HomeMy WebLinkAboutCGHR 2022-02-14 Minutes.pdfDoc#2995807
City of Maple Ridge
Corporate Governance and
Human Resources Committee
MEETING MINUTES
The Minutes of the Meeting of the Corporate Governance and Human Resources Committee
held virtually and in the Blaney Room, City Hall on February 14, 2022 at 1:28 p.m.
COMMITTEE MEMBERS PRESENT
Councillor Chelsa Meadus, Chair
Councillor Judy Dueck
Councillor Ryan Svendsen
STAFF MEMBERS PRESENT
Scott Hartman Chief Administrative Officer
Michelle Lewis Executive Director, Human Resources
Joseph LaCoste Manager, Employee Experience & Engagement
Cynthia Ulrich Manager, Total Rewards
Mike McLean Recording Secretary
OTHERS IN ATTENDANCE
Mayor Morden
1. CALL TO ORDER – 1:28 p.m.
2. APPROVAL OF THE AGENDA
R/2022-CGHR-004
It was moved and seconded
That the agenda for the February 14, 2022 Corporate Governance and Human
Resources Committee meeting be approved as circulated.
CARRIED
3. ADOPTION OF MINUTES
R/2022-CGHR-005
It was moved and seconded
That the January 17, 2022 Corporate Governance and Human Resources Committee
minutes be adopted.
CARRIED
4. DELEGATIONS – N/A
mapleridge.ca
Corporate Governance and Human Resources Committee Minutes
February 14, 2022
Page 2 of 3
5. NEW AND UNFINISHED BUSINESS
5.1 HR Strategy
David LeBlanc of the LeBlanc Leadership Group and Michelle Lewis, Executive Director
of Human Resources, presented an overview of the Human Resources Strategic Plan
(2022-2025), including a timeline of the project plan, results of consultative discussions
and the identification of key performance indicators (KPI) to track the progress of the
plan.
Note: Scott Hartman joined the meeting at 1:37 pm.
M. Lewis discussed the value of designing the strategic plan to illicit strong responses
from staff members and highlighted the ongoing work to support the implementation of
the strategic plan.
Mayor Morden commented on the benefits of employee engagement, the need for KPIs
to evaluate outcomes and the use of a talent inventory as part of the review process.
Councillor Meadus commented on the difficulties of adapting to demographic changes
in the workforce and the benefits of identifying underutilized talent across the
organization.
M. Lewis discussed the centrality of communications in implementing the strategic plan,
the importance of consistency in messaging and the role of learning and development
within the organization.
Note: David LeBlanc left the meeting at 2:05 p.m.
5.2 Equity Diversity Inclusion (EDI)
J. LaCoste, Human Resources Manager, Employee Experience & Engagement provided
a detailed presentation on the Equity, Diversity and Inclusion (EDI) initiative and
discussed stakeholder engagement, the status of the action plan and the establishment
of the Diversity and Inclusion Committee.
S. Hartman spoke about the integration of the EDI framework within the organization
and the timing of the process.
Mayor Morden spoke about the need for transparency with new Council members and
the need to provide information.
Councillor Svendsen expressed the importance of including the current Council in
ongoing development of Human Resources (HR) strategies.
Corporate Governance and Human Resources Committee Minutes
February 14, 2022
Page 3 of 3
Councillor Meadus spoke about the benefits of employee training to support
organizational culture.
5.3 RFP Benefits
C. Ulrich, Human Resources Manager, Total Rewards, discussed the request-for-
proposal (RFP) process for determining the City’s group benefits provider and outlined
the findings of the RFP evaluation team, including its recommendation for Council to
transition to new insurers.
M. Lewis spoke about the need for employees to understand the value of benefits, the
opportunities for self-service in benefits administration, the roadmap for transitioning
to a new insurer and the quality of the products offered by the recommended provider.
6. ADJOURNMENT – 2:45 p.m.
Councillor Chelsa Meadus,
Chair