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City of Maple Ridge
AUDIT AND FINANCE COMMITTEE MEETING MINUTES
The Minutes of the Audit and Finance Committee Meeting held in the Blaney Room of the
Municipal Hall, 11995 Haney Place, Maple Ridge, BC on April 23, 2019 at 4:04 pm.
PRESENT
Committee Members
Councillor J. Dueck, Chair
Mayor M. Morden
Councillor K. Duncan
Councillor C. Meadus
Councillor R. Svendsen
Councillor A. Yousef
Councillor G. Robson
Appointed Staff
K. Swift, Acting Chief Administrative Officer
D. Boag, Acting General Manager Parks, Recreation &
Culture
T. Thompson, Chief Financial Officer
C. Nolan, Corporate Controller
L. Benson, Director of Corporate Administration
A. Allen, Committee Clerk
Note:
Note:
These Minutes are also posted on the City's Website at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge.
Councillor Duncan was not in attendance at the start of the meeting.
1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
R/2019-011
It was moved and seconded
That the agenda for the April 23, 2019 Audit & Finance Committee meeting be approved as
circulated.
CARRIED
3. ADOPTION OF MINUTES
R/2019-012
It was moved and seconded
That the minutes of the Audit & Finance Committee dated April 16, 2019 be adopted as
circulated.
CARRIED
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Audit & Finance Committee Minutes
April 23, 2019
Page 2 of 3
4. UNFINISHED BUSINESS
4.1. Community Grant Policy Review
The Corporate Controller summarized the Community Grant policy.
4.2. Albion and Maple Ridge Road 13 Dyking Districts 2019 Tax Rate Bylaws
The Corporate Officer reviewed the administration of the dyking districts tax rates.
The Committee requested a future review of the dyking system and tax rates for the
Albion and Maple Ridge Road 13 Dyking districts.
Note: Councillor Duncan joined the meeting at 4:14 pm.
R/2019-013
It was moved and seconded
4.3.
Note:
That the report titled "Albion and Maple Ridge Road 13 Dyking Districts 2019 Tax Rate
Bylaws" be forwarded to the April 23, 2019 Council meeting.
Councillor Robson -OPPOSED
2018 Consolidated Financial Statements
The Corporate Controller provided a PowerPoint presentation reviewing the 2018
Consolidated Financial Statements.
Councillor Robson left the meeting at 4:23 pm and returned at 4:24 pm.
CARRIED
R/2019-014
It was moved and seconded
4.4.
That the report titled "2018 Consolidated Financial Statements" be forwarded to the next
Council meeting.
CARRIED
Post Audit Review
• Bill Cox, FCPA, FCA, Partner, BD0 Canada LLP
• Brian Szabo, CPA, CA, Partner, BD0 Canada LLP
Bill Cox and Brian Szabo highlighted items in the audit final report including materiality,
audit findings, internal controls matters, adjusted and unadjusted differences.
Notes: Councillor Robson left the meeting at 4:57 pm and did not return.
All staff left the meeting at 4:57 pm and did not return.
Councillor Dueck assumed the role of recording secretary.
Council moved into a Closed discussion by unanimous consent at 4:59 pm.
Audit & Finance Committee Minutes
April 23, 2019
Page 3 of 3
4.5. Auditor to Council Closed Discussion
• BDO Canada LLP
This item is closed to the public pursuant to section 90(1)(1) of the Community Charter as
the subject matter being considered relates to the following:
• Discussion with municipal officers and employees respecting municipal
objectives, measures and progress reports for the purposes of preparing an
annual report under section 98 [annual municipal report].
There were no motions of Council.
5. ADJOURNMENT -5:07 pm.
Co ~ncillor Judy Dueck, Chair