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Home My WebLink AboutPLSC 2005-07-14 minutes.pdfCorporation of the District of Maple Ridge and the Corporation of the District of Pitt Meadows MAPLE RIDGE and PIIT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks and Leisure Services Commission, held in the Council Chambers, Pitt Meadows Municipal Hall, 12007 Harris Road, Pitt Meadows, British Columbia, on Thursday, July 14, 2005 at 7:00 pm. COMMISSIONERS PRESENT Commissioner Kathy Morse, Chair Commissioner Don MacLean Commissioner Debra Eisel Commissioner Dave Rempel Commissioner Faye Isaac Commissioner Ernie Daykin Commissioner Kathie Ward District of Maple Ridge, Mayor District of Pitt Meadows, Mayor District of Pitt Meadows, Councillor School District No. 42, Trustee District of Maple Ridge, Councillor District of Maple Ridge, Councillor School District No. 42, Trustee COMMISSION MEMBERS AT LARGE PRESENT Commissioner Jo Anne ten Brink Commissioner Kathy Reinheimer Commissioner Bunny Home Commissioner Keith Nightingale Commissioner Gerry Trerise STAFF MEMBERS PRESENT Mike Murray Shelley Jorde Cheryl Brewster REGRETS Commissioner Cheryl Ashlie Commissioner Judy Dueck Commissioner Craig Speirs David Boag Commissioner Ian Brown Commissioner Gwen O'Connell Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Pitt Meadows Member at Large, Pitt Meadows Member at Large, Maple Ridge GM Community Development, Parks & Recreation East Area Recreation Manager Committee Clerk School District No. 42, Trustee Chair District of Maple Ridge, Councillor District of Maple Ridge Councillor Director, Parks & Facilities Member at Large, Maple Ridge District of Pitt Meadows, Councillor There being a quorum present, the Chair called the meeting to order at 7:00 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes July 14, 2005 1. Adoption of the Agenda MOVED BY: Commissioner Faye Isaac SECONDED BY: Commissioner Kathie Ward That the Agenda for July 14, 2005 be adopted. 2. Delegation -Minor Baseball Association -cancelled CARRIED 3. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting MOVED BY: Commissioner Bunny Horne SECONDED BY: Commissioner Dave Rempel That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission May 19, 2005 Regular Meeting be adopted as circulated. 4. Minutes of the Commission Strategic Planning Meeting MOVED BY: Commissioner Faye Isaac SECONDED BY: Commissioner Kathy Reinheimer CARRIED That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission June 9, 2005 Strategic Planning be adopted as circulated. CARRIED 5. Decision Items 5.1 Discovery Preschool Lease Renewal Mr. Murray reviewed the lease agreement, explaining that the increase in the rental rate was based on changes that the West Area Recreation Manager had wanted to see in the agreement. A commission member noted a correction in the yearly revenue on page 21 - the GST should have shown separately, therefore the correct amount is $16,394.60 + GST. Mr. Murray confirmed that the square foot rental rate is standard for the municipality for pre-schools. Maple Ridge and Pitt Meadows Par/cs & Leisure Services Commission Regular Minutes Page 2 of5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes July 14, 2005 MOVED BY: Commissioner Faye Isaac SECONDED BY: Commissioner Kathie Ward That the Chair and General Manager: Community Development, Parks and Recreation Services be authorized to execute the Discovery Children's Society 5 year lease agreement -2005 to 2010 for space in the Pitt Meadows Family Recreation Centre. CARRIED 5.2 Policy discussion re: Public use of playground areas adjacent to schools during school hours After review of the 3 alternative approaches for consideration and discussion: MOVED BY: Commissioner Don MacLean SECONDED BY: Commissioner Faye Isaac That playground facilities located on combined school and park sites remain open for use by the general public during school hours with the understanding that school supervisors will have to pay special attention to areas being used by the general public when school children are also using those amenities (based on both the local citizens and the School District having invested in the facilities) CARRIED It was noted that the school in question was in Pitt Meadows and while the School Board cannot make a decision about municipal land, it can make the decision if the school is strictly on school land. The matter will be referred to the School Board for their review with respect to School sites which are not joint park and school sites and which are independent of Municipal park properties. 5.3 Long Term Capital Budget (presentation and discussion of priorities) MOVED BY: Commissioner Dave Rempel SECONDED BY: Commissioner Bunny Horne That the Commission hold a round table discussion on capital priorities in the Fall to provide needed direction for long term planning. CARRIED Mr. Murray explained that the Long Term Capital Budget can be a difficult subject because the financial limitations do not always line up with community requests and expectations. It is important during the business planning process to ensure the Commission are cognizant of the list of needs which have been identified over the past year along with the current program (and its limitations) The Commission should consider whether there are projects not currently contained in the long term financial plan which are more important than those which are already identified. The Commission also needs to consider what projects should be added in the fifth year of the long term Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page3 of5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes July 14, 2005 financial plan. After lengthy discussion, it was agreed that a map or overall view of the district would be a good idea identifying where the various projects are located, making it was easier to see the big picture. Commission members will email Mike Murray or David Boag with input concerning any priorities not currently listed. Commissioner Reinheimer suggested some care should be taken to focus on those items which will provide the biggest bang for the dollars expended. Mayor Morse indicated that although the cmTent five year plan has been adopted based on a four percent tax increase in Maple Ridge the plan may need to be adjusted downward in future. It was noted if that happens the prioritization process will be critical. The Capital plan proposal will be presented to the Commission for consideration during the Fall business planning review. 6. Information Items 6.1 Golden Ears Winter Club -Request to Extend Agreement 6.2 Ridge Meadows Seniors Society-Seniors Reaching Out 6.3 Ridge Meadows Seniors Society -Annual Report 6.4 Ridge Meadows Early Childhood Development Committee -General Information 6.5 Minutes -Standing Committee, Master Agreement on Cooperation for the Joint Use of Public Facilities and Coordination of Services 6.6 Ms. Michelle Boudreau (THSS Women's Soccer Coach): e-mail Secondary School Provincial Tournament MOVED BY: Commissioner Faye Isaac SECONDED BY: Commissioner Ernie Daykin That the above information items be received. There was no further discussion on the correspondence. CARRIED 7. Commission Liaison Reports Commissioner Keith Nightingale reported on the youth program and art mural. Commissioner Bunny Home confirmed that that Shayna Larmour finished the grant application for the winter blues project and is hopeful funding will come through. Ms. Home was successful in coordinating a donation of $45,000 worth of health supplements to be given out at community events, noting that she hopes to build on this success with other vendors for future projects. Commissioner Kathie Ward asked about the Vandalism Steering Committee and how information is going to get out to the public regarding the anti vandalism hotline. It was noted that the District is currently in the process of reviewing it's anti-vandalism bylaws and that both the municipality and the school board are covered under the bylaws. Maple Ridge and Pitt Meadows Parlcs & Leisure Services Commission Regular Minutes Page 4 of5 ·- Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes July 14, 2005 8. Staff Liaison Reports Shelley Jorde circulated two items for review: • the second quarter report of Parks & Leisure Services Highlight Summary which is being presented to Council next week • The July/August edition of The Ridge Meadows Seniors Society Newsletter Mayor Morse cited event conflicts on the Community Calendar for July and discussion took place around possible options and solutions, including the suggestion that District invest in more of the large community banners to promote tourism and events. Mr. Murray reported on three items: • The Eagles have purchased the Yennadon Youth Hall and the new owner of the old Eagles Hall has offered it to the District noting it must be moved to another site by February 2006. Parks is currently exploring its use as a martial arts centre to free up rooms in the leisure centre facility. Funding would be required to move the building (to build new foundations etc.) although the house mover has agreed to accomplish the move itself at no cost. • It appears the best location for the first new Action Park is the Thomas Haney School and Park site rather than MRSS; however public input and open houses are the next step. • In regards to Westview Secondary School Field, a letter was sent to the School Board formalizing the request for approval to place an artificial field at that location subject to public review of the proposal. School District Staff identified the possibility of having $260,000 available for construction which would make up the previously identified shortfall. More will be brought forward on this project this Fall. 9. Question Period -nil 10. Motion to Adjourn MOVED BY: Commissioner Faye Isaac SECONDED BY: Commissioner Ernie Daykin That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242(1)(b) of the Local Government Act as the subject matter being considered relates to personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; and Section 242 (l)(e) as the subject matter being considered relates to the acquisition, disposition or expropriation of land or improvement. CARRIED The Regular Meeting adjourned at 8:25 pm. /cb Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of5