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HomeMy WebLinkAboutPLSC 2004-09-09 minutes.pdfCorporation of the District of Maple Ridge and the Corporation of the District of Pitt Meadows lvfAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COlvfM!SSJON REGULAR lvfEETJNG The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in Room 2D at the Arts Centre & Theatre (The ACT), 11994 Haney Place, Maple Ridge, British Columbia, on Thursday, September 9, 2004 at 7:00 pm. COMMISSIONERS PRESENT Commissioner Kathy Morse, Chair Commissioner Don MacLean Commissioner Cheryl Ashlie Commissioner Judy Dueck Commissioner Debra Eisel Co1mnissioner Dave Rempel Co1mnissioner Kathie Ward Commissioner Randy Cooke District of Maple Ridge, Mayor District of Pitt Meadows, Mayor School District No. 42, Trustee Chair Dist1ict of Maple Ridge, Councillor District of Pitt Meadows, Councillor School District No. 42, Trustee School District No. 42, Trustee District of Pitt Meadows COMMISSION MEMBERS AT LARGE PRESENT Commissioner Gerry Trerise Commissioner .To Anne ten Brink Commissioner Kathy Reinheimer Commissioner Bunny Home Commissioner Keith Nightingale STAFF MEMBERS PRESENT Mike Mtmay David Boag .T aynne Aster Shelley Jorde Bruce McLeod Don Cramb DELEGATIONS Lyle Walker Kelly Swift Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Pitt Meadows Member at Large, Pitt Meadows GM Community Development, Parks & Recreation Director, Parks & Facilities Committee Clerk East Area Recreation Manager Manager, Parks & Open Spaces West Area Recreation Manager The Sheltair Group Parks & Leisure Services REGRETS Commissioner Gwen O'Connell Commissioner Craig Speirs Commissioner Candace Gordon Commissioner Dave Roemer District of Pitt Meadows, Councillor District of Maple Ridge, Councillor District of Maple Ridge, Alternate Councillor Member at Large, Maple Ridge There being a quorum present, the Chair called the meeting to order at 7:07 pm. 1. Adoption of the Agenda Remove: 4.1 2003 Participation Report & Recommendations MOVED BY: Commissioner Eisel SECONDED BY: Commissioner Rempel That the Agenda for September 9, 2004 be adopted as amended. CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Amend: Co1mnissioners Present: Add Commissioner Trerise. Item 8. Question Period.: Third paragraph, line 2. Change "Co.mmissioner Speirs wondered ... " to "Commissioner Ashlie wondered ... " MOVED BY Commissioner Dueck SECONDED BY Commissioner Rempel That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission July 8, 2004 Regular Meeting be adopted as amended. CARRIED 3. Delegations or Presentations 3.1 Lyle Walker, The Sheltair Group -Demographic Analysis i·. ) Lyle Walker of the Sheltair Group gave a Power Point presentation on the Demographic Analysis and Population and Housing Projection for Maple Ridge, 2001 -2031. The Commission was told the infom1ation presented is important for planning policies and infrastructure decisions over the next 30 years for parks and leisure services in both districts. Mr. Walker's presentation gave a profile of demographic and population statistics and their implications on demand for parks and leisure services. Mr. Walker spoke of the rapid population growth in Maple Ridge and Pitt Meadows over the last 30 years (about a 130% increase) with 87,800 people in the total of the two communities as of 2003. Maple Ridge alone has a 3.2 percent growth rate which is higher than the GVRD. Mr. Walker presented statistical information on age percentages (30% of our population is under the age of 20) and reported that Maple Ridge has a higher rate of one family households and single detached dwellings than the rest of the GVRD, though average household size is reducing. It was noted these stats are from 1971 -2001. Mr. Walker reviewed key findings, population drivers, projected increases and changes in age compositions of the population ( elderly population is increasing), our communities' low share of minority groups, the baby boomer population and the boomer 'echo' (children of baby boomers). Mayor Morse noted that housing impacts are not so much what the Commission is going to focus on so this information could be condensed. Mayor Morse also noted our projections differ from the GVRD and the statistics presented here differed from our OCP, noting if there are increases we need to know who they are more than anything else. The Commission briefly discussed the growth and aging of the population and what do we provide to them in terms of facilities and usage of programs and services offered. Activities such as walking trails, benches along trails, bird watching, curling, low impact sports, lawn bowling, golfing, and dual purpose trails were mentioned. Mike Munay noted changes in behaviour have to be accounted for as there are more active seniors than there may have been in the past. Lyle Walker noted the report is available on our website. Co1mnissioner ten Brink asked where the infonnation was referenced from and Mr. Walker responded Boom, Bust~ or Echo by Foot & Stoffman. Mike Mmray also noted Brian Johnson of PERC is an information resource as well. Commissioner ten Brink asked how significant the statistics are for 2031? Mr. Walker said actual annual populations will fluctuate, but a median between the low and the high is a good snapshoot for planning purposes. Mayor MacLean wondered if there were any statistics from 1950 and how close are demographers when we look at old figures? Mr. Walker responded that this infom1ation wasn't in the GVRD (there was no GVRD back then) but the statistics are there from other sources. Co1mnissioner Cooke asked if there are any studies reflecting back on education? Seniors are re-educating as well which Mayor Morse noted was Mike MmTay's point too. Mr. Walker responded he was not familiar with that activity rate but it is possible to cross tabulate census data. Mayor Morse thanked Mr. Walker stating the presentation was very helpful. 3.2 Kelly Swift, Parks & Leisure Customer Service Manager -Services Statistics Kelly Swift, Parks & Leisure Manager of Marketing and Customer Services, gave a Power Point presentation on services statistics. Ms. Swift reported that facility admissions are up this year; up 2 % in Pitt Meadows and up 9% in Maple Ridge, and repo1ied there was lots of attendance at the outdoor pool as well. Ms. Swift presented information on total registered programs and percentage of attendances in programs such as aquatics, arts and crafts, etc., as well as statistics of the Youth Lounge Drop-In in Pitt Meadows and in the Greg Moore Youth Centre in Maple Ridge. Mike Murray added that some of the youth dances are very popular, with one at the Greg Moore Youth Centre having an attendance of up to 500 people. Cmmnissioner Eisel inquired about the age group for these events and Mike Murray reported these are mostly 11 -14 year-olds. Commissioner ten Brink asked where the kids are coming from, noting that some programs are well used in certain areas of the district but some kids don't even know where the Greg Moore Youth Centre is. Mike Murray suggested a volunteer at these events could ask the kids where they are from and it would good to find out before and after the new transit system is in place, noting it was our youth that complained vigorously about our transit system. Kelly Swift presented information on the number of participants in special events up to the end of June (approximately 60,000 participants) with more details to follow at her next presentation. Volunteer hours have at least doubled as of this presentation and Kelly infom1ed the Commission there is a Volunteer Infonnation Centre at the Maple Ridge Leisure CentTe and in Pitt Meadows. Kelly also reported on Volunteer Appreciation Week and smmner day camps, stating we had ) a good season with no day camp cancellations. New programs that were added were well received and will continue next year. October 4th -8th is Customer Service Week kicking off with a walking campaign to encourage the community to become active. Walking is the first focus area and aligns with International Walk-To-School Week which will include a sneaker day, a youth swim, a doggie dash, and contests and prizes. Mayor MacLean wondered why the facility usage for Pitt Meadows was so high? Mike Murray responded this included the preschool use of the Pitt Meadows recreational centre and also included the old Pitt Meadows recreational hall, the fields, etc. The statistics come straight from our booking clerks, but Mr. Murray reminded the Commission they can be people from everywhere, not just Pitt Meadows. Commissioner Ashlie asked about an average length of time that kids come and stay at the Greg Moore Youth Centre and if there were any statistics on kids that graduate and are just getting to a place of supporting themselves. Don Cramb answered that one hour was the average time spent at the Youth Centre. Kelly Swift noted they have a working student category as well as student rates. C01mnissioner Ashlie asked if they have to be a student? A general dialog commenced on young working adults as opposed to working students, how they can afford to recreate themselves, and if this could be promoted. Mike Murray noted that this group can be a disenfranchised section of the population. The school programs are fully utilized, getting youth involved in sports, etc. and then they are cut off. Measuring these participation statistics before and after graduation would be good . Kelly Swift thought she could pull more specific information on 19 -25 year-olds. Mayor Morse thanked Ke1ly Swift saying the presentation was helpful and positive, and the work is very proactive. After the presentations Mayor Morse noted to the Commission it would be helpful if for future meetings we put time limits on the presentations. 4. Decision Items 4. I 2003 Participation Report & Recommendations MOVED BY: Commissioner MacLean SECONDED BY: Commissioner Eisel That the staff recommendations in the 2004-09-01 report on the Parks & Leisure Services Participation Program be endorsed and implemented. 4.2 PLS Policy -Private Support Workers MOVED BY: Commissioner Rempel SECONDED BY: Commissioner MacLean CARRIED That the policy entitled "Private Support Workers in Parks & Leisure Services Programs" be adopted. CARRIED 4.3 Lease -Pacific Legal Education Association (PLEA) -Greg Moore Youth Centre MOVED BY: Commissioner Ashlie SECONDED BY: Commissioner Rempel That the lease agreement with Pacific Legal Education Association (P.L.E.A.) attached to the 2004-08-30 report on this subject be entered into for spaces at the Greg Moore Youth Centre for a six month lease beginning August 23, 2004, with two options to review for one year each (post approval is required as there was no meeting held in August prior to the commencement of the P.L.E.A.'s services). CARRIED Mayor MacLean asked about the name of the assocrnt1011, and what they do. Mike Munay reported it's their name and they were the successful bidder on the delivery of youth service and youth outreach. They do work on behalf of the Ministry of Child and Family Development and Mike Munay noted there are benefits to them being located where they are. They provide refe1rnls to youth services and vice versa. Mayor Morse noted the association has an excellent track record within the Lower Mainland, as apposed to an association outside the Lower Mainland. Commissioner Ashlie who is on the Community Services board reported PLEA got the contract for the Ministry of Child and Family to provide these social services. It was part of the contract to be in the community. Commissioner Cooke asked about a Youth Diversion program? Commissioner Ashlie noted PLEA doesn't know what goes on in this community so they will have to find all that out. Mayor Morse reported that Alana Robinson is coming to Council to present that information. 4.4 Artist in Residence Contract-Ms. Elizabeth Bachinsky MOVED BY: Commissioner Rempel SECONDED BY: Commissioner Ashlie That the Parks and Leisure Services Commission give approval of the selection of Elizabeth Bachinsky as the new Artist in Residence for a contract period of one year commencing on October 1, 2004 until August 31, 2005. CARRIED Mayor MacLean asked what the Artist in Residence did last year? Mike Munay responded the artist did a piece of art work for the community, ran programs and exhibits. Mayor Morse asked if we could we gather infonnation for the Commission on what kind and how many programs, the participation numbers, what the program costs and if we could share this with Pitt Meadows? Mayor MacLean asked if there is a potential for an Artist in Residence in Pitt Meadows? Mike Murray rep01ied the dollar value for the service was under Appendix B, on page 9 of the contract. In respect to Pitt Meadows Mr. Murray felt there was a natural opportunity for a residence with the neighbourhood hall at Sawyers Landing, and that could be explored. Mayor Morse asked if Mr. Murray could come back to the Commission with more information. 4.5 Festival Society Workshop -C01?firm Attendance (verbal report) Mike Murray extended an invitation to members of the Commission to attend the workshop Saturday October 2nd . It would be an opportunity to talk about festivals, duplications, etc. Shelley Jorde noted they would lilce to get an indication of attendance from the Commission now and hopefully see some of the Commissioners in attendance at the workshop, noting it will be a very lively discussion and would include key organizers, tourism people, and members of the business community. A facilitator is coming so everyone will get a chance to participate. An email has been sent out to the Commission. Mayor Morse remarked it would be marvellous ifthere was some attendance from the Commission, noting there is something to be said for a show of support. 5. Information Items 5.1 Community Development Training Fall Workshops 5.2 September 1, 2004 Bugel -Article by Sandy Wakeling Handouts: Volunteer Herald -Fall 2004 Calendar of Events -September 2004 MOVED BY: Commissioner Dueck SECONDED BY: Commissioner Rempel That the information items be received. 6. Commission Liaison Reports 7. Staff Liaison Reports 8. Question Period CARRIED Mike Murray wanted some oppo1iunity for people to place items on the agenda that they'd like to see addressed at a future meeting. Mayor Morse asked the Commission if there was something to bring forward for a future agenda or something they want information on? Commissioner ten Brink asked about the skateboard park. Mike Murray responded there are a few things to happen and options to view before the project proceeds. It's a dollars and cents issue -the amount that was put aside isn't enough. Youth were committed to fundraising and the project will be delayed until that happens. Youth want an in-depth plan on how we build it, the different skill levels, etc. and areas that are close by for little guys as well as for the more advanced participants. We want to do this right and are pushing forward right now. Commissioner Ashlie asked ifthere was a skateboard commission? Mayor Morse asked Mr. Murray to come back with more information on this. ) 10 Mayor Morse offered an item for another agenda, specifically Albion Park and how we got from a commitment from Parks & Recreation to live within its budget to a commitment to take money out of general revenue for Albion Park, noting this is a huge concern for her. 9. Motion to Move into Closed Session MOVED BY: Commissioner Rempel SECONDED BY: Commissioner Dueck That the meeting be closed to the public pursuant to Sections 242(c) of the Local Government Act as the subject matter being considered relates to labour relations or employee negotiations. The Regular Meeting adjourned at 8:28 pm. Ch:irrp~ /ja CARRIED