HomeMy WebLinkAboutAFC 2017-01-16 Minutes.pdf)
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City of Maple Ridge
Audit & Finance Committee Meeting Minutes
January 16, 2017
The Minutes of the Audit and Finance Committee Meeting held in the Blaney Room of the
Municipal Hall, 11995 Haney Place, Maple Ridge, BC on Monday, January 16, 2017 at
9:00 a.m.
PRESENT
Committee Members
Councillor Masse, Chair
Councillor Duncan
Councillor Robson
Councillor Shymkiw
Councillor Speirs
Absent
Mayor Read
Councillor Bell
Municipal Staff
T. Swabey, Chief Administrative Officer
P. Gill, General Manager Corporate & Financial Services
K. Swift, General Manager Parks, Recreation and Cultural
Services
C. Nolan, Manager of Accounting
T. Thompson, Manager of Financial Planning
Guest
B. Cox, BDO (External Auditor)
The meeting was called to order at 9:00 a.m.
1. Approval of the Agenda
Councillor Robson requested that discussion of the Parks, Recreation & Culture
survey presented at the January 9, 2017 Council Workshop be added to the
agenda.
Councillor Masse, Councillor Duncan and Councillor Speirs voted against the
addition of this item to the agenda.
Councillor Masse raised the issue of the timing of a discussion on Council
remuneration. The Committee agreed that a discussion pertaining to Council's
overall budget will be included on the next Audit & Finance Committee agenda.
It was moved and seconded
That the agenda for the January 16, 2017 Audit & Finance Committee meeting be
approved as circulated.
CARRIED
Audit & Finance Committee Meeting Minutes
January 16, 2017
Page 2
2. Approval of minutes of November 14, 2016
It was moved and seconded
That the minutes of the Audit & Finance Committee of November 14, 2016 be
adopted as circulated.
3. Next Meetings
A schedule for upcoming meetings for the Audit & Finance Committee was
presented.
CARRIED
Councillor Speirs requested that an overview of the City's debt capacity be added
to an upcoming agenda. The General Manager, Corporate & Financial Services
suggested this topic be included on the next Audit & Finance Committee agenda
It was moved and seconded
That the schedule for upcoming meetings of the Audit & Finance Committee be
approved.
CARRIED
Note: Councillor Shymkiw joined the meeting at 9:10
4. 2016 Audit Update
Overview of 2016 audit by external auditor
The auditor reviewed the Planning Report to the Audit & Finance Committee for the
Audit of the 2016 Financial Statements and responded to committee questions
regarding hedging & employee future benefits.
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Audit & Finance Committee Meeting Minutes
January 16, 2017
Page 3
5. Approval of Closed Meeting
It was moved and seconded
That the Audit & Finance Committee meeting immediately following this meeting
be closed to the public pursuant to Section 90(1) of the Community Charter as
the subject matter being considered relates to the following:
1. Discussions with municipal officers and employees respecting municipal
objectives, measures and progress reports for the purposes of preparing an
annual report under section 98 [annual municipal report].
CARRIED
Adjournment -9:34 a.m.
B. Masse, Chair