HomeMy WebLinkAboutAFC 2018-07-03 Minutes.pdf! i
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City of Maple Ridge
Audit & Finance Committee Meeting Minutes
July 3, 2018
The Minutes of the Audit and Finance Committee Meeting held in the Blaney Room of the
Municipal Hall, 11995 Haney Place, Maple Ridge, BC on Tuesday, July 3, 2018 at 5:02
pm
PRESENT
Committee Members
Councillor Masse, Chair
Mayor Read
Councillor Bell
Councillor Duncan
Councillor Robson
Councillor Speirs
ABSENT
Councillor Shymkiw
Municipal Staff
P. Gill, Chief Administration Officer
K. Swift, General Manager of Parks, Recreation and Culture
T. Thompson, Chief Financial Officer
C. Nolan, Corporate Controller
A. Dhah, Accountant 2
A. Allen, Committee Clerk
Note: These Minutes are also posted on the City's Website at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge
1. APPROVAL OF THE AGENDA
It was moved and seconded
That the agenda for the July 3, 2018 Audit & Finance Committee meeting be
approved as circulated.
CARRIED
2. ADOPTION OF MINUTES
It was moved and seconded
That the minutes of the Audit & Finance Committee of June 5, 2018 be adopted
as circulated.
CARRIED
Note: Councillor Robson joined the meeting at 5:03pm
Audit & Finance Committee Meeting Minutes
July 3, 2018
Page 2
3. COUNCIL EXPENSES
The Corporate Controller reviewed the Council expenses report and policy guidelines
with the committee. The committee discussed the current policy direction and the
merits of establishing an intergovernmental committee.
It was moved and seconded
That Maple Ridge Council create an intergovernmental committee and that current
Council members sit on the committee.
CARRIED
Councillor Robson -OPPOSED
4. RESERVES
The Accountant 2 gave a PowerPoint presentation on the City's financial resources
as at the end of 2017.
5. BUSINESS PLANNING
The Chief Financial Officer reviewed the 2019-2023 Financial Plan Bylaw report.
It was moved and seconded
That the 2019-2023 Financial Plan Bylaw be brought to Council for Consideration
CARRIED
6. AUDIT SERVICES
It was moved and seconded
That the Audit and Finance Committee recommend to Council that the contract for
audit services be extended to include audit services for the 2018 fiscal year; and
That the Audit and Finance Committee direct staff to issue an RFP for Audit
Services in 2019.
CARRIED
7. INVESTMENT UPDATE
The Chief Financial Officer reviewed the investment report and the Return on
Investments for 2018.
8. ADJOURNMENT -6:03 pm
B. Ma~se, Chair