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HomeMy WebLinkAboutPLSC 2008-04-10 minutes.pdfDistrict of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meeting Room at Pitt Meadows Municipal Hall, Harris Road, Pitt Meadows, British Columbia, on Thursday, April 10, 2008 at 7:00 pm. COMMISSIONERS PRESENT Commissioner Don Maclean, Chair Commissioner Gordy Robson Commissioner Ernie Daykin Commissioner Debra Eisel Commissioner Craig Speirs Commissioner Kathie Ward Commissioner Dave Rempel COMMISSION MEMBERS AT LARGE PRESENT Commissioner Neil Pukesh Commissioner Ian Brown Commissioner Jo Anne ten Brink Commissioner Christine Smith ABSENT /REGRETS Commissioner Ron Wright Commissioner Cheryl Ashlie Commissioner Deb Walters Commissioner Geordie Craig STAFF MEMBERS PRESENT Mike Murray David Boag Kelly Swift Tony Cotroneo Meghan MacMillian Michael Millward Tracy Camire GUESTS Fred Armstrong Kyle Dion City of Pitt Meadows, Mayor District of Maple Ridge, Mayor District of Maple Ridge, Councillor City of Pitt Meadows, Councillor District of Maple Ridge, Councillor School District No. 42, Trustee School District No. 42, Trustee Member at Large, Pitt Meadows Member at Large, Maple Ridge Member at Large, Maple Ridge Member at Large, Pitt Meadows Member at Large, Maple Ridge School District No. 42, Trustee Chair City of Pitt Meadows, Councillor Member at Large, Maple Ridge GM, Community Development, Parks & Recreation Director of Parks & Facilities Director of Recreation Youth Services Coordinator YOI Program Assistant Facilities Operations Manager Committee Clerk Publisher, Maple Ridge Times Skatepark Consultant There being a quorum present, the Chair called the meeting to order at 7:00 pm. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 7 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes April 10, 2008 DRAFT -Subject to approval 1. Adoption of the Agenda R0S-29 It was moved and seconded That the Agenda for April 11, 2008 be adopted CARRIED 2. Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting R0S-30 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meetings of March 13, 2008 be adopted CARRIED 3. Election of Chair and Vice-Chair R0S-30 It was moved and seconded That the election of the Chair and Vice-Chair be deferred for one month until the Councils have had an opportunity to consider changing the Commission by law CARRIED 4. Delegations/Presentation Note: Item 4.2 was dealt with prior to Item 4.1 4.1 Outdoor Pools, Michael Millward Mike Millward gave a presentation on the Outdoor Pools and reviewed the pictures of the areas that are in need of repair. Mr. Millward gave an overview of the challenges they are facing with regards to the amount of water being lost and the mechanical issues they a re facing. Mike Murray reviewed the three alternatives along with estimated costs of each with the Commission. Commissioner Debra Eisel requested that this report goes before Pitt Meadows Council for discussion. Commissioner Cheryl Ashlie asked staff if there was some background information in regards to the citizen input to see how much that pool is valued by the community. Page 2 of5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes April 10, 2008 DRAFT -Subject to approval R0S-31 It was moved and seconded That the Parks and Leisure Services Commission receive the attached information and refer the options on how to proceed with regard to the issues related to the outdoor pools outlined in the April 3, 2008 report on this subject to the two Municipal Councils. CARRIED 4.2 Youth Action Park Advisory Committee & Mentorship Program, Fred Armstrong Fred Armstrong, The Maple Ridge Times, gave an update on the Youth Action Park at Thomas Haney and introduced Kyle Dion, designer for the Youth Action Park. Dave Rempel joined the meeting at 7:11 pm Kyle Dion gave a presentation on the Youth Action Skate Park located at Thomas Haney and advised the Commission that there was a soft launch on Saturday, April 5th with a lot of positive energy. Tony Cotroneo advised the Commission that there are youth workers on site on a daily basis and that staffing is going to continue. Mr. Cotroneo also advised that there will be an opportunity to create a mentorship/leadership program and introduced Megan MacMillian who is responsible for creating this program. Megan MacMillian gave a presentation on the mentorship program which will integrate the youth into the park with staff mentorship to promote safe practices and raise community awareness. Ms. MacMillian advised the Commission that the hope of this program is to give the users of the park ownership and leadership skills for the future. Fred Armstrong advised the Commission that the official opening will be on May 10th between 12:00 -5:00 p.m. to cap off Youth Week. Mr. Armstrong also advised the Commission that there is a plan in the works to bring students to the park from Pitt Meadows and the first project that this group will be fundraising for is a water fountain. Mr. Armstrong also advised the Commission that the name the kids came up with for the skatepark is "The School Yard at Thomas Haney". Mayor Gordon Robson gave kudos to Megan MacMillian, Fred Armstrong and Tony Cotroneo on this project and the leadership role that this could present to our community and advised the group that the more parental support you can get the better it is for kids and their families. Dave Rempel leftthe meeting at 7:32 pm Cheryl Ashlie joined the meeting at 7:40 p.m. Mayor Don Maclean thanked the presenters and commended them on their work. Page 3 of5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes April 10, 2008 DRAFT -Subject to approval ROS-32 It was moved and seconded That the Parks & Leisure Services Commission is in favor of naming the new Youth Action Park "The School Yard" CARRIED 5. Decision Items ROS-33 5.1 Maple Ridge Elementary School -Assistance with Playground Equipment David Boag advised the Commission that he was in contact with Julie Radii, Maple Ridge Elementary PAC Chair and gave her the opportunity to come and talk to the Commission but Mr. Boag never got a response back. The Commission discussed the issue around funding opportunities for elementary schools along with the accessibility to other school playgrounds for the Maple Ridge Elementary School children and the safety issues around this. The Commission discussed taking this issue back to the Ministry of Education to revisit the policy so that schools have appropriate facilities and to ensure that funding is spread out more evenly throughout the community. It was moved and seconded That a recommendation be forwarded to Maple Ridge Council that the request of Maple Ridge Elementary School PAC for funding assistance for their school playground equipment be respectfully declined, noting that three neighborhood parks are situated very close to and surrounding the school site in the same neighborhood CARRIED 6. Discussion Items 6.1 Outdoor Pool 6.2 Parks Tour (verbal report) Mike Murray advised the Commission that he would like to give them an opportunity to partake in a ½ day tour to view several Municipal park sites within our communities. ACTION ITEM: Staff to send out an invitation to members to determine availability for a½ day tour of Municipal Park sites in September Mayor Gordon Robson left the meeting at 8:11 pm 6.3 Presentation: Spirit Square Design Drawings Pitt Meadows and Maple Ridge (verbal) Page 4 of5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes April 10, 2008 DRAFT -Subject to approval David Boag reviewed the plans for the Pitt Meadows Spirit Square. The Commission discussed the issue of security around the Pitt Meadows Spirit Square site along with the timeline for this project. Mr. Boag advised the Commission that they would like to break ground by late May or early June. The area adjacent to the cenotaph needs to be completed by November. Mike Murray gave a presentation on the Maple Ridge Spirit Square project. The Commission discussed the removal of the median along 224th Street and Mr. Murray confirmed that it would not be removed from the south end of 224th Street at least not until business areas at that end of the street are redeveloped, and that the idea behind removing the meridian is to provide a much wider sidewalks and a stronger connection between the businesses on this street. It will also improve the flexibility of traffic movements and provide a better space for festivals etc. Commissioner Cheryl Ashlie asked staff if there would be an opportunity for community art projects (Artists in Residents) to be displayed throughout the Maple Ridge Spirit Square project and Mike Murray reviewed some of the proposed art projects for this development with the Commission. Mike Murray advised that there will continue to be on street parking on 224th. Commissioner Craig Speirs advised the Commission that they are going to relook at the one way streets that are currently adjacent on 119th and MacIntosh along with circulation that is currently there. 7. Information Items 7.1 Rotary Field Hours of Operation Mike Murray advised that they have not received information back from the groups in regards to a formal request for extending the hours of operation at the Rotary Field but wanted to discuss how the Commission would like to handle this item should it come before the Commission in the future. The information attached to the agenda was intended to provide background on how intense the debate was about the field and to identify why the 9:30 closing time was established. The Commission agreed that for future developments that there could be a commitment made but always with the option to review it at a later date. Commissioner Ernie Daykin advised the Commission to take into account this neighborhood has evolved over the last few years and some of the folks that spoke against this have since developed and moved on. 7.2 Invitation: Spirit Square Banner Project 7.3 Press Release -Spirit Square Grant -$500,000 Page 5 of 5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes April 10, 2008 DRAFT -Subject to approval R0S-34 It was moved and seconded That the above information items be received 8. Commission Liaison Reports CARRIED Kelly Swift advised the Commission that the Ridge Meadows Senior Society, Maple Ridge Historical Society and the Pitt Meadows Heritage and Museum Society have held their annual elections and Ms. Swift will distribute the results to the Commission members for their review via email. 9. Staff Liaison Reports Commissioner David Boag advised the Commission that he recently received a call from a resident near Davie Jones Elementary School with concerns related to after dark activities that are happening there. Mr. Boag also advised the Commission that he had the bleachers and port-a-potties removed during the winter season but now that it is ball season he has had the bleachers put back on the field and this resident has requested for them to be permanently removed. Mayor Maclean advised that the RCMP have a zero tolerance and they will be ticketing those violators at Davie Jones Elementary School. 10. Question Period Commissioner Debra Eisel requested an update on the Bike Skills Park and David Boag advised that he will follow up and update the Commission at the next meeting. To date the Agricultural Land Commission has not provided approval for the project. The Commission discussed the option of having the agendas for the Parks Commission meetings sent electronically and having laptops to do the meetings electronically. (note: while some Commission members have laptops available to them several do not...need to discuss further) 11. Motion to adjourn R0B-35 It was moved and seconded That the regular meeting of the Parks and Leisure Services Commission be adjourned. CARRIED Page 6 of 5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes April 10, 2008 DRAFT -Subject to approval 12. Motion to Move into Closed Session R0B-36 It was moved and seconded That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242 (g) litigation or possible litigation affecting the municipality. CARRIED The Regular Meeting adjourned at 8:22 p.m. Chairperson // /tc C ,, Page 7 of 5