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Home My WebLink AboutPRCC 2021-03-31 agenda.pdf City of Maple Ridge Parks, Recreation and Culture Committee AGENDA Wednesday, March 31, 2021 at 4:00 pm Held via Zoom Teleconference Meeting Access Information To practice social distancing during the COVID-19 pandemic we will be holding the Parks, Recreation and Culture Committee (PRCC) meeting via Zoom teleconference. Members of PRCC and the public are asked to join the meeting from home using the following access information: Join the meeting from your computer, tablet or smartphone https://mapleridge-ca.zoom.us/j/92962499516?pwd=S2ViaENFck9sV3pJNExHQVc1S1Ezdz09 Or join the meeting using your phone Dial: 1-778-907-2071 Meeting ID: 929 6249 9516 Passcode: 133355 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA 3. ADOPTION OF MINUTES – January 27, 2021 4. DELEGATIONS 5. QUESTION PERIOD 6. NEW AND UNFINISHED BUSINESS 6.1 Thornhill Trails Study Presentation 6.2 Parks, Recreation and Culture Fees and Charges Review 6.3 Recreation Infrastructure Gap Analysis Overview 6.4 2021 PRCC Work Plan 6.5 2021 Meeting Schedule 6.6 Anti Discrimination Policy 6.7 Respectful Workplace Policy 7. LIAISON UPDATES 7.1 Staff Liaison 7.2 Council Liaison 8. ROUNDTABLE 9. ADJOURNMENT Next Meeting: September 29, 2021 Agenda Items Submission Deadline: September 15, 2021 QUESTION PERIOD Question Period provides the public with the opportunity to ask questions or make comments on subjects that are of concern to them. Each person will be given 2 minutes to speak. Up to ten minutes in total is allotted for Question Period. /sc MAPLE RIDGE 3rlll ~ t~IUl'l'l t-·J City of Maple Ridge Parks, Recreation and Culture Committee MEETING MINUTES The Minutes of the Regular Meeting of the Parks, Recreation and Culture Committee (PRCC) held via Zoom teleconference on January 27, 2021 at 4:03 pm. COMMITTEE MEMBERS PRESENT Councillor Ryan Svendsen Council Liaison Cass MacLeod Member at Large Carolyn Gosling Member at Large Clayton Maitland Member at Large Stephen Von Sychowski Member at Large Karlo Tamondong Member at Large STAFF PRESENT Danielle Pope Director of Recreation & Community Engagement/Staff Liaison Valoree Richmond, Acting-Chair Director of Parks and Facilities/Staff Liaison Russ Brummer Manager of Business Operations, Recreation & Engagement Sabina Chand Committee Clerk, Legal and Legislative Services COMMITTEE MEMBERS ABSENT Mike Murray School District No. 42 Board Trustee Ms. Valoree Richmond, Staff Liaison chaired the first introductory meeting of the Parks, Recreation and Culture Committee. 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA R/2020-001 It was moved and seconded That the January 27, 2021 Parks, Recreation and Culture Committee Meeting Agenda be approved as circulated. CARRIED 3. ADOPTION OF THE MINUTES - NIL 4. DELEGATIONS – NIL At this time, Ms. Richmond officially welcomed all new members of the PRCC and asked participants to introduce themselves. 5. QUESTION PERIOD – NIL MAPl.E R l □GI:: Dr.u ■h Cislwn:111 map end 'g;e ca Parks, Recreation and Culture Advisory Committee January 27, 2021 Page 2 of 4 6. NEW AND UNFINISHED BUSINESS 6.1 Welcome/Member Introductions Members and staff present provided a brief overview of their professional backgrounds. 6.2 Committee Orientation The Committee Clerk and Staff Liaisons provided an advisory committee orientation to the new members of PRCC. Highlights included an overview of the City’s governing guidelines, committee meeting procedures and background information on the two departments that will help drive the work of the Committee. 6.3 2021 Meeting Schedule The Committee reviewed the proposed 2021 Meeting Schedule that was included in the agenda package. R/2020-002 It was moved and seconded That the 2021 Meeting Schedule of the Parks, Recreation and Culture Committee be adopted as presented. CARRIED 6.4 Chair and Vice-Chair Selection Ms. Richmond suggested re-order of item 6.4 and the Committee agreed to discuss the Chair and Vice-Chair Selection at the end of New Business. 6.5 Policy Updates Mr. Russ Brummer spoke to the recommendations of Policy No. 4.27 Facility Rental Fee Waiver and Policy No. 4.28 Park and Facility Advertising and provided some background on the policy review process. Discussion ensued around current bylaws, policies and programs in place for advertisement and how the City recognizes community contributions. References provided by Staff: Sign Bylaw No. 7630 – 2020 https://www.mapleridge.ca/DocumentCenter/View/569/Sign-Bylaw?bidId= Sponsorship Policy No. 4.20 https://www.mapleridge.ca/DocumentCenter/View/14556/Sponsorship---420?bidId= Park Gift Program https://www.mapleridge.ca/2506/Park-Gift-Program R/2020-003 It was moved and seconded That the Parks, Recreation and Culture Committee has reviewed the proposed Policy No. 4.27 Facility Rental Fee Waiver and Policy No. 4.28 Park and Facility Advertising and supports that the policies be forwarded to Council for consideration. CARRIED Parks, Recreation and Culture Advisory Committee January 27, 2021 Page 3 of 4 6.6 Fees and Charges Overview Mr. Brummer provided an introductory presentation on the current Parks, Recreation and Culture (PRC) fees and charges and informed the Committee of the annual review process. It was noted that the Committee will provide their review and feedback and the next meeting. At this time, the Ms. Richmond opened up the floor to nominations for Chair and Vice Chair of the Parks, Recreation and Culture Committee. R/2021-004 It was moved and seconded That Councillor Ryan Svendsen be elected as Chair of the Parks, Recreation and Culture Committee for 2021. CARRIED R/2021-005 It was moved and seconded That Cass MacLeod be elected as Vice-Chair of the Parks, Recreation and Culture Committee for 2021. CARRIED The newly elected chair will preside at the next meeting for a seamless transition and therefore Ms. Richmond continued to chair the rest of the meeting. 7. LIAISON UPDATES 7.1 Staff Liaison Ms. Danielle Pope shared information on the Union of BC Municipalities (UCBM) funding program to support poverty reduction and explained that funding could help reduce rates for recreation programs. Members discussed positive outcomes and other opportunities for future grants. R/2020-006 It was moved and seconded That the Parks, Recreation and Culture Committee directs Staff to put forward an application for the 2021 Poverty Reduction Planning and Action Program. CARRIED 7.2 Council Liaison Councillor Svendsen provided an update on the 2020 Citizen Survey Results that were reviewed by Council at the January 26, 2021 Workshop. 8. TASK FORCE UPDATES – NIL Parks, Recreation and Culture Advisory Committee January 27, 2021 Page 4 of 4 9. ROUNDTABLE Members provided verbal reports on relevant events, activities and feedback on the usage of parks and recreation during the pandemic. 10. ADJOURNMENT There being no further business, the meeting adjourned at 5:42 p.m. The next regular meeting of the Parks, Recreation and Culture Committee will be held on Wednesday, March 31, 2021 at 4:00 pm. __ Valoree Richmond, Staff Liaison Acting-Chair /sc