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Home My WebLink AboutPLSC 2005-09-08 minutes.pdf) Corporation of the District of Maple Ridge and the Corporation of the District of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks and Leisure Services Commission, held in the Council Chambers, Pitt Meadows Municipal Hall, 12007 Harris Road, Pitt Meadows, British Columbia, on Thursday, September 8, 2005 at 7:03 pm. COMMISSIONERS PRESENT Commissioner Cheryl Ashlie, Chair Commissioner Kathy Morse Commissioner Don MacLean Commissioner Debra Eisel Commissioner Gwen O'Connell Commissioner Faye Isaac Commissioner Kathie Ward School District No. 42, Trustee Chair District of Maple Ridge, Mayor District of Pitt Meadows, Mayor District of Pitt Meadows, Councillor District of Pitt Meadows, Councillor District of Maple Ridge, Councillor School District No. 42, Trustee COMMISSION MEMBERS AT LARGE PRESENT Commissioner Bunny Home Commissioner Keith Nightingale Commissioner Gerry Trerise Commissioner Ian Brown STAFF MEMBERS PRESENT Mike Murray Shelley Jorde Don Cramb Cheryl Brewster REGRETS Commissioner Dave Rempel Commissioner Ernie Daykin Commissioner Jo Anne ten Brink Commissioner Kathy Reinheimer Member at Large, Pitt Meadows Member at Large, Pitt Meadows Member at Large, Maple Ridge Member at Large, Maple Ridge GM Community Development, Parks & Recreation East Area Recreation Manager West Area Manager Committee Clerk School District No. 42, Trustee District of Maple Ridge, Councillor Member at Large, Maple Ridge Member at Large, Maple Ridge There being a quorum present, the Chair called the meeting to order at 7:00 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes September 8, 2005 1. Adoption of the Agenda MOVED BY: Commissioner Debra Eisel SECONDED BY: Commissioner Kathy Ward That the Agenda for September 8, 2005 be amended to include item 4.6 Arts Centre Operating Agreement and item 4.7 Parks By-Laws, and adopted. CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting MOVED BY: Commissioner Debra Eisel SECONDED BY: Commissioner Bunny Horne That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission July 14, 2005 Regular Meeting be adopted as circulated. 3. Delegations -none 4. Decision Items 4.1 Pitt Meadows Recreation Hall New Name MOVED BY: Commissioner Kathy Morse SECONDED BY: Commissioner Faye Isaac CARRIED That a recommendation be forwarded to Pitt Meadows Council that the name of the Pitt Meadows Recreation Hall be changed to the "Pitt Meadows Heritage Hall" 4.2 Pitt River Greenway M. 0. U. and Concept Plan MOVED BY: Commissioner Faye Isaac SECONDED BY: Commissioner Kathy Morse That a recommendation be forwarded to Pitt Meadows Council that 1. the Pitt River Greenway Concept Plan be endorsed and Maple Ridge and Pitt Meadows Parks & Leisure Seroices Commission Regular Minutes CARRIED Page 2 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes September 8, 2005 2. the Mayor and Clerk be authorized to sign the Pitt River Greenway Memorandum of Understanding CARRIED Discussion points noted: • The Memorandum of Understanding still needs to be adopted by Pitt Meadows Council. • The MOU is important because although it doesn't include the operating agreement, the 23 acre riverfront park is identified as a responsibility of GVRD parks so the P&LSC Budget is not financially affected. • Parks will need to contribute in some way to the overall operating expense but hopefully not greater than the existing contributions to trail and staging area maintenance. 4.3 Cops for Cancer Request for Rental Fee Waiver MOVED BY: Commissioner Gwen O'Connell SECONDED BY: Commissioner Kathy Morse That the Commission approve the request by the COPS for Cancer fundraising group for facility rental fees to be waived on the basis that the proceeds are being utilized to fund accessible recreational opportunities for children with special needs (Camp Good Times). CARRIED Susan van Altena from Cops for Cancer was in attendance to answer questions from the floor. MOVED BY: Commissioner Kathy Morse SECONDED BY: Commissioner Don McLean That the Commission review its policy regarding hall rental fees for fund-raising groups and review its overall policy on support for community groups with in-depth discussion and public input. CARRIED Discussion notes: • The Commission should study what other communities are doing, based on need, efforts by volunteers, etc. • It was noted there is a need to keep deadline for festival funding applications in mind • The Commission instructed that the letter going to the Cops for Cancer Group specifies this fee waiver is a one time approval pending the overall policy review • Mike indicated the hall rental policy could be brought back in November. He further advised the larger review of support to community groups would need to be dealt with in the 2006 business plan. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes September 8, 2005 4.4 Artist in Residence Contract Renewal MOVED BY: Commissioner Don MacLean SECONDED BY: Commissioner Debra Eisel That Ms. Elizabeth Bachinsky be appointed to continue for a second term as the Artist in Residence for a contract period of one year commencing on October 1, 2005 until August 31, 2006. CARRIED 4.5 Proposed Brickwood Park Play Equipment Replacement MOVED BY: Commissioner Faye Isaac SECONDED BY: Commissioner Kathie Ward That replacement play equipment for Brickwood Park be installed in the existing play equipment location in the North West corner of the park CARRIED • It was noted there will be an additional cost of approximately $7,000 to complete the installation in the existing site in order to meet the necessary safety requirements. 4.6 Arts Centre and Cultural Services Operating Agreement MOVED BY: Commissioner Kathy Morse SECONDED BY: Commissioner Gwen O'Connell That the fee for service amount described in clause 5(c) of the Arts Centre and Cultural Services Operating Agreement dated July 1, 2005 be amended to read "Forty-Two Thousand, Two Hundred and Thirty One Dollars ($42,231.00)", and further, that the Chair and General Manager Community Development, Parks and Recreation be authorized to initial the change in the agreement. CARRIED 4. 7 By-law to further amend Maple Ridge Parks Regulation By-law No. 3414-1984 MOVED BY: Commissioner Debra Eisel SECONDED BY: Commissioner Gwen O'Connell That a recommendation be forwarded to both Maple Ridge and Pitt Meadows Councils that the Park Regulation Bylaws in their respective communities be amended to include a prohibition of the possession of drug paraphernalia in public places and a prohibition of urinating or defecating in a public place except in public or private toilet facilities. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of 6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes September 8, 2005 5.0 Information Items MOVED BY: Commissioner Kathy Morse SECONDED BY: Commissioner Debra Eisel That all information items be received. CARRIED 5.1 Draft Arts Council Constitution and Bylaws 5.2 Proposed School/Park Developments -Design review in advance of Open House 5.2.1 Westview Secondary School 5.2.2 Maple Ridge Secondary School 5.2.3 Thomas Haney Secondary School 5.3 Letter from School District No. 42 -Proposed Artificial Turf Field at Westview Secondary 5.4 Letter from School District No. 42 -Tennis Courts at maple Ridge Secondary 6.0 Commission Liaison Reports Commissioner Gwen O'Connell extended an invitation to a fundraising event for Athletes in Kind. Mayor Morse posed a question for business planning asking staff to address the need for staff to keep up with the pace of parks growth. She indicated it would be interesting for the Commission to know what the staff ratio is related to the amount of parkland ... would like some reassurance that staff is keeping pace with growth. 7 .0 Staff Liaison Reports Dave Boag -soccer season has started -one challenge is the grass is growing so well we can't keep up with it. A new drain has been added at Alexander Robinson field so the poor drainage situation on that field is resolved. An upgrade is also in place for Thomas Haney drainage. Neither project will affect soccer season. Staff are pleased to see positive comments in the press regarding horticultural displays. The Parks Department have lost a few sections of aluminum goal posts and benches from the dyke with a few thousand dollars in damage due to theft of aluminum for salvage. Shelley Jorde clarified who wrote a letter to the editor in August thanking Jazz Festival volunteers. She indicated the letter was written to the volunteers by the event Manager. He attached a congratulatory e mail from Shelley which she sent to him. Both Norm's letter and Shelley's email ended up going to the newspaper. The editor cut the content of both down and made it appear as if the letter came from Shelley only. Shelley wanted to assure the Commission she wasn't taking credit for the event by appearing as if she was thanking our volunteers. The Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of6 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes September 8, 2005 organizers are aware of the newspaper error in doing so. Not so significant that a correction was felt to be required. New brochures are out and registration going well. Don Cramb -currently completing the last week of the Family Recreation Centre and leisure Centre shutdowns -special events corning up -Senior's Pioneer Festival, celebrating anniversary see schedule -had a successful doggie swim to close the outdoor pools. Mike Murray advised he had received calls from two residents concerning the new parking lot for Pitt Meadows Athletic Park. They suggested the Department install a gate to restrict access to only those times when the fields are in use. 8.0 Question Period Chair Cheryl Ashlie asked about Whonnock Lake's 2005 changes designated swimming area and new signage, etc. The Parks Manager advised all of the steps discussed with the Commission earlier in the year were implemented. He is not aware of any problems but will ask staff who work in the area to report out on the outcome. He is not aware of any serious injuries or near misses having occurred. The intent of implementing the recommendations for the site was to avoid such mishaps. 9.0 Motion to Adjourn MOVED BY: Commissioner Faye Isaac SECONDED BY: Commissioner Kathie Ward That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242(1)(b) of the Local Government Act as the subject matter being considered relates to personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; and Section 242 (l)(e) as the subject matter being considered relates to the acquisition, disposition or expropriation of land or improvement. CARRIED The Regular Meeting adjourned at 8:24 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 6 of 6