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HomeMy WebLinkAboutAFC 2019-06-04 Minutes.pdf) City of Maple Ridge AUDIT AND FINANCE COMMITTEE MEETING MINUTES The Minutes of the Audit and Finance Committee Meeting held in the Blaney Room of the Municipal Hall, 11995 Haney Place, Maple Ridge, BC on June 4, 2019 at 4:50 pm. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor C. Mead us Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Councillor K. Duncan Appointed Staff K. Swift, Acting Chief Administrative Officer D. Boag, Acting General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services D. Pollock, General Manager Engineering Services L. Benson, Director of Corporate Administration T. Thompson, Chief Financial Officer C. Nolan, Corporate Controller Other Staff as Required D. Olivieri, Corporate Planning Coordinator Note: These Minutes are also posted on the City's Website at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge. http://media.mapleridge.ca/Mediasite/Showcase 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA R/2019-015 It was moved and seconded That the agenda for the June 4, 2019 Audit & Finance Committee meeting be amended to add the following items: 4.2 Property Tax Payments received as Cash 4.3. Audit & Finance Committee Terms of Reference 4.4 Staffing Structure Changes and that the agenda as amended be approved. CARRIED 3. ADOPTION OF MINUTES R/2019-016 It was moved and seconded That the minutes of the Audit & Finance Committee dated April 23, 2019 be adopted as circulated. CARRIED Audit & Finance Committee Minutes June 4, 2019 Page 2 of2 4. NEW AND UNFINISHED BUSINESS 4.1. Local Government Finance Overview -Presentation • Trevor Thompson, Chief Financial Officer The Chief Financial Officer introduced the item. The Corporate Planning Coordinator provided a slide presentation highlighting the City's business planning framework and its role in keeping resource allocation aligned with Council priorities on an annual basis. The Chief Financial Officer reviewed City processes governed by Provincial legislation and highlighted key elements of the Financial Overview Report on the 2019-2023 Financial Plan. 4.2. Property Tax Payments received as Cash The Chief Financial Officer advised on reporting requirements under the Financial Transactions and Reports Analysis Centre of Canada (FINTRAC). It was the consensus of the committee that Finance department staff explore policy options relating to receiving large cash sums and provide a report to Council. 4.3. Audit & Finance Committee Terms of Reference The Audit & Finance Committee members requested that the committee be included in the Advisory Committee Review Process currently underway. 4.4. Staffing Structure Changes Direction was given that decisions pertaining to filling staff vacancies with an alternate staffing structure are to be brought before Council as information items and that consideration should be given to creating a policy around this practice. The Acting Chief Administrative Officer advised that decisions pertaining to staffing are scheduled for an upcoming Council meeting. 5. ADJOURNMENT -5:35 pm.