HomeMy WebLinkAboutAFC 2013-04-22 Minutes.pdf\ )
.J
l
District of Maple Ridge
Audit & Finance Committee Meeting Minutes
April 22, 2013
The Minutes of the Audit and Finance Committee Meeting held in the Blaney Room of
the Municipal Hall, 11995 Haney Place, Maple Ridge, BC on Monday, April 22, 2013
at 8:00 a.m.
PRESENT
Committee Members
Councillor Morden, Chair
Mayor Daykin
Councillor Bell
Councillor Masse
Guests
Councillor Hogarth
Councillor Ashlie
Municipal Staff .
J. Rule, Chief Administrative Officer
P. Gill, General Manager, Corporate & Financial Services
K. Swift, The General Manager of Community Development,
Parks and Recreation Services
C. Nolan, Manager of Accounting
T. Thompson, Manager of Financial Planning
L. Benson, Manager of Sustainability and Corporate Planning
C.K. Lee,Accountant
A. Gaunt, Confidential Secretary
The meeting was called to order at 8:00 a.m.
1. Approval of agenda
2.
MOVED by Mayor Daykin and SECONDED by Councillor Bell that the agenda be
approved as circulated.
CARRIED
Approval of minutes of March 18, 2013
MOVED by Mayor Daykin and SECONDED by Councillor Bell that the minutes of
March 18, 2013 be approved.
CARRIED
Audit & Finance Committee Meeting Minutes
April 22, 2013
Page 2
3. 2012 Consolidated Financial Statements
The Manager of Accounting reviewed the staff report. She gave a PowerPoint
presentation which provided information on the process involved in the
formulation of the financial statements. She explained the audit process and
reviewed the consolidated financial statements.
The Manager of Accounting outlined the conclusions for 2012 and highlighted a
Council resolution accepting the 2012 Consolidated Financial statements,
advising that this procedure is now an audit requirement.
4. Reserves
The Manager of Accounting gave a PowerPoint presentation providing
information on Reserves including updates on accumulated surplus amounts in
the revenue funds, reserve funds, reserve accounts and restricted revenues.
Detailed information was provided on the Equipment Replacement, Capital
Works and Fire Department Capital Acquisition Reserve Funds.
The General Manager of Corporate and Financial Services spoke to the intent of
the Capital Works Reserve and the intent behind keeping monies in that
account.
5. Next Meeting
• May 6th Post audit meeting with BDO
Adjournment-8:52 a.m.
Councillor Morden, Chair