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City of Maple Ridge
Parks, Recreation and Culture Advisory Committee (PRCC)
AGENDA
Wednesday, January 5, 2022 at 4:00 pm
Held via Zoom Teleconference
Meeting Access Information
To practice social distancing during the COVID-19 pandemic we will be holding the
Parks, Recreation and Culture Advisory Committee (PRCC) meeting via Zoom teleconference.
Members of the PRCC and the public are asked to join the meeting from home using the following
access information:
Join the meeting from your computer, tablet or smartphone
https://mapleridge-ca.zoom.us/j/89760494267?pwd=TGxpVjNxNG90L1J6eWEweUtIQVVPdz09
Or join the meeting using your phone
Dial: 1-778-907-2071 Meeting ID: 897 6049 4267 Passcode: 244089
1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
3. ADOPTION OF MINUTES – November 24, 2021
4. DELEGATIONS – NIL
5. NEW AND UNFINISHED BUSINESS
5.1 Welcome/Member Introductions
5.2 Committee Orientation
5.3 2022 Meeting Schedule
5.4 Chair and Vice Chair Selection
5.5 Park and Facility Allocation Policy
5.6 Albion Community Centre Update – Russ Brummer, Manager of Business Operations
5.7 Neighbourhood Development Framework – Tony Cotroneo, Manager of Community
Engagement
5.8 Firefighters Park – Skate Area Donation Update – Chad Neufeld, Manager of Parks
Planning & Development
6. LIAISON UPDATES
6.1 Staff Liaison
6.2 Council Liaison
7. QUESTIONS FROM THE PUBLIC
8. ROUNDTABLE
9. ADJOURNMENT
Next Meeting: March 30, 2022
Agenda Items Submission Deadline: March 16, 2022
QUESTION PERIOD
Question Period provides the public with the opportunity to ask questions or make comments on subjects
that are of concern to them. Each person will be given 2 minutes to speak.
Up to ten minutes in total is allotted for Question Period.
City of Maple Ridge
Parks, Recreation and Culture Advisory Committee (PRCC)
MEETING MINUTES
Wednesday, November 24, 2021
The Minutes of the Regular Meeting of the Parks, Recreation and Culture Advisory Committee (PRCC)
held via Zoom teleconference on November 24, 2021 at 4:00 pm.
COMMITTEE MEMBERS PRESENT
Councillor Ryan Svendsen, Chair Council Liaison
Carolyn Gosling Member at Large
Clayton Maitland Member at Large
Mike Murray School District No. 42 Board Trustee
STAFF PRESENT
Danielle Pope Director of Recreation & Community Engagement/Staff Liaison
Valoree Richmond Director of Parks & Facilities/Staff Liaison
Chad Neufeld Manager of Parks Planning & Development
Mark Halpin Manager of Transportation
Mike McLean Committee Clerk
COMMITTEE MEMBERS ABSENT
Cass MacLeod, Vice Chair Member at Large
Karlo Tamondong Member at Large
Stephen Von Sychowski Member at Large
1. CALL TO ORDER– 4:01 p.m.
2. APPROVAL OF THE AGENDA
R/2021-015
It was moved and seconded
That the agenda for the November 24, 2021 Parks, Recreation and Culture Advisory Committee
meeting be approved as circulated.
CARRIED
3. ADOPTION OF THE MINUTES
R/2021-016
It was moved and seconded
That the minutes of the Maple Ridge Parks, Recreation and Culture Advisory Committee meeting
dated September 22, 2021 be adopted.
CARRIED
4. DELEGATIONS
4.1 Strategic Transportation Plan Overview
Mark Halpin, Manager of Transportation, provided an overview of the City of Maple Ridge’s
Strategic Transportation Plan, including results of public engagement initiatives and the draft
vision statement.
mapleridge.ca
Parks, Recreation and Culture Advisory Committee Minutes
November 24, 2021
Page 2 of 3
Note: M. Halpin left the meeting at 4:30 p.m.
5. NEW AND UNFINISHED BUSINESS
5.1 Albion Park Playground Design Update
Chad Neufeld, Manager of Parks Planning & Development provided an update on the Albion
Park Playground Design, including consultation efforts and the concept plan.
Note: C. Neufeld left the meeting at 4:46 p.m.
5.2 Master Plan Update
Danielle Pope provided an overview of the Parks, Recreation and Culture Master Plan.
6. LIAISON UPDATES
6.1 Staff Liaison
The Staff Liaisons provided an update on the following items:
• Silver Valley Gathering Place
• Playground renovations for 2022
• Thornhills Trails proposed trail plan
• Skate spot sponsorship offered through the Park Gift Program
• Celebrate the Night event held on October 22, 2021
6.2 Council Liaison
The Council Liaison provided an update on the following items:
• Status of committee/commission work plans
• Economic Development strategic plan
• Building Permit Function Review
• The start of GLOW Maple Ridge
• Recognition of outgoing Member at Large Clayton Maitland for his contributions to the
Committee
7. QUESTION PERIOD FROM THE PUBLIC
Helen Homer inquired about the maintenance of recognition plaques on park benches
sponsored through the Park Gift Program. Valoree Richmond noted that City staff would not
remove gifted benches and/or recognition plaques following the expiration of ten-year
maintenance commitments unless safety issues arise.
8. ROUNDTABLE
Committee members shared information on relevant events and activities.
Parks, Recreation and Culture Advisory Committee Minutes
November 24, 2021
Page 3 of 3
9. ADJOURNMENT – 5:27 p.m.
The next regular meeting of the Parks, Recreation and Culture Advisory Committee will be held
on Wednesday, January 5, 2022 at 4:00 p.m.
________________________
Councillor R. Svendsen, Chair
/mm
Parks, Recreation and Culture Committee
Terms of Reference
Mandate
The Parks, Recreation and Culture Committee (PRCC) will advise Council on the enhancement
of parks, recreation and culture to deliver services and programs that best meet the needs of
present and future citizens of Maple Ridge.
The Committee will:
1. Provide a community perspective and input on emerging needs that would enhance
parks, recreation and culture in the community;
2. Make recommendations during the development of Parks, Recreation and Culture
department’s strategic planning initiatives;
3. Review and provide feedback on Parks, Recreation and Culture policies under
consideration by staff;
4. Advise on matters referred to the Committee by Council.
Membership Composition
The Committee will be comprised of the following 7 voting members:
One Council liaison (or alternate)
One School District No. 42 Board Trustee (or alternate)
Five Members at Large appointed by Council, with the goal of representation from youth,
senior, and business communities and interest in parks, recreation and culture
Quorum
Majority of voting members (4)
Meetings
Committee meets quarterly
Last Wednesday of the month at 4:00 pm in the Blaney Room, City Hall
Subcommittees
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Parks, Recreation and Culture
Advisory Committee (PRCC) 2022
Calendar
Tentative Meeting Dates - 4:00 pm via Zoom (subject to change)
Wednesday, January 5, 2022
Wednesday, March 30, 2022
Wednesday, June 29, 2022
Wednesday, October 26, 2022
January February March
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May June
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Parks, Recreation and Culture
Advisory Committee (PRCC)
TO: Committee Members MEETING: January 5, 2022
FROM: Committee Clerk
SUBJECT: Chair and Vice Chair Selection
BACKGROUND:
The goal of the Chairperson is to ensure that the Committee functions properly, that there is full
participation during meetings, that all relevant matters are discussed, and that effective decisions are
made and carried out.
There are three main spheres that the Chairperson has to manage:
• Assisting with the planning of meetings
• Running the meetings
• Ensuring that the Committee is achieving its goals
The previous Chair or Council Liaison will chair the meeting as the Acting Chair until a new Chair is
appointed or for the duration of the meeting. During the meeting, the floor will be opened for
Committee members to nominate fellow members for the position of Chair and Vice Chair. In order for
their name to stand, an individual must accept the nomination.
If there are multiple nominations (and nominees are willing to serve), voting will be done virtually via
Zoom. Each member will send a private Zoom chat message to the Committee Clerk with their vote.
The Committee Clerk will compile all the votes and submit the results to the Acting Chair.
The Acting Chair will then ask if any member would like to put forward a motion that the selected
individual be appointed as Chair or Vice Chair for 2022. Once the Chair and Vice Chair have been
appointed, the meeting can be turned over or the previous Chair or Council Liaison can continue as
the Acting Chair for the remainder of the meeting with approval from the newly elected Chair.
RECOMMENDATION(S):
That ____________ be appointed as Chair of the Parks, Recreation and Culture Advisory Committee
for 2022.
That ____________ be appointed as Vice Chair of the Parks, Recreation and Culture Advisory
Committee for 2022.
Doc#2916332 Page 1 of 4 Policy
POLICY MANUAL
Title: Park and Facility Allocation Policy
Policy No.: 4.25
Supersedes:
Authority:
Legislative
Operational
Effective Date:
Approval:
Council
CMT
General Manager
Review Date:
Policy Statement:
The purpose of this policy is to allocate space fairly and equitably that maximizes public amenities
for the benefit of citizen participation in a variety of opportunities.
Purpose:
The purpose of this policy is to provide a framework for allocation of the City of Maple Ridge
facilities in a manner that maximizes the use of these facilities with a range of appropriate services
and activities while following the Parks, Recreation & Culture Fees and Charges Policy. The
framework for allocation strives to ensure fair access regardless of age, gender, race, physical
ability, or economic status. The City of Maple Ridge is committed to broadening access, ensuring
opportunity, and equitably distributing resources for all participants of sport and physical activity.
Citizens enjoy considerable benefits from participation in activities that take place in a variety of
parks and facilities.
This policy consolidates previous policies for facility use, seasonal sport field, and arena ice & dry
floor to consistently govern the use of all City-managed parks and facilities including, but not
limited to sport fields, courts, indoor spaces, arenas, and performance spaces. This document will
guide the City in collaboration with user groups to administer allocation and manage priority
allocation.
Definitions:
User Group: Any or all users with a Rental Agreement with the City of Maple Ridge to use City
managed Parks and Facilities.
Youth Local Non-Profit: Community and sport associations that serve children 0-19 years of age
with a majority membership compromised of Maple Ridge residents. Age range may vary based on
Local Sport Organization bylaws and Provincial Sport Organization standards.
□
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Doc#2916332 Page 2 of 4 Policy
Adult Local Non-Profit: Community and sport associations that serve adults 20 years + with a
majority membership compromised of Maple Ridge residents.
Local Private Groups: Maple Ridge residents who are not associated with an established group,
organization, or business using the park or facility for an activity or private event.
Local Commercial Groups: Organizations that are for-profit doing business in Maple Ridge, or with
the goal of serving Maple Ridge residents.
Non-Resident: A person or business residing or working outside of Maple Ridge.
Prime and Non-Prime Time Hours: Unless otherwise stated, prime time hours are 6:00 pm to
10:00 pm, Monday to Friday, and all day Saturday and Sunday. Non-prime time hours are all other
times.
Regional: Community and sport associations with members from both Maple Ridge and Pitt
Meadows.
Allocation Priority:
Priority of user groups to establish the order of providing allocation:
1st Priority: Maple Ridge Parks, Recreation & Culture programs, events, and services
2nd Priority: School District No. 42 activities during the school day per the terms of the
Tri-Party Master Agreement between School District No. 42, City of Pitt
Meadows, and the City of Maple Ridge
3rd Priority: Youth Local Non-Profit and Regional Groups
4th Priority: Adult Local Non-Profit and Regional Groups
5th Priority: Local Private Groups
6th Priority: Local Commercial Groups
7th Priority: Non-Resident
For Youth and Adult Local Non-Profit sport users, the following programming priority will be
followed*:
1st Priority: Community Special Events
2nd Priority: Sanctioned Tournaments
3rd Priority: Community League Play
4th Priority: Community Practice & Development
5th Priority: Skill Development Programs for Non-Profit Fundraising
6th Priority: For-Profit Skill Development Programs
*Events and Tournaments for Ice and Dry Floor are determined annually following the Special
Event request process and in cooperation with minor sport users, arena operator and the City.
Allocation Conditions:
Users wishing to enter into an agreement with the City for the use of Parks and Facilities must:
A. Be in good financial standings with the City and fulfill previous year’s financial obligations.
Doc#2916332 Page 3 of 4 Policy
B. Adhere to all park and facility codes of conduct and regulations, including the Parks
Regulation Bylaw.
C. Demonstrate the ability to utilize the time provided.
When administering the process, City staff retain some discretion to adjust the allocation for City
priorities and meet the needs of all user groups and casual users, including providing time for new
and emerging sports sanctioned under a Provincial Sport Organization.
Allocation Procedures:
Allocation is managed by the City annually based on season of play or operational needs.
Submission timelines will be communicated to user groups through the City Facility Booking office.
The submission process will include the following information:
A. A completed allocation request form with dates and time of year requested and
organizational contacts.
B. A signed statutory declaration including the previous year’s participant enrollment
numbers, level of play, and residency status of participants.
C. A Special Events request form if applicable.
Allocation Application Deadlines:
Seasonally Allocated
Facilities
Requests in for
Spring/Summer
Contract
Issued
Requests in for
Fall/Winter
Contract Issued
Fields & Outdoor
Playing Surfaces
November 30 March 1 April 1 June 30
Arena Ice N/A N/A May 1 July 15
Arena Floor January 15 Feb 28 N/A N/A
Annual Allocation Requests for Sep-Aug Contract Issued
Indoor Facilities June 1 July 15
Allocation Guidelines:
In the scenario when demand exceeds the supply of available space and time, the City will consult
with stakeholders under the following considerations.
A. The number of Maple Ridge residents registered as participants, players, members, or
athletes in the organization.
B. The number of participants using the park or facility during the allocated time compared
to the capacity of the space (density of use).
C. Appropriate time and location for specific age group, activity and level of activity.
D. Achieving an equitable balance of Prime and Non-Prime Time Hours.
E. Management of parks and facilities playable condition that maximizes use while
minimizes the impacts and viability of the asset.
F. Meeting the minimum requirement of a Provincial Sport Organization.
G. Alignment with City priorities and maximizing public good by ensuring a variety of sport
and physical activity options for residents of all ages and abilities.
H. Participant enrollment and activity that support inclusivity and equal access for all.
Allocation Appeals:
Doc#2916332 Page 4 of 4 Policy
If a user group is not satisfied with the allocation decision, they can submit an appeal to the
Director of Parks & Facilities for outdoor space, or to the Director of Recreation & Community
Engagement for indoor space within two weeks of notification of the decision. The appeal in writing
should be directed to:
Parks, Recreation & Culture Department
City of Maple Ridge
11995 Haney Place
Maple Ridge, BC V2X 6A9
Key Areas of Responsibility:
Action to Take Responsibility
• Allocation submission deadline
communicated to user groups and public.
City Staff
• Work collaboratively with the City of Pitt
Meadows to facilitate field and arena
allocation for regional clubs.
City Staff
• Submission of completed allocation request
prior to the application deadline.
User Group