HomeMy WebLinkAboutAFC 2019-06-18 Minutes.pdf
City of Maple Ridge
AUDIT AND FINANCE COMMITTEE MEETING MINUTES
The Minutes of the Audit and Finance Committee Meeting held in the Blaney Room of the
Municipal Hall, 11995 Haney Place, Maple Ridge, BC on June 18, 2019 at 4:23 pm.
PRESENT
Elected Officials
Mayor M. Morden
Councillor J. Dueck
Councillor C. Meadus
Councillor G. Robson
Councillor R. Svendsen
Councillor A. Yousef
ABSENT
Councillor K. Duncan
Appointed Staff
K. Swift, Acting Chief Administrative Officer
D. Pope, Acting General Manager Parks, Recreation & Culture
C. Carter, General Manager Planning & Development Services
D. Pollock, General Manager Engineering Services
L. Benson, Director of Corporate Administration
T. Thompson, Chief Financial Officer
C. Nolan, Corporate Controller
Other Staff as Required
D. Olivieri, Corporate Planning Coordinator
Note: These Minutes are also posted on the City’s Website at www.mapleridge.ca
The meeting was live streamed and recorded by the City of Maple Ridge.
http://media.mapleridge.ca/Mediasite/Showcase
1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
R/2019-0
It was moved and seconded
That the agenda for the June 18, 2019 Audit & Finance Committee meeting be approved as
circulated.
CARRIED
3. ADOPTION OF MINUTES
R/2019-0
It was moved and seconded
That the minutes of the Audit & Finance Committee dated June 4, 2019 be adopted as
circulated.
CARRIED
Audit & Finance Committee Minutes
June 18, 2019
Page 2 of 2
4. NEW AND UNFINISHED BUSINESS
4.1. Audit Services
Catherine Nolan, Corporate Controller
Staff report dated June 18, 2019 outlining the process and timing for entering into a
new contract with an external auditing service.
4.2. Permissive Tax Exemption Policy Review
Catherine Nolan, Corporate Controller
Staff report dated June 18, 2019 providing an overview of the tax exemption policies
and the timing associated with applications for permissive exemptions.
4.3. Business Planning Guidelines
Trevor Thompson, Chief Administrative Officer
Staff report dated June 18, 2019 recommending that the 2020-2024 Business &
Financial Planning Guidelines, attached as Appendix A, be forwarded
to the next Council meeting for approval.
Council requested that staff come back with some date/time options for a business
planning schedule, targeting the month of November.
It was moved and seconded
That the 2020-2024 Business & Financial Planning Guidelines, attached as Appendix A,
be forwarded to the next Council meeting for approval.
CARRIED
5. ADJOURNMENT – 5:12 p.m.
____________________________________________
Councillor Judy Dueck, Chair