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HomeMy WebLinkAboutPLSC 2004-01-08 minutes.pdfCorporation of the District of Maple Ridge and the Corporation of the District of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held at the Pitt Meadows Public Library Meeting Room, Harris Road, Pitt Meadows, British Columbia, on Thursday, January 8, 2004 at 7:00 pm. COMMITTEE MEMBERS PRESENT Commissioner Don MacLean Commissioner John Appleton Commissioner Debra Eisel Commissioner Cheryl Ashlie Commissioner Judy Dueck Commissioner Craig Speirs Commissioner Dave Rempel Commissioner Kathie Ward Commissioner Bunny Home Commissioner Keith Nightingale Commissioner Dave Roemer Commissioner Gerry Trerise Commissioner Kathy Reinheimer Commissioner JoAnne ten Brink REGRETS Commissioner Kathy Morse STAFF MEMBERS PRESENT Mike Murray Mike Davies Shelley Jorde Ingrid Kraus DELEGATIONS: Ms. Karin McCulloch Mr. Bill Hartley District of Pitt Meadows, Mayor, Chair District of Pitt Meadows District of Pitt Meadows, Councillor School District No. 42, Trustee District of Maple Ridge, Councillor District of Maple Ridge, Councillor School District No. 42, Trustee School District No. 42, Trustee Pitt Meadows Pitt Meadows Maple Ridge Maple Ridge Maple Ridge Maple Ridge District of Maple Ridge, Mayor GM Community Development, Parks & Recreation Director, Parks & Facilities Recreation Manager -East Executive Assistant President, Ridge Meadows Festival Society Coordinator, Ridge Meadows Festival Society The Chair called the meeting to order at 7:00 pm. Jl!laple Ridge and Pitt Meadows Parks & Leisure Services Citizens' AdvisOIJ' Committee Mbtutes Page 1 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Citizens' Advisory Committee Regular Meeting Minutes January 8, 2004 1. As the first meeting of the combined Citizens' Advisory Committee and Commission, committee members introduced themselves. Mr. Mike Murray indicated that he was looking forward to working through the new model and combined committee structure. A copy of the Parks & Leisure Service Agreement and Bylaws were included with the meeting package which was then discussed. All Commission members need to become familiar with the agreement which will be reviewed in about six months' time. 2. Adoption of the Agenda MOVED BY COMMISSIONER MACLEAN SECONDED BY COMMISSIONER DUECK That the Agenda for January 8, 2004 be adopted as circulated. CARRIED 3. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Citizens' Advisory Committee Regular Meeting 4. MOVED BY COMMISSIONER REINHEIMER SECONDED BY COMMISSIONER TRERISE That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Citizens' Advisory Committee December 1, 2003 Regular Meeting be adopted as circulated. CARRIED Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting MOVED BY COMMISSIONER ASHLIE SECONDED BY COMMISSIONER EISEL That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission of December 11, 2003 as circulated CARRIED 5. Delegations Ridge Meadows Festival Society -Ms. Karin McCulloch, President, presented an update and report on the Society and their request to renew the Fee for Service Agreement. Staff advised that the Fee for Service Agreement would come back to the Commission in February in order to give Shelley Jorde, the new Manager, Recreation -East, an opportunity to work with the committee and become familiar with the requirements. Maple Ridge and Pitt Meadows Parks & Leisure Services Citizens' Advisory Committee Minutes Page2of6 ) Maple Ridge and Pitt Meadows Parks & Leisure Services Citizens' Advisory Committee Regular Meeting Minutes January 8, 2004 Upon question regarding fund raising, Ms. McCulloch indicated that the Society has applied to Gaming for a license but was turned down. The Society continues to look for other sources of revenue. Upon question regarding how connected the Festival Society is with the School District, it was explained that contacts have been made to get students involved at MRSS. Tours have also been scheduled for school classrooms to see the Leisure Centre which would include the Festival and Volunteer office space. The Society currently has a grade eleven student participating in the Leadership Development program and assigned to Mountain Festival 2004. Ms. McCulloch and Mr. Hartley were thanked for attending the meeting and their presentation. 6. Decision Items 6.1 Planned Parenthood Lease of Space -Greg Moore Youth Centre MOVED BY COMMISSIONER REMPEL SECONDED BY COMMISSIONER SPEIRS That the Parks & Leisure Services Commission absorb the property tax in the 2004 budget and that staff communicate that this agreement is valid for 2004 only as a one-time exemption. Further, that Maple Ridge Council consider a permissive tax or grant that can be applied for in future. CARRIED Staff explained that this item was on the December 2003 agenda and had been amended to reflect the Lessee's requirement to pay the property tax. It is now brought back to the Commission as the tenant has concerns about the ability to pay these added costs. In this case Planned Parenthood is the support group and they retain services of nurses and physicians or other professionals, from the Ministry of Health. They have indicated that they will not renew their lease based on the tax hardship. Upon question as to whether the taxes were based on health service or recreational, staff indicated that the Director of Finance is presently researching this question. There was some discussion regarding Permissive Tax Exemption status and how this would be handled given the number of potential organizations affected in the future. 6.2 Festival Funding Sub-committee Appointments MOVED BY COMMISSIONER REMPEL SECONDED BY COMMISSIONER ASHLIE That a sub-committee comprised of three members and two staff be formed to review the Festival Funding applications and bring forward recommendations for consideration by the Commission. Maple Ridge a11d Pitt Meadows Parks & Leisure Services Citizens' Advisory Committee Minutes Page 3 o/6 Maple Ridge and Pitt Meadows Parks & Leisure Services Citizens' Advisory Committee Regular Meeting Minutes January 8, 2004 CARRIED To date, the Society has received nine applications for funding. Of the $30,000 funds set aside, the objective is to hold $3,000 in reserve for new events. Commissioners' Reinheimer, Trerise and Nightingale volunteered to review the applications at a separate meeting to be called by staff. Recommendations will be brought back to the February Commission meeting. 6.3 Artist in Residence Contract extension MOVED BY COMMISSIONER EISEL SECONDED BY COMMISSIONER TRERISE That the Parks and Leisure Services Commission approve the proposed arts program and extend the contract for the Artist in Residence (Ms. Darlene Allison) to August 31, 2004. CARRIED Upon question as to whether the Artist in Residence was available for classes in the school system, it was confirmed that this individual has offered a number of programs and classes. 7.0 Information Items MOVED BY COMMISSIONER REMPEL SECONDED BY COMMISSIONER APPLETON That the information items be received. 7.1 Commissioner Seminar -the following will be registered to attend this year's workshop in Surrey: Commissioners Ashlie, Speirs, Home, Reinheimer, Nightingale, Roemer, ten Brink and staff member, Mike Murray. 7 .2 Commission Gathering -Mike Murray reminded the members of the Appreciation Dinner that he has offered to host at his home on January 31. Agreed to keep this date beginning at 6:00 p.m. Staff will send out further information. 7 .3 The Albion Park Planning letter to residents is attached for information and was mailed January 2, 2004. 7.4 Arts Centre Cladding -staff provided an update on the water penetration problems. The Developer will take responsibility and a building envelope specialist has ordered the material with work to begin on January 26. 7.5 2004 Commission Membership -still waiting to learn whom the appointments are for the District of Pitt Meadows and the School District. Once known, an updated membership list will be circulated. 7 .6 Community Services Council -this Society will not be renewing their lease in the Greg Moore Youth Centre. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Citizens' Advisory Committee Minutes Page4 o/6 Maple Ridge and Pitt Meadows Parks & Leisure Services Citizens' Advisory Committee Regular Meeting Minutes January 8, 2004 8.0 Commission Liaison reports - Bunny Home -Attended the Tourism meeting earlier this evening, the first of the New Year, and there was a good turn out with several new members joining. The six citizen members of the Commission will be meeting separately to determine their liaison membership designation. 9.0 Staff Liaison reports- Mike Murray: This is the last official meeting for Mike Davies, Director, Parks & Facilities, as he will be retiring effective January 29, 2004. The Commission extended their very best wishes to Mr. Davies. Reorganization -Mike Murray advised that Shelley Jorde, Recreation Manager -East will now take on the seniors division within the department and the hiring process to replace Mr. Davies will take place shortly. Discussions with the Independent School continue re a second artificial turf field. A representative of the People's Court Indoor Tennis Court approached Mike Murray expressing an interest in setting up tennis courts in MR/PM. Mr. Murray advised him of what the process would be. The Population figures have come in from BC Stats with the 2003 numbers changing to: 71,399 in Maple Ridge and 16,184 in Pitt Meadows. Adjustments will be made to the Pitt Meadows budgets of approximately $1 OK as a result. RecReg4u is now on line and the latest statistic indicates that 28% or registrations are now coming through on line. Mike Davies: The Albion Park design meetings will resume last week of January. The Lawn Bowling club lighting is now complete and staff are dealing with a few deficiencies The tendering for the artificial field should be ready to go by the end of January. The Planned Emergency Disaster Exercise is scheduled for Feb. 5 & 6 in cooperation with the Justice Institute. Staff only know that it will be a flood disaster. 10. Question period Commissioner Eisel asked whether there was a policy on rewarding citizens whose terms have expired. Staff confirmed there is no policy but the practice has been to show appreciation at a dinner and gift as a token of appreciation and years of volunteer service. Commissioner MacLean has received an inquiry from a citizen inquiry as to why the tennis court is not upgraded at PM Secondary. At present, the only agreement is with Garibaldi and staff will research this further Commissioner Appleton left the meeting at 8: 10 p.m. Maple Ridge and Pitt Meadows Parks & Leisure Services Citizens' Advisory Committee Minutes Page5 o/6 J Maple Ridge and Pitt Meadows Parks & Leisure Services Citizens' Advisory Committee Regular Meeting Minutes January 8, 2004 11. Motion to move into closed session MOVED BY COMMISSIONER DUECK SECONDED BY COMMISSIONER ASHLIE That the Parks and Leisure Services Commission move into a closed meeting pursuant to Sections 232 (l)(e) of the Local Government Act as the subject matter being considered relates to the acquisition, disposition or expropriation of land or improvements. CARRIED Maple Ridge a11d Pitt Meadows Parks & Leisure Services Citize11s' Advisory Committee Minutes Page 6 o/6