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HomeMy WebLinkAboutPRCC 2021-03-31 minutes.pdfCity of Maple Ridge Parks, Recreation and Culture Committee MEETING MINUTES The Minutes of the Regular Meeting of the Parks, Recreation and Culture Committee (PRCC) held via Zoom teleconference on March 31, 2021 at 4:05 pm. COMMITTEE MEMBERS PRESENT Councillor Ryan Svendsen, Chair Council Liaison Carolyn Gosling Member at Large Clayton Maitland Member at Large Mike Murray School District No. 42 Board Trustee Stephen Von Sychowski Member at Large Karlo Tamondong Member at Large STAFF PRESENT Danielle Pope Director of Recreation & Community Engagement/Staff Liaison Valoree Richmond Director of Parks and Facilities/Staff Liaison Scott Hartman General Manager Parks, Recreation & Culture Russ Brummer Manager of Business Operations, Recreation & Engagement Chad Neufled Manager of Parks, Planning & Development Sabina Chand Committee Clerk, Legal and Legislative Services COMMITTEE MEMBERS ABSENT Cass MacLeod, Vice Chair Member at Large 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA R/2020-007 It was moved and seconded That the March 31, 2021 Parks, Recreation and Culture Committee meeting agenda be approved as circulated. CARRIED 3. ADOPTION OF THE MINUTES R/2021-008 It was moved and seconded That the minutes of the Maple Ridge Parks, Recreation and Culture Committee meeting dated January 27, 2021 be adopted. CARRIED 4. DELEGATIONS – NIL mapleridge.ca Parks, Recreation and Culture Advisory Committee March 31, 2021 Page 2 of 4 5. QUESTION PERIOD A member of the public inquired about the next steps for the Thornhill Trail Study and requested that the City meet with other trail user groups to discuss the maintenance agreement. The Chair advised that agenda item 6.1 will fulfill this question. 6. NEW AND UNFINISHED BUSINESS 6.1 Thornhill Trails Study Presentation At the February 23, 2021 Maple Ridge Council Meeting, the Thornhill Trails Study was referred to the Parks, Recreation and Culture Committee to further discuss the motion. Chad Neufeld, Manager of Parks, Planning & Development, provided a presentation on the Trails study process and highlighted important feedback received from user groups: hiking user, mountain biker user and equestrian user. The Committee discussed the survey results and the importance of a full site masterplan to increase safety and accessibility for all trail users. R/2021-009 It was moved and seconded That Parks, Recreation and Culture Committee supports the following recommendations for the Thornhill Trails Study next steps: • That staff explore the medium-term improvements recommended by Thornhill Trail Study respondents including additional signage, wayfinding, and 256 Street staging area improvements and that this be included in the next Business Plan; • That staff negotiate a Thornhill Trail Maintenance Agreement with the Fraser Valley Mountain Bike Association as a pilot project to be brought back to Council for consideration in 2021; • That the next Parks, Recreation & Culture Master Plan include the development of a Thornhill grind trail, additional staging areas, and serviced washrooms ; and further • That Council consider future plans to initiate a park (trail) master plan process that includes environmental considerations. CARRIED Clayton Maitland OPPOSED Note: Chad Neufeld left at 5:24 pm 6.2 Parks, Recreation and Culture Fees and Charges Review Russ Brummer provided a brief summary of the Fees and Charges review process that was discussed at the January 27, 2021 PRCC meeting. R. Brummer outlined the current fees and 2021 proposed rates and asked for the Committees input. Questions followed on understanding current costs and what are practical rates. The Committee asked for an opportunity to provide feedback prior to the final review process that will occur post COVID-19. Parks, Recreation and Culture Advisory Committee March 31, 2021 Page 3 of 4 R/2021-010 It was moved and seconded That Parks, Recreation and Culture Committee directs staff to bring forward the Parks, Recreation and Culture Fees and Charges at a future meeting to provide final feedback prior to Council submission and approval. CARRIED Note: Russ Brummer left at 5:31 pm 6.3 Recreation Infrastructure Gap Analysis Overview Valoree Richmond presented a PowerPoint on recreation and facilities gap analysis directed by Council to identify the recreation and leisure needs of the community. Highlights included: status of current and completed recreational projects, survey results and key feedback received from 33 sport organizations. Discussion engaged around cultural and multi purpose facilities and traditional sports. 6.4 2021 PRCC Work Plan Danielle Pope spoke about the development of the 2021 PRCC Work Plan prior to the next meeting in September and suggested a special meeting or task force to complete the work. 6.5 2021 Meeting Schedule The 2021 Meeting Schedule was circulated to the Committee to address one conflicting date with the City’s Advisory Committee Calendar. The November 24, 2021 meeting date was rescheduled to October 27, 2021. R/2020-011 It was moved and seconded That the 2021 Meeting Schedule of the Parks, Recreation and Culture Committee be approved as amended. CARRIED 6.6 Anti-Discrimination Policy It was noted that the Anti-Discrimination HR policy applies to all employees and volunteers working for the City of Maple Ridge and is to be reviewed and acknowledged by all PRCC members. 6.7 Respectful Workplace Policy It was noted that the Respectful Workplace HR policy applies to all employees and volunteers working for the City of Maple Ridge and is to be reviewed and acknowledged by all PRCC members. 7. LIAISON UPDATES Parks, Recreation and Culture Advisory Committee March 31, 2021 Page 4 of 4 7.1 Staff Liaison The Staff Liaisons provided an update on the following items: • Project updates on Silver Valley Gathering Place and New Neighbourhood Place Projects on the Go | Maple Ridge, BC; • Council endorsed the UBCM application and further updates will be provided shortly; • Policy No. 4.27 Facility Rental Fee Waiver and Policy No. 4.28 Park and Facility Advertising were endorsed by Council. 7.2 Council Liaison - NIL 8. TASK FORCE UPDATES – NIL 9. ROUNDTABLE - NIL 10. ADJOURNMENT There being no further business, the meeting adjourned at 6:06 p.m. The next regular meeting of the Parks, Recreation and Culture Committee will be held on Wednesday, September 29, 2021 at 4:00 pm. __ Councillor R. Svendsen, Chair /sc