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City of Maple Ridge
Audit & Finance Committee Meeting Minutes
January 19, 2015
The Minutes of the Audit and Finance Committee Meeting held in the Blaney Room of
the Municipal Hall, 11995 Haney Place, Maple Ridge, BC on Monday, January 19,
2015 at 9:00 a.m.
PRESENT
Committee Members
Mayor Read
Councillor Bell
Councillor Masse, Chair
Councillor Shymkiw
GUESTS
Councillor Speirs
Municipal Staff
J. Rule, Chief Administrative Officer
P. Gill, General Manager, Corporate & Financial Services
F. Quinn, General Manager of Public Works and Development
K. Swift, General Manager of Community Development, Parks
and Recreation Services
C. Nolan, Manager of Accounting
T. Thompson, Manager of Financial Planning
L. Benson, Manager of Sustainability and Corporate
Planning
A. Gaunt, Confidential Secretary
The meeting was called to order at 8:00 a.m.
1. Introduction
2.
The General Manager of Corporate and Financial Services introduced the
Manager of Accounting and the Manager of Financial Planning.
Appointment of Chairperson
Mayor Read nominated Councillor Masse to be elected as Chair of the Audit
and Finance Committee.
MOVED by Mayor Read and SECONDED by Councillor Bell that Councillor
Masse be elected as Chair of the Audit and Finance Committee.
CARRIED
Audit & Finance Committee Meeting Minutes
January 19, 2015
Page 2
3. Approval of agenda
MOVED by Councillor Shymkiw and SECONDED by Mayor Read that the
agenda be approved as circulated
CARRIED
4 Approval of minutes of May 12, 2014
MOVED by Mayor Read and SECONDED by Councillor Shymkiw that the
minutes of May 12, 2014 be revised to replace the text "Ernie" in Item No. 2
with the text "Mayor Daykin" and that the minutes of May 12, 2014 be
approved as amended.
CARRIED
5. Background Materials -Audit & Finance Committee
The General Manager of Corporate and Financial Services outlined the key
roles and responsibilities of the Audit and Finance Committee.
The Manager of Accounting reviewed the background materials included as
part of the agenda package.
6. Adopt Terms of Reference
The General Manager of Corporate and Financial Services reviewed the terms
of reference provided.
The Chief Administrative Officer advised on the composition of the committee.
MOVED by Mayor Read and SECONDED by Councillor Bell that the Audit and
Finance Committee Terms of Reference be amended to revise the text in the
third bullet under the heading "Composition" from "The Mayor, or his
designate will be appointed Committee Chair" to "The Committee Chair will be
elected by the Committee Members" and that the Audit and Finance
Committee Terms of Reference be adopted at a future Committee meeting.
CARRIED
7. Investments
The Manager of Financial Planning reviewed the staff report and outlined the
City of Maple Ridge's investment policy.
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Audit & Finance Committee Meeting Minutes
January 19, 2015
Page 3
8. Other business
Councillor Masse introduced a fiscal impact analysis model as a future task
for the committee.
The General Manager of Corporate and Financial Services provided details of
a potential fiscal impact model for future developments. He requested
direction from the committee in terms of pursuing this type of model further.
It was the consensus of the committee that the potential implementation of a
fiscal impact model be pursued.
9. Next Meeting
• February 2, 2015
Adjournment -9:4 7 a.m.