HomeMy WebLinkAboutAFC 2019-02-19 Minutes.pdf)
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City of Maple Ridge
AUDIT AND FINANCE COMMITTEE MEETING MINUTES
The Minutes of the Audit and Finance Committee Meeting held in the Blaney Room of the
Municipal Hall, 11995 Haney Place, Maple Ridge, BC on February 19, 2019 at 2:33 pm.
PRESENT
Appointed Staff
K. Swift, Acting Chief Administrative Officer
Committee Members
Councillor J. Dueck, Chair
Mayor M. Morden
Councillor K. Duncan
Councillor C. Meadus
Councillor R. Svendsen
Councillor A. Yousef
F. Quinn, General Manager Public Works and Development
Services
ABSENT
Councillor G. Robson
C. Nolan, Corporate Controller
T. Thompson, Chief Financial Officer
L. Benson, Director of Corporate Administration
A. Allen, Committee Clerk
Note: These Minutes are also posted on the City's Website at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge.
Mayor Morden chaired the meeting as the presiding member.
1. INTRODUCTIONS
2. APPOINTMENT OF CHAIRPERSON
R/2019-001
It was moved and seconded
That Councillor Judy Dueck be elected Chair of the Audit and Finance Committee.
CARRIED
Note: Councillor Dueck assumed the Chair.
3. APPROVAL OF THE AGENDA
R/2019-002
It was moved and seconded
That the agenda for the February 19, 2019 Audit & Finance Committee meeting be
approved as circulated.
CARRIED
Audit & Finance Committee Minutes
February 19, 2019
Page 2 of 3
4. ADOPTION OF MINUTES
R/2019-003
It was moved and seconded
That the minutes of the Audit & Finance Committee dated July 3, 2018 be adopted
as circulated.
CARRIED
5. ROLE OF THE AUDIT AND FINANCE COMMITTEE
The Corporate Controller reviewed the role and responsibilities of the committee.
6. ADOPT TERMS OF REFERENCE
The Corporate Controller summarized the terms of reference. There was discussion
on including additional terms in order to allow the Committee latitude to review
aspects of the previous financial plan, current strategic plan, and metrics of the
organization as well as including the Chair in setting the Committee agenda.
R/2019-004
It was moved and seconded
That the Audit and Finance Committee Terms of Reference be adopted as
amended:
• The Committee Chair is to be included in the agenda setting process;
• To review the Business Planning framework;
• To review organizational metrics.
CARRIED
7. 2018 AUDIT UPDATE
• Bill Cox, FCPA, FCA, Partner, BDO Canada LLP
Bill Cox, presented the audit service plan for the audit of the financial statements of
the City of Maple Ridge for the year ended December 31, 2018. Mr. Cox reviewed
high level aspects of the audit strategy and suggested the practice of including a
closed notice on each Audit and Finance Comm ittee agenda.
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Audit & Finance Committee Minutes
February 19, 2019
Page 3 of 3
8. NOTICE OF CLOSED COMMITTEE MEETING
R/2019-005
It was moved and seconded
That the meeting following this meeting be closed to the public pursuant to
Section 90 (1)(1) of the Community Charter as the subject matter being considered
relates to the following:
1) Section 90(1)(1) discussions with municipal officers and employees
respecting municipal objectives, measures and progress reports for the
purposes of preparing an annual report under section 98 [annual municipal
report].
CARRIED
9. ADJOURNMENT -3:22 pm