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City of Maple Ridge
Corporate Governance and Human Resources Committee
MEETING MINUTES
Monday, January 25, 2021 at 9:00 am – 10:30 am
Held virtually including the Blaney Room
The Minutes of the Meeting of the Corporate Governance and Human Resources Committee
held virtually and in the Blaney Room, City Hall on January 25, 2021 at 9:00 a.m.
COMMITTEE MEMBERS PRESENT
Councillor Dueck
*Councillor Duncan
Councillor Meadus
STAFF MEMBERS PRESENT
Al Horsman Chief Administrative Officer
Michelle Lewis Executive Director, Human Resources
Stephanie Nichols Corporate Officer
Catherine Nolan Corporate Controller
* Participated remotely due to the COVID-19 pandemic.
Note: Councillor Duncan was absent at the start of the meeting.
1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
R/2021-CGHR-001
It was moved and seconded
That the agenda for the January 25, 2021 Corporate Governance and Human
Resources Committee meeting be approved as circulated.
CARRIED
3. ADOPTION OF MINUTES – N/A
4. DELEGATIONS – N/A
5. NEW AND UNFINISHED BUSINESS
5.1. Committee Chair Selection
R/2021-CGHR-002
It was moved and seconded
That Councillor Meadus be appointed as the Chair of the Corporate Governance and
Human Resources Committee.
CARRIED
Corporate Governance and Human Resources Committee Minutes
January 25, 2021
Page 2 of 3
5.2. Meeting Schedule
M. Lewis, Executive Director of Human Resources, advised that she would be requiring
additional ad hoc meetings to complete the HR work planned. Committee members discussed
the meeting time and day and requested that the meeting time move to 1:30 p.m. It was
decided that the Committee would meet monthly until June.
Note: Councillor Duncan entered the meeting at 9:05 a.m.
5.3. Defining the Committee Vision, Goals and Performance Measurements
A. Horsman, Chief Administrative Officer, advised that the purpose of the committee is to
provide guidance and advice, and that changes to the Terms of Reference would require Council
approval. M. Lewis spoke to the difference between the governance and HR mandate of the
Committee and to the changes to the Terms of Reference she had requested. M. Lewis
requested that the Committee review the HR Strategy prior to Council consideration, review
stakeholder consultation and feedback, review operational policies, and to work at the policy /
framework level. The Committee discussed the request to appoint members of Council every
two years instead of annually. It was agreed that this would be reviewed when the Mayor was
considering Council appointments and would depend on the work in progress by the Committee.
5.4. Council Remuneration
C. Nolan, Corporate Controller, advised that during the last year in office the sitting Council
would normally review Council remuneration. Ms. Nolan advised that this Committee would
limit their review to the acting mayor role, or to review the entire remuneration process. The
Committee discussed the role of the Acting Mayor, where the City ranks in comparison to other
municipalities, and whether or not increasing compensation given the current economy would
be acceptable. Staff were directed to survey municipalities of similar size and report back to
the Committee.
5.5. Resolutions (LMLGA, FCM and UBCM)
S. Nichols, Corporate Officer, spoke to the resolution timeline previously approved by Council.
The Committee directed staff to request resolutions from members of Council and to book a
meeting for the Committee to review the resolutions before Council consideration. Councillor
Duncan sent the Chair three resolutions previously forwarded to UBCM and advised that she
would provide the Committee with background information on the items.
6. QUESTION PERIOD – Nil
7. NOTICE OF CLOSED MEETING
R/2021-CGHR-003
It was moved and seconded
That the meeting will be closed to the public pursuant to Sections 90 (1) and 90 (2) of
the Community Charter as the subject matter being considered relates to the following:
Section 90(1)(c) Labour relations or other employee relations.
Any other matter that may be brought before the Committee of Council that meets the
requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2)
of the Community Charter or Freedom of Information and Protection of Privacy Act.
CARRIED
Corporate Governance and Human Resources Committee Minutes
January 25, 2021
Page 3 of 3
8. ADJOURNMENT – 9:44 a.m.
Councillor Chelsa Meadus, Chair