HomeMy WebLinkAboutAFC 2016-01-25 Minutes.pdf• ,J
City of Maple Ridge
Audit & Finance Committee Meeting Minutes
January 25, 2016
The Minutes of the Audit and Finance Committee Meeting held in the Blaney Room of the
Municipal Hall, 11995 Haney Place, Maple Ridge, BC on Monday, January 25, 2016 at 9:00
a.m.
PRESENT
Committee Members
Councillor Masse, Chair
Mayor Read
Councillor Bell
Councillor Shymkiw
Councillor Duncan
Co un cillor Speirs
absent
Councillor Robson
Municipal Staff
T. Swabey, Chief Administrative Officer
P. Gill, General Manager Corporate & Financial Services
C. Nolan, Manager of Accounting
T. Thompson, Manager of Financial Planning
L. Benson, Manager of Sustainability and Corporate Planning
A. Gaunt, Confidential Secretary
Guest
B. Cox, BOO (External Auditor)
The meeting was called to order at 9:00 a.m.
1. Approval of agenda
Addition to agenda:
• Nomination of Chair
• Discussion of minutes from November 30, 2015
MOVED by Councillor Bell and SECONDED by Mayor Read that the agenda be approved as
submitted.
CARRIED
2. Nomination of chair
MOVED by Councillor Bell and SECONDED by Councillor Shymkiw that Councillor Masse
continue as chair of the Audit & Finance Committee.
CARRIED
3. Discussion of minutes from November 30, 2015
The committee discussed the minutes and the broader discussion from the November 30th
meeting.
Audit & Finance Committee Meeting Minutes
January 25, 2016
Page 2
4. Approval of minutes of November 30, 2015
MOVED by Councillor Speirs and SECONDED by Councillor Shymkiw that the minutes of
November 30, 2015 be approved.
CARRIED
5. Adopt Terms of Reference as amended
MOVED by Mayor Read and SECONDED by Councillor Speirs that the amended Terms of
Reference be adopted.
CARRIED
6. 2015 Audit Update
Overview of 2015 audit by external auditor
The auditor reviewed the planning letter dated January 13, 2016 titled "City of Maple Ridge
Planning Report to the Audit Committee and Council."
7. Private committee meeting with auditor
Staff left the meeting at 9:45
8. Next Meetings
• March 14 -Preliminary year-end Update
• April 18 -Consolidated Financial Statements
Adjournment -9:58 AM
B.~,Chair