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City of Maple Ridge
Audit & Finance Committee
MEETING MINUTES
The Minutes of the Regular Meeting of the Audit & Finance Committee
held virtually and in the Blaney Room, City Hall on January 20, 2021 at 10:30 am.
COMMITTEE MEMBERS PRESENT
Councillor Robson *
Councillor Dueck
Mayor Morden
STAFF MEMBERS PRESENT
Al Horsman Chief Administrative Officer
Christina Crabtree* General Manager Corporate Services
Catherine Nolan Corporate Controller
Trevor Thompson Director of Finance
Erin Mark Clerk 3
*Participated remotely due to the COVID-19 pandemic.
Note: Mayor Morden chaired the meeting until Item 5.2 Selection of Committee Chair.
1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
R/2021-AFC-OO 1
It was moved and seconded
That the agenda for the January 20, 2021 Audit & Finance Committee meeting be approved as
circulated.
CARRIED
3. ADOPTION OF MINUTES -Nil
4. DELEGATIONS -Nil
5. NEW AND UNFINISHED BUSINESS
5.1. Role of the Audit and Finance Committee
The Corporate Controller provided a brief overview of the Committee's Terms of Reference and
inquired if the Committee felt any changes were required. The Committee did not request any
amendments to the Committee's Terms of Reference.
5.2. Selection of Committee Chair
Mayor Morden called for nominations for Chair of the Audit and Finance Committee.
R/2021-AFC-002
It was moved and seconded
That Mayor Morden be elected as the Chair of the Audit and Finance Committee.
CARRIED
Note: Mayor Morden continued chairing the meeting after his election.
j
Audit & Finance Committee Meeting Minutes
January 20, 2021
Page 2 of 2
5.3. Fee for Service Agreements Review
The Corporate Controller spoke about the Fee for Service Agreements Review which was
referred to the Committee by Council during the January 12, 2021 Council Workshop meeting
and asked the Committee members for their comments on type of review, scope and timeline.
Members agreed a Fee for Service Policy review was required and requested staff present a
recommendation report to the Audit and Finance Committee in late spring 2021.
5.4. 2021 Meeting Schedule
The Committee reviewed the proposed schedule which included quarterly meetings. The
Committee requested additional meetings be added on a monthly basis. Staff will develop an
expanded meeting schedule and present it at the next Committee meeting.
5.5. 2020 Audit Planning
The Corporate Controller introduced Brian Szabo representing BOO Canada LLP who will be
completing the City's 2020 Audit. Mr. Szabo provided an overview of BDO's 2020 Audit Planning
Report and noted that most of the report is consistent with prior years. Committee members
asked Mr. Szabo and staff questions about the upcoming audit.
6. QUESTION PERIOD -Nil
7. NOTICE OF CLOSED MEETING
R/2021-AFC-003
It was moved and seconded
The meeting will be closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community
Charter as the subject matter being considered relates to the following:
Section 90(1)(1) Discussions with municipal officers and employees respecting municipal
objectives, measures and progress reports for the purposes of preparing an
annual report under section 98 [annual municipal report].
Any other matter that may be brought before the Committee of Council that meets the
requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the
Community Charter or Freedom of Information and Protection of Privacy Act.
CARRIED
8. ADJOURNMENT at 11:37 am