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HomeMy WebLinkAboutMRPASC 2010-12-15 Minutes.pdfDistrict of Maple Ridge Public Art Steering Committee MINUTES December 15, 2010 Agenda for the meeting of the Maple Ridge Public Art Steering Committee to be held on December 15 at 3:00 PM in the Conference Room at the ACT, 11944 Haney Place, Maple Ridge Regrets: Brian Shigetomi and Shelley Jorde 100 CALL TO ORDER Kristin Krimmel, as Chair, called the meeting to order at 3:10pm. 200 APPROVAL OF AGENDA It was moved and seconded that The Agenda for the meeting of December 15, 2010 be approved with the addition of Item 400 as Matters Arising from Previous Minutes. CARRIED 300 ADOPTION OF NOVEMBER 24 MINUTES It was moved and seconded that Minutes of the November 24 meeting be adopted as written. CARRIED 400 MATTERS ARISING FROM THE MINUTES OF THE NOVEMBER 24 MEETING 4.1 224th and Lougheed project Lindy asked if anyone had heard of further developments regarding the legal agreement for the 224th & Lougheed site. None of those present had further news. 4.2 Council Committee Report Judy Dueck announced that Craig Speirs would be replacing her in the Councillor’s position with the Maple Ridge Public Art Steering Committee, but that she would attend meetings as necessary to ensure a smooth transition. The committee thanked Judy for her strong contribution to their work which was especially helpful in its inaugural year. District of Maple Ridge 500 NECKLACE PROJECT 501 Transfer of Title Barb advised that as 30 days had passed since the Transfer of Title document had been submitted by the artists, the title for the sculpture was officially transferred to the District as of 15 December 2010. 502 Timing of sculpture light Lindy commented that the light seemed in the sculpture needed to be adjusted to come on earlier in the evening. Barb responded that she would contact the artists to see what steps should be taken to adjust the lighting sequence. 600 LIONS EAGLE It was moved and seconded That the designated site between the RCMP and the main entrance to the DMR should be confirmed as the site for the Lions Eagle, providing the installation of a plinth to replace the brick surface did not cost more than $1000. AND THAT Lions President Ray Morrissette should be instructed that no formal announcement should be made regarding the site until costs had been confirmed. CARRIED Action: Barb to seek advice from Shelley Jorde and Mike Millward as to how to proceed with obtaining an estimate for the sculpture plinth. 700 POLICY and PROCEDURES REVIEW Lindy facilitated a discussion of her latest draft of the policy/procedures document, noting amendments as necessary. The committee requested a statement from the DMR for the policy document regarding 1. The District’s existing policy (if any) regarding donations of art 2. How funds from the committee’s budget could be transferred to the following year The committee also needed to establish within its policy a mechanism to ensure that funding was made available for the longer-term conservation of the District’s public art collection. The committee thanked Lindy for adding considerable clarification to the structure of the document. 800 ADJOURNMENT & DATE OF NEXT MEETING The meeting was adjourned and the date of the next meeting was confirmed as Wednesday December 19 at 3pm.