occupation of or activities on the
Premises;
ii.there is an occurrence of any event on the Premises or the Landlord’s Lands or any
part thereof arising from the Tenant’s activities, operations, use or occupation of or
on the Premises constituting an offence under or a breach of any applicable
municipal, regional, provincial and federal legislative enactments, by-laws,
regulations and orders from time to time in force relating to Hazardous Substances;
The Tenant shall, at its own expense:
i.immediately give the Landlord notice to that effect and thereafter give the Landlord
from time to time written notice of the extent and nature of the Tenant's
compliance with the following provisions of this section;
ii.promptly remove the Hazardous Substances from the Premises or the Landlord’s
Lands or any part thereof in a manner which conforms with all applicable
municipal, regional, provincial and federal legislative enactments, by -laws,
regulations and orders governing the movement of the same; and
iii.if requested by the Landlord, obtain at the Tenant's cost and expense from an
independent consultant designated or approved by the Landlord, verification of the
complete and proper removal of the Hazardous Substances from the Premises or
the Landlord’s Lands, or any part thereof or, if such is not the case, reporting as to
the extent and nature of any failure to comply w ith the foregoing provisions of this
section;
(j)At the Tenant's own expense, remedy any damage to the Premises or to the Landlord’s
Lands where damage arises from the Tenant’s activities, use, occupation or operation of or
on the Premises;
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(k)if any Government Body having jurisdiction shall require the clean-up of any Hazardous
Substances held, released, spilled, abandoned or placed upon the Premises or the
Landlord’s Lands or any part thereof or released into the environment from the Premises or
the Landlord’s Lands or any part thereof during the Term by the Tenant or arising from the
Tenant’s use and occupation of, and operations and activities on the Premises, then the
Tenant shall, at its own expense, prepare all necessary studies, plans and proposals and
submit the same for approval, provide all bonds and other security required by that
Government Body having jurisdiction and carry out the work and shall keep the Landlord fully
informed and provide to the Landlord full information with respect to proposed pla ns and
comply with the Landlord's requirements with respect to such plans. The Tenant agrees that
if the Landlord determines, in its sole discretion, that the Landlord, its property or its
reputation is placed in any jeopardy by the requirement for any such work, the Landlord may
itself undertake such work or any part thereof at the cost and expense of the Tenant;
(l)provide authorizations to permit the Landlord to make enquiries from time to time of any
Government Body with respect to the Tenant's compliance with any and all laws and
regulations pertaining to the Tenant, the Tenant's activities on the Premises or the
Landlord’s Lands or any part thereof including without limitation all applicable municipal,
regional, provincial and federal legislative enactmen ts, by-laws, regulations and orders
pertaining to Hazardous Substances and the protection of the environment; and the Tenant
covenants and agrees that the Tenant will from time to time provide to the Landlord such
written authorization as the Landlord may require in order to facilitate the obtaining of such
information;
(m)permit the Landlord at any time and from time to time to inspect the Tenant's property and
equipment used by the Tenant upon the Premises or the Landlord’s Lands or any part
thereof and the Tenant's records relating thereto for the purpose of identifying the existence
or absence of any Hazardous Substances and the Tenant shall assist the Landlord in so
doing;
(n)if the Tenant shall bring or create upon the Premises or the Landlord’s Lands any Ha zardous
Substances or suffer the bringing or creation upon the Premises or the Landlord’s Lands of
any Hazardous Substances or if the Tenant shall cause there to be any Hazardous
Substances upon the Premises or the Landlord’s Lands, then, notwithstanding a ny rule of
law or equity to the contrary such Hazardous Substances shall be and remain the sole and
exclusive property of the Tenant and shall not become the property of the Landlord and
notwithstanding the degree of affixation of the Hazardous Substances or the goods
containing the Hazardous substances to the Premises or the Landlord’s Lands and
notwithstanding the expiry or earlier termination of this Lease;
(o)the obligations of the Tenant in subsections 9(g),9(h),9(i),9(j),9(l), and 9(n) inclusive shall
survive the End of the Term;
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10.Complying with Laws
(a)The Tenant covenants to obtain and maintain all required licences, permits and consents
and shall competently and faithfully observe and comply with all laws, by -laws and lawful
orders which touch and concern the Premises or the Landlord’s Lands or any part thereof or
the Tenant's activities within the Premises or the Landlord’s Lands or any part thereof.
(b)Without derogating from the generality of the foregoing, the Tenant covenants that,
throughout the Term, the Tenant will comply and abide by all municipal, regional, provincial
and federal legislative enactments, by-laws, regulations, orders and any municipal
conversion guidelines which relate to the Premises, or to the equipment, maintenance,
operation,occupation, or to the construction of the Premises and the making of any repairs,
replacements, alterations, additions, changes, substitutions or improvements of or to the
Premises or any part thereof.
11.Tenant’s Quiet Enjoyment
If the Tenant duly and punctually pays the Rent and complies with its obligations, the Tenant will be
entitled to peaceably possess and enjoy the Premises during the Term.
12.Additional Easements -Landlord’s Lands
The Tenant acknowledges and agrees that the Landlord may grant or allow e asements, statutory
rights of way, licenses, or other agreements for access purposes or to provide for services and
facilities in connection with the Landlord’s Lands, and agrees that the Tenant's rights under this
Lease shall be subject to any such easements, statutory rights of way, licenses, or other agreements
and notwithstanding any terms of this Lease hereunder the Landlord may enter into such
agreements and grant such rights.
13.Dispositions
13.1 Assigning and Sub-Letting
The Tenant will not assign this Lease or sub-let or part with possession of the whole or any
part of the Premises for the whole or any part of the Term without the written consent of the
Landlord, which consent shall be in the sole and unfettered discretion of the Landlord,
provided that the Tenant may allow a portion or all of the Premises to be used and occupied
under license to third parties from time to time for periods of time not exceeding seven (7)
consecutive days;
13.2 Landlord's Assignment
The Tenant acknowledges and agrees that the La ndlord may assign, sell, transfer, lease,
mortgage, encumber or otherwise deal with its interest in the Premises or any portion
thereof, or any interest of the Landlord therein, in every case without the consent of the
Tenant.
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14.Repairs, Renovations, Damage
14.1 Tenant's Repairs and Maintenance
The Tenant will keep the Premises in a good and reasonable state of repair and
maintenance as a prudent and reputable long term tenant. The Tenant will also keep the
Premises in good and reasonable repair, reasonable wear and tear excepted. The Tenant
will keep the Premises, its Leasehold Improvements and its fixtures in good repair and in a
clean and safe condition, and shall be responsible for all equipment and facility operating,
servicing and preventative maintenance,painting,snow removal and repairs,including
without limitation all maintenance, replacement and repairs) to the structural, electrical,
plumbing, heating,roofing,air conditioning, machinery, equipment, facilities and fixtures to a
standard befitting public facilities used for a similar purpose, at the Tenant’s sole expense .
If during the Term the Tenant defaults in its obligations to maintain the Premises and all
Improvements, the Landlord may give written notice specifying the respect in which such
maintenance is deficient, and the Tenant shall, within fifteen (15) days of such notice,
remedy the default specified in the notice and where the Tenant has not commenced, or
having commenced, is not diligently completing the remedying of such default or if t he
maintenance is not satisfactory to the Landlord, the Landlord may enter upon the Premises
and perform such maintenance as is in the Landlord's opinion required, at the sole cost and
expense of the Tenant, plus such additional charge as may then be appli cable in accordance
with the policies of the Landlord for administration and overhead, provided that nothing in
this section requires the Landlord to perform any maintenance during the Term.
14.2 Inspection and Access
With 72 hours advance notice to the tenant,the Landlord’s representatives may enter the
Premises from time to time and at all reasonable times, and at any time during any
emergency, to:
(i)inspect or supervise repair, maintenance, or renovation;
(ii)do its own repairs, maintenance, or renovations; and
(iii)gain access to utilities and services
(including under floor or overhead ducts and access panels).
14.3 Renovations
The Tenant will not modify, construct, install, or alter the Premises without the Landlord's
prior written consent. When requesting that consent,the Tenant will give the Landlord a
copy of reasonably detailed drawings and specifications for the proposed work and names
of contractors and subcontractors who will perform such work. The Tenant will do such
approved work at its sole cost and expense in a good and workmanlike manner, in
accordance with the drawings and specifications the Landlord has approved, and in
accordance with the Landlord's reasonable requirements. The Tenant will use contractors
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and subcontractors to whom the Landlord has consen ted, except that the Tenant may use
its own employees provided such employees carry out such construction, installation or
alteration in accordance with all manufacturers or equipment suppliers requirements and
industry standards and subject to the foregoing, the Landlord may designate the
contractors, and subcontractors to be used for mechanical, structural, or electrical design
and work. The Landlord's reasonable costs of providing consent, inspection, and
supervision with respect to any such work are to be paid for by the Tenant as Additional
Rent. Upon completing any work, the Tenant will deliver to the Landlord a full set of as -built
drawings which the Landlord may keep.
14.4 Liens
In connection with all labour performed on, or materials supplied to the Prem ises or the
Landlord’s Lands, the Tenant shall comply with all the provisions of the Builders Lien Act
(British Columbia) and other statutes from time to time applicable thereto (including any
provision requiring or enabling the retention of portions of any sums payable by way of
holdbacks) and, pursuant to the Builders Lien Act or such other statutes, shall post and
keep posted and registered notices pursuant to the Builders Lien Act and in respect of the
posted notices in at least two conspicuous places,on the Premises or the Landlord’s Lands
obvious to workmen, material men, contractors and subcontractors, from the date of
commencement of any construction until the date that is 45 Days next following the date
on which the architect certifies that the improvements to the Premises or the Landlord’s
Lands are substantially completed, stating that the Landlord will not be responsible for the
improvements. Notwithstanding the foregoing, the Landlord reserves the right through the
Term to enter upon the Premises at the Landlord's option for the purpose of posting and
maintaining such notices. The Tenant and those claiming through the Tenant shall not
remove, deface or obscure such notices.
14.5 Tenant to Discharge Lien
If and whenever any builders liens or other lien for work, labour, services or materials
supplied to or for the Tenant or for the cost of which the Tenant may be in any way liable, or
claims therefore shall arise or be filed, the Tenant shall within 15 days after receipt of
notice thereof procure the discharge thereof, including any certificate of pending litigation
registered in respect of any lien, by payment or giving security or in such other manner as
may be required or permitted by law.
14.6 Tenant to Reimburse Landlord
The Tenant will reimburse the Landlord for all costs of the Landlord arising out of or in any
way connected with section 6.5 or 6.6 or any builder’s lien or other lien arising as a result
of any activity of the Tenant under this Lease or on the Premises or the Landlord’s Lands.
14.7 Tenant's Negligence and Liability
Despite section 14.1, if any part of the Premises or the Landlord’s Lands, including utilities
systems, needs repair or replacement by reason of the fault, omission or negligence of the
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Tenant or its employees, contractors, invitees or licensees, the Tenant will be responsible
for repair and restoration thereof at its own expense therefore and for any resulting or
consequential injury, loss or damage whether or not such repair or replacement is c overed
by the Landlord.
14.8 Damage or Destruction
In the event of any substantial damage or the destruction to the Premises, the Landlord
may in its discretion, terminate this Lease without compensation to the Tenant.
15.Surrendering Premises and Removing Fixtures
(a)Surrender
At the end of the Term or earlier termination of this Lease, the Tenant will surrender
possession of the Premises and the Tenant's Leasehold Improvements to the Landlord,
without compensation, in the condition in which the Tenant was obliged to keep them during
the Term. The Tenant's Leasehold Improvements will remain the Landlord's property, except
for those which the Tenant is obliged to remove under Section 7.2.
(b)Removal of Fixtures
During the Term, the Tenant will not remove from the Premises its Leasehold Improvements,
trade fixtures, furniture or equipment, except for furniture and equipment which, in the
normal course of its business, is no longer needed or is being replaced by furniture or
equipment of equal or better quality.
(c)Survival
The Tenant's obligations in this Section 15.0 will survive the End of the Term.
16.Liability-Indemnification and Insurance
16.1 Limitation of Landlord's Liability
The Landlord will not be liable for any bodily injury or death of, or loss or damage to any
property belonging to, the Tenant or its employees, contractors, invitees, or licensees or any
other person in or about the Premises, the Landlord’s Lands or any part thereof unless
resulting from the Landlord's gross negligence, but in no event will the Landlord be liable for
any damage caused by smoke, steam, water, ice, rain, snow, or fumes which may leak into,
issue or flow from any part of the Premises, the Landlord’s Lands or any part thereof or from
the plumbing works, or from any other place, or caused by the condition or arrangement of
any wiring. The Tenant shall not be entitled to any abatement of Rent in respect of any such
loss, damage, injury, failure or interruption of service nor shall the same constitute an
eviction.
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16.2 Indemnification -General
The Tenant will release, indemnify, defend and save harmless the Landlord, its elected
officials,officers, employees, agents and contractors from and against any and all losses,
demands, builders liens, liabilities, damages, costs, expenses, indirect or consequential
damages (including loss of profits and loss of use and damage arising out of delays), causes
of actions, actions, claims, suits and judgments including all costs of defending or denying the
same (including all legal fees on a solicitor and own client basis), which the Landlord may
incur or suffer or be put to by reason of or in connection with or arising from the Tenant’s
activities on the Premises or the Landlord’s Lands, this Lease or the use and occupation of the
Premises or the Landlord’s Lands, including without limitation:
(i)any breach, violation or non-performance by the Tenant of any obligation contained in this
Lease to be observed or performed by the Tenant;
(ii)any damage to the property of the Tenant, any sub-tenant, licensee, or any person claiming
through or under the Tenant or any sub-tenant or licensee, or any of them, or damage to
any other property howsoever occasioned by the condition, use, occupation, repair or
maintenance of the Premises;
(iii)any injury to any person, including death, resulting at any time therefrom, occurring in or
about the Premises or the Landlord’s Lands;
(iv)any wrongful or unlawful act or neglect of the Tenant, its invitees and licensees, in and
about the Premises or the Landlord’s Lands;
(v)the Premises or the Landlord’s Lands or any portion thereof not being suitable for use by
the Tenant;
(vi)any release or alleged release of any Hazardous Substances at or from the Premises for
the Landlord’s Lands+ arising or resulting from or in relation to any act or omission or of
the use of occupation of the Premises by the Tenant or any person for whom in law the
Tenant is responsible;
(vii)the need to take any remedial action and the taking of such action as a result of
Hazardous Substances on the Premises or the Landlord’s Lands or any portion thereof; or
(viii)any injury to any person (including death), property damage or other loss or damage
including damage to property outside the Premises or the Landlord’s Lands or any portion
thereof, arising out of or in any way connected with the manufacture, storage,
transportation, handling or discharge of Hazardous Substances on or from the Premises .
16.3 Survival of Indemnities
The obligations of the Tenant to indemnify the Landlord shall apply and continue
notwithstanding the End of the Term, any termination of this Lease or breach of this Lease by
the Landlord, or negligence on the part of the Landlord, its elected officials, officers,
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servants, agents, employers, contractors and subcontractors anything in this Lease to the
contrary notwithstanding.
16.4 Tenant's Insurance
The Tenant will obtain and maintain in good standing:
(a)Commercial General Liability insurance against claims for personal injury, death or property
damage occurring upon, in or about the Premises or the Landlord’s Lands or any portion
thereof including personal liability, liability assumed by contract, Tenant's legal liability, and
non-owned automobile liability. Such insurance will:
i.have a limit of not less than $5,000,000 in respect of any one occurrence;
ii.be primary insurance and will not call into contribution any other insuran ce
available to the Landlord, which means that the Tenant's insurance will cover any
loss before the Landlord's or other insurance; and
iii.provide for cross-liability and severability of interests, which means that the policy
applies separately to each insured party;
(b)insurance upon the Tenant's property normally located within the Premises, and any property
which is repaired at the Tenant's expense under this Lease, including stock in trade,
inventory, furniture, fittings, Leasehold Improvements, and Tenant's fixtures in an amount
equal to the full replacement cost thereof, against at least the perils of fire, sprinkler
leakage, theft, vandalism, riot, civil commotion, impact of aircraft, water damage,
earthquake, flood, and any perils not mentioned above whic h are included in normal "all
risks" coverage;
(c)insurance against all explosion, rupture or failure of boilers, pressure vessels or equipment
within or serving the Premises exclusively;
(d)such other types of insurance as a prudent tenant would obtain from tim e to time.
The Tenant will obtain all such insurance in at least th ose amounts set out in Section 16.4 (a) as it relates
to the liability insurance policies,and otherwise in those amounts a prudent owner of comparable space in
a comparable building in the Greater Vancouver area would obtain and maintain from time to time. All
such insurance policies will:
(a)include the Tenant and the Landlord (City of Maple Ridge,Maple Ridge Pitt Meadows Parks
and Leisure Services Commission)with respect to the insurance policy specified in Section
16.4(a) as named insureds;
(b)contain a waiver of any right of subrogation or recourse by the Tenant's insurer against the
Landlord or its employees, agents, contractors, whether or not any loss is caused by the act,
omission or negligence of the Landlord or its employees, agents, contractors;
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(c)provide that the insurer will give the Landlord 30 days' prior written notice of cancellation,
material alteration or lapse of any policy; and
(d)provide that such policies will not be invalidated with respect to the interest of the Landlord
by reason of any breach or violation of any warranties, representations, declarations, or
conditions contained in the policies. The Tenant will effect all such policies with insurers and
upon terms satisfactory to the Landlord. The Tenant will give the Landlord certified copies of
its insurance policies evidencing all such insurance and its renewal. The Tenant will pay the
premium for each policy. If the Tenant fails to obtain or maintain any such insurance, the
Landlord may do so as the Tenant's agent and at the Tenant's costs. The Tenant will review
all its policies annually to ensure that they are up to date and will obtain and maintain such
other insurance as required by the Landlord from time to time.
16.5 Landlord’s Insurance
The Landlord will take out and maintain property insurance on the Premises in the amounts,
for the perils and on the terms and conditions that it insures its other buildings and property.
17.PERFORMANCE OF TENANT'S COVENANTS, DEFAULT, BANKRUPTC Y AND TERMINATION
17.1 Landlord May Perform Covenants
If the Tenant defaults in complying with any of its obligations under this Lease, the Landlord,
in addition to its other rights and remedies under this Lease or at law or at equity, may
remedy or attempt to remedy any such default and for such purpose may enter the
Premises. No such entry will be deemed to be a re-entry or trespass. The Tenant will promptly
pay the Landlord on demand for the Landlord's costs, charges and expenses of so remedying
or attempting to remedy together with any interest thereon. Except for the Landlord's
intentional acts or negligence, the Landlord will not be liable to the Tenant for any act or
omission in so remedying or attempting to remedy. No notice of the Landlord's intent ion to
perform such covenant need be given to the Tenant except if and to the extent any provision
of this Lease expressly requires that notice be given in the circumstances.
17.2 Right of Re-Entry on Default or Termination
If and whenever:
(a)the Tenant fails to pay any Rent after it is due and after five Days' notice of late Rent from
the Landlord; or
(b)the Tenant defaults in observing or performing any of its obligations and fails to cure that
default within 30 days after the Landlord gives the Tenant notice spe cifying the nature of the
default,or no time for cure in the event of emergency circumstances, or where the Tenant
has failed to keep in force the required insurance, or where the default is not curable ;
(c)the Tenant ceases to be or operate as a not-for-profit entity;
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(d)this Lease is terminated under any provision hereof;
(e)the Landlord has become entitled to terminate this Lease; or
(f)the Tenant abandons the Premises or any part thereof,
(g)then, in each and every such case, it shall be lawful for the Landlord at a ny time thereafter
without notice or demand, with or without process of law and by forced entry if necessary, to
enter into and upon the Premises or any part thereof in the name of the whole, and to
terminate this Lease to repossess the Premises and enjoy as of its former estate, despite
anything in this Lease to the contrary. If the Landlord terminates this Lease pursuant to this
Section 17.2 or otherwise as a result of default of the Tenant, the Tenant shall be liable to
the Landlord for the amounts payable pursuant to Section 17.10.
(h)any party may terminate this Agreement upon giving 180 days notice in writing to all parties
of its intention to do so, at the address or addresses of the parties first above set out or at
such address or addresses as the parties may advise each other in writing from time to time.
At the end of the notice period, the Tenant shall immediately cease all use and occupation of
the Premises and shall vacate and deliver up possession of the Premises and the Landlord
may forthwith re-enter the Premises and repossess and enjoy the same. The Tenant may
terminate the lease with 180 days notice or in the event that the Premises be deemed
structurally, mechanically or otherwise unfit for occupation, the Tenant may terminate upon
48 hours notice.
17.3 Termination and Re-Entry
If the Landlord is entitled to re-enter the Premises under this Lease or at law or at equity, the
Landlord, in addition to its other rights and remedies, may terminate this Lease forthwith by
leaving notice of such termination in the Premises.
17.4 Re-Letting
If the Landlord is entitled to re-enter the Premises under this Lease or at law or at equity, the
Tenant shall immediately vacate and surrender the Premises and all rights of the Tenant
under this Lease to the Landlord and th e Landlord, in addition to its other rights and
remedies, may enter the Premises, as the Tenant's agent, and re -let them and receive the
rent from that re-letting, and, as the Tenant's agent, take possession of any personal
property in the Premises, or any place to which it has been removed, and sell it at public or
private sale without notice to the Tenant, and the Landlord shall retain the proceeds and any
basic rent or additional rent received from the re-letting, without prejudice to any amounts
due and owing by the Tenant hereunder, all on whatever terms the Landlord may deem
appropriate.
17.5 Method and Waiver on Re-Entry
If the Landlord re-enters the Premises then, in addition to its other rights and remedies, it
may expel the Tenant and those claiming through or under the Tenant, remove any property
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in the Premises, and force or change the locks, without being guilty of trespass. The Tenant
waives and renounces the benefit of any present or future law requiring the Landlord to
serve notice or begin legal action in order to re-enter.
17.6 Bankruptcy or Insolvency
If the Term shall at any time be seized or taken in execution by any creditor of the Tenant, or
if the Tenant shall make a general assignment for the benefit of creditors, or if it is dissolved,
cancelled or wound up under the Society Act (British Columbia), or if it is struck from the
register of societies by the British Columbia Corporate Registry,or be adjudicated a
bankrupt or insolvent, or shall consent to the institution of bankruptcy or insolvenc y
proceedings against it, or shall file an application or petition or answer or consent, seeking
re-organization or re-adjustment of the Tenant under the Bankruptcy and Insolvency Act or
any law of Canada or any province thereof relating to bankruptcy or insolvency, or shall
consent to the filing of any such application or petition, or shall consent to the appointment
of a receiver, or if the Tenant or its officials or officers shall pass any resolution authorizing
the dissolution or winding-up of the Tenant, or if a receiver, interim receiver, trustee or
liquidator of all or any part of the property of the Tenant shall be appointed or applied for by
the Tenant, or if a judgment, decree or order shall be entered by a court of competent
jurisdiction adjudging the Tenant as bankrupt or insolvent or subject to the provisions of the
Bankruptcy and Insolvency Act or determining the proceedings for reorganization,
arrangement, adjustment, composition, liquidation, dissolution or winding -up or any similar
relief under the Bankruptcy and Insolvency Act or any law of Canada or any province thereof
relating to bankruptcy or insolvency have been properly instituted, then this Lease shall at
the option of the Landlord immediately become terminated.
17.7 Distress
The Tenant waives and renounces the benefit of any present or future law taking away or
limiting the Landlord's right of distress, and agrees that none of the Tenant's personal
property will be exempt from levy by distress for Rent in arrears.
17.8 Cumulative Remedies
The remedies of the Landlord specified in this Lease are cumulative and are in addition to
any remedies of the Landlord at law or equity. No remedy shall be deemed to be exclusive,
and the Landlord may from time to time have recourse to one or more or all of th e available
remedies specified herein or at law or equity. In addition to any other remedies provided in
this Lease, the Landlord shall be entitled to restrain by injunction any violation or attempted
or threatened violation by the Tenant of any of the covenants or agreements hereof.
17.9 Waiver and Condoning
The failure of the Landlord to insist upon the strict performance of any covenant or
agreement of this Lease shall not waive such covenant or agreement, and the waiver by the
Landlord of any breach of any covenant or agreement of this Lease shall not waive such
covenant or agreement in respect of any other breach. The receipt and acceptance by the
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Landlord of Rent or other monies due hereunder with knowledge of any breach of any
covenant or agreement by the Tenant shall not waive such breach. No waiver by the Landlord
shall be effective unless made in writing.
17.10 Legal Fees
If the Landlord exercises any of its rights or remedies as a result of the default, the Tenant
will pay the Landlord's reasonable costs and out-of-pocket expenses of so exercising,
including complete legal costs.
18.GENERAL PROVISIONS
18.1 Events of Delay
If either the Landlord or the Tenant is unable to provide any service, utility, work, or repair by
reason of an Event of Delay not the fault of the party delayed, the time for performing the
obligation shall be extended by that period of time which is equal to length of the delay, but
this shall not operate to excuse the Tenant or the Landlord from the prompt payment of any
amount required under the Lease. The Landlord or the Tenant, as the case may be, will use
all reasonable efforts to overcome any such Event of Delay. Neither the Landlord nor the
Tenant will be entitled to compensation for any inconvenience, nuisance, or discomfort
caused by such an Event of Delay, or to cancel this Lease.
18.2 Overholding
This Lease will terminate at the End of the Term without notice or demand. If the Tenant
stays in the Premises after the End of the Term without objection by the Landlord and
without a further written agreement with the Landlord, such holding over will not constitute a
renewal of this Lease. In such case, the Landlord, at its option, may elect to treat the Tenant
as one who has not vacated at the End of the Term and to exercise all its remedies in that
situation, or may elect to construe such holding over as a tenancy from month to month
subject to all the terms of this Lease, except:
(a)for Term;
(b)basic rent which will be equal to two times the Basic Rent payable in advance in monthly
installments on the first day of each month; and
(c)that there will be no inducements or allowances, renewal rights, rent abatements, rights of
refusal, rights to additional space or other like concessions or rights.
(d)This provision shall not authorize the Tenant to overhold where the Landlord has objected.
18.3 Exhibiting Premises
The Landlord, during normal business hours, may exhibit the Premises to prospective
tenants during the last 6 months of the Term and, at all reasonable times, to the Landlord's
prospective purchasers and lenders, but, in doing, will disturb the Tenant as little as
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possible.
18.4 Subordination
This Lease and the Tenant's rights will be subordinated and postponed to all mortgages and
other financial charges which now or hereafter charge the Premises, and to all renewa ls,
modifications, consolidations, replacements,or extensions of same, notwithstanding the
respective dates of execution or registration. The Tenant, at the Landlord's cost, will execute
any instrument confirming such subordination and postponement.
18.5 Certificates
The Landlord and the Tenant agree that at any time and from time to time upon not less
than thirty (30) days prior request by the other party, each will execute, acknowledge and
deliver to the other a statement in writing certifying:
(a)that this Lease is unmodified and in full force and effect or if there have been modifications
that the same are in full force and effect as modified and identifying the modifications;
(b)the dates to which the Rent and other charges have been paid and the request shall specify
the charges in respect of which such information is required;
(c)that, so far as the maker of the statement knows, without having conducted any searches or
made any particular enquiries, the party who requests the statement is not in default under
any provisions of this Lease; or, if in default, the particulars thereof; and
(d)any other reasonable information which is requested.
18.6 Attornment
If any person shall through the Landlord succeed to the rights of the Landlord under this
Lease or to ownership of the Premises, whether through possession or foreclosure or the
delivery of a transfer of the Premises then, upon the request of the party succeeding to the
Landlord's rights hereunder, the Tenant shall attorn to and recognize the Landlord's
mortgagee or other party as the landlord of the Tenant under this Lease, and shall promptly
execute and deliver any instrument that such party may reasonably request to evidence the
attornment. In the event of any other transfer of the interest of the Landlord hereunder,
upon the written request of the transferee and the Landlord, the Tenant shall attorn to and
recognize the transferee as the landlord of the Tenant under this Lease and shall promptly
execute and deliver any instrument that the transferee and Landlord may reasonably request
to evidence the attornment provided that the transferee agrees with the Tenant to become
the landlord hereunder and to assume the obligations of the Landlord hereunder that are to
be performed after the transfer.
18.7 Notices
Any notice, request, or demand required or permitted to be given must be in writing and will be
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sufficiently given if personally served or mailed by prepaid registered post as follows:
a.to the Landlord:
City of Maple Ridge
11995 Haney Place
Maple Ridge, British Columbia V2X 6A9
Attention:Manager Community Connections
b.to the Tenant:
The Maple Ridge Lapidary Club
P.O. Box 142
Maple Ridge, British Columbia V2X 7E9
Attention: The President
Any notice, request, or demand will be presumed, if mailed, to have been receive d five
business days after the day on which it is mailed, if delivered, upon receipt, except that if,
between the time of mailing and actual receipt, there is an actual or reasonable, anticipated
mail strike, slowdown, or labour dispute which might affect delivery, the notice will be effective
only if actually delivered. Either the Landlord or Tenant will give notice to the other changing its
address for service.
18.8 Time of Essence
Time will be of the essence of this Lease, save as herein otherwise provided.
18.9 Registration
This Lease must not be registered in the Land Title Office.
18.10 Liability
If two or more persons, corporations, partnerships, or other business associations execute
this Lease as Tenant the liability of each to observe or perform the Tenant's obli gations will
be deemed to be joint and several. If the Tenant or covenanter, as the case may be, named
in this Lease is a partnership or other business association, the members of which by law are
subject to personal liability, the liability of each such member will be deemed to be joint and
several. The Tenant will cause the Tenant's employees, invitees, licensees, and other
persons over whom the Tenant may reasonably be expected to exercise control to comply
with the Tenant's obligations under this Lease,and any failure to comply will be deemed to
be a default by the Tenant. The Tenant will be liable to the Landlord for the negligent or
willful acts or omissions or any such employees, invitees, licensees, or other persons over
whom the Tenant may reasonably be expected to exercise control.
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18.11 Binding Effect
It is further agreed and declared by the Landlord and the Tenant that this Lease shall extend
to, be binding upon and ensure to the benefit of, the Landlord and the Tenant and each of
their successors and permitted assigns.
IN WITNESS WHEREOF the parties hereto have duly executed this Lease on the dates set out below.
THE CORPORATE SEAL OF THE LANDLORD
was hereunto affixed in the presence of:
Corporate Officer
Date:
THE CORPORATE SEAL OF THE TENANT
was hereunto affixed
in the presence of:
Signature
Name &Title
Signature
Name &Title
Date:
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SCHEDULE “A”
SKETCH PLAN
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SCHEDULE “B”
RULES AND REGULATIONS
The Tenant shall observe the following Rules and Regulations (as amended, modified or supplemented
from time to time by the Landlord after consultation with the Tenant and acting reasonably as provided in
the Lease):
1.The Tenant shall not use or permit the use of the Premises in such manner as to create any
objectionable noises or fumes.
2.The Tenant shall not abuse, misuse or damage the Premises or any of the improvements or
facilities therein, and in particular shall not deposit rubbish in any plumbing apparatus or use it
for other than purposes for which it is intended.
3.The Tenant shall not permit access to main header ducts, janitors and electrical closets and
other necessary means of access to mechanical, electrical and other facilities to be obstructed by
the placement of furniture or otherwise. The Tenant shall not place any additional locks or other
security devices upon any doors of the Premises without immediately notifying the Landlord and
subject to any conditions imposed by the Landlord for the maintenance of necessary access.
4.The foregoing Rules and Regulations, as from time to time amended, may be waived in whole or
in part with respect to the Premises without waiving them as to future application to the
Premises, and the imposition of such Rules and Regulations shall not create or imply any
obligation of the Landlord to enforce them or create any liability of the Landlord for their non-
enforcement.
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SUBJECT:EMERALD PIG THEATRICAL SOCIETY LICENSE TO OCCUPY AGREEMENT
EXECUTIVE SUMMARY:
A license to occupy agreement with the Emerald Pig Theatrical Society (EPTS)has been developed to
formalize the Society’s use of space for storage and workshop purposes .The EPTS uses a detached
garage building owned by the City of Maple Ridge that is part of the Davidson’s Pool House caretaker
property on 128th Crescent.The Society members rehearse and present three community theatre
performances per year and provide theatrical workshop opportunities to the public and members.
The garage has become an essential storage and workshop space for the Society as its programming
requires storage of props and workshop space to create stage sets.The arrangement has worked
well for a number of years and staff recommends formalizing this arrangement with the Society
under the terms and conditions of a license to occupy.
RECOMMENDATION:
That the License to Occupy Agreement with the Emerald Pig Theatrical Society be approved for three
years.
That a recommendation be forwarded to Maple Ridge Council to approve the Emerald Pig Theatrical
Society License to Occupy Agreement to Dec. 31, 2018.
DISCUSSION:
a)Background Context:
Founded by John Stuart and Sharon Malone in 2001, the Theatrical Society’s purpose is to
foster and encourage amateur theatre in Maple Ridge and Pitt Meadows. It is a volunteer
operated group which means all members perform, produce, direct, build, staple, duct tape and
sew for the love of live theatre. The Society is very active in encouraging participation in theatre
for all ages and experience levels.In addition to the three staged productions per year, they also
present free performances in the summer through their “Bard on the Bandstand” events and
participation in many local events.The Club is very active in offering educational workshops
including rehearsals, auditions and mentorships.In 2013, the Society received two awards at
Theatre BC's Mainstage Gala for Best Production (“Trying”) and Best Actor to member John
Stuart.The current service partner,the Emerald Pig Theatrical Society,continues to provide a
quality, affordable artistic program to the community.
A formalized agreement with the Theatrical Society will provide clarity and continuity as the
Society continues to provide value added programs for the community.
b)Desired Outcome:
To create accessible options for community engagement through arts and culture that meets the
needs of our communities to connect, foster a civil society and to encourage pride and sense of
place.
Maple Ridge and Pitt Meadows
Parks & Leisure Services Commission Report
REGULAR MEETING
September 10, 2015
Maple Ridge
Pitt Meadows
PARKS & LEISURE SERV ICES
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c)Strategic Alignment:
It is recognized that encouraging citizens to develop their creative potential and sense of
community through arts and culture contributes to building a healthy, vibrant and engaged
community. These activities contribute to attaining the vision of a complete community and
support the local economy.
d)Citizen/Customer Implications:
The proposed agreement renewal contributes to the encouragement of positive recreational and
cultural opportunities for citizen engagement, as well as the development of a safe, vibrant, and
livable community.Citizens will continue to have the opportunity to participate in quality
performances,events and programs.
e)Business Plan/Financial Implications:
The proposed agreement falls within the approved PLS annual operating budget.
f)Policy Implications:
Recommendations align with the 2010 Parks, Recreation and Culture Master Plan directions
(6.5 Cultural Facilities, Arts Culture and Heritage), the Commission’s Asset Based Community
Development P92 and Volunteer Policies P100.
g)Alternatives:
Commission could choose to find another use for this space;however, staff is not recommending
this approach as the Society has provided a central arts service to our community.
CONCLUSIONS:
The Emerald Pig Theatrical Society’s licence agreement for the garage provides a much needed
storage and workshop amenity to support the development of local community theatre.As the
community grows, this partnership will continue to contribute to developing artistic excellence and
vibrancy in Maple Ridge and Pitt Meadows.
Prepared By:Yvonne Chui
Arts and Community Connections Manager
Reviewed By:Sue Wheeler
Community Services Director
Approved By:Kelly Swift
General Manager, Community Development
Parks & Recreation Services
:yc
Attachment –Emerald Pig Theatrical Society Licence to Occupy Agreement
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CITY OF MAPLE RIDGE
(hereinafter called the "City")
LICENCE-TO-OCCUPY
1.Subject to the following terms and conditions, a Licence is hereby granted to:
EMERALD PIG THEATRICAL SOCIETY
incorporation No. S-44084, 114591 Dartford St.,
PO Box 91, Maple Ridge, British Columbia, V2X 7E9
(hereinafter called the "Licensee")
to occupy the detached garage located at 23681 128th Crescent, Maple Ridge, BC and
legally described as:PID 005-137-071,LOT 44 SECTION 28 TOWNSHIP 12 NEW
WESTMINSTER DISTRICT PLAN 53482,known as the Davidsons Pool Residence site, and
shown outlined in bold black ink on the attached Sketch Plan.
This Licence-to-Occupy commences the 15th day of September,2015 and terminates on the
31st day of December, 2018 with an option to renew that will be negotiated closer to term expiry.
2.The Licensee covenants and agrees with the City that it will:
2.1 during the entire term hereof, at its sole cost and expense, carry and provide the
following insurance with an insurance company satisfactory to the City:
(a)Commercial General Liability insurance against claims for personal injury,
death or property damage occurring upon, in or about the Premises or the City’s
Lands or any portion thereof including personal liability, liability assumed by
contract,Licensee's legal liability, and non-owned automobile liability. Such
insurance will:
i.have a limit of not less than $5,000,000 in respect of any one
occurrence;
ii.be primary insurance and will not call into contribution any other
insurance available to the City, which means that the Licensee's
insurance will cover any loss before the City's or other insurance;and
iii.provide for cross-liability and severability of interests, which means
that the policy applies separately to each insured party;
iv.include a clause indicating the City of Maple Ridge, City of Pitt
Meadows, Maple Ridge Pitt Meadows Parks and Leisure Services
Commission and School District 42 as additional named insured
parties;
2
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(b)insurance upon the Licensee's property normally located within the Premises,
and any property which is repaired at the Licensee's expense under this
licence-to-occupy, including stock in trade,inventory, furniture, fittings,
Improvements, and Licensee's fixtures in an amount equal to the full
replacement cost thereof, against at least the perils of fire, sprinkler leakage,
theft, vandalism, riot, civil commotion, impact of aircraft, water damage,
earthquake, flood, and any perils not mentioned above which are included in
normal "all risks" coverage;
(c)insurance against all explosion, rupture or failure of boilers, pressure vessels
or equipment within or serving the Premises exclusively;
(d)such other types of insurance as a prudent Licensee would obtain from time
to time.
2.2 The Licensee will obtain all such insurance in at least those amounts set out in
Section 2.1 as it relates to the liability insurance policies, and otherwise in those
amounts a prudent owner of comparable space in a comparable building in the
Greater Vancouver area would obtain and maintain from time to time. All such
insurance policies will:
(a)include the Licensee and the City with respect to the insurance policy
specified in Section 2.1 (a) iv as named insureds;
(b)contain a waiver of any right of subrogation or recourse by the Licensee's
insurer against the City or its employees, agents, contractors, whether or not
any loss is caused by the act, omission or negligence of the City or its
employees, agents, contractors;
(c)provide that the insurer will give the City 30 days' prior written notice of
cancellation, material alteration or lapse of any policy; and
(d)provide that such policies will not be invalidated with respect to the interest
of the City by reason of any breach or violation of any warranties,
representations, declarations, or conditions contained in the policies. The
Licensee will effect all such policies with insurers and upon terms
satisfactory to the City. The Licensee will give the City certified copies of its
insurance policies evidencing all such insurance and its renewal. The
Licensee will pay the premium for each policy. If the Licensee fails to obtain
or maintain any such insurance, the City may do so as the Licensee's agent
and at the Licensee's costs. The Licensee will review all its policies annually
to ensure that they are up to date and will obtain and maintain such other
insurance as required by the City from time to time.
2.3 not use the garage building for any purposes other than as arts storage and workshop
program use, unless approved in writing by the City;
2.4 not carry on,or do,or allow to be carried on,or do,any work, business, occupation, act or
anything whatever which may become a nuisance or annoyance to the City or the
neighbours and public;
2.5 not assign this Licence without the consent of the City;
3
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2.6 indemnify and save harmless the City from and against any and all manner of actions or
causes of action, damages, loss, costs or expenses which it may sustain, incur or be put
to by reason of the occupation of the said lands by the Licensee;
2.7 permit representatives of the City to enter at all reasonable times and view the state of
repair of the licenced building and land;
2.8 use the licenced building in an orderly manner and keep and maintain the same in a
clean, sanitary and attractive condition at all times to the satisfaction and a pproval of the
City's representative which includes removing garbage,recycling and snow/ice,keeping
the premises in an orderly manner and complying with fire and safety practices;
2.9 to pay or cause to be paid any applicable Utility Costs (e.g. heat,water, light, electricity)
used by the Licensee directly to the caretaker of Davidsons Pool Residence who is
responsible for paying the appropriate Government Body or other utility, agency or
company levying such charge at the time any such Utility Cost is due.The Licensee will
contribute $10.00 per month towards its basic use of hydro utilities (eg. light)which will
be assessed regularly to ensure fairness to the Licensee and caretaker.Licensee will
monitor its use of hydro utilities for equipment (eg. fans, power tools)and share the
information from meter device readings with the caretaker to ensure fair compensation
for equipment and any additional usage.Payment will be made directly to the caretaker
at the end of each month or through any other arrangements that will be made between
these two parties;
2.10 not permit liquor to be consumed on the said building and land unless a properly
authorized Liquor Administration Branch temporary permit is first obtained for special
functions;
2.11 not destroy, alter or build additions to the existing buildings, or to erect signs, fences or
other fixtures on the existing buildings without the written consent of the City 's
representative;
2.12 in respect of the Licensee’s activities on the premises, at its own cost and expense,
comply with all applicable municipal, regional, provincial and federal legislative
enactments, by-laws, regulations or orders from time to time in force relating to the City,
the Licensee, the activities carried out on the premises or any part thereof relating to
Hazardous Substances and the protection of the environment and shall immediately
give written notice to the City of the occurrence of any event on the premises or the
City’s buildings and lands or any part thereof constituting an offence thereunder or be in
breach thereof and shall not bring upon the premises, the City’s buildings and lands, or
any part thereof, or cause or suffer the bringing upon the premises or the City’s buildings
and lands or any part thereof, any Hazardous Substances.
The Licensee,at its own expense, will promptly remove the Hazardous Substances from
the premises or the City’s lands or any part thereof in a manner which conforms with all
applicable municipal, regional, provincial and federal legislative enactments, by-laws,
regulations and orders governing the movement of the same;
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2.13 abide by and comply with all lawful rules, regulations and bylaws of the City and other
governing bodies in any manner affecting the said lands as a result of this Licence;
2.14 to maintain its status as a registered non-profit society for the performing arts in good
standing with the Provincial Registrar of Companies.
GENERAL CONDITIONS
3.The City appoints Yvonne Chui, Arts and Community Connections Representative as its
representative for the purposes of communications between the City and the Licensee pursuant
to this License to Occupy agreement.
4.This agreement may not be amended nor modified nor shall any of its terms and conditions be
waived except by subsequent agreement in writing executed by both parties.
5.If there is any dispute between the parties to this license agreement regarding matters relating
to this license-to-occupy, the parties must first attempt to resolve the dispute with the
assistance of the City’s representative within a reasonable time period. Either party will be given
the opportunity to remedy the conflict or situation prior to notice being given to terminate the
contract. If this attempt at resolution is unsuccessful the representative shall refer this matter
to the Director of Parks and Facilities. All parties hereto agree to abide by whatever conflict
resolution process it may institute, and to its eventual outcome.
6.The Licensee shall not have the responsibility nor the right to make major structural repairs. If
such repairs are required the City may elect whether to carry them out or not and if it elects not
to carry them out this Licence shall be deemed to be terminated.
7.It is understood and agreed that the City does not covenant with the Licensee herein for quiet
enjoyment and should the Licensee be disturbed in the peaceful possession and enjoyment of
the said property, there shall be no liability on the part of the City to the Licensee herein.
8.It is further understood and agreed that the Licensee shall not be liable to pay any real property
taxes which it might otherwise be required by law to pay under the provisions of the Community
Charter as an occupier of municipally-owned property.
9.The City shall not be responsible to the Licensee for any defect in or change of conditions
affecting the existing building and land,nor for any damage or injury to the existing building and
land,to the Licensee or employees of the Licensee, or to merchandise, goods, chattels,
machinery or equipment contained therein howsoever caused.
10.The City's representative shall be permitted to exercise a reasonable amount of control over all
activities on the said building and lands and may erect signs to the effect that it is a park or
municipal property.
5
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10.(a)If the Licensee does not fully and promptly observe and perform all of the covenants,
provisos and conditions in this Licence contained, whether positive or negative, or if the
Licensee shall suffer or permit the licensed lands to be charged with any encum brance,
or in case the said land is vacant, unoccupied and unused by the Licensee for a period of
three months, or is not, in the opinion of the City being used properly for the benefit of
the Licensee or is not being used or operated in a manner deemed by the said City to be
satisfactory, the City shall, at its option, give notice in writing to the Licensee setting
forth the reason or reasons for the notice.
(b)If at any time after 14 days from the giving of the aforesaid notice to the Licensee, the
reason for the giving of the notice still exists, or remains unabated, in the sole opinion of
the City (whose decision shall be final and binding), the City may give 14 days written
notice to the Licensee terminating the Licence and this Licence shall cease and
determine and the Licence hereby created shall expire and be at an end notwithstanding
anything to the contrary herein contained, and the City may re-enter and take possession
of the licenced lands.
11.This Licence may be terminated at any time by the City by giving to the Licensee three (3) months
notice in writing, either delivered to the Licensee or mailed addressed to the address given in
paragraph 1, and thereupon, after the expiration of such period of notification, this Licensee
shall be determined and ended.
12.Notices
10.1 All notices, claims and communications required or permitted to be given shall be in
writing and shall be sufficiently given if personally delivered to a responsible officer of
the party hereto to whom it is addressed or mailed by prepaid post:
(a)in the case of Parks & Leisure Services; to Yvonne Chui, Manager Arts & Community
Connections, City of Maple Ridge 11995 Haney Place, Maple Ridge, B.C. V2X 6A9
and
(b)in the case of the Licensee to the President,Simon Challenger, at the Society’s
registered office situated at 114591 Dartford St., PO Box 91, Maple Ridge, BC
or at such other addresses as the parties may from time to time advise the
other party hereto in writing. The date of receipt of any notice shall be
deemed to be the date of delivery of such notice if served personally, or if
mailed as aforesaid on the fifth (5th) day following the date of such mailing.
10.2 In the event of a disruption in postal service, the notice referred to in subsection
10.1 shall be hand delivered and it shall be considered to have been received on
the date of such delivery.
13.This contract shall continue to on a month to month basis with all terms and conditions
attached, until both parties enter a new agreement or until written notice or cancellation
has been submitted and the appropriate notice period has lapsed.
6
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IN WITNESS WHEREOF of the parties hereto have executed this contract as of the day and
year first above written.
CITY OF MAPLE RIDGE by its authorized signatory:
Per:_____________________________
David Boag, Director of Parks and Facilities
LICENSEE EMERALD PIG THEATRICAL SOCIETY by its authorized signatory:
Per:_____________________________
Simon Challenger, President
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SUBJECT:Fees & Charges Review 2015
EXECUTIVE SUMMARY:
In June 2015,staff brought forward to Commission a proposed Fees and Charges review for
consideration.The Haney Seahorses Swim Club attended the meeting as a delegation with concerns
regarding the proposed changes. The fees and charges were reviewed in detail and based on the
information provided by the swim club, the motion was deferred.Staff was asked to review the
policy and bring this item back to Commission.
At the July Commission meeting,an information report was brought forward which provided an
overview of the current process staff follows and the research conducted. With this new information
Commission requested staff bring the original June report back to the September meeting.
Parks and Leisure Service (PLS)fees have been compared to Commission approved like facilities.
During the 2015 review, staff identified that in most cases PLS rates are on par with comparable
facilities and that little change is needed.In cases where there is a variance of 10%or greater to the
market average,staff recommend adjusting the rate to within the 10% threshold set. It is proposed
that the recommended rate adjustments be effective after fourth and final reading at both councils
for all facilities, with the exception of the Competition/Teach Pool which would increase upon
completion of the aquatic retrofit project.The following facilities would be impacted:
PMFRC admission and memberships
Competition/Teach pools
Commercial Kitchens
Tennis/Sport Courts
Picnic Shelters
Staff also reviewed the City of Pitt Meadows Policy C-044 which provides free access to local non-
profits and have identified that it is in conflict with the Commission Policy P-108. Staff recommend
that in the interest of equality and fairness this be reviewed and revised to align with P-108.
RECOMMENDATION:
That a Fees and Charges Bylaw update be forwarded to both Maple Ridge and Pitt Meadows
Councils using the proposed fee increase attached to the staff report,for implementation after
fourth and final reading by each council;AND,
That Pitt Meadows Council be asked to review and revise the Heritage Hall Policy C-044 to align with
the Commission’s Fees & Charges Policy P-108.
Maple Ridge and Pitt Meadows
Parks & Leisure Services Commission Report
REGULAR MEETING
September 10, 2015
Maple Ridge
Pitt Meadows
PARKS & LEISURE SERV ICES
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DISCUSSION:
a)Background Context:
The PLS Fees &Charges policy provides a framework for the establishment of fees and charges
for parks and recreation services by providing staff with direction and guidance on fee setting in
PLS facilities, ensuring consistency in the rental and admission fees and charges at recreation
facilities.
Staff conducts an annual market analysis to like facilities and utilizes the market average to set
the base hourly rental rate. To support our local non-profit organizations,the Commission policy
provides 60% subsidization for youth and senior non-profit users and 40%subsidization to adult
non-profit users.In 2014, staff reviewed the market analysis process to ensure residents are
receiving good value for recreation facility rental space. It was determined at that time, that the
process was sound and,that the market average should continue to be the benchmark.
As part of the 2014 review,both the Haney Seahorse and Haney Neptune swim clubs provided
staff and Maple Ridge Council members with information they had received from neighbouring
swim clubs.In working with the clubs and after further research was completed it was
recommended that although it does not follow the approved rates,a separate “Swim Club” rate
be implemented for the Competition and Teach pools.It should be noted that this new rate
provides the swim clubs with a level of subsidization of 79%and 75% respectively, which is
higher than the 60% that other youth and senior non-profit organizations receive for other
facilities.
In 2014 the Pitt Meadows Family Recreation Centre underwent a considerable renovation which
includes a state-of-the-art Fitness Centre triple the size of the previous one, which includes a
wide range of accessible cardio and weight equipment. As a result of these renovations the
previous comparable facilities no longer represents the space, therefore other comparables were
used in the 2015 review.It should be noted that admission fees at the PMFRC have not
increased since January 2014 at which time the Child, Youth and Senior rates were increased by
5% or .13 and .16 respectively.
During the 2015 review, staff identified that in most categories,PLS rates are on par with
comparable facilities in similar sized communities and that minor change is needed. In cases
where there is a 10%variance below the market average,staff recommend adjusting the rate to
within the 10%threshold set.
The annual review also identified that the existing City of Pitt Meadows policy (C-044) provides
several local non-profits with unlimited free access to the Heritage Hall. This policy contradicts
the Commission policy P-108 (Fees & Charges) and provides community members with
inequitable access to PLS operated facilities.Staff is recommending this policy be reviewed and
revised to align with P-108.
Admissions –Maple Ridge Leisure Centre (MRLC)
No adjustment required;single admission and membership fees at the Maple Ridge Leisure
Centre continue to be on pace with like facilities.
Admissions –Pitt Meadows Family Recreation Centre (PMFRC)
Adjustment recommended;single admission and membership fees at the Pitt Meadows Family
Recreation Centre are below the average of like facilities.Staff recommend a small increase in
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admissions (with the exception of adult users)resulting in an average increase of $0.17 per visit.
However,it is important to note that this still remains under the market average.
Multi-Purpose Room -0 -15 capacity
South Bonson Community Centre (SBCC) board room & meeting room
Whonnock Lake Centre (WLC)meeting room.
No adjustment required;this room category doesn’t exist in other communities resulting in no
comparable.
Multi-Purpose Room -15 –30 capacity
Alouette Room, SBCC activity room #2, Planet Ice meeting room, Hammond preschool,
PMFRC preschool & daycare
No adjustment required;PLS fee is 100% of market value.
Multi-Purpose Room -40 –60 capacity
Leisure Centre (LC)preschool, Heritage Hall daycare, PMFRC lobby
No adjustment required;PLS fee is within variance threshold set.
Multi-Purpose Room -60 -80 capacity
Fraser Room, PMFRC multi-purpose, LC Multi-Purpose, SBCC Activity Room #1,
Greg Moore Youth Centre (GMYC)Lounge, GMYC Multi-Purpose
No adjustment required;PLS fee is within variance threshold set.
Multi-Purpose Room -100 -200 capacity
Heritage Hall Lower Floor, Hammond Hall
No adjustment required;PLS fee is within variance threshold set.
Multi-Purpose Room -200 -300 capacity
Heritage Hall Upper Floor
No adjustment required;PLS fee is within variance threshold set.
Specialty Hall
South Bonson Banquet Room, Whonnock Lake Main Hall
No adjustment required;PLS fee is within variance threshold set.
Gymnasium
LC Gymnasium, PMFRC Gymnasium, GMYC Active Area
No adjustment recommended;PLS is slightly higher than market average, staff recommend
leaving rates at the current rate. (See Schedule “D”attached)
Outdoor Pools
Hammond Pool, Harris Road Pool
No adjustment required;PLS fee is within variance threshold set.
Indoor Pools
Competition & Teach Pool
Adjustment recommended; all fees are in line with the market average with the exception of the
swim club rate. Staff compared the rates to the four facilities that swim clubs and staff agreed to
in 2013 and determined that the market average is 23% higher than Commission’s current rate.
Staff recommend increasing the hourly swim club rate by 5%. In an effort to ensure the Clubs
avoid undue financial hardship this increase would become effective upon the completion of the
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aquatic retrofit project. This equates to an increase of $0.30 per lane per hour for the
competition pool,and $0.27 per lane per hour, for the teach pool (see Schedule “C”).
Arenas -Ice
Planet Ice, Pitt Meadows Arena
No adjustment required;PLS fee is within variance threshold set.
Arenas –Dry Floor
Planet Ice, Golden Ears Winter Club
No adjustment required;PLS is above market average PLS is higher than the market average;
however, staff recommend leaving rates as is (see schedule “A” attached)
Sport Fields
Parks staff will be conducting a review of the sport field allocation procedures, which may
necessitate changes to the current fees and charges. Therefore staff are not recommending any
changes be made until this review has been completed.
Kitchens
SBCC,Hammond Hall, Heritage Hall, Whonnock
Adjustment recommended;PLS is below market average. This space is mainly rented by private
users for special events such as weddings and banquets; projected increase in revenue is
$3,300 annually (See Schedule “F” attached).
Fairgrounds
Barns, Showrings, Grounds
No adjustment requested; no market comparable.
Tennis/Sport Courts
Adjustment recommended; this is a commercial rate and PLS is below market average. This rate
is offered to private companies wanting to rent a court for a profit venture such as tennis lesson
instruction. Recommended increase is $4.89 per hour to the market average of $19.89.
Park Shelters
Adjustment recommended;PLS is below market average. Staff recommend increasing this rate
to meet the low end of the threshold by increasing the per day booking by $14.25 to $84.25.
b)Desired Outcome:
To regularly review facility rental and admission fees and maintain a balance between rates that
are affordable to local user groups, and comparable to the current market to assist in off -setting
operating costs.
c)Strategic Alignment:
Provide high quality municipal services to our citizens and customers in a cost effective and
efficient manner.
d)Citizen/Customer Implications:
In most cases,PLS fees are on par with comparable facilities and staff recommend no increase
resulting in minimal impact for most user groups.In the case of the swim clubs,the impact to
the Haney Neptune’s Swim Club is $1,800 annually and $1,100 annually for the Seahorses
Swim Club.The Neptune’s had approximately 200 members and the Seahorses 105 members
this past year, which amounts to an increase of $9 and $10.50 respectively.The other category
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staff recommend an increase is commercial kitchens ,which would not impact our local non-
profits regular use of facilities.
Commission and Councils have also adopted policies to provide those with limited financial
means access to facilities and programs at little or no cost.Commission also forgives rental
fees,equivalent to registration fees that are waived by local non-profit sports organizations,to
those who need financial assistance to participate in sport.
e)Business Plan/Financial Implications:
Commission’s practice is to review PLS fees and charges annually and to plan regular, modest
increases that reflect average market rates for comparable services to avoid any significant
impact to patrons and user groups.
f)Policy Implications:
This recommendation is consistent with the existing fees and charges policy.
g)Alternatives:
Commission could choose to apply a minimum CPI (1.2%)increase across the board;however,
staff are not recommending this at this time.
CONCLUSIONS:
Commission Policy P-108 provides a framework for the establishment of fees and charges for parks
and recreation services. Staff have followed the policy and compared Commission rates to the
rates of Commission approved facilities;that are the same,or similar to Pitt Meadows and Maple
Ridge facilities. This process is designed to ensure consistency in the rental and admission rates
and to keep services accessible to residents while contributing to the provision of services and
facility operating costs.
“Original signed by Christa Balatti for Danielle Pope”
Prepared By:Danielle Pope
Manager Business Operations
“Original signed by Sue Wheeler for Wendy McCormick”
Reviewed By:Wendy McCormick
Director Recreation
“Original signed by David Boag, Acting/General Manager”
Approved By:Kelly Swift
General Manager, Community Development
Parks & Recreation Services
:dp
PLS 2015 Fees & Charges Bylaw Review proposed increases
Commission Fees & Charges Policy P-108
City of Pitt Meadows Heritage Hall Policy C044
Facility Rental Fee Waiver –Registration Subsidy Rebate P096
\\mr.corp\docs\CDPR-Admin\01-Admin\0540-Council-Committees\20-PLSC\02-
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1
PLS - 2015 - Fees & Charges Bylaw Review
SCHEDULE “A”
Arenas
Effective September 1, 2015
(taxes not included) Youth/Senior
Non-Profit
Adult
Non-Profit
Private Commercial Non-Resident
Ice
Prime Time
$110.34 $165.50 $275.84 $304.99 $295.04
Ice
Non-Prime
$82.76 $124.13 $206.88 $228.74 $221.28
Dry Floor
Prime Time
(Market Average)
$48.92
($41.40)
$73.39
($62.11)
$122.31
($103.52)
$139.61
($139.61)
$131.85
($131.85)
SCHEDULE “B”
Fairgrounds
Effective September 1, 2015
(taxes not included) Youth/Senior
Non-Profit
Adult
Non-Profit
Private Commercial Non-Resident
Barns
Beef, Exhibition,
Commercial
$8.16 $12.24 $20.40 $22.44 $24.48
Grounds &
Showrings
$7.14 $10.71 $17.85 $19.64 $21.42
Stage is included at no-charge when booking the grounds.
SCHEDULE “C”
Pools
Effective September 1, 2015
(taxes not included) Swim
Club
Youth/Senior
Non-Profit
Adult
Non-Profit
Private Commercial Non-
Resident
Competition Pool
Leisure Pool
Teach Pool
(per lane)
$5.96
$6.26
$5.07
$5.32
$9.88 $14.82 $24.70 $31.38 $29.28
Hammond Pool
Harris Pool
(whole pool)
$26.75 $26.75 $40.13 $66.88 $70.54 $68.14
I
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SCHEDULE “D”
Rooms
Effective September 1, 2015
(taxes not included) Youth/Senior
Non-Profit
Adult
Non-Profit
Private Commercial Non-Resident
Multipurpose Room
(capacity 1-15)
$4.51 $6.76 $11.27 $13.84 $13.84
Pitt Meadows Family Recreation Centre - Youth Centre
South Bonson Community Centre - Living Room, Upstairs Meeting Room, Boardroom
Whonnock Lake Centre - Meeting Room
Multipurpose Room
(capacity 15-30)
$9.01 $13.52 $22.53 $27.67 $27.67
Leisure Centre - Training Studio
Hammond Community Centre - Preschool
Maple Ridge Library - Alouette Room
Pitt Meadows Family Recreation Centre – Preschool, Daycare
Planet Ice - Meeting Room
South Bonson Community Centre - Activity Room #2
Whonnock Lake Centre – Preschool
Multipurpose Room
(capacity 40-60)
$11.83 $17.75 $29.58 $35.57 $32.62
Leisure Centre - Preschool
Heritage Hall - Daycare
Pitt Meadows Family Recreation Centre – Lobby
Multipurpose Room
(capacity 60-80)
$13.94 $20.91 $34.85 $48.36 $45.36
Leisure Centre - Multipurpose
Greg Moore Youth Centre - Lounge, Multipurpose
Maple Ridge Library - Fraser Room
Pitt Meadows Library – Meeting Room
Pitt Meadows Family Recreation Centre - Multipurpose
South Bonson Community Centre - Activity Room #1
Gymnasiums
(Market Average)
$49.35
($42.54)
$74.02
($63.81)
$123.37
($106.35)
$154.31
$132.64
Leisure Centre
Greg Moore Youth Centre Active Area
Pitt Meadows Family Recreation Centre
The non-prime time rates apply to the YSNP, ADNP and Private categories only, and will be a
50% reduction off the regular rates in the Fees & Charges Schedule and will be applied to all hours
outside of the prime time hours listed below:
Prime Time (Days of Week) Prime Time (Times)
Monday – Friday 5:00pm – 9:00pm
Saturday/Sunday 8:00am – 9:00pm
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SCHEDULE “E”
Halls
Effective September 1, 2015
(taxes not included) Youth/Senior
Non-Profit
Adult
Non-Profit
Private Commercial Non-Resident
Medium
(capacity 100-200)
$25.46 $38.20 $63.66 $83.17 $78.12
Hammond Hall
Heritage Hall - Lower floor
Large
(capacity 200-300)
$37.98 $56.97 $94.95 $111.04 $106.78
Heritage Hall - Upper floor
Specialty Hall
(capacity 175-200)
$83.18 $124.77 $207.95 $232.68 $232.68
South Bonson Community Centre – Banquet Room
Whonnock Lake Centre – Main Hall
The non-prime time rates apply to the YSNP, ADNP and Private categories only, and will be a 50%
reduction off the regular rates in the Fees & Charges Schedule and will be appli ed to all hours outside of the
prime time hours listed below:
SCHEDULE “F”
Kitchens
Effective September 1, 2015
Per Day Rate
(taxes not included)
Youth/Senior
Non-Profit
Adult
Non-Profit
Private Commercial Non-Resident
$34.16
$39.08
$51.25
$58.63
$85.41
$97.71
$120.30
$120.30
Fairgrounds
Hammond Hall
Heritage Hall
Pitt Meadows Family Recreation Centre
South Bonson Community Centre
Whonnock Lake Centre
Prime Time (Days of Week) Prime Time (Times)
Monday – Thursday 5:00pm – 9:00pm
Friday 5:00pm – 12:00am
Saturday 8:00am – 12:00am
Sunday 8:00am – 9:00pm
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SCHEDULE “G”
SCHEDULE “H”
Maple Ridge Leisure Centre Admission Rates
Effective September 1, 2015
“One-Pass”
(taxes not included)
Single 10 Pass 20 Pass 1 month 3 months 6 months 1 year
Children $2.90 $26.10 $46.40 $26.10 $69.60 $130.50 $261.00
Youth $3.90 $35.10 $62.40 $35.10 $93.60 $175.50 $351.00
Senior $3.90 $35.10 $62.40 $35.10 $93.60 $175.50 $351.00
Adult $5.70 $51.30 $91.20 $51.30 $136.80 $256.50 $513.00
Family $10.44 $98.46 $167.04 $98.46 $262.56 $492.30 $984.60
Pitt Meadows Family Recreation Centre Admission Rates
Effective September 1, 2015
(taxes not
included)
Single 10 Pass 20 Pass 1 month 3 months 6 months 1 year
Children $2.61
$2.74
$23.49
$24.66
$41.76
$43.85
$23.49
$24.66
$62.64
$65.77
$117.45
$123.32
$234.90
$246.65
Youth
$3.52
$3.70
$31.68
$33.26
$56.32
$59.14
$31.68
$33.26
$84.48
$88.70
$158.40
$166.32
$316.80
$332.64
Senior $3.52
$3.70
$31.68
$33.26
$56.32
$59.14
$31.68
$33.26
$84.48
$88.70
$158.40
$166.32
$316.80
$332.64
Adult $5.02
$5.27
$45.18
$47.44
$80.32
$84.34
$45.18
$47.44
$120.48
$126.50
$225.90
$237.20
$451.80
$474.39
Family $9.38
$9.85
$84.42
$88.64
$150.08
$157.58
$84.42
$88.64
$225.12
$236.38
$422.10
$443.21
$844.20
$886.41
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SCHEDULE “I”
SCHEDULE “J”
Drop-In Skating Admission Rates
Effective September 1, 2015
(taxes not included) Single 10 Pass 20 Pass
Children $2.60 $23.40 $41.60
Youth $3.50 $31.50 $56.00
Senior $3.50 $31.50 $56.00
Adult $4.73 $42.57 $75.68
Family $8.33 $74.97 $133.32
Parent & Tot $4.73 $42.57 $75.68
Outdoor Pools Admission Rates
Effective September 1, 2015
(taxes not included) Single Season Pass
Children $1.76 $31.68
Youth $2.37 $42.66
Senior $2.37 $42.66
Adult $3.03 $54.54
Family $6.68 $120.24
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SCHEDULE “K”
Sports Fields
Effective September 1, 2015
(taxes not included) CLASS A CLASS B CLASS C
Youth/Senior Non-Profit
Commercial Use $22.07 $16.44 $5.49
Fundraising $11.04 $8.22 $2.75
Special Event $5.52 $4.11 $1.37
Regular Use $0.00 $0.00 $0.00
Adult Non Profit
Commercial Use $22.07 $16.44 $5.49
Fundraising $22.07 $16.44 $5.49
Special Event $17.07 $11.44 $2.75
Regular Use $12.70 $6.65 $0.00
Local, Private or
Political Groups
Fundraising $33.11 $24.66 $8.24
Special Event $27.59 $20.55 $6.86
Regular Use $22.07 $16.44 $5.49
Local Commercial
Fundraising $35.31 $26.30 $8.78
Special Event $29.79 $22.19 $7.41
Regular Use $24.28 $18.08 $6.04
Non Resident Groups
Fundraising $37.52 $27.95 $9.33
Special Event $32.00 $23.84 $7.96
Regular Use $26.48 $19.73 $6.59
Sport Field User Annual Contribution
Fall/Winter Clubs $30 per registration
Spring/Summer Clubs $15 per registration
Class A Synthetic Fields at Samuel Robertson Secondary, Westview Secondary and Pitt Meadows
Secondary; Hammond Stadium; Merkley Grass; Pitt Meadows Athletic Park; Thomas Haney
Secondary; Albion Sports Complex (grass); Cliff Park; Harris North
Class B Telosky; Albion; Jordan Park; Maple Ridge Park; Bonson; Ruskin Park; Selvey Park; Harris South;
Tolmie Park; Edith McDermott Park
Class C All weather fields at Merkley and Albion Sports Complex
I
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SCHEDULE “L”
Miscellaneous Fees
Effective January 1, 2014
(taxes not included)
Park Shelter $70.00
$84.25
(up to a full day)
Event Trailer $147.31 (day rate)
Tennis/Sport Court $15.00
$19.89
(applicable to commercial use only)
1P108_Fees_Charges_Revised_2015-05-14_Fnl_Copy_10D53200
POLICY MANUAL
Title:FEES & CHARGES POLICY Policy No.P108
Supercedes:2013-02-14
Authority:Operational Effective Date:2015-05-14
Approval:PLS Commission Review Date:2015-05-14
Policy Statement:
The intent of this policy is to provide a framework for the establishment of fees and charges for
Parks and Recreation services.
PURPOSE:
1.To provide staff with direction and guidance on fee setting in PLS facilities.
2.To ensure consistency in the rental and admission fees charged at all facilities that provide the
same or similar services to citizens.
3.To ensure access for all residents.
GUIDING PRINCIPLES:
1.PLS will conduct a market analysis on an annual basis.
2.PLS will use market averages and a reduced formula for local non-profit organizations when
establishing fees and charges.
FACILITY RENTAL FEES:
The average market rental rate for each type of municipal operated facility will be used to determine
the rental rate for PLS facilities.I n order to support local non-profit organizations Adult non-profits
will pay 60%of the market average (40%level of subsidization)and Youth/Senior non-profits will pay
40%of the market average (60%level of subsidization).Private,Commercial and Non -resident rates
will be 100%of the market average,as shown below:
Category Level of subsidization
Youth/Senior Non-Profit 60%of market average
(private category)
Adult Non-Profit 40%of market average
(private category)
Private market average
Commercial market average
Non-Resident market average
Maple Ridge
Pitt Meadows
PARKS & LEISURE SERVICES
#2P108_Fees_Charges_Revised_2015-05-14_Fnl_Copy_10D53200
FEES &CHARGES POLICY P-108
Category Definition
Youth/Senior Non-Profit Shall include any organization registered as such
under the Societies Act.
(Membership is 18 and under or 60+)
Adult Non-Profit Shall include any organization registered as such
under the Societies Act.
(Membership is 19+and older)
Private Shall include any group whose activities are not
open to the general public.
Commercial/Fundraiser Shall include any commercial agency or group of
agencies whose object is to gain profit.
Non-Resident Shall include any group in which the majority of
the membership does not reside in Maple Ridge
and/or Pitt Meadows.
COMMUNITY USE
PLS recognizes that community recreation facilities are a social hub and may be used as informal
gathering places.To support this use,PLS will ensure some sites remain available at no cost for
unstructured social gatherings that are open to the public.
ADMISSION FEES:
Admission fees will be compared to market average rates charged in similar facilities operated by
public agencies.
PROGRAM FEES:
Program fees shall be set at a level sufficient to cover instructor and supply costs.In addition,some
‘Low Cost’programs will be offered at reduced rates to ensure access to all.It is recognized that a
low cost program may not recover instructor and supply costs.
RELATED POLICIES:
PLS will ensure financial access for citizens and community groups based on the following policies:
-P-044 Program and Admission Fee Subsidization Policy
-Rental Fee Rebate Policy
City of Pitt Meadows
COUNCIL POLICY C044
Page 1 of 1
#21339v2
Heritage Hall Rental
Effective Date:December 15, 1992
Revised Date:September 18, 2012
The purpose of this policy is to detail existing policies not detailed in the City of Pitt Meadows
Parks and Leisure Services Fee-Setting bylaw No. 2010, 2001. This policy should be read in
conjunction with Bylaw 2010,2001.
Local groups shall be defined by the Maple Ridge and Pitt Meadows Parks and Leisure Services
Fees and Charges and Allocation Policies.
A local Group “Shall include any organization in which the majority of the membership reside
or own businesses in Maple Ridge or Pitt Meadows”.
The following groups are granted free use of the Heritage Hall (Monday to Thursday):
Pitt Meadows Beavers
Pitt Meadows Cubs
Pitt Meadows Scouts
Pitt Meadows Pathfinders
Pitt Meadows Brownies
Pitt Meadows Guides
The following groups are granted one free day per year:
Heritage and Museum Society (Reunion Tea)
Pitt Meadows Day Committee (P.M. Day)
P.M. Day Committee Fundraiser
P.M. Fire Dept.
R.M. Minor Baseball Association (for picture day if raining)
Friends in Need Food Bank Fundraiser
Pitt Meadows Foundation Fundraiser
Rotary Fundraiser
Pitt Meadows Lion’s Fundraiser
COUNCIL POLICY C044
15 -Recreation & Cultural Services
~. CITY OF
•.1 ~_. Pitt Meadows l!ltl The ~ Place
P096_Facility_Rent_Fee_Waiver_Subsidy_2013-09-12
Title: FACILITY RENTAL FEE WAIVER – REGISTRATION
SUBSIDY REBATE
Policy No. P096
Supercedes: 1996-07-25
Authority: Operational Effective Date: 2013-09-12
Approval: PLS Commission Review Date: 2013-09-12
Policy Statement:
To permit the waiver of a portion of rental fees to local non-profit groups that provide a reduced
registration fee to residents with a low income who otherwise would not be able to participate in the
activity.
PURPOSE:
The Maple Ridge and Pitt Meadows Parks and Leisure Services Commission is committed to
ensuring that citizens with financial limitations are able to access non-profit group activities in
Municipal facilities.
To achieve this, non-profit groups that rent Municipal facilities for community programs can
request a rental fee rebate equal to the total portion of the eligible registration fees that were
waived. The eligible portion of the registration fee is an amount that is not greater than the
subsidy program administered by the Commission for registered programs and admissions.
Rebates will be provided if the president or designate of the group follows a procedure acceptable
to the Director of Recreation.
One of the basic principles of our fees and charges policy is to reduce financial barriers that could
lead to denial of service to a resident due to their inability to pay established fees. The intent of this
policy is to ensure that all residents who wish to participate in activities run by local non-profit
groups, who rent space from the municipality to offer their activities, can do so.
DEFINITIONS:
“Non-profit groups” – shall be defined by the Maple Ridge and Pitt Meadows Parks and Leisure
Services Fees and Charges and Allocation Policies.
“Local groups” shall be defined by the Maple Ridge and Pitt Meadows Parks and Leisure Services
Fees and Charges and Allocation Policies.
POLICY MANUAL
Maple Ridge
Pitt Meadows
PARKS & LEISURE SERVICES
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SUBJECT:GOLDEN EARS WINTER CLUB FUNDING REQUEST
EXECUTIVE SUMMARY:
The Golden Ears Winter Club (GEWC) is a non-profit society that operates the curling facility
located at 23580 -105 Avenue under an operating agreement with the City of Maple Ridge.
The current operating agreement does not provide funding for operation of the club or facility.
Currently the Society is unable to meet its financial obligations as outlined in the attached
operating agreement (Attachment #1).They continue to accumulate debt and use
capital/operating reserves to fund operations.
At the September 11, 2014 Commission meeting staff were directed to provide interim
financial support to the club equal to 40% of the club’s utility expenditures,up to $20,000.00.
Secondly,Commission requested staff work with the GEWC to determine the level of support
required to operate the curling facility in the long term.
As directed,staff completed a review of the GEWC operation in an effort to identify efficiencies,
opportunities and areas where Commission might provide support. Staff also spent
considerable time working with other communities comparing operating models and costs;
identifying the City of Coquitlam facility as the best option for cost comparison purposes as it is
identical in size and configuration to the GEWC.
Staff is recommending Commission add funding to the existing Golden Ears Winter Club
operating agreement,this is consistent with how the Commission treats other non-profit
organizations that operate facilities and provide services on behalf of the Commission.
RECOMMENDATION:
(a)That a recommendation be forwarded to Maple Ridge and Pitt Meadows Councils
as part of the 2016 –2020 budget deliberations to increase funding to the
Golden Ears Winter Club operating agreement by $20,000 from Maple Ridge and
$5,000 from Pitt Meadows per the terms of the Joint Leisure Services Agreement;
AND,
(b)If operating funds are approved by both Councils, that staff update the agreement
with Golden Ears Winter Club to fund $45,000 per year toward the cost of utilities
to be re-assessed on conclusion of the three year term; AND,
(c)That a recommendation be forwarded to Maple Ridge Council to forgive the
outstanding debt, currently at $58,529.66,that the Golden Ears Winter Club
owes for outstanding operating expenses related to utility fees; AND,
Maple Ridge and Pitt Meadows
Parks & Leisure Services Commission Report
REGULAR MEETING
September 10, 2015
Maple Ridge
Pitt Meadows
PARKS & LEISURE SERV ICES
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(d)That a recommendation be forwarded to Pitt Meadows Council to grant an
amount equal to Pitt Meadows proportionate share of the outstanding debt for
the Golden Ears Winter Club per the Joint Leisure Services Agreement, currently
$11,705.93.
DISCUSSION:
a)Background Context:
The GEWC has a long history of working with the City of Maple Ridge and the Commission
to operate curling facilities and provide service to the community. The GEWC originally
operated a curling facility (Quonset hut) on the land now occupied by the Haney Place Mall.
From 1980 to 1999 they continued operation of a facility on land now occupied by the
Maple Ridge Arts Centre and Theatre.From 2000 to 2015 the GEWC has operated the
facility at the current location adjacent to the Planet Ice Arena in Albion.
The current curling facility was constructed by RG Properties LTD.(RG)as part of the Planet
Ice arena development located adjacent to the Albion fairgrounds. The City entered into a
trust agreement with RG (September 1, 1999)while retaining community use of the curling
facility.On September 1, 1999, the City of Maple Ridge (District at the time) entered into
an operating agreement with the GEWC to operate the curling facility at no cost to the
Commission or City other than ongoing major capital infrastructure replacement.
From 1999 to 2005, RG Arenas was responsible for payment of all utilities and for off
season operations at the GEWC in exchange for rights to food and beverage services at the
club. In 2005 RG Arenas opted out of the food and beverage agreement and with this
change, GEWC became responsible for additional operating costs of approximately $7,000
per month and summer (off season)operation of the club.Through the addition of a
summer operating addendum to their operating agreement with the City, the GEWC
accepted responsibility for dry floor operations and off season rentals in an effort to create
a revenue stream to off-set the newly acquired operating costs. At that time, staff worked
closely with the club to increase their revenues through the acquisition of a liquor license
and off-season dry floor rentals with Ridge Meadows Minor Ball Hockey. Under the summer
addendum the Commission paid the club $20,000 to operate the facility and the club
provided dry floor services to the community (ball hockey, grad ceremonies, home show
and agricultural fair)over a four month period.
After numerous discussions with staff, on August 21, 2013,the club provided written
notice (Attachment #2)of their intention to “opt out”of the summer operations agreement
due to the financial and human resources burden that has been placed on the volunteers
and GEWC staff since 2005. As a result, on April 16, 2014, Parks and Leisure Services
staff took over the operation of the GEWC for the summer season, including booking,
staffing, maintenance, utilities and other related costs associated with running the facility .
On September 11, 2014, Commission directed staff to provide interim financial support to
the club equal to 40% of the club’s utility expenditures to a maximum of $20,000.00
(utilizing the $20,000 previously used to fund summer operations)until a permanent
funding strategy could be developed.
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Current Status
Since 2007,utility costs at the curling facility have averaged $53,912 a year or just over
$4,400 per month. In 2014 utility costs at the GEWC facility were $66,000 or $5,500 per
month.Planet Ice (RG Properties)invoices the Commission for the utility costs which
include ice plant monitoring, miscellaneous services and repairs; the Commission
subsequently invoices the GEWC to recover funds paid to RG Properties on the club’s
behalf. Over the past three years the club has accumulated a debt owing to the
Commission in the amount of $58,529.66 (May 2015).
In light of recent news releases from BC Hydro regarding rate increases and the ever
increasing costs and complexity of staffing and operating large facilities we can anticipate
that GEWC will continue to fall behind in the future and their ability to operate the facility
will end.The club feels the current situation is not sustainable in the long term and will
jeopardize their ability to operate the club.The GEWC board has informed staff they will no
longer be able to meet the terms of their existing operating agreement past the 2015/16
curling season due to ever increasing operating costs and the decision of the board not to
replace the vacant manager’s position.
The club’s membership shows a steady increase since 2010 with a decrease of 66
members in the 2013/14 season. The 2013/14 membership decrease parallels a
substantial increase in membership dues introduced by the board to meet an anticipated
operating loss resulting in many members moving to neighbouring clubs.
The club’s revenues are generated by membership dues, lounge/concession operations
and rental revenue,the decline in membership and the increase in operating cost (utilities,
staffing and repairs) have jeopardized their ability to operate the facility.Currently the
Society is unable to meet its financial obligations, they continue to accumulate debt (owed
to the City)and use capital/operating reserves to fund operations.
Golden Ears Winter Club Net Operating totals (unaudited):
2014 = (35,189)loss
2013 = (19,425) loss
2012 =(14,176) loss
2011 = 5,203
*Please note, May 2015, the GEWC owes the City $58,529.66 for unpaid utility costs.
To address the decline in membership the GEWC invests in providing quality curling ice and
working with school age children and juniors to introduce them to the sport.Through
recent efforts they have managed to increase membership by 15 members since the
2013/14 membership year and expect to continue this trend into next season.
GEWC Membership Numbers 2010-2015
460
440 t-----------:::::;;;;+~~--~~4¼-----------
420 +---~",~----------~-----------
400
390 -+-Membe rs
380 -+-------------------"'-~--=-----
360 +---------------------------
340 -,-
2010-201 1 2011-2012 2012 -2013
-,--,---,
2013 -2014 2014 -2015
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Membership Recruitment and Development
One of the strategic focus areas of the GEWC is to bring awareness of the club and its
members to those in and surrounding the communities of Maple Ridge and Pitt Meadows.
To achieve this goal the club has completed the following within the past year.
GEWC marketing efforts are limited as they are reliant on by Board Members and
volunteers not staff. 1n 2014 the club hosted 3 separate Learn to Curl sessions. The
Learn to Curl sessions were reasonably successful and resulted in approximately 15 new
curlers as well as the formation of a 5 week Beginner League.
In addition, the club had a display at Haney Place Mall that focused on junior curling that
included a “Rocks and Rings”promotional program. The program was fairly successful. An
advertisement was also taken out in the Maple Ridge News.
The Haney Masters (men 55 and over) did a parallel marketing program aimed at 55+ by
advertising in the local papers and encouraging each Masters member to bring in a new
curler.
Overall the club realized a net increase of 15 full time curlers and a number of part-time
spares for the 2014/15 season, somewhat reversing the negative trend (loss of 66 full
time curlers) observed in the 2013/14 season.
In 2015, the GEWC hosted the BC Scotties Provincials which generated some much
needed revenue while creating awareness for the sport and the club.
Other marketing efforts include signage on a fence at Telosky Sports Field, which is visible
to West bound traffic as they enter the core of the City.
One notable strength of the club is the condition of the curling ice. The curling surface is
known to be the best in the lower mainland and has attracted teams and players from
Coquitlam and other jurisdictions.
GEWC has also improved the information on the website ensuring it is up-to-date along with
social media pages located on Facebook and Twitter.
The club’s marketing weakness is found in their inability to produce quality posters for
bonspiels and to purchase quality advertising due to current financial constraints and lack
of staff support. All marketing efforts are completed by volunteers, which will vary from
year to year depending on volunteer availability and skills to perform the necessary tasks.
The PLS department continues to support the club through the Parks and Leisure brochure,
social media and joint advertising and will provide staff support when needed.
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Membership Fee Comparison
GEWC Peace
Arch
Delta Coquitlam Port
Moody
Mission Abbotsford
Membership $100 $250 $25.00 $200
Adult
Leagues
$285 $252 $247 $280 $260 $185
(TBA)
$300
Masters $230 $165 $147 $125 $145 $280
Juniors $120 $105 $105 $125 $75 $105
*Peace Arch has a building assessment fee of 30 for members 35 for non members
Volunteers and Staffing
In an effort to contain operating costs the club reduced staffing and operated without a
manger,relying on volunteers to mange the club for the 2014/15 season and possibly the
entire 2015/16 season.They utilized capital equipment replacement reserves to
supplement operating losses, reduced regular maintenance, deferred equipment
replacement, opted out of summer operations and were unable to pay 100% of utility costs
due to the Commission.However, the club feels this is not sustainable in the long term and
will jeopardize their ability to operate the club beyond the 2015/16 curling season.
Prior to 2014, the majority of the hours committed to the operation of the club were
through GEWC staff with support from a volunteer board. However, this changed
dramatically starting in April of 2014 when they reduced staff hours, mainly due to the
board’s decision to not replace the vacant manager’s position. This development put
increased pressure on volunteers and is seen in the dramatic decrease in staff hours
versus the increase in volunteer hours as outlined in the graph below. It’s safe to say that
the operation of the club is heavily based on volunteers and commitment to the club is
waning as the volunteers become exhausted.
Club Finances
A comparison of the Statement of Financial Position for the club for the years 2008 –
2014 shows some interesting overall trends. In 2008, the majority of assets were held
in cash, while accounts payable (City of Maple Ridge)and accrued charges were
relatively small. Over the next few years, GEWC’s cash position dec reased
dramatically. In 2008, the GEWC stated that it held a cash total of $97,198, which
then decreased by a total of 87% to a total of $12,893 as of fiscal year end 2014.
Staff and VolunteerHours2010-2015
4500 ~-----------------------------
4000 +--~~~==~~~---+~"11""-~~µ;i2__--,,._Al1Q_
3500 -+--------------
3000 -+--------------------------------
2500 -t-----------------------=cf----~-...:----=-=:::-
2000 +-----------------~.,-,,:.:_ _______ _
1500 +----------:::::~ ..... """"W.ll.l..-.-...a.,;;iir,~,.--------------
1000 +------IFEooe------------------------
500 -+------------------------------
0 ---,
2010-2011 2011-2012 2012 -2013 2013-2014 2014-2015
~Staff Hours
~Volunteer Hours
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In addition, accounts payable to the City of Maple Ridge was just over $70,000 (2014)
and currently (May 2015) is $58,529.66 almost back to the 2008 levels where the
amount owed was $75,189.
As mentioned,the GEWC collects the majority of its revenue from membership dues.
The decline in membership, especially in a time of rising costs (utilities,
wages/benefits, repairs and maintenance)has created a financial hardship for the
club. As the chart below indicates the ever increasing costs of utilities and staffing have
out paced the ability of the club to meet these expenditures through membership and
other revenue sources.
(Attachment #3 -Budget Details)
Other Jurisdictions
In an effort to better understand the current situation the GEWC is facing and how we
might ensure the club continues to provide services to our communities, staff looked at
the state of curling in our region and how our neighbouring communities are supporting
the sport of curling.Staff determined that typically, municipalities contribute funding to
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$0
$1 20,000
$100,000
$80,000
$60,000
$40,000
$20,000
Balance Sheet Analysis for 2008 -2014 Fis ca l Year
-cas h
-Accounts receivable
-Inventory
-Prepaid expenses
$0 --Accounts payable
2008 2009 2010 2011 2012 2013 2014 and accrued charges
Revenues from Membership Due s Against Utility and Wage Costs
_ -~::--~ $109,233
---$91,924
$66,096
-Membership Dues
-Utilities & Share Costs
-t----------------------Wages & Benefits
2008 2009 2010 2011 2012 2013 2014
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offset operating costs of curling facilities or,the municipality is the direct service
provider and operator.
The current relationship between Commission and the GEWC is consistent with other
municipalities.While staff’s research has found that 75% of the respondents have a
situation where the City is the owner of the building and the club is the operator for the
season,we are one of the few who do not contribute to the ongoing operating costs of
curling facilities.The GEWC is the only not for profit organization who operate a facility
on behalf of the Commission who do not receive operating funds or have a fee for
service/operating agreement.
Regionally there are a number of models in place including:
Cost sharing of utilities and operating costs (fee for service).
Cases where the club does not own the building and are involved in a lease/rental
arrangement where they pay the city for ice time and the city is responsible for all
building and ice maintenance and building capital costs (City of Coquitlam).
Cases where the club owns the building and the city owns the land so that the city
and club share the responsibility for building upgrades and repairs including capital
costs.
Private clubs that receive no municipal support.
(Attachment #4 -Summary of the Survey Results).
b)Desired Outcome:
To provide opportunities for residents of Maple Ridge and Pitt Meadows to learn and
participate in the sport of curling through the provision of a high quality cost efficient
service. Secondly, that the curling facility continues to be operated by a local non -profit
organization to promote independence and a sense of responsibility for the delivery of
leisure services by community groups in a manner that delivers benefits to citizens and is
financially sustainable.
c)Strategic Alignment:
This initiative aligns with a Safe and Livable Community as it would support citizens to
engage in healthy lifestyles and supports community-driven efforts to build community
capacity through partnerships with local volunteer and not for profit groups that provide a
recreation service to the community.Moreover, To provide high quality municipal services
to our citizens and customers in a cost effective and efficient manner.
d)Citizen/Customer Implications:
Curling provides an opportunity for social and physical activity that has deep roots in the
community and Canadian culture.Three hundred and ninety (390)people currently hold
memberships while thousands participate in skill development, school programs, local and
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regional tournaments. In addition ball hockey,lacrosse,home show, agricultural fair, grads
and other users utilize the facility for special events and leisure activities.
e)Business Plan/Financial Implications:
The incremental cost ($25,000)to fund the existing operating agreement with the GEWC
will be considered as part of the 2016 budget deliberations in each City, $20,000.00 from
Maple Ridge and $5,000.00 from Pitt Meadows. This funding is in addition to the $20,000
of interim funding currently in place and granted by the Commission in 2014.That current
debt the GEWC owes the cities be waived in an amount not exceed $60,000.00;
$48,000.00 by the City of maple Ridge and $12,000.00 by the City of Pitt Meadows as per
the terms of the Joint Recreation Agreement.
f)Policy Implications:
Development of a fee for service agreement with a not for profit organization aligns with
the Commission’s Asset-Based Community Development Policy P092 and is consistent
with Commission’s approach with other organizations who operate a building and provide
services on behalf of the commission.
g)Alternatives:
For the staff to investigate the feasibility and cost of alternative operating models:
1.The City to operate and manage the facility charging the GEWC to use the Ice. (City of
Coquitlam direct service model)–net operating costs are significant at approximately
$206,000.
2.Convert the facility to a ice and sports facility, the GEWC facility was designed to
accommodate a regulation sized ice surface and is used in the summer months for ball
hockey, lacrosse and community events –upgrade costs approximately $500,000 +
operating costs (Commission operate or go to market for a operator).
3.Convert the Ice surface to leisure ice to accommodate public skating, lessons and
events, this would free up ice time at Pitt Meadows Arena and Planet Ice currently
booked for public skating and lessons –upgrade costs approximately $350,000 +
operating costs (Commission operate or go to market for a operator).
CONCLUSIONS:
The Golden Ears Winter Club is an important community partner who operates the Golden Ears
curling facility on behalf of the Commission,the cities of Maple Ridge and Pitt Meadows. The
burden of ever increasing operating costs and debt has jeopardized the club’s ability to
generate enough revenue from its membership and operations to consistently meet its
financial obligations. The club has exhausted all of its reserves, operating and equipment
capital and has accumulated a sizable debt to the Commission.
They have increased membership fees, reduced staffing and will attempt to operate during the
2014/15 and 2015/16 curling season(s)by not filling the vacant club manager’s position,
managing the facility with volunteers from the board. They continue to apply for grants and
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hosted the 2015 BC Scotties in an effort to generate additional income, promote the club and
the community.Given this situation, it is prudent to explore other operating models or fund a
portion of the operating costs through a fee for service arrangement to sustain curling in the
community in the near and long term.
“Original signed by Christa Balatti for Don Cramb”
Prepared By:Don Cramb
Senior Recreation Manager
“Original signed by Sue Wheeler for Wendy McCormick”
Reviewed By:Wendy McCormick
Director Recreation
“Original signed by David Boag, Acting/General Manager”
Approved By:Kelly Swift
General Manager, Community Development
Parks & Recreation Services
: dp
Attachment # 1 –Operating Agreement
Attachment # 2 –Summer Operation’s Notice
Attachment # 3 –Financial Detail
Attachment # 4 –Survey
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Attachment #1 –Operating Agreement
TlllS AGREl'MENT dated for reference September I , 1999
BETWEEN:
AND:
THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE
11995 Haney Place
Maple Ridge, B.C.
V2X6A9
(''Municipality'')
OF THE FIRST PART
COLDEN EARS WINTER CLUB, a society incorporated under
the laws of the Province of British Columbia having its registered
office at Civic SqUllrc, 224th Slr«t, Maple Ridge, B.C.
(the "Club")
OF THE SECOND PART
WITNESSES THAT WHEREAS:
A. Municipality is party to the Trust OocumcnlS (defined below), pursuant to which
Municipality bas the right to the Municipal Uses (as defined in the Trust Documents), which
include the Curling Uses (defined below), upon and subject to the tenns and conditions of the:
Trust Docwnc:nts;
B. Municipality bas agrc:cd with the Club to grant to the Club the Curling Uses, for
tM Tenn (defined below), subject to renewal periods as set out herein, upon and subject to the
terms and c-0nditions set out herein;
NOW THEREFORE, in consideration of the mutual covenan.ts, conditions and agreements
herein contained, Municipality, S-O far as it lawfully can but not othenvi.sc, and subject to
applicable legislation and bylaws, together with the Club, covenant and agree: as follows:
l.
I.I
(a)
(b)
(c)
D'!Wil WO 1•
DEANITIONS
Definitions Where used herein:
"Club" means the Club, and its successors and assigns;
"Corrum:nccment Date" means August I, 2000, or such other date as may be
agreed upon by Municipal ity and the Club or as may be provided fo r herein;
"Curling Facilities" means the Surface, the Private/Dedicated Areas, and the
Other Related Facilities. collectively;
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(d) "Curling Season" means lhe period from and including the 24th day of August to
and including the I Stb day of April each year during the Term;
(e) "Curling Uses" means the right to use of the Curling Facilities granted by this
agreement, upon and subject to the terms and conditions set out herein;
(f) "Facility" means the Facility as defined in the Trust Documents, of which the
Curling Facilities fonn pan;
(g) "Facility Operator" means the operator from time to time of the Facility pursuant
to the Trust Documents, cwrcntly RG ARENAS (MAPLE RIDGE) LTD., and its
successors and assigns;
(h) "Fiscal Period" means the 12 month period ending March 31 each year, or such
other period as Municipality and the Club may from time to time agree will be
treated as the fiscal year of the Club, and provided further that the first Fiscal
Period shall be the period from the Commencement Date to March 3 t next
following;
(i) "Ice Plant" means the plant and equipment required for the inanufactwc of ice for
the Surface, including all piping, chillers, condensers, pumps, and electrical lines
and connections and all related fittings;
(j) "Inception Financial Statements" means the financial statf.ments of the Club as at
March 31, 1999, a copy of which has been initialled for identification by the Club
and Municipality concurrently with the execution of this agreement;
(le) "Municipality" means THE CORPORATION OF THE DISTRICT OF MAPLE
RIDGE, and its successors and assigns ;
(l) "Municipality/Facility Operator Work" means the work to be carried out by
Municipality or Facility Operator, as detailed in Schedule B hereto;
(m) "Operating Surplus" means the amount by which all income of the Club,
including income from membership payments, rentals and sales of assets, exceed
rea10nable operating expenses; provided that:
O,IM/1 lllt.l I
(i) in addressing the reasonableness of operating expenses, Municipality will
accept as a base the operating expenses reflected in the Inception Financial
Statements (excluding items of operating expenses no longer relevant or
appropriate, as a result of the change of venue, or making adjustment as
required); and
(ii) out of the Operating Surplus otherwise determined:
(1) the Club may maintain a non-accumulating operating reserve of
S 10,000 at the end of each Fiscal Period (to be used as operating
working capital). At the inception of this agreement. the said
operating reserve will stand at the amount equal being the balance
held by the Club as reflected in the Inception Financial Statements;
and
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(2) the Club may accumulate a capital reserve, to be used fo r repai r
and replacement of the Club's furniture and equipment as
approved by Municipality acting reasonably, in the amount, for
e.ach Fiscal Period, equal to the sum of:
A. S I0,000 plus
8 . lhe net profit/surplus realized by the Club in connection
with hosting or conducting any provinciaJ or national
championship event at the Curling Facilities:
up to an accurnulaled sum (including interest thereon) ofSI00,000
(this amount to be reviewed and adjusted, subject to approval of
both of the parties, from ti me to time). The said capital reserve will
be held by the Club i.n a separate interest bearing account with a
Schedule A or Schedule 8 Canadian chartered bank. or by any
other financial institution approved by the MunicipaJity acting
re3SOnably. Al the inception of this agreement, the said capital
reserve will stand at the amount equal to th.c balance held by the
Club as reflected in the lnception Financial Statements;
(n) "Other Related Facilities" means all of the areas outlined on the Plans as being
pan of the Curling Facilities, including the Upper Lounge / Banquet Area. and
excluding:
(i) the Private/Dedicated Areas; and
(ii) the Surface;
(o) "Plans" means the plans (including performance specifications) attached as part
of Schedule B;
(p) "Private/Dedicated Areas" means tho tv.'o storage rooms on the tower level and
the office area on the lower te,,et, outlined as part of the Curling Facilities as
shown on the Plans;
(q) "Refem>ee Clubs" as used in clause 5. l4(f) means the following clubs
• these will bt selected by Municipality, acting reasonably;
• If the Club does not consider that the reference clubs selected by
Munict'pality are reasonable, then the Club may refer the matter for
determination by an arbitrator, in accordance with clause 7;
or such one or more of them or others as the Club and ~u.nicipality may from
time to time agree upon;
(r) "Rent" means:
(i)
l)'R,\N/1 SllO.lt
S I 0.00 per year, payable on or before the 15th day of November in each
year during the Tenn; plus
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(ii) SO¾ of the Operatlns Surplus for each Fiscal Period, to be paid to
Municipality on or before the date that 1s 60 days after the end or the
Fisc:al Period, the first such payment to be made 60 days after the end or
the first Fiscal Period ;
(s) "Surface" means the area intended 10 be used for the curlina surface. as
contemplated under this agreement and shown on the Plam,
(t) "Tenn" means the period of five years commencing the Commencement Oare
lllld, unless otherwise stated, includes MY further period(s) of renewal as provided
for herein, if duly exercascd, and any period or exte11Sion as provided for herein
(as may be approved by mutual agreement of the parties);
(u) "Trust Documents" means Amended and Restated Trust Agreement doted for
reference September I, 1999, Letter Agreement dated December 18, 1996,
Supplemental Agreement #1 dated for reference January 20, 1998, and
Supplemental Agreement #2 dated for reference September I, 1999, as modifitd
and amended from time to time ; and
(v) "Upper Lounge / Banquet Area" means the lounge Md bar o.rea on the second
0oor, as shown on the Plnns.
2. GRANT AND RENEWALS
2.1 Grant Subject to the tenns and conditions hereof, Municipality hereby grants to
the Club the rigliiand licence to use the Curling Facilities for the Curling Uses, for and dwing
the Tenn.
2.2 Renewals Subject to the observance and perfonnonce by the Club of the tenns
and conditions ofihis aarecment, and to the terms and conditions of this agreement, the Club will
have the option to eJCtend the Tenn for three further period$ of five years each, upon giving
notice of its election to do so to Municipality not later than 180 days prior to the expiration of the
1rutial Tenn, or of the renewal period then in effect, as applicable .
2.3 Thereafter Thereafter. the parties may, by mutual agrcemcnl from lime to time,
extend the Term .
2.4 Force Majewe etc. lo coMcction with the constNCtion of the Cwling Facilities,
if a party is invented or debyed from perfonning any of the obligations on its part to be
pcrfonned hereunder by reason of act of God, strike, labour dispute, lockout, threat of imminent
strike, fire, flood. interruption or delay in tranSportation. war. insuncction or mob violence,
unavoidable casualties. provided the cause is beyond the control of the party, then and in every
suc h event, the time for perfonnance of My of the said oblig111ions or rcqwrements will be
suspended during such period or disability o.nd the period of all such delays resulting from ony
such causes will be excluded in computing the time within which anythjng required or pcnn11ted
by either party to be done is to be done hereunder, it bcina understood and agreed that the time
within which anythina is to be done, or made pursuant hereto will be extended by the total period
of all such delays and 1hat the party relying on this clause will make reasonable best efforts to
minimize the impact of the event Md the delay caused thereby.
DMJ(llS<ll
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. s.
In the event for any reason that the Curling Facilities are not ready for use as at
the scheduled Commencement Date stated in clause l.l(b) then the Commencement Date will be
extended to until substantial completion of the Curling Facilities.
3. RENT
3.1 ura!a rent The Club will pay, throughout the Term including renewals, the Rent at
the times stip at lll clause 1.1 (r).
4. MUNICIPALITY IF ACILITY OPERA TOR WORK
4.1 Municipali'l to provide Municipality will be responsible tO carry out and
provide, or cause to be earned out and provided, the Municipality/Facility Operator Woric.
4.2 Munici~ity not otherwise responsible Other than the Munic.ipality/Facility
Operator Work, or as o erw1se set out herein, Murucipality will not be obligated or responsible
to carry out any work or provide any furniture, fittings, fixtures, services or equipment or to
make or carry out any repairs, maintenance, alterations, improvements, or replacements.
s. SUNDRY
S. I Food and beverage Subject to the provisions of Schedule D to this agreement,
the following wilt apply, with regard to supply of food and beverage and related services in
connection with the Curling Facilities:
(a) in coMection with the Curling Facilities, the supply of food and beverage and
related services will be provided by Facility Operator and will be within the sole
purview of Facility Operator;
(b) beverage pricing to the Club and its members and guests will not be greater than
those offered to the general public in other areas of the Facility;
(c) Facility Operator will be required tO supply beverage services from the bar area
within the Curling Facilities (as shown on the Plans) during bonspiels and times
when curling activities are under way;
(d) food pricing to the Club and its members and guests within the Curling Facilities,
during bonspicls catered by Facility Operator and times when curling events
catered by Facility Openuor arc under way, will be provided at a discount of 5%
(or such other discount as may be agreed upon by the Club and Facility Operator
from time tO time) from the pricing offered for catered or regular (respectively, as
the case may be) food and beverage supply and services to othe.rs at the Facility;
and
(c) the Club will not:
(i)
(ii)
Ol'MWll&IO 11
suffer or permit any of its members or invitees to bring any food or
beverages onto the Curling Facilities or any other pan of the Facility; or
engage or use any other caterer or supplier of food or beverages to the
Curling Facilities or any other pan of the Facility;
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except with the prior writ.tell consent of Facility Operator.
S.2 Rental by the Club to othe1S The Club will have the right to rent the Curling
Facilities to others dunng the Curling Season, and to charge such other 11.SeJ'S rental rates to be
established by the Club, provided that such other users will be required to purchase food and
beverages supplied by FaciJity Operator and will otherwise be subject to and be required to
comply with the provisions of this agreement
S.3 Club may retain revenues The Club may retain revenues from rental to others as
described in clause S.2, and revenues from bonspiels, sponsorships and other activities relating to
the operation of the Club or the use by the Club of the Curling Facilities as pennitted under this
agreement For greater certainty, this does not include revenue from food and beverage services
which. as stated above, wiJI be supplied by Facility Operator.
5.4 Parking In accordance with the Trust Documents, use of the Parking and
Amenity Areas lasoctmed in the Trust Documents) will be available to users of Municipal Uses
(which includes the Club and its members and invitees), on the same terms and conditions as arc
applicable to other users of the Facility.
S.S Sponsors The Club will have the right to obtain sponsors, and co post
sponsorship and promohonaJ signage and advertising within the Curling Facilities.
S.6 Diroctory and directional signagc The Club will be permitted to place and
maintain directory and directional signage at the main entrance to the Facility and in the lo bby,
for the Club, and 45 reasonably required for bonspiels and events.
S.1
(a)
(b)
(c)
(d)
D~Ul30JI
Risk and Insurance It is agreed that:
The Club will be solely responsible to insure contents, including aJI property
owned by the Club or by its employees, invitees, and members, and neither
Municipality nor FaciHty Operator will have any responsibility therefor. The Club
wiU maintain such contents insurance, and will from time to time at the request of
Municipality or Faci lity Operator provide evidence demonstrating lhat such
insurance is in effect
Other than as provided for in S.7(a) and as otherwise provided for during
construction of the Curling Facilities, the Curling Facilities will be at the risk of
Municipality.
It is anticipated that it might be cost-effective to co-ordinate the placement of
Municipality's inswancc, wilh respect to lhc Third Surface Facilities, with the
insurance to be placed by Facility Operator as required under the Trust
Documents (by employing the same insurers, or the same policy, for example).
Facility Operator will co-operate with Municipality, in this regard.
It is anticipated that it might be cost-effective to co-ordinate the placement of
Club's insurance (that is, the Club's contents insurance, described above, and the
Club's third party liability insw-ance as provided for in clause S.13(h) below and
clause 8 of Schedule C) with the insurance to be placed by Facility Operator as
required under the Trust Documents (by employing the same insurers, or the same
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. 7.
policy, for exo.mple). The Club and Facility Operator will co-operate with each
other, in th.is regard .
(e) See claUse 5.IJ(h) below and clause 8 of Schedule C. with respect to third party
liability insurance.
5.8 Assi~ent or other disposition Except as expressly permitted herein, the Club
will nol mortgage, c gc, sell or assign any of its rights in COMeclion with th.is agreement or
allow any other person to use or occupy or operate the Curling Facilities or any part thereof
without the prior written consent of Municipality.
5.9 Use by Agricultural Associat.ion, Municipality and others The Club
acknowledges that:
(a) outside of the Curling Season, the Surface and the Other Related Facilities may be
used by The Maple Ridge / Pin Meadows Agric111!\!rll AsSO<:iation in conn~tion
with the agricultwal fair and ancillary purposes, and may be used by Municipality
and others; and
(b) during the Curling Season, the Other Related Facilities may be used by
Municipality and others (including the Agricultural Association) as permitted in
Schedule A.
5.10 Right to inspect/access Facility Operator and Municipality may inspect and will
have access to the Curitng Fac1ht1es at all reasonable times, provided that, with respect to the
Private/Dedicated Areas, Facility Operator or Municipality (as the case may be) will give
reasonable notice to the Club (but notice will not be required if warranted in the case of an
emergency).
5.11 Liens The Club will throughout the Tenn keep the subject lands free of any
builders liens, oroilicr liens or claims of any kind, related to the Club or use or occupation by the
Club. In the event that a lien or claim is filed in regard to work done, labour or materials supplied
to the subject lands in connection with the Club, or so claimed or alleged, the Club will discharge
same within 15 days after request made by Municipality to the Club. Toe Club will indemnify
and save bannless Municipality from and against any builders lien, or other lien or claim of any
kind. filed or registered against the subject lands or made or claimed agai!1$t Municipality,
related to the Club or use or occupation by the Club.
(a)
(b)
it will enter into a faciJity use licence with Facility Operator, upon the tenn.s nnd
conditions as set out in Schedwc C hereto, or as othenvise agreed to by Facility
Operator and the Club;
with regard to any rental to others as contemplated in clause 5.2, if requested by
the Municipality, the Club will ensure thAt the third party enter into a facility use
licence with Facility Operator, upon the tenns and conditions (adapted as
prescribed by Municipality) set out in Schedule C; and
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(c) the Club will observe and perfonn the tenns and conditions of any facility use
licence (that is, wbcther on the tenns and condition set out in Schedule C hereto,
or otherwise) entered into by the Club with Facility Operator, and will observe
and perfonn all other obligations, agreements, and commitments from time to
time undertaken by the Club with Facility Operator.
5.13 Facilit • cnants, in favour of Munici it The Club covenants
and agrees in favour 1:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
DtANl!SllO II
All equipment, supplies, good, and chattels brought onto or into the Curling
Facilities or the rest of the Facility by or on behalf of the Club will be the sole
responsibility of the Club;
The Club will comply with all applicable starutes, regulations, by-laws and other
laws, and with all reasonable rules and regulations of general application
published from time to time by Facility Operator, related to the use and
occupation of the Curling Facilities or the rest of the Facility;
The Club will not use or occupy the Curling Facilities at any time or for any other
purpose other than for curling and related social and meeting activities as
contemplated by this agreement., unless Facility Operator and Municipality have
otherwise agreed in writing;
The Club will promptly reimburse Municipality and Facility Operator for any
damage, reasonable and normal wear and tear excepted. caused to Curling
Facilities or the rest of the Facility, or any part thereof, by the Club or its
members or invitees;
Toe Club will report all damage caused by the Club or its members or invitees to
the Curling Facilities or the rest of the Facili[)' or any equipment therein
immediately to the manager of the Facility;
In case of a failure to comply with reasonable rules and regulations published by
Facility Operator for the care, safety or protection of individuals, property or
Curling Facilities or the rest of the Facility, then Facility Operator or Municipality
may expel any individual or group it determjnes to have caused the breach. or
require any individual or group to post a damage deposit or performance bond in
such amount as Facility Operator or Municipality may reasonably stipulate, or
require any individual or group to pay for or repair any damage or provide such
other compensation or rcstirution as Facility Operator may reasonably consider
appropriate before allowing such individual or group to enter upon or use the
Curling Facilities or the rest of the Facility again;
The Club will indemnify and save hannless Facility Operator and Municipality
from and against any loss, cost, injury, death. damage, action, cause of action,
claim or liability whatsoever suffered or inwm:d by Municipality or Facility
Operator or as a result of the use by the Club or its members or invitees of the
Curling Faciljtics or the rest of the Facility; and
0t
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(b)
5.14
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
D 'R».'1 lilO, II
.9.
The Club will take out third party liability insurance in regard 10 use of the
Curling Facilities or the rest of the Facility for the activities of the Club naming
Facility Operator, Municipality, and the Club as named insureds and otherwise
containing such stipulations and coverages as Facility Operator and Municipality
or either of th.cm may reasonably stipulate, and will from time to time at the
request of Municipality or Facility Operator provide evidence demonstrating that
such insurance is in effect.
Other Specific Covenants The Club will :
provide to Municipality, within 90 days of each Fiscal Year end of the Club,
financial statements for the Club audited by an accrcdit.od public accountant
acceptable to Municipality acting reasonably, and will, within 10 days after
request in writing by Municipality, provide such other financial infonnation and
copies of documents. books and re<;0rds as Municipality may request relative to
the affairs and operations of the Club;
maintain its status as a not-for-profit society, and remain in good standing with
respect to aMual rerums to be filed and other requirements of the Society Act.
R.S.B.C. Chapter 433;
notify Municipality in Y.Titing prior to implementing any change in its constitution
or bylaws;
promote and operate a curling development program for youth and novice curlers,
to the r,:asonable satisfaction of Municipality;
as reasonably requested from time to time by Municipality, permit the Surface
and Other Related Facilities to be used for school programs and activities, at times
other than those required for Club activities, at no cost (other than any
incremental direct costs), and generally support such school programs and
activities; provided that such use for those purposes of the Surface during the
Curling Season will be limited to activities suitable for a curling surface;
provide an accounting to Municipality of all monic, related to its operations, as
reasonably required by Municipality from time to time, c-0vcring income and
expenses, with accountability with respect to generation of revenues including
membership fees (with regard to membership fees, the Club must satisfy
Municipality that the Club is setting its membership fees at an appropriate level ,
which will be equivalent to or greater than the average in effect for equivalent
privileges 8l the Reference Clubs), and satis.fy Municipality lhat the Club is
opcmting in a manner so as 10 respect the entitlement of Municipality to re«ive
Rent as described in clauses l.l(m) and 1.l(r)(ii), and demonstrate to
Municipality that reasonable best efforts have been made in this regard ;
allow Municipality to inspect. after 10 days notice given by Municipality to the
Club , the financial books and records of the Club and all supporting documents
and records;
diligently and proficiently manage and operate its affairs and activities;
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(i) pay and perfonn itS debts and obligations as they full due; and
G) make reasonable best efforts to generate Rent as described in clauses 1.l(m) and
l.l(rXii).
5.15 Old lease su~rseded This agreement supersedes the lease dated
October 29, 1980 registered in e New Westminster land title office wider number Tl 838 and
T l839, as modified, supplemented and amended (collectively, the ''Old Lease''). Municipality
and the C lub release each other from all claims relating to the Old Lease. Provided that the
Leased Premises shall be returned to Municipality in a clean and orderly state and condition.
5. 16 Trust Documents The rights granted and conferred under this agreement are
subject to the limitations. terms and conditions of the Trust Documents. ln the event that the
Trust Documents a.re terminated, in connection with an expropriation or damage or destruction or
otherwise, then this agreement will terminate. The Club will abide by the provisions of the Trust
Documents and will not do or suffer or pcnni1 anything to be done by its members or invitees
that would result in any breach, failure or default on the pan of Municipality under the Trust
Documents.
S.1 7 Amendment of Trust Documents Municipality will be at liberty to modify and
amend the Trust Documents, provided that the Club will not be bound by such modification or
amendment if the modification or amendment is not reasonable and it materially adversely
imp.aet.s on the Club.
5.18 Schedule D The provisions of Schedule D will govern and apply, with regard to
the matte.rs as set out therein.
6. TERMINATION AND BREACH OR DEFAULT
6.1 Tetm.ination The rights of the Club under this agreement will tenninate on
expiry of the Tenn, and, at the option of Municipality, Municipality may terminate the Tenn
upon the happening of any of the following events:
(a) if the Club fails to observe and perform any of the terms, provisions and
stipulations of this agreement (excluding minor or non-material breaches,
provided Club remedies the breaches reasonably diligently and such breaches are
not repeatedly reoocuning), and such failure is not remedied within 15 days after
notice given by Municipality to the Club; or
(b) if the Curling Facilities arc abandoned or vacated, or become occupied or used in
whole or in part by any person other than the Club or a pennitted assignee. or the
Club ceases to operate; or •
(c) Subject to clause 6.2, if:
(i) membership in the Club (in this context. "membership" denotes payment
in good standing of regulBI dues by the member and active participation in
the curling programs) diminishes to a level which is below 75% of the
current !eve.I (being 460 such members) or the vitality of the Club
diminishes to a level such that Municipality acting reasonably determines
that the dedication of rcsow-ccs represented by the Curling Facilities is cyW'
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unwarranted, provided that prior lo invoking this provision Municipality
will give at least one year's notice to the Club, and Municipality will
reconsider the matter after the yenr before a final determinati on is made ;
or
(ii) Municipality acting reasonably considers that the Club has not made
adequate efforts to generate Rent, in ac(:()rdancc with clause S .14(j) and
the tenor of clause t.l (r)(ii) and S. I 4(f) above, provided that prior to
invoking this provision Municipality will give at least one year's notice to
the Club, Md Municipality will reconsider the matter after the year before
a finaJ detennination is made; or
(iii) MunicipaJity acting reasonably considers that the Club ba.s failed to
a.dcqW11ely perform under clauses S.14(d), and S.14(e) above. provided
that prior to invoking this provision Municipality will give at least one
year's notice to the Club , and Municipality will reconsider the matter after
the year before a final determination Is made ; or
(d) if a receiver or receiver-manager is appointed in respect of the Club, or a sheriff
or bailiff seizes assets of the Club, or the rights of the Club hereunder are seized
in execution or attachment by any creditor of the Club or any order is made for
the winding-up of the Club or the Club ceases to mainlain its corporate existence
in good standing; or
(e) the Club makes any change to its constitution or bylaws without the approval of
the Municipality; or
(t) if llie Club pwpons to or aTiempts to assign its interest hereunder, legally or
beneficially, contrary to the stipulations herein .
6.2 First three years The provisions of clause 6.l(c) will not apply or be invoked
during the first three years after the Commencement Date, regardless.
6.3 Remedies In the even! of any breach, failure or default by the Club hereunder, or
termination as provtdcd for under clause 6.1, in addition to all remedies al law or in equity,
Municipality may do any one or combination of the followina:
(a)
(b)
(c)
(d)
MAHI\S&)OIS
enforce the covenants and obligations of the Club hereunder, including seeking
specific performance;
tcrmin.ate the rights of the Club under this agreement, and rooovcr damages from
the Club for all losses suffered by Municipality as a result of the Club's breach,
failure or default, and enforce the obligations of the Club to indemnify as set out
herein;
seize all equipment. chattels and contents in the Cwiing Facilities, and dispose of
them, and apply the proceeds toward$ monies owed to Municipality;
remedy the breach, failure or default. and engage others to do so, and for that
pwposc Municipality may make such payment or enter upon the Curling
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• 12 •
Facilities, and do or cause to be done such things as Municipality may reasonably
consider expedient or practical; and
(e) appoint a receiver or receiver-manager;
and the C lub will pay to Municipality on demand all costs. charges and expenses paid or incurred
by Municipality in doing so, and the Club will indemnify and save harmless Municipality from
and against all lo~ damages, costs, charges and expenses suffered or incurred by Municipality
in doing so.
ln the event of any termination, Municipaliry will have the right to acquire all
equipment and chattels of the Club used in connection with the Curling Facilities, at a cost equal
to the estimated proceeds ofliquidation thereof.
6.4 Capital Reserve Upon termination of this agreement for whatever cause
including expiry of the Tenn, any balance in the capital reserve referred to in clause 1.1 (mXii X2)
shall be paid to Municipality, unless a new agreement or extension of the Terna is agreed upon by
Municipality and the Club.
7. ARBITRATION
7 .1 CommereiaJ Arbitration Act All disputes and questions whalSocver which may
arise between the Club and Muruclpahty relating to this agreement or the construction or
application thereof, or any clause or thing herein contained or subject matter hereof, will be
referred to arbitratio n in accordance with and subject to the provisions of the Commercial
Arbitration Act, R.S .B.C. 1996, Chapter 55. The BCICAC rules will not apply, un less agreed by
ihe parties at the time. The determination of the arbitrator will be binding.
8. NOTICES
8 .1 Notices Any notice required or permitted to be given hereunder will be in
writing and mayliegivcn by personal delivery, telecopier, or prepaid registered mail posted in
Canada to the following address or telecopier number:
lfto Municipality:
lfto the Club:
nIB CORPORATION OF THE DISTRICT OF MAPLE RIDGE
11995 Haney Plooe
Maple Ridge. B.C.
V2X6A9
Attention: General Manager, Parks & Community Services
addressed to its registered office address at the time the notice is sent
or to such other address or telecopier number as any party may specify by notice in writing to the
other. Any notice personally delivered or sent by telecopier on a business day will be deemed
conclusively to have been effectively given on the day the notice was delivered or the telecopy
transmission was sent and received at the telecopier number set out above, as the case may be.
Any notice sent by prepaid registered mail will be deemed conclusively to have been effectively
MWUUCOII
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given on the third business day after posting; but if at the time of posting or between the time of
posting ond the third business day thereafter there is a strike, lockout, or other labour disturbance
affecting postal service, then the notice will not be effectively given until actually delivered .
9. GENERAL
9.1 The Club will fully cooperate with Municipality as to any proposed 11-,;e or
development of the remainder of the subject lands (that is, the subject lands excluding the
Curling Facilities). Nothing contained in this agreement will operate to in any way restrict the
use. alteration or development of the remainder.
9.2 Time is of the essence .
9.3 Wherever the singular, masculine or neuter is used throughouL this agreement, the
same will be construed es meaning the plural , masculine or feminine , or a body corporate, where
the context so requires.
9.4 Section headings are inserted for reference purposes only. and i.n no way define or
limit the sc-0pe or intent of this agreement or affect its tenns and conditions.
9.5 lf any provision of this agreement is or becomes illegal or ummforccablc, then it
will be considered separate and severed from this agreement and the remaining provisions will
remain in foR:C and be binding upon the parties .
9 .6 This agreement will eoun: to the benefit of and be binding upon Municipality and
its successors and assigns and the Club and its penniued successors and permitted assigns.
9.7 The obligations of Municipnlity to lhc Club under this agreement are subject to
Municipality entering into a binding agreement with Facility Operator for the Curling Facilities
and related maners, removal of all subject conditions thereunder, and completion of construction
of the Curling Facilities.
IN WITNF.SS WHEREOF the parties have duly executed this agreement.
MAN/l lll0, 11
YREVOR WINGROVE
MUNICIPAL CLERK
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SCHED ULE A
CURLING USES
I. Uses by the Club
2.
The Club will have exclusive use of the Surface during the Curling Season, subject to
clause 2 of this Schedule A and subject to clause 3.1 of Schedule D to this agreement.
The Club will have exclusive use of the Private/Dcdieatod Areas. year round, at all tics
during the Term.
The Club will have use of the Other Related Facilities during the Curling Season, subject
to clause 2 of this Schedule A.
Use of Other Relatod Facilities by Facility Operator or Municipality
(a) When not required for use by the Club, Facility Operator will, subject to clause
3.1 of Schedule D to this agreement. have the right to use of the Other Related
Facilities during the Curlina Season.
(b) The Club and the Facility Operator will coordinate between them, each acting
reasonably, with regard to scheduling and use of the Other Related Facilities. The
Club will have first priority, in scheduling for reasonable required uses projected
by the Club, subject to the provisions of this Schedule A. The Club may from
time to time agree with the Facility Operator on set allocations of times, for the
Other Related Facilities, and if the Club has so agreed with Facility Operator then
that will be binding on the Club and Facility Opcrator.
(c) Municipality may from time to prescribe rules and procedures for coordinating
scheduling. If Municipality considers that it is necessary to do so for the amicable
and orderly use of the Other Related Facilities, Municipality may from time to
time establish a schedule allocating set times for the use by the Club and the
Facility Operator of the Other Relatod Facilities.
Unless otherwise approved by Facility Operator and Municipality from time to
time, the following rules and procedures shall apply:
(i)
(ii)
by October 31 of each Curling Season, the Club will communicate to the
Municipality and to Facility Operator the bookings the Club requires (as at
October 31 of that Curling Season) fo r that Curling Season through to
December 31 of that Curling Season. Thereafter: (A) Facility Operator
will have the right to book any free times through to December 31 of that
Curling Season, subject to availability; and (B) the Club v.ill also have the
right 10 book additional times through to December 31 of that Curling
Season. subject to availability; and
by December 3 1 of that same Curling Season, tho Club will communicate
to the Municipality and t.o Facility Operator the bookin£5 the Club
requires (as at December 31) for that Curling Season throuifl to April 1st
~1"30.ll
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-2 -
of that Curling Season. Thereafter: (A) Facility Operator will have the
right to book any free times through to April I st of that Curlin& Season,
subject to availability; and (8) the Club will also have the right to book
addjtional times through to April I st of that Curling Season, subject to
availability.
(d) Municipality will be pcnnitlcd use of the Other Related Facilities, when not
required for use by the Club or Facility Operator. The foregoing paragraphs will
likewise apply to scheduling of use by Municipality.
(e) Facility Operator will be entitled, subject to clause 3.1 of Schedule D to this
agreement, to usc of the Surface and Other Related Facilities on one s pecial event
day each Curling Season. Provided that:
• the special event day wilJ not be New Years day or the day before New Years
day;and
• paragraphs 2(a) to 2(c) above \\ill apply, with regard to priority and
scheduling therefor.
(f) Subject to clause 3.1 of Schedule D to this agreement, Facility Operator will have
the use of the Upper Lounge / Banquet Arca during the period from April 1st of
each year through to Labour Day. This right of use is subject to the provisions of
Schedule F to the Amended and Restated Trust Agreement dated for reference
September I, 1999 (for example, as provided in said Schedule F, priority for use
of the entire site is given to the Maple Ridge-Pitt Meadows Agricultural
Association for the purpose of holding an annual three day Agricultural Fair).
(g) Subject to clause 3.1 of Schedule D to this agreement., Facility Operator will have
the use of Surface during the Curling Season, with the approval of the Club (and,
in this coMcetion. the Club may wueasonably withhold its approval) and subject
to the supervision of the Club.
3. Managing curling operations, ice maintenance, ice making
The following will be in the sole purview of the Club:
(a) OW),!l,gi.Dg and administering curling operations and activities on the Surface
during the Curling Sea.wn;
(b) maintenance of the Surface fo r curling during the Curling Season;
(c) ice making and removal on the Surface, during the Curling Season.
Facility Operator will not interfere in these areas.
4. Cleaning and Maintenance
(a)
0.'lA.'11 1 SUO II
The Club will be responsible for cleaning and maintenance of the Curling
Facilities during the Curling Season, and will be responsible for cleaning and
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-3.
maintenance of the Private/Dedicated Areas year round during the Tenn, except
as provided fo r in clause 4(c) below.
(b) Facility Operator will be responsible for cleaning and maintenance of the Curling
Facilities at all other times, except as provided fo r in clause 4(c) below.
(c) Where Facil ity Operator or Municipality has use of the Other Related Facilities,
then Facility Operator (or Municipality, as the case may be) will be responsible
for set up and clean up for the event or use.
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Attachment #2 –Summer Operations Notice
August 21, 2013
Don Cramb
Senior Recreation Manager
Ridge Meadows Parks and Leisure Services
t 2007 Harris Road
Pilt Meadows, British Columbia
V3Y 2BS
Dear Don,
This letter Is our noafic:atloo lhat the Golden Ears Winter Club Is exerctslng Its right to
terminate the Agreement dated the 22..i day of June 2010 and which Is Incorporated into
the existing Agreement dal.Cd September 1, 1999 between The Corporaclon ofche District of
Maple Ridge (hereafter referred to as the Muni cil)llli\Y) and the Golden Eors Wincer Club
(hereafter referred to as the Club).
The Club's Board or Dirtttors is unanimous in this dcc1Sion to divest the Club of the OfT·
Curling Season or Ory Floor Season, which begins on April 16, 2014. We arc first and
foremost a curling club and as such the Club's Board of Directors and Staff business focus
must be to operate a successful curling club.
The Club's Board of Directors has over the past two (2) years made every effort to have a
successful Off-Curling season or Dry Floor Season bolh financially and with a level of human
resources based on financial capacity to manage this perfod. On-going commitments as per
the Agreement to host Ball Hockey, Home Show, Grad and Agrtcutrure Fair has proven to be
costly both in materials and in hum.1n resources. The end result Is th.tt this period has
proven to not be financially viable and has overworked both our Staff and volunteers (e,g.
Board of Directors and members).
The Club will continue to work with the Municipality to remedy our debt commitments to
the Municipality.
The Club realizes that Its success Is very much dependent on Its rclauon~hlp with the
Municipalny. Both organizations have a common goal and that Is to provide recreational
options for the community, at large. Therefore. we Intend to work with the Municipality In
formulating a new agreement that ls inclusive of the transition of the Off-Curling season or
Dry Floor Season from the Club to the Municipality.
In closini;. our relationship is a strong relationship and therefore we submit this
termination notlcc well In advance of the 90 days leading into the Off-Curling S~son
beginning April 16, 20 14.
·;a:~
WayneCliin
President, Golden Ears Winter Club
23S80 -105111 Ave.
Maple Ridge. Bntlsh Columbia
V2W 108
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Attachment #3 –Financial Detail
FINANCIAL ANALYSIS
Statement of Financial Position
2008 2009 2010 2011 2012 2013 2014
Current Assets
Cash $97,198 $48,411 $31,078 $27,853 $18,080 $23,569 $12,893
Term deposits $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000
Restricted cash ------$2,783
Accounts receivable $2,032 $25,286 $9,672 $19,018 $16,913 $3,239 $10,182
Receivable from general reserve $10,500
Inventory $9,970 $11,627 $5,337 $5,255 $2,300 $2,300 $2,300
Prepaid expenses $1,824 $1,824 $2,162 $1,964 $902 $902 $1,395
$116,024 $92,148 $53,249 $59,090 $43,195 $35,010 $45,053
Capital Assets, at nominal value $1 $1 $1 $1 $1 $1 $1
$116,025 $92,149 $53,250 $59,091 $43,196 $35,011 $45,054
Current Liabilities
Accounts payable and accrued charges $75,189 $107,312 $25,970 $22,566 $24,487 $35,731 $69,170
GST payable $19,663 $678 $2,542 $2,904 $2,770 $4,014
Deferred revenue ------$10,500
Deposits held -$725 $3,000 $4,500 $500 $500 $500
$94,852 $108,715 $28,970 $29,608 $27,891 $39,001 $84,184
Unrestricted net assets ($4,491)($42,230)$4,856 $10,059 ($4,119)($17,225)($41,913)
Externally restricted net assets $25,664 $25,664 $19,424 $19,424 $19,424 $13,235 $2,783
$21,173 ($16,566)$24,280 $29,483 $15,305 ($3,990)($39,130)
$116,025 $92,149 $53,250 $59,091 $43,196 $35,011 $45,054
Net Assets
Assets
Liabilities
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Statement of Operations
2008 2009 2010 2011 2012 2013 2014
Club lounge, net $40,093 $36,635 Advertising income $1,666 $3,287 $2,900 $3,968 $3,250
Concession, net $3,097 $1,254 Concession revenue, net $4,684 ($923)($3,150)$6,042 $6,079
Dues $94,665 $87,437 Club dues $94,688 $112,507 $111,405 $93,933 $91,924
Fundraising $11,517 $11,695 Donations Received $400 $9,585
Membership fees $1,260 $3,598 Gaming grant $1,200 --$4,000 $4,000
Open ice and other rentals $43,873 $42,567 Fundraising income $4,728 $4,330 $3,480 $1,272 $403
Bonspiels (net)$3,393 $19,161 Interest income $399 $243 $201 $155 $63
Miscellaneous $3,704 $6,271 Loung revenue, net $36,244 $25,282 $23,558 $17,915 $13,951
Interest earned $1,123 $622 Municipal grant -$20,000 $20,000 $20,000 $20,000
Grants -$4,000 Misc. revenue $12,715 $8,691 $2,787 $5,706 $5,935
Pro-shop revenue, net $2,132 $1,188 $5,153 $4,581 ($364)
Rental revenue $60,292 $51,550 $33,957 $33,861 $40,777
School visits $6,804 $10,445 $4,386 $2,234 $2,425
$202,725 $213,240 $229,561 $236,600 $204,677 $194,067 $198,028
Accounting and bookkeeping $1,895 $14,475 Advertising and promotion $7,861 $7,672 $5,816 $4,513 $2,099
Advertising $2,050 $4,599 Bad Debts ---$625 $1,260
Bad debts $2,086 -Bank charges and interest $9,657 $4,875 $4,146 $4,175 $4,323
Bank charges $2,031 $6,939 Bookkeeping $12,775 $11,836 $13,413 $6,811 $10,908
Dues - PCCA/BCLCA $5,246 $5,158 Equipment Purchases -$2,959
Equipment purchases $13,566 $11,327 Insurance $3,220 $5,219 $4,328 $3,205 $2,855
Equipment rental $461 -Legal fees --$6,727 --
Insurance $2,557 $2,882 Licenses, dues etc.$5,917 $7,479 $7,181 $6,733 $5,533
Licenses and memberships $1,414 $1,290 Office $11,459 $9,658 $4,335 $6,766 $4,831
Office and sundry $5,791 $6,767 Professional development $209 $432 $119 --
Repairs and supplies $16,115 $40,978 Professional fees $2,500 $2,250 $1,200 ($1,600)-
Telephone $2,014 $2,350 Repairs and maintenance $20,995 $26,653 $16,512 $26,610 $22,472
Trophies $172 $57 Telephone $3,225 $2,839 $3,643 $3,159 $3,496
Utilities and share costs $43,628 $54,167 Travel $223 $610 $1,761 $761 $111
Wages and benefits $97,651 $99,990 Utilities $49,511 $47,306 $52,959 $48,688 $66,096
Wages and benefits $104,314 $104,568 $96,713 $100,712 $109,233
$196,677 $250,979 $231,866 $231,397 $218,853 $213,492 $233,217
Excess $6,048 ($37,739)Excess ($6,314)$5,203 ($14,176)($19,425)($35,189)
Shared costs recovery Shared costs recovery $53,400 --
Net Excess for the Year Net Excess for the Year $47,086 $5,203 ($14,176)($19,425)($35,189)
Revenues
Expenses
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Statement of Cash Flow
2008 2009 2010 2011 2012 2013 2014
Operations
Excess (deficiency) of revenues for year $6,048 ($37,739)$47,086 $5,203 ($14,176)($19,425)($35,189)
Changes in non-cash working capital
Decrease (increase) in accounts receivable $317 ($23,254)$15,614 ($8,746)$2,104 $13,675 ($6,943)
Decrease (increase) in inventory $75 $1,657 $6,290 $82 $2,955 --
Increase in prepaid expense ($325)-($338)$198 $1,062 -($493)
Increase (decrease) in accounts payable and accrued
charges ($5,845)$32,123 ($82,020)$4,437 $1,920 $11,244 $33,440
Increase (decrease) in GST payable $6,086 ($18,985)$1,425 $362 $134 $1,244
Increase in deposits held -$725 $2,275 $1,500 ($4,000)--
Net Change/Operations $6,356 ($48,787)($11,093)($7,625)($9,773)$5,360 ($7,941)
Investing Activities
Capital expenditures ($6,240)--$129 $48
Cash from (used in) investing activities ($6,240)
Increase (decrease) in cash $6,356 ($48,787)($17,333)($7,625)($9,773)$5,489 ($7,893)
Cash, beginning of year $95,842 $102,198 $53,411 $36,078 $32,853 $23,080 $28,569
Cash, end of year $102,198 $53,411 $36,078 $28,453 $23,080 $28,569 $20,676
Represented by:
Cash $97,198 $48,411 $31,078 $23,453 $18,080 $10,334 $12,893
Term deposits $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000
Restricted cash -----$13,235 $2,783
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Attachment #4 –Survey
Summary of Survey Results
City Operator Owner Off Season
Operator
Utilities Revenue Capital
Costs
Responsibility
Operating
Budget
Chilliwack Club City Club Club Club
Coquitlam City
100%
City
100%
City City 100%$105,000 City $311,000
Mission Club
Club pays
a lease fee
of $1,700
City City City 100%City
New
Westminster
Private
Club
Club owns
the
building,
City owns
the land –
99 year
lease
Club Club 100%Club 100%
Property tax
waived
Peace Arch
White Rock
Club
400
Members
City Negotiating
for the city
to operate
during the
offseason
Negotiating
60 / 40 split
City 100%
Port Moody City
100%
City
100%
City City 100%City 100%$100,000
Richmond Building
–Club
Land –
City
Club Club Club Club $750,000
Vancouver Parks
Board
Parks
Board
Club Club for
Share of
Use
$380,000 Club $800,000