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HomeMy WebLinkAboutPLSC 2004-05-20 minutes.pdfCorporation of the District of Maple Ridge and the Corporation of the District of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Council Chambers, Pitt Meadows Municipal Hall, 12007 Harris Road, Pitt Meadows, British Columbia, on Thursday, May 20, 2004 at 7:00 p.m. COMMISSIONERS PRESENT Commissioner Kathy Morse, Chair Commissioner Don MacLean Commissioner Cheryl Ashlie Commissioner Debra Eisel Commissioner Gwen O'Connell Commissioner Judy Dueck Commissioner Craig Speirs District of Maple Ridge, Mayor District of Pitt Meadows, Mayor School District No. 42, Trustee Chair District of Pitt Meadows, Councillor District of Pitt Meadows, Alternate Councillor District of Maple Ridge, Councillor District of Maple Ridge, Councillor COMMISSION MEMBERS AT LARGE PRESENT Commissioner Gerry Trerise Commissioner Jo Anne ten Brink ) STAFF MEMBERS PRESENT Mike Murray David Boag Jaynne Aster Shelley Jorde DELEGATIONS Mr. Brian Johnston, PERC Maple Ridge Maple Ridge GM Community Development, Parks & Recreation Director, Parks & Open Space Committee Clerk East Area Recreation Manager Ms. Vicki McLeod, Co-Chair MAINST AGE 2006 REGRETS Commissioner Dave Rempel Commissioner Kathie Ward Commissioner John Appleton Commissioner Candace Gordon Commissioner Kathy Reinheimer Commissioner Bunny Home Commissioner Keith Nightingale Commissioner Dave Roemer School District No. 42, Trustee School District No. 42, Trustee District of Pitt Meadows, Councillor District of Maple Ridge, Councillor Maple Ridge Pitt Meadows Pitt Meadows Maple Ridge Commissioner There being a quorum present, the Chair called the meeting to order at 7:02 p.m. Maple Ridge and Pitt ll;/eadows Parks & Leisure Services Commission Regular Minutes Page 1 of 6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes May 20. 2004 1. Adoption of the Agenda MOVED BY: Commissioner O'Connell SECONDED BY: Commissioner Speirs That the Agenda for May 20, 2004 be adopted as circulated. CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting MOVED BY: Commissioner O'Connell SECONDED BY: Commissioner Speirs That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission April 15, 2004 Regular Meeting be adopted as circulated. CARRIED 3. Delegations or Presentations 3.1 Mr. Brian Johnston, P ERC -Indoor Pool Feasibility Study Update Mr. Brian Johnston gave an update on the Pitt Meadows Pool Planning Study through a power point presentation. There are two phases of the study. The first phase is to determine needs and report on the gap between supply and need, and the second phase is for planning to meet the current and projected gap. This presentation focused on the 'gap' and to create a clear understanding on what the needs are. Mr. Johnston noted issues that affect the analysis, and then presented statistical data on capacity for use, use of existing pool, number of swims per year, peak use and peak times. Mr. Johnston noted there is still some excess capacity to fill. On an adequacy scale of 5 points, use of the existing pool scores between 3 and 5 points on the adequacy scale in each category such as lesson swims, sport training, and fun recreation. Mr. Johnston reported on the total demand in the marketplace and noted there are lots of good facilities in the area. To bring back users who are using other facilities we would need to build something unique though it's not likely we will. There is a total of approximately 175,000 potential new swims per year and a new pool will get a percentage of the 175,000 new swims. Mr. Johnston concludes that is not enough to justify a new pool at this time. The need is growing rapidly but will probably take another 5-10 years from now for a new pool to be viable. Mr. Johnston noted if it were built too soon it would affect the current facility . By 5-7 years ideally we'll have enough to do a good job. The Commission discussed the presented information and clarified some statistical information. Commissioner O'Connell suggested an outdoor pool needs to be invested in, if no indoor pool would be built for 5 years. Mr. Johnston noted the trend is to provide an indoor/outdoor pool experience by adding outdoor swimming areas to facilities. Even on the hottest day, an indoor pool is utilized more than an outdoor pool. Most cities and municipalities are replacing their outdoor pools. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular !Wnutes Page 2 of 6 ) tv1aplc Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes May 20. 2004 The presentation ended with the reminder this is an information item being reported on with more to do, and there will be additional presentations timed for June 2004. The Commission thanked Brian Johnston for his presentation. 4. Decision Items 4.1 Cottonwoods Childcare Lease M. Murray drew the Commission's attention to the renewal clause in the lease noting the proposed change to this clause is that renewal is governed by mutual agreement. That the Chair and General Manager: Community Development, Parks and Recreation Services be authorized to execute the Cottonwoods Child Care Centre lease of the Planet Ice Meeting Room. MOVED BY: Commissioner Ashlie SECONDED BY: Commissioner Speirs 4.2 2006 Theatre BC Festival MOVED BY: Commissioner Ashlie SECONDED BY: Commissioner Dueck That the information be received as circulated. CARRIED CARRIED Delegate Vicki McLeod, Co-Chair of Mainstage 2006 was in attendance to answer questions from the Commission. Ms. McLeod briefly described the scope of events, bandstands, and workshops happening over the 9-day event and the 3-or 5-event passes that can be purchased for plays, matinees, etc. Portions of workshops are also open to the public to attend . MOVED BY: Commissioner ten Brink SECONDED BY: Commissioner Eisel That a recommendation be forwarded to both Maple Ridge and Pitt Meadows Municipal Councils that the following be provided in support of the 2006 BC Theatre Festival: 1. Letters of support endorsing Mainstage 2006. 2. Municipal participation in welcoming delegates. 3. Assistance and support within the envelope of available resources from the Parks & Leisure Services Volunteer Coordinator, the Maple Ridge Economic Development office and Parks & Leisure Services staff in general. 4. A grant of $6,000 to be shared proportionate to the populations of both communities. 5. The provision of office space and access to a photocopier to the extent that existing resources permit during the 3-4 months leading up to the festival. Maple Ridge and Pitt lHeadows Parks & Leisure Services Commission Regular Minutes Page 3 of 6 l\faple Ridge and Pitt Meadows Parks & Uisure Services Commission Regular Meeting Minutes May 20. 2004 6. Access to other available civic spaces for theatrical workshops during the festival on an as available basis including such areas as Municipal Council Chambers, public library, meeting rooms, etc. CARRIED 4.3 Request to Operate a Concession -Maple Ridge Park MOVED BY: Commissioner Dueck SECONDED BY: Commissioner Ashlie That the Parks and Leisure Services Commission permit Reds Food Service Consulting, to operate a concession service at Maple Ridge Park and Ruskin Soccer/Ball Fields. Further that this approval is on a trial basis to determine if this is a viable business opportunity, subject to the terms and conditions of the previous vending contract, and will include a 10% net fee payable to the Commission. 4.4 2004 Gap Analysis MOVED BY: Commissioner Ashlie SECONDED BY: Commissioner Dueck CARRIED That Commission members and staff complete the 2004 Evaluation of Service Objectives and submit completed forms to Ingrid Kraus by no later than June 4, 2004. CARRIED 5. Information Items 5.1 Community Festivals Insurance Requirements Update Shelley Jorde, East Area Recreation Manager, gave the Festivals' Insurance report, which followed up on questions culled from the April 15th Commission meeting, the results of which are attached to the report. Festival groups cannot cover insurance costs. They are using reserves right now but will need a resolution by next year. S. Jorde reported there are no better insurance deals out there and costs probably won't be going down. The Caribbean Festival was in the most jeopardy and they've realized a reduction by having the beer garden, run by Jim's Pizza, take care of their own insurance. S. Jorde further reported that Johnston Meier Insurance covers the cost of insurance for Canada Day. Mayor MacLean noted that the concept of 100 vs. 10 festivals a year makes no difference in insurance costs as there is no such things as discounted insurance in this area. The Commission discussed festivals being under the blanket of municipal insurance (Item J of the handout), municipal staff involvement, insurance increases faced by other groups such as the Agricultural Fair, and the desire to move festival societies toward independence. M. Murray noted that groups have covered their own increased costs this year but expected we would be approached for support next year. Mayor MacLead offered to explore this issue further with the Municipal Insurance Association. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page4 of6 ) Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes May 20. 2004 6. 5.2 Minutes -ACT, Business Advisory Committee Minutes of February 3, 2004 meeting. 5.3 Kanaka Creek Regional Park Policy Program Kanaka Creek Regional Park Policy and Program Framework for Park Management Plan. 5.4 Customer Letter to Mr. Craig Millin 5.5 Parks & Leisure Services Annual Report 2003 MOVED BY: Commissioner O'Connell SECONDED BY: Commissioner Speirs That the information items 5.1 -5.5 be received as circulated. CARRJED Commission Liaison Reports Mike Murray gave a report on the BCRP A conference saying it was an excellent conference with wonderful keynote speakers. There was lots of good discussion on youth programs and active living and a presentation on the In Motion Program in Saskatoon run by the heath authority showing some amazing programs to get the community active. M. Murray and C. Ashlie also attended a workshop where In Motion for schools was discussed. The first 15 minutes of each day they do a whole school neighbourhood walk. M. Murray then reported he and David Boag had a very good discussion with the sportfield user groups regarding the sport field user fees. There will be recommendation coming in June to establish a surcharge on the registration fee for those using the field, which felt more comfortable to the group than charging an hourly rate. M. Murray also reported we did not get the written request from the BMX Association that they were asked to provide. The Annual Report was distributed to the Commission by M. Murray who advised that the report was done entirely in-house. The Commission is very pleased with the results and felt it was an excellent document. Ingrid Kraus was recognised for her work and it was reported a distribution list is made up to make sure everyone gets a copy of it. 7. Staff Liaison Reports David Boag reported on the process of hiring the new Parks Manager. Unfortunately they came to the end of the approval process and the final candidate withdrew their application so they will be starting the process over again. The next applicant did not appear to be a suitable selection. iHaple Ridge anti Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of 6 /vlaple Ridge and Pitt Meadows Parks & Le is ure Services Commission Regular Meeting !'vlinutes ·l'v1ay 20. 2004 Mike Murray reminded the Commission about the Albion Park Open House on June 2, 2004 at Albion School. 8. Question Period 9. Motion to Move into Closed Session MOVED BY: Commissioner Ashlie SECONDED BY: Commissioner Dueck That the meeting be closed to the public pursuant to Sections 242.2(1)(e) of the Local Government Act relating as the subject matter being considered relates to the acquisition, disposition or expropriation of land or improvements. The Regular Meeting adjourned at 8:01 pm. Chai /ja Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes CARRJED Page 6 <~f 6