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HomeMy WebLinkAboutPLSC 2004-11-04 minutes.pdfCorporation of the District of Maple Ridge and the Corporation of the District of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held at Maple Ridge Seniors Centre, 12150 224th Street, Maple Ridge, British Columbia, on November 4, 2004 at 7:00 pm. COMMISSIONERS PRESENT Commissioner Cheryl Ashlie, Chair Commissioner Kathy Morse Commissioner Don MacLean Cqmmissioner Judy Dueck Commissioner Debra Eisel Commissioner Craig Speirs Commissioner Candace Gordon Commissioner Dave Rempel Commissioner Kathie Ward Commissioner Katherine Wagner School District ro. 42, Trustee Chair District of Maple Ridge, Mayor District of Pitt Meadows, Mayor District of Maple Ridge, Councillor District of Pitt Meadows, Councillor District of Maple Ridge, Councillor District of Maple Ridge, Alternate Councillor School District No. 42, Trustee School District No. 42, Trustee School District No. 42, Alternate Trustee COMMISSION MEMBERS AT LARGE PRESENT Commissioner Dave Roemer Commissioner Jo Anne ten Brink Commissioner Kathy Reinheimer Commissioner Keith Nightingale STAFF MEMBERS PRESENT Mike Murray DavidBoag Shelley Jorde Jaynne Aster Kerry Prill Don Cramb DELEGATIONS Andrew Lenton Craig Benson Greg Clark Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Pitt Meadows GM Community Development, Parks & Recreation Director, Parks & Facilities East Area Recreation Manager Committee Clerk Committee Clerk West Area Recreation Manager Golden Ears Athletic Club Golden Ears Athletic Club Golden Ears Athletic Club Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 8 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes November 4, 2004 REGRETS Commissioner Gwen O'Connell Commissioner Gerry Trerise Commissioner Bunny Home District of Pitt Meadows, Councillor Member at Large, Maple Ridge Member at Large, Pitt Meadows There being a quorum present, the Chair called the meeting to order at 7:05 pm. J. Adoption of the Agenda Add: Item 5. 7 Duck Race MOVED BY: Commissioner Rempel SECONDED BY: Commissioner Morse That the Agenda for November 4, 2004 be adopted as amended. CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting MOVED BY Commissioner Rempel SECONDED BY Commissioner Ward That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission October 14, 2004 Regular Meeting be adopted as circulated. CARRIED 3. Delegations or Presentations 3.1 Golden Ears Athletic Club Presentation Andrew Lenton introduced himself and Craig Benson and Greg Clark, all of Golden Ears Athletic Club. Andrew gave a Power Point presentation on the history and accomplishments of the group. The group is concerned about the deficient sport track and that access to the Maple Ridge Secondary School facility is limited. Andrew spoke of their concerns about safety and the limitations of what is able to be done at the track. BC Athletics will not sanction any Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page2 of 8 ) Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes November 4, 2004 championships though they can host smaller events. It is their belief that track concerns may have been a deciding factor in our lost of the last three BC Senior Games bids. With 70,000 people in the two communities we need an adequate track and field facility. Health and fitness, especially for kids, is a national concern and we are the first generation where the parents are expected to outlive their kids and this needs to be addressed as a community. Andrew stated their group is committed to partnering on projects and would like to start applying for grants and hope to work with the municipalities to help build a new facility. The delegates opened the floor to questions from the Commission. Commissioner Judy Dueck and Commissioner Craig Spears joined the meeting at this time. Mayor Morse: Impressed with the presentation especially the financial research. The Commission doesn't take this request lightly but we do have competing demands. My concern is about improving the track. David Boag: Detailed study of the track. His advise is to not try and improve it. Not feasible. Mike Murray: Constrained between environmentally sensitive areas. Need final location. Silver Valley High is another possibility. Andrew Lenton: We have access to capital grants. If we are to start planning now we could amass thousands toward the project. Commissioner MacLean: Is this for the whole Fraser Valley? Andrew Lenton: Currently two organizations use the facility regularly. All elementary schools use it for meets and the secondary schools use it daily. Commissioner Rempel: MRSS has a very successful track program. A lot of great athletes in this area. Mike Murray: We will review the presentation and get back to the Commission with regard to what has been done. This is not in our current horizon but can be brought forward for long term planning. Chairperson Ashlie thanked Andrew Lenton and the delegation for their presentation. The delegation left the meeting at this time. 4. Decision Items Maple Ridge and Pitt Mead.ows Parks & Leisure Services Commission Regular Minutes Page3 of 8 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes November 4, 2004 4.1 Letter from Commissioner Nightingale re: Outdoor Pool Proposal MOVED BY: Commissioner Rempel SECONDED BY: Commissioner MacLean That a recommendation be forwarded to Pitt Meadows Council that the proposal received from Commissioner Nightingale to consider an outdoor pool be referred to the District's consultant, Mr. Brian Johnson, for comment. CARRIED Keith Nightingale spoke about the outdoor pool proposal and his concerns about not building an outdoor pool. Mike Murray: Recommendation is simply to go to Pitt Meadows Council to determine if they want Brian Johnson of PERC to do it. Commissioner Roemer: Outdoor experience with an indoor pool from what I remember from Brian Johnson's presentation. Better design equals increased use. Commissioner Eisel: Is our plan to keep the outdoor pool going indefinitely? Mike Murray: That's the intention. Except for a serious public safety issue that cost a great amount. $30,000 is spent annually on the operation of each of the two pools. 4.2 School District No. 42/Commission Collaboration Evaluation MOVED BY: Commissioner Rempel SECONDED BY: Commissioner Ward That the School District 42 and Parks and Leisure Services Collaboration Evaluation Survey be endorsed (as amended) and forwarded to members of senior staff from both organizations and to members of the School Board, Pitt Meadows, and Maple Ridge Municipal Councils and at large members of the Parks and Leisure Services Commission for completion. CARRIED Mike Murray: The survey 1s being sent to both Councils, semor staff, municipal governments, etc. Commissioner ten Brink: Use the school to conduct surveys. The voice of youth. Access, perception, usage. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 8 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes November 4, 2004 Mike Murray: Great idea as a separate tool. This is about the policy side of things. Great idea to get info on what kids are thinking and finding ways to connect with young people. Will refer a survey process to our youth workers in youth program. Chairperson Ashlie: District Student Advisory Council is looking for work to do. Recommend staying away from classrooms and teachers -workload is huge. Mike Murray: Will take that as a suggestion -follow up with youth 4. 3 Commission Governance Review/Evaluation MOVED BY: Commissioner Rempel SECONDED BY: Commissioner Morse That Commission members complete the attached survey and return to staff for compilation and further discussion at the December or January meeting. CARRIED Mike Murray: Please hand in survey when completed and we'll tabulate them. Please get it in, in the net couple of weeks. Any questions that don't fit you just identify it in the margm. 4.4 Christmas Haven MOVED BY: Commissioner Rempel SECONDED BY: Commissioner Ward That the General Manager: Community Development, Parks and Recreation be authorized to provide free access and use of the Greg Moore Youth Centre for the purposes of the Christmas Haven event to any registered non- profit organization in good standing at his discretion noting that such approval should be subject to the sponsoring Society assuming full responsibility for security and liability. CARRIED Shelley Jorde: Expecting about 300 more folks than before. 175 is usual. 4.5 Discussion of Albion Park Planning and Development Timing in Relation to Other Municipal Priorities (Mayor Morse) Commissioner Mayor Morse spoke about the timing of the Albion Park Master Plan and how it was perceived, and how in fact the plan is realistic. It is important for the Commission to also be aware of fiscal constraints as far as Maple Ridge goes -there is Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Pages of 8 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes November 4, 2004 nothing for this time period until about 2007 and we need to plan and communicate in this way-not leave it open to the perception that it's going to happen right away. Mike Mun-ay: Reporting has a section that has financial implications. Difficulty is timing. In this case danger of advancing plan in public way and raising expectations. It's important to plan ahead, but there can be problems with expectations. Commissioner MacLean: Preface reports with dates. Reality is, be careful with people's expectations. Commissioner Reinheimer: Have to do long range planning -secure parks and then get groups to do fundraising for facilities. Commissioner Morse: We are all fans of the plan. Not clearly articulated that it wasn't going to be implemented right away -financial source raised alarms. Chairperson Ashlie: Attach timelines when it leaves this Commission. Mike Mun-ay: More than that. Big and bold instead of buried. Plus need long term comprehensive financial planning in municipal setting. 5. 7 Duck Race MOVED BY: Commissioner Morse SECONDED BY: Commissioner Rempel That the request by the Maple Ridge Rotary Club to utilize Davidson's Pool, Crosses Cabins and Maple Ridge Park for an Alouette River Duck Race Fund Raiser be approved provided all insurance and regulatory requirements are met. CARRIED Mike Murray informed the Commission of the Duck Race where youth groups sell the rubber ducks and keep half the proceeds. The other half goes in pot to be distributed to youth groups involved. 5. Information Items 5.1 Commission Terms (verbal report) Mike Murray gave a verbal report on the expiring of Commissioners-at-large terms coming up and that advertising will be done shortly. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of 8 ) Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes November 4, 2004 5.2 Business Plan Incremental Ranking 5.3 Festival's Forever Workshop Report 5.4 Youth Skate Park Timeline 5.5 Pitt Meadows Meadows Civic Centre Open House Don Cramb noted the Open House is at city hall instead of the recreation centre. 5.6 PERC 2003 Per Capital Spending Survey Results MOVED BY: Commissioner Morse SECONDED BY: Commissioner Dueck That the information items be received. CARRIED 6. Commission Liaison Reports 7. Staff Liaison Reports 7.1 Staff Liaison David Boag reported they met with Katzie First Nations regarding Boundary Park and said it was a good meeting. They need a monitor on site for when we do the work on site. Mike Murray: We've always said we would involve the Katzie. Building relationships while working to enhance the site -build something positive. Also current legislation requires this. It provides long term benefits for how we work things out. 8. Question Period 9. Motion to Move into Closed Session MOVED BY: Commissioner Rempel SECONDED BY: Commissioner MacLean That the meeting be closed to the public pursuant to Sections 242.2(1)( c) of the Local Government Act as the subject matter being considered relates to labour relations or employee negotiations. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 7of 8 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes November 4, 2004 The Regular Meeting adjourned at 8:30 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes CARRIED Page8of8