HomeMy WebLinkAboutAFC 2014-05-12 Minutes.pdfI
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District of Maple Ridge
Audit & Finance Committee Meeting Minutes
May 12, 2014
The Minutes of the Audit and Finance Committee Meeting held in the Blaney Room of
the Municipal Hall, 11995 Haney Place, Maple Ridge, BC on Monday, May 12, 2014
at 8:00 a.m.
PRESENT
Committee Members
Councillor Morden, Chair
Mayor Daykin
Councillor Bell
Councillor Masse
GUESTS
Councillor Hogarth
B. Cox, External Auditor,
BDO Canada LLP
Municipal Staff
J. Rule, Chief Administrative Officer
P. Gill, General Manager, Corporate & Financial Services
K. Swift, General Manager of Community Development, Parks
and Recreation Services
C. Nolan, Manager of Accounting
T. Thompson, Manager of Financial Planning
A. Gaunt, Confidential Secretary
F. Armstrong, Manager of Corporate Communications
The meeting was called to order at 8:00 a.m.
1.
2.
Revised as per
the January 19,
2015A&FC
Meeting
Approval of agenda
MOVED by Mayor Daykin and SECONDED by Councillor Masse that the agenda
be approved with Item 5 being dealt with prior to Item 4.
CARRIED
Approval of minutes of February 3, 2014
MOVED by €m-ie Mayor Daykin and SECONDED by Councillor Masse that the
minutes of February 3, 2014 be approved.
CARRIED
3. 2013 Audit Update
• Overview of 2013 audit by external auditor
The auditor provided an overview of audit findings and reviewed the
management letter dated March 24, 2014. The auditor indicated that the
2013 external audit was a good audit with no bad results.
Audit & Finance Committee Meeting Minutes
May 12, 2014
Page 2
Note: Item 5 was dealt with prior to Item 4
4. Audit Contract for 2014-2016
• Staff report dated May 12, 2014 regarding the extension of audit services
with BDO for 2014-2016
i. Appendix 1 -Proposal from BDO
ii. Appendix 2 -Contaminated Sites report from November 12, 2013 Audit
Committee meeting
The General Manager of Corporate & Financial Services reviewed the report.
MOVED by Mayor Daykin and SECONDED by Councillor Masse that the
agreement with BDO Canada LLP for the provision of audit services for three
years through the end of the 2016 audit be extended.
CARRIED
Note: Item 5 was dealt with prior to Item 4
5. Investment Update
Staff report dated May 12, 2014 titled "Quarterly Investment Report -First
Quarter, 2014"
The Manager of Financial Planning reviewed the report. He addressed the
fluctuations in market value and the impact on investments made by the
District.
6. Next Meeting -to be determined
7. Adjournment -8:44 a.m.
Chair