HomeMy WebLinkAboutAFC 2017-05-08 Minutes.pdfCity of Maple Ridge
Audit & Finance Committee Meeting Minutes
May 8, 2017
The Minutes of the Audit and Finance Committee Meeting held in the Blaney Room of the
Municipal Hall, 11995 Haney Place, Maple Ridge, BC on Monday, May 8, 2017 at 9:00
a.m.
PRESENT
Committee Members Municipal Staff
Councillor Masse, Chair T. Swabey, Chief Administrative Officer
Councillor Duncan P. Gill, General Manager Corporate & Financial Services
Councillor Robson K. Swift, General Manager Parks, Recreation & Culture
Councillor Shymkiw F. Quinn, General Public Works & Development
Councillor Speirs C. Nolan, Manager of Accounting
T. Thompson, Manager of Financial Planning
Absent D. Boag, Director of Parks & Facilities
Councillor Bell
Mayor Read Guest
B. Cox, BDO Canada LLP
The meeting was called to order at 9:03 a.m.
1. Approval of the Agenda
It was moved and seconded
That the agenda for the May 8, 2017 Audit & Finance Committee meeting be
approved as circulated.
CARRIED
Note: Councillor Shymkiw joined the meeting at 9:06 a.m.
2. Approval of minutes of April 24, 2017
The Committee discussed item 6, Council Compensation – Remuneration. The
Committee agreed that the minutes reflected the direction from the April 24, 2017
meeting. Upon further discussion the Committee directed staff to bring forward a bylaw
addressing annual adjustments based on changes in Vancouver CPI. Any adjustment to
remuneration relating to the proposed 2019 change to the Income Tax Act will be
discussed once further information is available.
Audit & Finance Committee Meeting Minutes
May 8, 2017
Page 2
It was moved and seconded
That the minutes of the Audit & Finance Committee of March 20, 2017 be
adopted as circulated.
CARRIED
3. Reserves
The Manager of Accounting provided a presentation reviewing the City’s accumulated
surplus, reserve fund, reserve account and restricted revenue balances as at December
31, 2016.
Note: Councillor Duncan left the meeting at 9:26 a.m.
The Committee discussed possible funding strategies for developing additional artificial
turf fields in the community.
Note: Councillor Duncan returned to the meeting at 9:39 a.m.
4. Future Meetings
The Committee discussed when future Audit & Finance Committee meetings should be
scheduled. The Committee agreed the next meeting would be scheduled for 10:30 a.m.
on a Monday. The Committee advised staff that subsequent meetings should be
scheduled for later in an afternoon.
5. Council Training, Conferences & Association Building - Policy 3.07
The Manager of Accounting reviewed the current policy and asked the Committee for
direction as to any changes that should be made at this time. The Committee provided
direction to leave the policy as is at this time.
6. 2016 Audit Update
Bill Cox from BDO Canada LLP, the City’s external auditor, reviewed the Audit Results
Report with the committee. The discussion touched on the concept of materiality and
reviewed the auditors work around key areas such as fraud investigation. The key
messages delivered were that the audit went well, no evidence of fraud was found and a
clean audit opinion was issued.
Note: Councillor Masse left the meeting at 10:11 a.m.; Councillor Shymkiw assumed the
chair
Note Councillor Masse returned to the meeting at 10:12 a.m. and resumed as chair.
Audit & Finance Committee Meeting Minutes
May 8, 2017
Page 3
7. Notice of Closed Committee Meeting
That the Committee meeting immediately following this meeting be closed to the
public pursuant to section 90(1)of the Community Charter as the subject matter
being considered relates to the following:
• Discussion with municipal officers and employees respecting municipal
objectives, measures and progress reports for the purposes of preparing an
annual report under section 98 [annual municipal report].
CARRIED
Adjournment – 10:15 a.m.
____________________________________________
B. Masse, Chair