HomeMy WebLinkAboutAFC 2015-07-09 Minutes.pdfl
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City of Maple Ridge
Audit & Finance Committee Meeting Minutes
July 9, 2015
The Minutes of the Audit and Finance Committee Meeting held in the Blaney Room of the
Municipal Hall, 11995 Haney Place, Maple Ridge, BC on Thursday July 9, 2015 at 1:40 p.m.
PRESENT
Municipal Staff
F. Quinn, Acting Chief Administrative Officer
Committee Members
Councillor Masse, Chair
Mayor Read
Councillor Bell
P. Gill, General Manager, Corporate & Financial Services
C. Nolan, Manager of Accounting
L. Benson, Manager of Sustainability and Corporate Planning
Guests
Councillor Speirs
Councillor Robson
Regrets
Councillor Shymkiw
The meeting was called to order at 1:40 p.m.
1. Approval of agenda
2 .
MOVED by Councillor Bell and SECONDED by Councillor Masse that the agenda be
approved as submitted.
CARRIED
Approval of minutes of June 15, 2015
MOVED by Councillor Bell and SECONDED by Councillor Masse that the minutes of June
15, 2015 be approved.
CARRIED
Note: Frank Quinn joined the meeting at 1:49
3. Assurance Requirements -Downtown Parking Society
The Committee discussed assurance options for financial information provided by the
Downtown Parking Society.
MOVED by Councillor Bell and SECONDED by Councillor Masse that:
That the agreement with the Downtown Parking Society be amended to require a
financial statement audit once every five years with assurance achieved in intervening
years either through the work of City staff or through a review engagement.
Audit & Finance Committee Meeting Minutes
July 9, 2015
Page 2
CARRIED
Note: Item 5 was dealt with prior to item 4
Mayor Read & Councillor Robson joined the meeting at 2:10
4. Business Planning Expectations
The Committee discussed the business planning material to be provided to Council. It
will include departmental budget information.
5. Fiscal Impact Analysis Model
The Committee discussed options for cost allocation methodologies for Recreation,
General Government and Planning, public health & other costs.
The Committee indicated a clear preference for a simple model, with per capita cost
allocation, and estimates for future infrastructure needs where capacity deficits exist.
Note: the following subject was raised by Mayor Read
Core Service Review
The Committee discussed the merits of conducting a core service review.
Adjournment -3:24
B.~