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District of Maple Ridge
Audit & Finance Committee Meeting Minutes
February 3, 2014
The Minutes of the Audit and Finance Committee Meeting held in the Blaney Room of
the Municipal Hall, 11995 Haney Place, Maple Ridge, BC on Monday, February 3,
2014 at 8:00 a.m.
PRESENT
Committee Members
Councillor Morden, Ch air
Mayor Daykin
Councillor Bell
Councillor Masse
GUEST
B. Cox, External Auditor,
BDO Canada LLP
Municipal Staff
J. Rule, Chief Administrative Officer
P. Gill, General Manager, Corporate & Financial Services
K. Swift, General Manager of Community Development, Parks
and Recreation Services
F. Quinn, General Manager of Public Works and Development
C. Nolan, Manager of Accounting
T. Thompson, Manager of Financial Planning
K. Gormley, Manager of Business Systems
A. Gaunt, Confidential Secretary
F. Armstrong, Manager of Corporate Communications
The meeting was called to order at 8:00 a.m.
1. Approval of agenda
MOVED by Councillor Bell and SECONDED by Mayor Daykin that the agenda be
approved as circulated.
CARRIED
2. Approval of minutes of November 12, 2013
MOVED by Mayor Daykin and SECONDED by Councillor Bell that the minutes of
November 12, 2013 be approved.
CARRIED
3. 2013 Audit Update
• Overview of 2013 audit by external auditor
The auditor reviewed the letter dated January 22, 2014 titled "Audit of the Financial
Statements of the Corporation of Maple Ridge (the "District") for the year ended
December 31, 2013.
Audit & Finance Committee Meeting Minutes
February 3, 2014
Page 2
He explained the "Anticipated Issues" section. He advised on the audit scope and
the documents and opinions BOO will provide and highlighted reports to the
Province as well as the Auditor's Management Letter
The auditor reviewed the details of the higher risk financial statement areas and
explained the methods used to audit various areas.
The General Manager of Corporate and Financial Planning explained how
differences between the District's financial statements and the invoices from
suppliers occur.
Note: Councillor Hogarth joined the meeting at 8:18 a.m.
The Auditor advised on the external auditor's reliance on outside experts, the timing
of the audit, auditor independence and Council fraud awareness. He addressed a
question pertaining to Council expenses and on the work done by the committee.
4. Next Meeting -to be determined
Adjournment-8:56 a.m ..
Councillor Morden, Chair